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'CITY
OF
SAN
BERNARDINO
REQUEST
FOR
COUNCIL
ACTION
From:
BARBARA PACHON,
DIRECTOR OF FINANCE
Subject:
Budget Amendment for
Election Cost-EDA
Reimbursement.
Dept:
FINANCE
ORIGINAL
Date:
January 13, 1997
Synopsis of Previous Council action:
9/11/96 - The Economic Development Agency entered into agreement with the City to
reimburse the City up to $30,000 for clerical, administrative and election services from
the City Clerk's Office. Based on the amount of EDA reimbursement received in prior
years, only $7 ,000 was budgeted as EDA reimburement for the City Clerk's services.
However, due to the cost of Measure "Ell (Nov. 5, 1996 ballot measure related to the Mayor
and veto power over the EDA Commission) EDA has increased the amount of reimbursement by
$23,000.
Recommended motion:
That the Mayor and Common Council authorize the Director of Finance to amend the Fiscal
Year 1996-1997 Budget to reflect a $23,000 increase in the City Clerk's budget for
election costs, and a corresponding budget increase in the EDA revenue reimbursement
account.
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S1gnature
,
Contact person: Barbara pachon. Director of Finance
Phone:
x - 5242
Supporting data attached: Citv staff reoort. EDA Master Services Ward:
Agreement
FUNDING REQUIREMENTS,
Amount: $23.000 (001-032-5505)
(election costs)
Source: (Acct. No.1001-000-4670 $23.000
Acct.
nt
inance:
Council Notes:Revenues & eXDenditures will be increased eauallv, resultina in a net imDact of zero
Agenda Item No.
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STAFF REPORT
BACKGROUND
Measure "E", concerning the Mayor and veto power as head of the Economic Development
Agency, was placed on the November 5, 1996 ballot. Because this election concerned an EDA
issue, EDA will reimburse the City in the amount of $23,000. Attached is the City's Master
Services Agreement (MSA) with EDA for services related to the City Clerk. Originally the
amount of the MSA was anticipated to be $7,000, but due to Measure "E", the MSA has been
increased by $23,000 (from $7,000 to $30,000).
RECOMMENDATION
That the Mayor and Common Council authorize the Finance Department to make the following
amendments to the FY 1996-1997 budget to reflect the funding to be received from EDA for
administrative and clerical costs incurred by the City Clerk's Office:
Increase 001-000-4670 (revenue-EDA reimbursement)
Increase 001-032-5505 (expenditure-elections )
$ 23,000
$ 23,000
FISCAL IMPACT TO CITY
Because revenues and expenditures are being increased equally, the net effect of this
transaction will have no fiscal impact on the City.
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CITY OF SAN BERNARDINO
CITY CLERK'S OFFICE
Rf:('f'!',';:r', /,., r~O E-'
- ,1.- I,., '.'L t't'r
MASTER SERVICES AGREEMENT
with the
CITY OF SA!'{ BERNARDINO
ECONOMIC DEVELOPMENT AGENCY
'96 SEP 11 P3 :12
The City of San Bernardino, City Clerk's Office, provides clerical and administrative
support services to the City of San Bernardino, Economic Development Agency.
This agreement is for Fiscal Year 1996/97; the term of the agreement is July 1, 1996
through June 30, 1997.
At the commencement of the term of this agreement, the Economic Development Agency
shall pay the City an amount of Thirty Thousand Dollars ($30,000) upon receipt of a statement
prepared by the Finance Department upon submittal of a billing advice from the City Clerk.
Payment is due within 30 days upon receipt of invoice. After 30 days, interest wiIJ be
charged at the current LAIF rate.
The clerical and administrative support services include, but are not limited to:
1. Recording minutes of closed sessions at meetings of the Mayor and Common Council,
Community Development Commission, San Bernardino Associated Communities
Financing Authority (SANBAC) , San Bernardino Park Acquisition Joint Powers
Financing Authority (SANPAC), and the San Bernardino Joint Powers Financing
Authority (JPFA).
2. Recording votes at meetings of the Mayor and Common Council, Community
Development Commission, San Bernardino Associated Communities Financing Authority
(SANBAC) , San Bernardino Park Acquisition Joint Powers Financing Authority
(SANPAC), and the San Bernardino Joint Powers Financing Authority (JPFA).
3. Preparing minutes of meetings of the Mayor and Common Council, Community
Development Commission, San Bernardino Associated Communities Financing Authority
(SANBAC), and San Bernardino Park Acquisition Joint Powers Financing Authority
(SANPAC), San Bernardino Joint Powers Financing Authority (JPFA).
4, Obtaining signatures for resolutions, agreements, and other legal documents generated
by actions taken by the Mayor and Common Council, Community Development
Commission, San Bernardino Associated Communities Financing Authority (SANBAC),
San Bernardino Park Acquisition Joint Powers Financing Authority (SANPAC), and San
Bernardino Joint Powers Financing Authority (JPFA) ,
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Master Services Agreement
Fiscal Year 1996/97
5. Indexing actions taken by the Mayor and Common Council, Community Development
Commission, San Bernardino Associated Communities Financing Authority (SANBAC),
San Bernardino Park Acquisition Joint Powers Financing Authority (SANP AC), and San
Bernardino Joint Powers Financing Authority (JPFA).
6. Certifying and attesting to resolutions, agreements, and other legal documents generated
by actions taken by the Mayor and Common Council, Community Development
Commission, San Bernardino Associated Communities Financing Authority (SANBAC),
San Bernardino Park Acquisition Joint Powers Financing Authority (SANP AC), and San
Bernardino Joint Powers Financing Authority (JPFA).
7. Serving as Filing Officer to ensure compliance with the State of California, political
Reform Act, Statement of Economic Interest provisions as they relate to employees of
the Economic Development Agency, and citizens serving on commissionlboardslbureaus
and committees associated with the Economic Development Agency.
8.
Conducting research as needed.
9. Providing Economic Development Agency staff copies of Council agendas and backup
material for all City Council meetings.
APPROVED:
Timothy St' aus
Economic Development Agency Administrator
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--Shauna Clark
City Administrator
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Q~ U.l-~'--)L
R:hd"Clark
City Clerk
Dated: j II! / ') G
Fr d Wilson
Assistant City Administrator
Updated: 9i5i96