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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date:
June 5, 1997
Subject: Budget Deliberations --
J Year 1997-98 -- Discuss
ORIGINAL possible Action.
Fiscal
and Take
From:
Fred Wilson, Acting City
Administrator
Administrator's Office
Dept:
Synopsis of Previous Council action:
Recommended motion:
That the Mayor and Common Council discuss and take possible action
regarding Fiscal Year 1997-98 Preliminary Budget.
1JJ4,,"
Contact person: Fred Wilson, Acting City Admin.
Phone:
5122
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
Continued to ~~ /J?/97
(P/;f;/97
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Agenda Item No. /7
75.0262
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL
ACTION
STAFF REPORT
At the June 2, 1997 council meeting, the Mayor and Common council
took action setting dates and times for consideration of the 1997-
98 Budget:
Wednesday,
Wednesday,
Thursday,
Monday,
June 18, 1997 @
June 25, 1997 @
June 26, 1997 @
June 30, 1997. @
9:00 a.m.
5:30 p.m.
5:30 p.m.
5:30 p.m.
The presentation today is an overview of the preliminary 1997-98
budget by the Director of Finance. It is recommended that
deliberations of budget reductions begin on June 18.
75-0264
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City of San 13ernarcfino
San Bernardino Stadium - Opened August 26, 1996
Preliminary Budget
1997 -1998
C, -IG- 97
:Ii /7
CITY OF SAN BERNARDINO
POLICE DEPARTMENT
PROPOSED BUDGET REDUCTION PACKAGE
FY 1997/98
Entered into Record It L 11(, /"7
J U N [!:olJ1~IJGIfJ~S Mtl: 01/' ':'
bv 4- ',..
re Agenda Item .. .
~-h.L ~_
City ClerklCOC Secv
City of San Bernardmo
C;-1(,,-91
_.___# 17/
City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To: Mayor Torn Minor
Fred Wilson, City Administrator
From: Lee Dean, Chief of police~
Subject: Budget Reduction Package
Date: June 11, 1997
Copies:
On June 4th the Police Department's executive staff completed a
detailed "audit" of organization-wide resource critiques. (I
described this process for you last month and sent along
exemplars) . What follows is a comprehensive budget reduction
strategy with both immediate and long-term impacts. I am
submitting this to you as a package proposal, essential in terms of
allowing some degree of thoughtful planning.
The first, and perhaps most important item for discussion, is our
COPPS grant. Failure to budget for COPPS allocated positions will
put at issue our compliance with grant mandates, and thus continued
funding; (I note that you have been copied on letters from Simon
and Company, which addressed this point). Therefore, I recommend
a more cautious approach, outlined in my June 2nd memorandum to
you; (attached).
Program changes and corresponding cost reductions ($) are set forth
on a budget reduction worksheet (4 pages), giving a brief descrip-
tion of each adjustment. Following this is a "responsibility
chart" which outlines, in random order, specific "action items" to
achieve the program changes. Finally, a revised table of
organization is included. Captain Mike Billdt will have Patrol
Services; Captain Bob Curtis, Investigations. Personnel and
Training, Internal Affairs, and Budget will fall under the
Assistant Chief.
THE SBPO IS COMMITTED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
I Chief of Police I
Senior Secretary
Assistant Chief
Internal Affairs
Budget
Executive
Officer/P.I.O.
Personnel & Training
Payroll
SAN BERNARDINO POLICE DEPARTMENT
FY 1997/98
BUDGET REDUCTION WORK SHEET
BUDGET ITEM
COSTS
SAVINGS
1. Leave one police captain position unfilled in FY 1997/98.
$ 91,800
The department will reduce from three to two the number of divisions within the
department which will cause an increase in the administrative duties for the two remaining
captain positions. They will have less time available to effectively manage and administer
the organization and complete future training activities.
2. Elimination of DARE Program: eliminate one P-2 Position via attrition and two vacant
P-1 positions.
$ 219,550
Subject to City Council approval, the police department will be discontinuing our
participation in the DARE program, effective June 30, 1997. The school district has decided
not to fund DARE as it is currently designed and will look to other programs of drug
education and intervention. The DARE Program has served a useful role, but that role is no
longer viable under a shared resources approach. The DARE survey report submitted earlier
this year did not justify continuing the program in its current design. Importantly, the DARE
concept originally contemplated sustainment, education through the middle schools. This,
of course, has not been feasible given budget restraints.
3. Restructure area commands/watch command: Utilize savings from ~Iiminating one
vacant TellI position in dispatch to offset the upgrade of three P-2 positions to P-3
positions.
$ 33,444
$ 32,148
On 8/5/96, the City's community policing area commands were expanded from three to
five. Effective 7/1/97, the department's watch commander alignment will transition from a
one lieutenant and three sergeants configuration to four sergeants. The lieutenant's position
will be reassigned as the patrol commander's executive officer to handle the increase in
administrative duties of the Patrol Captain. These changes necessitate the addition of three
sergeants to provide field supervision for critical incidents and to ensure an acceptable span
of control is maintained.
4. Replace the current FTO training program via attrition with a "pay for training"
program utilizing P-1 's: downgrade 9 P-2 positions to P-1 positions.
$ 22,739
$ 56,472
The department currently utilizes thirteen P-2 (corporals) as patrol trainers for newly hired
officers in the FTO program. They are paid as trainers regardless if a trainee is assigned to
them or not. During the next six months, the department will transition to a pay for training
program utilizing P-1 (police officers) who are motivated to be field training officers and
possess the requisite skills and knowledge. The department has experienced an annual
attrition rate of 16 officers per year. We anticipate that the pay for training program will be
in place effective 1/1/98 with all 9 remaining P-2 positions in the Patrol Division absorbed
through attrition. Trainees will complete seventeen weeks of training with FTO's. Annual
recurring budget savings are estimated at $67,466 after implementation.
5. Upgrade one CSRI position to CSRII assigned as crime prevention specialist.
$ 2,820
The department will be decentralizing it's Crime Prevention Unit and establishing a CSRII
Crime Prevention Specialist position in each of the five area commands. Staffing will be
provided by reassigning three CSRII positions in Crime Prevention and one CSRII position
in Personnel & Training to the Patrol Division and upgrading one CSRI position to CSRII.
Each CSRII will provide intensive crime prevention programs within their geographical area
and have oversight of the Crime Free Multi Housing Program units within their command.
6. Reorganize police d;~patch: outsource the Service Desk function 16 hou.s r--~r day
and eliminate three Dispatcher 1/11 positions via attrition.
$ 39,166
$ 117,234
Service desk duties require less training, knowledge or skills than call taking or radio
dispatching. The service desk can be outsourced sixteen hours per day or 5,840 hours per
year (the equivalent of 3 full time positions). Outsourcing this function will guarantee the
service desk is staffed sixteen hours per day and help eliminate chronic staffing shortages
due to absences and training of new personnel and reduce overtime costs associated with
staffing dispatch. The total savings is combination of the salaries/benefits associated with
the three dispatcher positions that would be eliminated and a reduction of $62,603 in
overtime costs. We anticipate that all three Dispatcher 1111 will be absorbed through attrition
by 1/1/98. The annual recurring budget savings is estimated at $156,134 after
implementation.
7. Replace senior dispatcher trainee program with "pay for (raining" program utilizing
Dispatcher II positions: Downgrade four Senior Dispatcher positions via attrition
to Dispatcher 1111 positions.
$ 2,718
$ 3,624
The department currently utilizes four Senior Dispatchers as trainers for newly hired
dispatchers. They are paid regardless if a trainee is assigned to them or not. During the
next six months the department will transition to a pay for training program utilizing
Dispatcher II who are motivated to be trainers and possess the requisite skills and
knowledge. The department has experienced an average attrition rate of four dispatcher
positions each year. Each trainee completes an intensive nine month training program with
their assigned trainers. We anticipate that the pay for training program will be in place
effective 1/1/98. We currently have one Dispatch Supervisor and one Senior Dispatcher
openings. Annual budget savings are estimated at $1,812 after implementation.
8. Reorganize Records: Outsource permits desk, document imaging scanning, subpoena
coordinator and file clerk functions: eliminate five PRCI positions via
attrition.
$ 85,933
$ 220,819
The department is proposing to outsource the permits desk, document imaging scanning,
subpoena coordinator and file clerk duties within the records bureau. The permits desk
fingerprints job applicants, sex off";1der and narcotics offense registraf"s. The assigned clerk
catalogues scars, marks and tatoos on registrants and enters this information into the violent
crime index network. A trained contract jailer would be better suited to fill this position
and would minimize the City's liability exposure. The document imaging scanning,
subpoena coordinator and file clerk duties do not require a fully trained police records clerk
to handle these duties. Outsourcing these functions would help eliminate chronic staffing
deficiencies associated with absences and training and reduce the overtime expenditure in
records. The total savings is based on the salary/benefits for the five PRCI positions that
would be eliminated and a projected reduction in overtime expenditure of $ 87,702. We
currently have two vacant PRCI positions and anticipate that all five positions will be
absorbed through attrition by 9/1/97. Annual recurring budget savings are estimated at
$161,863 after implementation.
9. Downgrade one Senior Secretary position to Secretary. Utilize savings to move Senior
Secretary position assigned to the Chief's Office from General Employees' Unit to
Management and Confidential Employees' Unit at step 3.
$ 2,088
$ 3,732
The Senior Secretary position assigned to the Chief's Office should be a Management and
Confidential Employees Unit position. The Chief's secretary routinely handles a large
volume of information deemed to be sensitive and confidential. The Senior Secretary's
position that will be downgraded is assigned to a division commander and will become
vacant 8/21/97 with the incumbent's scheduled retirement.
10. Create an Area Command POP Detective assignment: purchase five fully equipped
detective vehicles.
$ 138,500
The department will create a POP detective assignment having five existing P-2 positions
assigned TDY from the Detective Bureau to the five Area Commands. Staffing will be
provided, in part, by reassigning (3) Vice/Narcotics P-2 and one Personnel & Training P-2
recruiter to the Detective Bureau. Each detective will be part of the newly created POP
team consisting of a POP sergeant (administrative sergeant assigned to the Area
Commander), POP officers, B-MET officers and the CSRII crime prevention specialist. The
POP units will provide the Area Commanders with the resources necessary to target and
suppress crimes and community problems specific to their command. The detectives will
be housed at the Community Service Offices and will need unmarked detective vehicles to
perform their duties. There will be an annual operation and maintenance cost of $6,000
in addition to the one-time equipment purchase cost ($132,500).
NET BUDGET SAVINGS - FY 1997/98
$ 745,379
$ 327,408
$ 417,971
TOTAL SAVINGS - FY 1997/98
TOTAL COSTS - FY 1997/98
RECURRING BUDGET SAVINGS STARTING FY 1998/99
$ 598,353
RESPONSffiILITY CHART FOR DEPARTMENT
Close Kingman StreefNST OffiAA; ii:#Sftnf~~&
CSRI to palrot
Create V:<i1ilrit~rR~!t}I'~~t;V*~
A~~isri'.ReseNe"'Offf,*~ii~~J!\i\!M
Cpgrade 3 P-2's to Sgt.
I~~~i.~~~J~i~~I~__ijjR~~\iX~JlP
Executive Officer-Develop In-house pop training
course
Sgt's rotate through POP supervisor position for a
I year period
Officers rotate through POP every 6 months
Executive Officer develop POP prospectus to
include overall philosophy
Lieutenant assignments
Lt. Aragon
Efficiency Initiative &
Margaret Diamond
Lt. Jarvis
Debi Shuker
Lt. Dan Malone
Lt. W,D, Smith
Captain Billdt & Area
Commanders
Captain Billdt & Area
Commanders
Lt. W.D. Smith
Assist. Chief Harp
Traffic program-reduce by I officer Captain Billdt
P&T P-2 recruiter assigned to Detective Bureau Captain Cunis
5 Detectives TDY to patrol for purposes of area Captains Cunis & Billdt
detectives
~laintain all 7 area command offices w/staff of Captain Billdt
PRCI
Relocate all area commanders to upstairs office Sgt. K1enenberg
bay previously occupied by Community Programs
TCII assigned to Community Programs becomes Lt. Neigel
receptionist for area command offices. TCII to
continue alarm ordina.~'_~ &; follow thrc_gh
P&T reassign to A!C - In charge of volunteer Assistant Chief Harp
coordinator (CSRIII), P&T, backgrounds,OPAL,
payroll & backup PIO
OursoriiceserviCedeskHEliiriii'i;itti,3J!ISPliU Captains Cuuis & Billdt
positions via attrition'
DO"'llgrade 4 Senior DiSpatcher' PosiiionS to OlSl> Captains Cuuis & Billdt
II via attrition - Create a 'payrO! tlaming' .
program for DISP n's
ElimIDate;.v3Can1 rcm iii. dispat~-utilize savings Debi Shuker
to upgrade 3 P-2 positions to P-3
j~.I!III.11
7-7-97
1-1-98
7-7-97
8-1-97
7-15-97
7-15-97
lmmediatelIn
Place
6-5-97
lmmediatelIn
Place
6-5-97
9-1-97
7-7-97
7-7-97
7-15-97
7-15-97
6-10-97
7-7-97 In Place
8-15-97
8-15-97
7-7-97
9-1-97
1-1-98
8-1-97
R ea-ss 19n d i,patcb training superyisorto fulrl~ Dodie Alsop 7- I -97
. -',._......-..:-,._._'....-...,.-,-...-,.,.,.:.>_.,-._'.
noor supervis ion duties
Outsource. perD)its des~and4~#i~!I~I~*!j\t Captain Cunis 1 0- I -97
scanning fuueti()nfElimi!l3te411Il.<;:I'it~siIl9~Yi,~
aim tion
Outso u ree subpoena coo rdinato r funct ion Captain Cunis I - I -98
E I i minate I PRC 1 v ia attri lion
Add 2 pan -t ime police transcriber positions Anita Perry 6-5-97 6-5-97
In Place
0UIsQurce..additl()#~...l'it~8&g~~!e.~~~ffIig Captain Cunis 8- I -97
w e e k I
M09jryp~~!!~~?!!!1[~tMgj.s~piNi*;19~~ Anita Perry 7- I -97
;:Jt~~1~~~li~~~fPm.4#lIi{Sfa~~.~aw8
El iminate DARE Program and eliminate I P-2 Captain Cunis 7-7-97
position & 2 P- I positions (next P-3 promotion to
e I iminate P-2 attrition)
ReaMl@?g$8P:j.@~m!iMw:g.~t~l!!! Lt Neigel 7-7-97
patrol
~11iltlmli_lli~llilllli~~ Lt Neigel 7-7-97
trainiJ18HIIY
f~1__11H1i!f#&EBmwl!i!f~~11 Lt. Neigel 7-7-97
Trari~t~tl€$tnlf.;iQmg~Tmnmffll Lt Neigel 7-7-97
Des iMaii:qill*#W...glii!~lirt6gti\mqqjjt~llM1~ Area Commacders & CSR 7-7-97
II
I ran~ter.-RiMiliai~qtl9ffiiJ1aiQr#!lti~~Ii:i:r.@!j!~ Margaret Diamond 7-7-97
Unit .. .. '. ... .....'ww.
~'i~~'h~~I;~..iillflq Captain Billdt 7-7-97
Trms fer SB Most Wanted Pro gram duties to P&T Lt Neigel 7 -7 -97
Tra i n mg Un it CSRlII maintaining those duties
B "' I.-up Pia dut ies -t " ns fe rred fre m Community Lt Neig~1 7 -:-97
P ro g rams C S RI I I 10 P&1 Lieutenant
Transfer .~()()r<lin~~?n.. 9~~!,\,CjW'r#B1~!?'..~ Captain Billdt 7-7-97
commander'..bay!ng<geo~.4I'bi8l!..ii#Pn!WP~
Transfer.<jyer~lgh(.llf..Si!j;ell.i}fii~iJ11I~[!1! Lt. Neigel 7-7-97
Training (jnitwtrnstrocto:r Pani~!li~t!o:~froi1iM!
d ivisions
Tr.1ns fer traim ng & persOnal safay (TIpS) nom Ll Neigel 7-7-97
Community Programs to TrainiJ1g\Unit
w :lnstruetor participation from alldiYil!ions
Trmsfer~uD)##r Yooth~~ogi"#)f&~i~~l!l Lt. Neigel 7-7-97
from Community Programs to Perioniie).lJl@
. .
.Transfer 1048 program responsibility to Personnel Lt. Neigei 7.7-97
Unit w/creation of a standing committee of
volunteers to assist
TrfuJSfei..e..........llj.e'ifa~if.di.....li...J...............iiSibm Margaret Diamond 7-7-97
fr'lmq~~9j~..~~i!I~~..,,,........
..._. n_,_.
Transfer liaison officer duties for Jr. & Int. Police P-I Recruiter 7-7-97
Academies from DARE to Personnel Unit P-I
recruiter
Liaison to "Citylight" newsletter duties transferred Lt. Neigel 7-7-97
to P&T
Distribution of crime prevention materials-remain Marge' et Diamond 7-7-97
centralized in new station area commander offices
Transition neighborhood watch association to Captain Billdt 1-1-98
cluster groups
g&jl........!l......till.i~_ Lt. Neige! 9-1-97
Ilt1iiE~.................w..~,.,,:...._I~:.<
Reassign administrative secretary to Internal Captain Curtis 7-7-97
Affairs
Relocate Rocky May to interior office-Internal Sgt. K1ettenberg 9-1-97
Affairs
Admin. Analyst to Investigations in revised table Captain Curtis 7-7-97
of organization
Relocate Administrative Analyst to office formerly Sgt. K1ettenberg 9-1-97
occupied by Rocky May
Cpt. Curtis to move into Cpt. Richards' old office Captain Curtis 7-7-97
Patrol Exec. Officer to move into Cpt. Curtis' old Captain Curtis 7-7-97
office
Reassign budget to report to AlC Captain Curtis 7-7-97
~1i1l~Pi!!'\ij1i!i!!,Wg#f~!91 Lt. Neigel 7-7-97
I Patrol CSRl position assigned to neighborhood Debi Shuker 8-1-97
watch team-upgraded to CSRII & utilize as area
command/crime prevention spec>list
CF~lH Unit to report to Patrol Exec. Officer Captain BilIdt 7-7-97
Reserve Unit to report to Patrol x-a Captain BilIdt 7-7-97
Each area command/crime prevention specialist Captain Billdt 7-7-97
CSRII will also assume responsibility for CFMH
issues in their respective areas
Patrol x-a to assume responsibility for jail Captain BilIdt 7-7-97
oversight & contract
Crime Analyst to create new table of organization Kim Sayano 6-30-97
to reflect a 2 Division alignment
Watch Commanders to work 4/10 plan Captain BilIdt 7-7-97
Transition to a 4 Sgt. W IC alignment-report to Captain Billdt 7-7-97
Patrol x-o
Patrol X-O to be department 100 liaison wlRisk Captain BUldt 7-7-97
Mgmt
Traffic Unit to report to Patrol x-o Captain BUldt 7-7-97
Appoint CSRI to fill vacant desk CSR position Captain BUldt 9-1-97
Hire replacement TCll to adminster alarm Lt. Neigel 6-30-97
ordinance program
Oversight for the Explorer Program transferred to Margaret Diamon 7-7-97
the Training Unit, with voluntary advisors from
the patrol division
Delete Crossing Guards Sgt. Schwenka 8-1-97
Shaded areas recommended by Resource Critique Committees