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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
ANNIE F. RAMOS, DIRECTOR
Subject:
DESTRUCTION OF DEPARTMENT
RECORDS FOR 1988-1989.
Dept: PARKS, RECREATION & COMMUNITY
SERVICES
Date: MAY 8,1997
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Synopsis of Previous Council Action:
None.
Recommended Motion:
Adopt Resolution.
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Signature
Contact person:
Tom Boaas
Phone: 384-5032
Supporting data attached: Staff Report & Reso w/Attachment
Ward: N/A
FUNDING REQUIREMENTS: Amount:
Source: (Ace!. No.)
(Ace!. Description)
Finance:
Council Notes:
Agenda Item No.
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Res 97- liP 7
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
DESTRUCTION OF DEPARTMENT RECORDS
FOR 1988-1989.
It is requested that authorization be granted to remove and destroy the following records
which are no longer needed for the business of this department:
General Corresoondence Files - Calendar Year 1989
Letters and Memos relating to routine daily operations.
Copies of Read Files.
Copies of Agenda Items.
Information copies of Meetings of Mayor and Common Council.
Outdated lists of equipment.
Copies of outdated rosters of employees.
Financial Records - FY 1988-1989
Consisting of Audited /Receipt Books, Departmental Deposits, Payroll Work Sheets, paid
P.O.'s.
Requests for Payments, Petty Cash Slips and Trust Account Records.
Personnel Records - Calendar Year 1989
Consisting of copies of Personnel Action Requests and Eligibility Lists.
5/8/97
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ATTACHMENT TO RESOLUTION
General CorresDondence Files - Calendar Year 1989
Consisting of:
Letters and Memos relating to routine daily operations.
Copies of Read Files.
Copies of Agenda Items.
Information copies of Meetings of Mayor and Common Council
Outdated lists of equipment.
Copies of outdated rosters of employees.
Financial Records - FY 1988-89
Consisting of Audited Receipt Books, Departmental Deposits, Payroll Work Sheets, paid P.O. 's,
Requests for Payments, Petty Cash Slips and Trust Account Records.
Personnel Records - Calendar Year 1989
Consisting of copies of Personnel Action Requests and Eligibility Lists.
AttachToReso-u
5/8/97