HomeMy WebLinkAbout15-Parks & Recreation
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: ANNIE F. RAMOS, DIRECTOR
Dept: PARKS, RECREATION & COMMUNITY SERVICES
Subject:
REQUEST FOR WAIVER OF FEES IN
TIlE AMOUNT OF $ 739 FOR USE OF
SECCOMBE LAKE PARK BY TIlE
SAN BERNARDINO NAA.C.P.
Date: APRIL 2,1997
ORIGINAL
Synopsis of Previous Council Action:
None
t:dIN.Oitr~lcr;:;
PPR 97 101 :;....
Recommended Motion:
Form Motion 1:
That the request to waive fees for the use of Seccombe Lake Park by the San
Bernardino N.A.A.C.P. in the amount of $ 739 be denied.
Fonn Motion 2:
That the request to waive fees for the use of Seccombe Lake Park by the San
Bernardino N.A.A.C.P. in the amount of $ 739 be approved.
~wl'~
Signature
Contact person:
Tom BOlllls
Phone:
5032
Supporting data attached: Staff Report. Letter of Reauest & ADDlication
Ward:
1
FUNDING REQUIREMENTS:
Amount: . $ 739
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes: . These funds would be deDosited into a revenue account for use of facilities should the reauestina
arOUD be reauired to Dav. These are funds which assist the deDartment in offsettina some of the cost associated
with staffin utilities and re air costs for furnishin the facili .
Agenda Item No.
412/97 amt
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
REQUEST FOR WAIVER OF FEES
IN THE AMOUNT OF $ 739 FOR
USE OF SECCOMBE LAKE PARK
BY THE SAN BERNARDINO N.A.A.C.P.
The San Bernardino N.A.A.C.P. is planning to present their Annual Juneteenth Celebration on
June 21, 1997 at Seccombe Lake Park. The fee for use of the facilities and equipment for this
event is $ 749. The San Bernardino N.A.A.C.P. has requested that the fees be waived. (please
see the attached letter from the Branch President Hyman Gibson).
Resolution No. 96-152 allows the Mayor or his designee to exempt non-profit corporations and
associations organized primarily for patriotic, civic betterment or charitable purposes from the
rates and fee schedules for use of parks and recreation facilities, services and equipment under
the condition that paying the fees would create a [mancial hardship jeopardizing the activity and
if the event is of unusual benefit to the citizens of San Bernardino and should be supported by
public funds.
Due to current budget restraints, the Mayor recommended that this request for waiver of fees
be disapproved. The San Bernardino Branch N.A.A.C.P. has requested that this request be
placed on the Council Agenda for action.
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SAN BERNARDINO BRANCH
1505 W. HIGHLAND AVE., SUITE 11
P.O. BOX 7369
SAN BERNARDINO, CALIFORNIA 92411-0369
PHONE: (909) 887-7411 FAX: (909) 887-7414
March 24, 1997
Mayor Tom Minor and Common Council
City of San Bernardino
300 N. D. Street
San Bernardino, California 92418
Dear Mayor Minor and Common Council:
The San Bernardino Branch of the NAACP is planning a Juneteenth celebration on June 21, 1997 at
Seccombe Lake Park in San Bernardino from 10:00 a.m. to 6:00 p.m.
The plans are to showcase a broad spectrum of cultural and community services as well as musical
entertainment throughout the day. Local vendors are invited to participate by selling or displaying
their goods and services. Local radio stations will be asked to promote the event and encourage its
listening audience to come out and participate.
A variety of health care providers have been invited to conduct health screenings, and provide
information.
The NAACP is sponsoring this event to bring positve focus to a very important event in the history
of African American people, and to highlight the goals and services of the local branch.
We are asking the city to help sponsor this event by waiving fees associated with the use of the park
on that day, including necessary police patrol and portable food booths. Of course the branch will
provide insurance coverage, extra toilet facilities, trash pick up and disposal services and
security/crowd control for this event.
We look forward to your positive response. If you have any questions or concerns regarding this
matter, please contact me or our Freedom Fund Chairman, Cecilia Lowe at 887-7411.
~~
Hyman Gibson, President
cc: Lee Dean, Chief of Police
PARKS, RECREATION AND COMMUNITY SERVICES
APPLICATION/PERMIT
TO USE PUBLIC PARK OR RECREATION FACILITY
Date of Application: March 13 .1997
Name and Address of ApplicanvOrganization:
NAA~ry. Qnn Mprnnrninn RrAn~h
1505 w. Highland AvenllP-. ~nn Rprnnrninnr rn. Q?dl1_n':\f:.Q
FacilttyRequested: SECCOMRF: LAKE "ARK "A'JTT,T()N r()NrRC;C;T()N C:'T'IINnc: liNn ()'T'HRR II'<EA
Date of Activtty: June 21 , 1997
Time of Activtty: 9:00 A.M.A.M./P,M. To 6:00 P.M.A.M,/P,M,
Nature of ActivityiEvent: JUNETEENTH ?REEDOM ?ESTTVAL
Describe Planned Activtties: MUSICAL ENTERTAINMENT, SPEECHES, SELLING OF ETHNIC 7000
OTHER SERVICES SUCH AS CLOTHING, BOOKS AND ART WORK.
I
Admission Fee?
Estimated Attendance: 500
Is Activtty Open to the Public? YES
Will Sound Amplification or Public Address System be Used? v E!;
Time 01 Day Ampl~ier is to be Used: 11 : 30 ,", A.MJP.M. To 5: 00
(Section 12,80.130, Ctty Municipal Code Applies.)
N()NR
A.M./P,M.
HOLD HARMLESS AGREEMENT
Applicant hereby acknowledges that he/she has read, understands, and will oomply wtth all provisions 01 Chapter 12.80, Municipal
Code, Ctty 01 San Bernardino, Cal~ornia pertaining to use of Park and Recreation laciltties: Applicant hereby assumes all
responsibility to leave areas in a neat and clean oondttion. Applicant agrees to hold harmless and indemn~ the Ctty of San Bernardino,
California, from any and all liability lor injury to persons or property occuring as a result 01 this activity and agrees to be liable to said
Ctty for and all damage to any park, faciltty, building, pool, equipment, and lu 'ure owned 0 0 by City, which results Irom
the activtty or permittee or is caused by any participant in sa' adivtty.
'NOTE: This permtt is subject to cancellation by any Police Officer
who determines violation of any provision of the City Municipal Code.
CLEANING DEPOSIT: II areaJ!aciltty is not left in clean oondttion, the
deposit shall be forfetted,
KEY DEPOSIT: Keys shall be returned within two (2) working days
after the event for which the key(s) is issued. II key(s) is not returned
promptly, the depostt shall be forfeited.
Cecilia Lowe
Printed Name 01 Applicant
1505 W. Highland Ave Suite 11
Address
San Bernardino, Ca 92415
City IV :' ( ~ip
ce-c<.i;_ Q.-- 'Ct---u~ /
Signature of Applicant
387-3880
Phone Number
AVAILABLE: YES _NO
SPECIAL CONDITIONS APPLY: YES NO
FEESlDEPOSIT(S) REQUIRED:_ YES NO
FEES: RECEIVED BY:
ON RECEIPT #: BY:
DEPOSIT(S): RECEIVED 8Y:
DEPOSIT RETURNED TO: DATE:
o APPROVED 0 DISAPPROVED DATE:
Director, Parks, Recreation & Community Services
DISTRIBUTION:
WHITE: DEPT./FACIUTY
GREEN: APPLICANT/USER
CANARY: OEPOSIT ALE
PINK: POLICE DEPT.
GOLDENROD: RISK MGMT.
SPBCIAL CONDITIONS OF PBRMIT
As Part of the Public Park Use Permit, the following
represents an understanding between the City of San
Bernardino and
NAACP
( applicant)
, relating to the use
of SECCOMBE LAKE PARK/PAV.
(name of facility)
for Juneteenth Celebration
(purpose of use)
during the period 06/21/97 10 :OOa.m. to 06/21/97 6 p.m.
(date and hour) (date and hour)
All requirements must be completed. Failure to complete
any of these conditions will be cause for immediate
termination of this permit.
PERMITS AND LICENSES
Applicant agrees to obtain all necessary permits and
licenses required for the various activities and events
to be conducted throughout the period of use of the
facility and to provide proof of same to the Parks,
Recreation and Community Services Departments.
Following is a list of permits, licenses and other
requirements:
1. FIRE DEPARTMENT PERMIT - Apply for this at the City
Fire Department, 200 E. Third Street.
2 . ENVIRONMENTAL HEALTH ITINERANT PERMIT - Apply for
this at 385 N. Arrowhead Ave.
3. BUSINESS LICENSE - This includes a Business License
for each vendor and service provider.) Apply for
this at City Clerk's Office, Second Floor, city
Hall.
1
4. ABC LICENSE AND TEMPORARY SELLER'S PERMIT AND SALES
AND USE TAX RETURN - (For Alcohol Sales) Apply for
this at the State Board of Equalization Office, 303
W. 3rd Street.
5. Permit authorizing Carnival and other outdoor
entertainment - apply for this at City Police Dept.,
Vice and Narcotics Division.
Ride vendors will be in compliance with all California
State Division of occupational Safety and Health policies
dealing with carnival amusement rides and covered under
law by Labor Code sections 7900 through 7915. Ride
vendors will comply with Police Department personnel or
other City department in the event of a malfunction of an
amusement ride or an accident resulting in a patron
injury or fatality, the ride vendor will immediately
notify the Police Department and fully cooperate with the
investigation.
SECURITY AND CROWD CONTROL
Applicant will provide security and crowd control for the
event on a 24 hour basis with a written duty schedule to
be provided to the Parks, Recreation and Community
Services department and the Police Department. The duty
schedule will provide the name, address and telephone
number for the individual responsible for security along
with the names and duty times for each individual working
as crowd controller and/or day/night security guard.
CLEANLINESS OF FACILITY AND CLEAN-UP DEPOSIT
Applicant will provide for continuous clean-up during the
event. Applicant will make arrangements with city Refuse
Division for provision of trash bins and for the time the
bins are to be emptied. Applicant agrees to provide
personnel to empty trash receptacles into the large trash
bins prior to scheduled pick-up time by the Refuse
Division. A facility Cleaning Deposit of
$ 750.00 is required. The facility shall be
cleaned by applicant not later than 06/21/97
(Date/Time)
Cleaning Deposit shall be forfeited if, upon inspection
by a Parks, Recreation and community Services Department
representative, the facility has not been properly
cleaned.
2
,----
PORTABLE RESTROOMS
Applicant agrees to provide portable restrooms as
required for the anticipated attendance. Restrooms will
be strategically located and will be kept clean and
supplied by applicant.
EMERGENCY RESPONSE
Applicant agrees that in the event of an emergency
response by City forces as a result of activities of the
event, all salary and material costs shall be borne by
the applicant; Le., plugged sewer lines, electrical
failure, riots, mass arrests, major crime responses, etc.
ALOCHOLIC BEVERAGE SALES AND/OR CONSUMPTION
Alcoholic beverage use for any event on C y property
must be approved by the city Administrato. In addition,
alcoholic beverage sales must be ap ved by the city
Police Department and an ABC Lice must be obtained.
Alcohol use fees are $
The Parks, Recreation and C unity Services Department
will for Alcohol use to city
Admimistrator when the f al request is received and the
alcohol waiver fees paid.
coholic beverage sale and/or use is
approved for th' event, the applicant shall hold the
City Harmless from any potential liability claims
resulting fr the sale and/or use of alcoholic beverages
on the fac' ity premises.
Applica will strictly enforce all ABC laws with
parti lar attention to the prohibition of sale and/or
use of alcohol by minors and by requiring proper
i tication when necessary.
CONTRACTURAL AGREEMENTS
Applicant shall furnish to the Parks, Recreation and
Community Services Department a copy of signed contracts
between applicant and any vendors or otherproviders of
services for the event.
J
INSURANCE REOUIREMENTS
Applicant shall procure and maintain in force during the
term of this permit and any extension thereof, at its
expense, public liability insurance in companies and
through brokers approved by City, adequate to protect
against liability for damage claims through public use of
or arising out of accidents occurring in or around the
premises, in a minimum amount of $1,000,000. The city
shall be named as additional insured in the Dolicy. The
Applicant's insurance will be primary to any coverage the
City of San Bernardino may have in effect. Such
inslirance policies' shall provide .coverage for city's
contingent liability on such claims or losses resulting
from . activities of the permit. An appropriate
certificate'. of insUrance shall... be furnished'. to the.
Director of' Parks,' Recreationand'Communlty services~: .
Failure .to provide insurance as stated herein will be
cause for immediate termination of this permit.
In addition, all vendors and service providers shall
provide Certificates of Insurance in the amount of
$1,000,000 with the city named as additional insured.
Ni&-: ~~~QN~,f. L. (~.
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BOND FOR DAMAGES ANb OTHER UNFORESEEN COSTS
Applicant shall provide a damage bond in the amount of
$ 1 000 00 to cover damages to city property and
equipment which may occur and to recover other costs
which may accrue as a result of the scheduled activities.
4
.
FACILITY USE FEES & DEPOSITS
". "'
FEES (NON-REFUNDABLE)
~quip/Facility/Serv. unit Quantity unit Price E:xtension
Park Use 100.00
Seccombe Pay. 1st hour 41. 00
Each dditional h ~ur @ $8.00
.fo ,. 6 hours 48.00
Concession Stand 50.00
.' .' ,." . . . . ,.
Portable Food Booths (2') booths @ $, 50.00 ea. . 500.00
TOTAL $ 739.00
DEPOSITS (REFUNDABLE \
rYPE CASH/CHECK
Cleanina DeDosit $ 750.00
Damaae Bond 1.000.00
TOTAL $ 1 750.00
DEPOSIT RETURNED TO:
(SPECIALCOND'2)
Signature
Date
Printed Name & Address