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Home My WebLink About22-Parks & Recreation CITY, OF. SAN BERNARDINO - REQUEST FOR COUNCIL ACTION , -t From: ANNIE F. RAMOS, DIRECTOR Subject: RESOLUTION AUTHORIZING AN AGREEMENT TO PROVIDE FACILIllES FOR COMMUNITY SCHOOLS PROGRAM. Dept: PARKS, RECREATION & COMMUNITY SERVICES Date: JUNE 2, 1997 r ()"!GlA~4L JUN 041997 Synopsis of Previous Council Action: None. Recommended Motion: Adopt Resolution. jL~l~ Signature Contact person: John Kramer Phone: 5031 Supporting data attached: Staff Report. Reso & Aareement Ward: FUNDING REQUIREMENTS: Amount: Source: (Ace!. No.) (Ace!. Description) Finance: Council Notes: Res 97- 1/& Agenda Item No. #J..~ to/!IP/11 . , C1TY'OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT RESOLUTION AUTHORIZING AN AGREEMENT TO PROVIDE FACILITIES FOR COMMUNITY SCHOOLS PROGRAM. The Parks, Recreation and Community Services Department has worked closely with the San Bernardino County Superintendent of Schools since 1994 to provide Community Schools programs at City community centers. This arrangement has several advantages. The Community Schools program allows local youth to return to school in a less restrictive environment. The youth are generally from the local neighborhood and their use of the facility through the Community Schools program have resulted in a reduction in graffiti and vandalism. The schools utilize classroom space at the centers in off-peak hours so there is no imposition on the general public. Improvements have been made to the centers by the schools. This agreement formalizes the arrangements between the City and San Bernardino County Superintendent of Schools. This will allow for the continuation of the existing programs now located at five community centers. AgreFacSchProg JAK:u San Bernardino County Superintendent of Schools Barry Pulliam, Ed.D., Superlntendent. (909) 387-4386 Administrative Services Division. (909) 387.3205 Business Services. (909) 387-4359 Curriculurrvlnstruction Division. (909) 387-3121 Information Systems. (909) 387-4466 Studer.t Services Division. (909)387-4417 60' North E Street e San Bernardino, CA 92410-3093 e 1909) 387-4386 e FAX [909) 387=8950 or 387=4481 COl\IMUNITY SCHOOL CLASSROOM AGREEMENT REFERENCE DATE: March 4. 1997 AGREEMENT NUMBER: 97/00 . 0130CS I. PARTIES INVOLVED This Agreement is made and entered into by and between the San Bernardino County Superintendent of Schools, bereinafter called SUPERINTENDENT, and City of San Bernardino Parks. Recreation and Community Services Deoartment, hereinafter called CITY. D. DURATION OF THIS AGREEMENT The term of this contract shall be from date of signing and on-going. DI. SERVICES TO BE PROVIDED WITNESSETH: A. WHEREAS, SUPERINTENDENT has the ability and resources to provide a Community School program for the length of time described in this agreement for the CITY; and B. WHEREAS, SUPERINTENDENT will provide services in accordance with SUPERINTENDENT'S policy, contract and procedure. Information will be provided to the CITY prior to providing the service; and C. WHEREAS, CITY has the need and desire for the SUPERINTENDENT to provide such services under the following conditions. NOW IT THEREFORE, mutually agreed between parties to the following conditions for the provision of services: IV. PROGRAM COMPONENTS A. The CITY will follow prescribed procedure as developed by the SUPERINTENDENT for referring students to the SUPERINTENDENT'S program. B. Subjectlaught in the Community school by SUPERINTENDENT include reading/language arts, math. social science, art and physical education. Particular emphasis will be given to proficiency preparation and social behavior. C. All instructional material will be provided by the SUPERINTENDENT. D. The method of instruction for facility pupils is under the discretion of the SUPERINTENDENT. City of San Bernardino Plrts. Recreation and Community Services Communicy School A.reement 97/Q().()13OCS I Success from the past ... Looking to the future :'HIS:~: _ -, S ~A."'i:'CA;>~;; "CCEss.&i c E. The SUPERINTENDENT'S Community Schools programs provides a 240-minute instructional day. F. The SUPERINTENDENT will operate a traditional school year (September through June) and non- traditional programs unless the CITY requests otherwise. Program calendars will be coordinated between the SUPERINTENDENT and CITY. G. The SUPERINTENDENT does not transport students. H. The facility will have appropriate staff on site to respond to immediate caI1s for assistance for crisis interventions. I. When feasible, SUPERINTENDENT will make SUPERINTENDENT facilities i.e. classrooms/conference rooms available for CITY use. V. PERSONNEL A. The SUPERINTENDENT will provide appropriate personnel for the provision of services under State requirements and conditions. B. The personnel assigned will be under the supervision of the SUPERINTENDENT and will be employees of the SUPERINTENDENT. C. The SUPERINTENDENT will provide an itinerant principal to supervise all program operations and personnel. The SUPERINTENDENT'S principal will work with the CITY staff to enlist support during emergencies. VI. CLASSROOM The CITY agrees to provide an appropriate classroom facility for the SUPERINTENDENT to conduct activities related to classroom instruction. The classroom(s) shan be located and operated at various community centers throughout the City of San Bernardino. A. Classroom has been inspected for .asbestos and has been determined to not have any friable asbestos as well as relevant building codes. B. Telephone must be available and supplied by SUPERINTENDENT. The telephone will only be used by SUPERINTENDENT employees or students for emergencies. C. All windows and doors must be able to be locked, and/or interior secured storage area is available. D. SUPERINTENDENT will provide basic classroom furniture other than tables and cbaits. E. Adequate recreational area, when available, for students to participate in physical education activities and sports leagues. F. The CITY will provide adequately supplied restroom facility for students and SUPERINTENDENT'S employees. City o( Slo Bernardino Parts. Rcc:reation and CommunilY Strvkes CommunilY ~bool A,,,"IDCnI 97/()().()13OCS 2 G. CITY agrees to provide necessary utilities and regular custodial services and to provide upkeep and maintenance including heating/cooling of the classroom and furniture. H. Facility must be approved by SUPERINTENDENT'S facility staff prior to initiation of program services. 1. SUPERINTENDENT will make capital improvements to CITY facilities to facilitate SUPERINTENDENT's use of facility. All improvements must have CITY approval before construction. J. The SUPERINTENDENT may provide specialized equipment for program use when CITY classroom meets security standards. CITY has no liability for stolen equipment. VII. HOLD HAm-fi..ESS A. SUPERINTENDENT shaII defend, indemnify and hold CITY, its officers, agents and employees harmless from and against any and all liability, loss, expense (including reasonable attorney fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys' fees or claims for injury or damages caused by or result from the negligence or intentional acts or omissions of SUPERINTENDENT, its officers, agents or employees. B. CITY shall defend, indemnify and hold SUPERINTENDENT, its officers, agents and employees harmless from and against any and all liability , loss, expense (including reasonable attorney fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys' fees or claims for injury or damages caused by or result from the negligence or intentional acts or omissions of CITY, its officers, agents or employees. vm. TERMINATION CONDITIONS A. Whenever it shall be necessary for either party to give notice to the other, such notices sbaII be sent to CITY at the following address: 547 Sierra Wav. San Bernardino. CA 92410 ,and SUPERINTENDENT at the following address: 601 North E Street. San Bernardino. CA 92410- 3093; and such notice shall be deemed to be completed five (5) days after the same has been deposited in any United Stats post office. All other notices and correspondence, other than notice of termination, may be sent by regular mail. B. This agreement may be terminated at any time by giving the other party thirty (30) days written notice of such action in accordance with parsgraph VIII, A. City of San Bernardino Parks. R':Crtalion and Communil)' Strviccl CommunilY $:hool Agreemenl 97/00-013OCS 3 , IX. IN WITNESS WHEREOF, the said parties hereunto set their hands and seals this day and year. City of San Bemardino Department of Parks. Recreation, and Community Services San Bernardino County Superintendent of Schools Annie F. Ramos Director Barry Pulliam County Superinleodent Dale Date .U3,))J city or SaD Bemardino Pub. R"lU.tion and Community Services Community ~bool A,recmeQl 97/OO-013OCS 4