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Home My WebLink AboutR6-Economic Development Agency , , ~ ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO . REOUEST FOR COMMISSION/COUNCIL ACTION FROM: RONALD E. WINKLER Development Director SUBJECT: FIRST AMENDMENT TO CDBG AGREEMENTS DATE: February 26, 1997 (g(Q)~W ------------------------------------------------------------------------------------------------------------------------------------- Svnoosis of Previous Commission/Council/Committee Action(s): On May IS, 1996 and August 21, 1995, the Mayor and Common Council approved and authorized the Mayor to execute the Community Development Block Grant (CDBG) Agreements. On August 5, 1996, the Mayor and Common Council approved an increase in funds to the Casa De San Bernardino project. -----------------------------.----------------------------------------------------------------------------------------------------- Recommended Motion(s): ( Mavor and Common Council ) MOTION A: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO, AND CASA DE SAN BERNARDINO . (Motions Continued to Next Paf!e...) ---------------------------------------------------------------------------------------------------------------------------- Contact Person(s): Ronald E. WinklerlNorma J. Owens Phone: 5081 Project Area(s): N/A Ward(s): NA Supporting Data Attached: III Staff Report 0 Resolution(s) 0 Agreernent(s)/Contract(s) 0 Map(s) 0 LtrlMemo FUNDING REQUIREMENTS: Amount: $ N/A Source: FY 95/96 CDBG Budget Authority: CDBG Administrator ~J~(,- Ronald E. mkler, DIrector Development SIGNATURE: ----------------------------------------------------------------------------------------------------------------------------- Commission/Council Notes: Rr.,,4 - Res 97- 105 R'" B - Res 97- (,,, e g(,.C - Res 97- ft;7 F<. (pf) - Res 97- ~? RfRf - Res 97- (/} ---------------------------------------------------------------- COMMISSION MEETING AGENDA MEETING DATIII. 1<& - t?3f3ft7 Agenda Item Number: . . . REQUEST FOR COMMISSION/COUNCIL APPROVAL CDBG Agreements February 25, 1997 Page Number -2- --------------------------------------------------------------------------------------------- Recommended Motion(sl Continued: MOTION B: MOTION C: MOTION D: MOTION E: ( Mavor and Common Council ) RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO, AND MARY MERCY CENTER RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO, AND VICTORY OUTREACH RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO, AND EASTER SEAL SOCIETY RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO, AND F AMlL Y SERVICE AGENCY ---~-------------------------------------------------------------------------------------------------------------- COMMISSION MEETING AGENDA MEETING DATE: 03/03/1997 REW:1NT:NJO:lag:03-17-06.cdc Agenda Item Number: Lr . . . ECONOMIC DEVELOPMENT AGENCY STAFF REPORT -------------------------------------------------------------------------------------------------------- First Amendment to CDBG A2reements On August 21, 1995, the Mayor and Common Council of the City of San Bernardino approved and authorized the Mayor to execute CDBG Agreements for the following projects: Capital IIIlProvement/Rehabilitation 95-201 95-213 95-214 95-217 95-228 Casa De San Bernardino Mary Mercy Center Victory Outreach Easter Seal Society Family Service Agency Interior Building Modifications Shower Stalls - Phase I Headquarters Renovation Parking Lot Agency Renovation $13,775 $51,248 $80,000 $35,000 $51,000 These projects need extension of agreement termination dates for the following reasons: 95-202 CaAA De San Bernardino This project was bidded out in June 1996 and two bids were received, both over budget. On August 5,1996 the Council approved an increase in CDBG funding. In September, 1996, the construction contract was submitted to the City Attorney for review and signature. On September 16, 1996 the City Attorney's office requested, in a memorandum, that the contract be reviewed by EDA's Special Counsel. Since that time, the contract was reviewed, revised with modifications acceptable to Casa De San Bernardino. The contract is now ready for approval and execution. 95-213 Mmy's Mercy Center The project was sent out to bid, but all bids received were higher than the budgeted amount. Because the amount of the shortfall required Common Council action, and the shortfall occurred during the FY 1995/1996 reallocation process, the project was included in the group of projects that required additional funding before implementation. The additional funding for the project was approved by Council on October 21, 1996. After Council approval, the project was reviewed by HUD as a part of the amended Second Year Action Plan and approved for implementation. Also, the enviromnental review was completed in late February 1997, on the additional funding. The project implementation process is ready to be resumed, but the original agreement expired December 31,1996. ------------------------------------------------------------------------------------------------------------------ REW:TNT:NJO:lag:03-17-06.cdc COMMISSION MEETING AGENDA MEETING DATE: 03/03/1997 ~ Agenda Ite'" N\lmber: . ECONOMIC DEVELOPMENT AGENCY STAFF REPORT CDBG Agreements February 26,1997 P"oe Number -2- -~----------------------------------------------------------------------------------------- . 95-214 VictOlyOutreach The project has been delayed because of the need to develop further information regarding building plan drawings to identiJY CDBG eligible and ineligible construction work. Although this information was developed by November 1996, an additional six weeks was needed to obtain Davis-Bacon Wage Act pay scales from the U.S. Department of Housing and Urban Development. This extended period was a result ofHUD physically relocating their offices during this time period. Once the pay scales were received, the bid packages were prepared and released in January 1997. However, the original agreement expired December 31,1996. 95-217 Easter Seal Society The plans for this project were initially prepared last spring. However, the plans could not be approved by the Building Department until an issue related to water drainage could be resolved with two adjoining properties. The drainage problem was resolved and the plans submitted for approval in September 1996. The project was bidded out November 1996, but no bids were received. A rebidding of the project was done in December 1996 and acceptable bids within budget, were received. However, the original agreement expired in December 31, 1996. . 95-228 Family Service A~ency After completion and approval of building plans, the project was bidded out initially in August 1996. However, all bids received were substantially over budget. A new work specifications write-up was prepared and the project rebidded in October 1996. Two bids were received, a contractor selected and the project has been under construction since late December 1996. The original agreement expiration date was December 31, 1996. RECOMMENDATION It is appropriate for the Mayor and Common Council to approved the execution of the Amendment to the CDBG Agreements between the City of San Bernardino and the corresponding Agencies. Based on the foregoing, staff recommends adoption of the attached resolutions. ~ . ------------------------------------------------------------------------------------------------------------------ Ri:W:TNT:NJO:lag:03-17-06.cdc COMMISSION MEETING AGENDA MEE'fING DATE: 03/03/1997. Agenda Item Number: (p . . . (g(Q)~W FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT TIllS FIRST AMENDMENT to Agreement 95-213 referred to as ("Amendment"), is made and entered into this In day of 1997 by and between the CITY OF SAN BERNARDINO. a Municipal Corporation, referred to as \,City"), and MARY MERCY CENTE~ a nonprofit community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 95-213 . dated JllLY 1.1995. referred to as ("Agreement"), fortloorextension of 10 to 15 feet, installing 2 shower stalls, electrical gas for laundry and fixtures at 641 ROBERDS A VENUE. San Bernardino; and Whereas, City and Subrecipient desire to amend said agreement to include the subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the mutual benefit to be derived there from, the parties agree as follows: I. Change the language in Section 3 Terms. "This Agreement shall commence on July I. 1995 and terminate on December 31. 1997. TN'fNt"j._ :195 9~213 g~A- . . . IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CIlY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director Board Chair ATTEST Board Secretary RACHEL CLARK, City Oerk City of San Bernardino Approved as to form and legal content: JAMES F. PENMAN, City Attorney By: lDl~9S 95-213 Rev. 2/24/97 v e EXHIBIT A MARY'S MERCY CENTER SCOPE OF SERVICES The time extension will allow the project to be completed, to include ground level floor extension of 10 to 15 feet, install 2 shower stalls, electrical, gas for laundry and fixtures. PROGRAM BUDGET Public Services $51,248.00 tit Other TOTAL tit $51,248.00 Advertisement for Bids Bid Award of Contract B . Construction 50"/0 Construction Co lete Construction tnI~95 9'-213 Rev. 2124/97 ~, e e e FIRST AMENDMENT TO THE ~rry /D)\'v7 COMMUNITY DEVELOPMENT BLOCK GRANT \87\8) tF" lJ AGREEMENT TIllS FIRST AMENDMENT to Agreement 95-214 referred to as ("Amendment"), is made and entered into this .1n day of 1997 by and between the CITY OF SAN BERNARDINO a Municipal Corporation, referred to as ("City"), and VICTORY OUTREACH OF SAN BERNARDINO, a nonprofit community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 95-214, dated JULY 1. 1995. referred to as ("Agreement"), for roof replacing, upgrading outdoor parking and landscaping at 990 WEST MILL STREET. San Bernardino; and Whereas, City and Subrecipient desire to amend said agreement to include the subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the mutual benefit to be derived there from, the parties agree as follows: 1. Change the language in Section 3 Terms. "This Agreement shall commence on July 1.1995 and terminate on December 31. .m:z. g&!3 I...." 9S-214 Rev. 2124/97 G: ~'" IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be e executed on the date and year first hereinabove written. CIlY OF SAN BERNARDINO: SUBRECIPIENT: Executive Director TOM MINOR, Mayor City of San Bernardino Board Chair ATTEST Board Secretary RACHEL CLARK, City Oerk City of San Bernardino Approved as to form and e legal content: JAMES F. PENMAN, City Attorney By: e ..111I10 ..19' 9S-214 Rov. 2/24/97 It . e . EXHIBIT A VICTORY OUTREACH SCOPE OF SERVICES The time extension will allow the project to be completed, to include the replacement of the roof($30,000) and the upgrading of the outdoor parking and the landscaping ($50,000). PROGRAM BUDGET Public Services $80 000.00 Other TOTAL $80,000.00 P 'Conts Advertisement for Bids Bid en Award of Contract B . Construction 50",,1, Construction Com tete Construction J.,d ~. 95.214 Rov. 2/24197 '" lr cg(Q)WJW e FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT TIllS FIRST AMENDMENT to Agreement 95-217 referred to as ("Amendment"), is made and entered into this 1.11 day of 1997 by and between the CITY OF SAN BERNARDINO. a Municipal Corporation, referred to as ("City"), and EASTER SEAL SOCIETY a nonprofit community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 95-217 , dated JULY 1. 1995 referred to as ("Agreement"), for repairing and replacing existing lot surface, e providing handicapp access, and to expand parking lot 4465 square feet at 241 EAST NINTH STREET. San Bernardino; and Whereas, City and Subrecipient desire to amend said agreement to include the subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the mutual benefit to be derived there from, the parties agree as follows: I. Change the language in Section 3 Terms. "This Agreement shall commence on July 1. 1995 and terminate on December 31. .m:z. e ~&L ~... 195 95-217 RoY. 2/24/97 It . . . IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CITY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director Board Chair ATTEST Board Secretary RACHEL CLARK, City Clerk City of San Bernardino Approved as to fonn and legal content: JAMES F. PENMAN, City Attorney By: .... J" ..&1-'95 9'-217 Rov. 2/24/97 Co . . . EXHIBIT A EASTER SEAL SOCIETY SCOPE OF SERVICES The time extension will allow the project to be completed to include the repairing and replacing existing lot surface, provide hanciap access, and to expand the parking lot 4465 square feet. PROGRAM BUDGET Public Services $35,000.00 Other TOTAL $35 000.00 Advertisement for Bids Bid 0 Award of Contract B . Construction 50"10 Construction Com lete Construction tm....iK_ rig,: 9S-217 Rev. 2124/97 ~\ '., t . FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT TInS FIRST AMENDMENT to Agreement 95-228 referred to as ("Amendment"), is made and entered into this lit day of 1997 by and between the CITY OF SAN BERNARDINO, a Municipal Corporation, referred to as ("City"), and FAMILY SERVICE AGENCY a nonprofit community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 95-228 , dated . JULY I. 1995, referred to as ("Agreement"), for renovating office, replacing roof, replacing HV AC, repair parking lot, and security gate at 1669 NORTH 'E' STREET. San Bernardino; and Whereas, City and Subrecipient desire to amend said agreement to include the subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the mutual benefit to be derived there from, the parties agree as follows: 1. Change the language in Section 3 Terms. "This Agreement shall commence on July I. 1995 and terminate on June 30.1997. . lNTN;tin. &11 ~ 95 9S.228 Rev. 2124/97 g~D G ! . . . , IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CITY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director Board Chair ATTEST Board Secretary RACHEL CLARK. City Oerk City of San Bernardino Approved as to form and legal content: JAMES F. PENMAN, City Attorney By: 1lITN." .J. rd9~ 95.228 Rev. 2/24/97 Co .I . . . " EXHIBIT A FAMILY SERVICE AGENCY SCOPE OF SERVICES Funding for the project will complete the office renovation, replacement of the root; replacement of the HV AC, the electrical necessary, repair of the parking lot and the security gate. PROGRAM BUDGET Public Services $51 000.00 Other TOTAL $51 000.00 Advertisement for Bids Bid Award of Contract B . Construction 50010 Construction Com lete Construction TN'IlI""-nuIll." 95-228 R<v. 2/24/97 L} \ (g(Q)[F))1 . FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT TInS FIRST AMENDMENT to Agreement 95-201 referred to as ("Amendment"), is made and entered into this In day of 1997 by and between the CITY OF SAN BERNARDINO a Municipal Corporation, referred to as ("City"), and CASA DE SAN BERNARDINO a nonprofit community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 95-201 . dated . JIJL Y 1. 1995, referred to as ("Agreement"), for renovating office, replacing roof; replacing HV AC, repair parking lot, and security gate at 735 NORTH 'D' STREET. San Bernardino; and Whereas, City and Subrecipient desire to amend said agreement to include the subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to amend agreement to extend the time for project implementation. Now therefore, in consideration of the mutual covenants herein set forth and the nmtual benefit to be derived there from, the parties agree as follows: 1. Change the language in Section 3 Term.. "This Agreement shall commence on July 1.1995 and terminate on December 31. .m7. . TNTN"fIn_ :t 95 9S-201 Rev. 2f26197 RftJt . . . '. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CITY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director Board Chair ATTEST Board Secretary RACHEL CLARK, City Oerk Oty of San Bernardino Approved as to form and legal content: JAMES F. PENMAN, City Attorney By: TNTN1:i..... ...A9S 950201 Rov. 2fl6197 ll; I . . . .. EXHIBIT A CASA DE SAN BERNARDINO SCOPE OF SERVICES The time extension will allow the completion of the ADA modifications to the facility. PROGRAM BUDGET Public Services $13,775.00 Other TOTAL $13,775.00 Advertisement for Bids Bid Award of Contract B - n Construction 50"10 Construction Com lete Construction TNJ'N1" 95-201 Rev. 2/26/97 '95