HomeMy WebLinkAbout22-Parks & Recreation
CiTY.OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: ANNIE F. RAMOS, DIRECTOR
Subject:
AUTHORIZATION TO ESTABUSH AN
OPEN PURCHASE ORDER IN THE
AMOUNT OF $ 40,000 WITH MERIT
DAY FOODS FOR THE PURCHASE
OF RAW FOOD PRODUCTS FOR THE
CITY SENIOR NUTRI110N PROGRAM
FOR FY 1997198.
Dept: PARKS, RECREATION & COMMUNITY SERVICES
Date: APRIL 29, 1997
OBlEINAL
Synopsis of Previous Council Action:
The Senior Nutrition Program has utilized Merit Day Foods through purchase orders for the past five years.
Recommended Motion:
Form Motion:
That the Parks, Recreation and Community Services Department be authorized to
establish an Open Purchase Order in the amount of $ 40,000 with Merit Day Foods for
the purchase of raw food products for the City of San Bernardino Senior Nutrition
Program and that the City Purchasing Manager be directed to issue the Purchase Order
for same.
Il.D!4iN. OffiCe
~ 7- J1i~
Signature
29 AP'rl 97 i.; 40
Contact person:
Oscar J. Perrier
Phone:
5231
Supporting data attached: Staff Report & RFP Ward:
FUNDING REQUIREMENTS:
Amount:
Source: No City Funds Involved
(Acct. Description)
Finance:
Council Notes:
5JtqJq7
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4/29/97 amt
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
AUTHORIZATION TO ESTABLISH AN
OPEN PURCHASE ORDER IN THE
AMOUNT OF $ 40,000 WITH MERIT
DAY FOODS FOR THE PURCHASE
OF RAW FOOD PRODUCTS FOR THE
CITY SENIOR NUTRITION PROGRAM
FOR FY 1997/98.
The Senior Nutrition Program of the City of San Bernardino spends approximately $ 35,000 to
$ 40,000 per annum with Merit Day Foods. Merit Day Foods provides bulk meat products at
the most economical price of any of its competitors. Senior Nutrition staff have made price spot
checks since 1992 to identify the best meat prices overall and Merit Day Foods continues to
offer the best price and service of those available.
The purchase of a raw food product, such as meat in bulk form, by the Senior Nutrition
Program is governed by several factors such as menu development, seasonal/holiday schedules
and participation.
The establishment of an open purchase order with the Merit Day Food Company (See attached
Request for Purchase Form) will allow the Senior Nutrition Program to provide flexible menus
involving products that will meet the needs of our participants without impeding the program's
contractual obligations to the County of San Bernardino. Further, the need to order sizeable
quantities of raw food products on fairly short notice will not be impaired.
This vendor contract supports the City's Senior Nutrition Program. All costs incurred from this
vendor agreement are reimbursed through federal, state and county grants.
4/29/97 amt
openp.o.lmc:ritdayfoods
.
. ..
REQUEST FOR PURCHASE
CITY OF SAN BERNARDINO
PLEASE ORDER THE FOLLOWING FOR DELIVERY TO:
Reauisition No
5131091
SAN BERNARDINO PARKS & RECREATION DEPARTMENT
Reauisition Date 4.28-97
Routine Urgent
Breakdown
547 N SIERRA WAY
Priority
xx
DeparbnenVDivision
PA
Accounting Codes:
1
Account Description:
W
Estimate (if known)
i - 1- 7
Finance ApprovaUFunds Available
Commodity Code
41
I Add I Replace
Eqpl No. I Work
Confinm P.O. No.
rder
Haz. Material
Originator of Request: (Print)
E Number
Phone:
TO BE USED FOR (Must be completed)
CONTRACT PURCHASE ORDER. FY 97/98
Complete Nomenclature I Description of Material Dimensions, Color, Mfg. & Quantity Unit Unit Price
ITEM Number, Etc. Detail description of work to be done. If replacement part -Mfg To of or Best Extension
NO. Name, Part No., Model & Serial No. of Machine Order Measure Estimate
1. rnNT"ArT pIIRrHA"~ nRD~" FnR MAT~RIAI "1"~RVlr~" FnR T"'~ . 4n nnn nn
p~Rlnn R~"INNIN" 1111 Y 1 1007 AND ~"'nIN~ ",.,~ ,n 1000 P~R
PREVlnl'" Y~AR'" "PEeS AS ATTArH~D.
Recommended Vendor: Phone:
M~RIT-DAY Fnnn "~RVW~ "1m "1n-410n ""B TnTA' < 40 nnn nn
Address:
5201 INnl '<TRY AVE. PI"n RIVERA rA onRRO OA' 00 TAX
Contact: Delivery Date
EST. FREIGHT
Terms: F.Q.B. Point
"RAND TnT AL S 40 000 no
For other vendor contacts use reverse side.
I hereby certify that the above items are necessary for BUYER: APPROVED:
this departmen~~IY fo:.:!)e benefit
of the City.
DEPARTMENT/DIViSION HeJ>.t5 CITY ADMINISTRATOR
DISTRIBUTION: WHITE & CANARY TO PURCHASING
GOLDENROD: DEPT. COPY