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Home My WebLink About22-Civil Service . . CITY. OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: H. Voug Chanc:Le.Vt Chien EXam.{,nVt C.{,v.u. SVtv.{,c.e e,i/GINAL Subject: Amendmen-t 5 to ComputVt Exam.{,nat.{,on Sc.on.{,ng SVtv.{,c.e6 Ag~eemen-t with San BVtnaJz.d..{,no UM6.(.ed Sc.hoo.e. V,(,f,rud Dept: Date: Vec.embVt 11, 1996 Synopsis of Previous Council action: Counm app~oved the biUl.{,C. ag~eemen-t at th~ Regu.tM Meeting on Janl1.l1lLY 7, 1985 and ~ub~equen-t ag~eeme~ eac.h ye~ thVteante~. ~DliUNE tit;/j.(' 17 JAt~ 97 1 a 0: Recommended motion: Adopt Re6o.e.ution Contact person: H. Voug Chanc:Le.Vt Phone: 5008 Supporting data attached: Ue6 Ward: FUNDING REQUIREMENTS: Amount: $350.00Iye~ :~:~:::~;z: ~~ / Council Notes: Res 97- ~tf ~/31q7 Agenda Item No. ~ a. 75-0262 <;ITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Attached are two signed originals of the amendment to the agreement between the city and the San Bernardino Unified School District. The Board of Education approved the agreement on November 19, 1996. In the original contract signed in 1985, the charge to the city for scoring services was $0.15 per sheet. The rate was increased to $0.20 per sheet, effective January, 1992. The attached amendment is the fifth amendment to the current contract; the cost to the City now is $0.25 per sheet as established in 1996. . This amendment is effective for the period of January 1, 1997 through December 31, 1997. 75-0264 e e e .. ORIGINAL EXHIBIT "A" SAN BER~ARDINO CITY UNIFIED SCHOOL DISTRICT 777 North "F" Street San Bernardino, California 92410 AGREEMENT FOR COMPUTER EXAMINATION SCORING SERVICES THIS AGREEMENT, is made and entered into this 17th day of December, 1996, by and between the SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the "DISTRICT," and the CITY OF SAN BERNARDINO, hereinafter referred to as the "CITY." R E C I TAL S: WHEREAS, the DISTRICT has the computer capacity and available computer time to score certain eJCaminations; and WHEREAS, the CITY does not have such a computer capacity and is therefore desirous of utilizing the services of the DISTRICT in scoring its eJCaminations; NOW, THEREFORE, the DISTRICT and the CITY mutually agree as follows: 1. Term of A!ITeement a. This Agreement shall commence on January 1. 1997, and terminate December 31. 1997. b. This Agreement may be extended one (1) year at a time up to a total for five (5) years, subject to all terms of this Agreement and any Amendments, subject to written approval of both parties. 2. ResDonsibilities of the DISTRICT The DISTRICT shall provide computer staff and equipment on an as-needed basis to analyze the results of any multiple choice examination of two hundred (200) items or less given by the CITY and shall provide the CITY one (1) copy of the scored e:ramination results. The DISTRICT shall provide such services on a no greater than once per week basis and at a time specified by the DISTRICT; provided, however, such scheduled time shall be subject to change based on the computer needs of the DISTRICT. 1 3. Responsibilities of the CITY e a. The CITY shall provide the DISTRICT with answer sheets to be utilized in said examinations; said answer sheets must have prior approval; by the DISTRICT. b. The CITY shall provide the answer key to the examinations being scored and shall be responsible for the accuracy thereof. c. The CITY shall give the DISTRICT ten (10) days advance notice of any examinations requiring unusual handling or procedures; provided, however, that the DISTRICT shall have the right to refuse to handle such examinations if in its determination it lacks the computer capacity or capability to do so. d. The CITY shall deliver and pick up the eJCamination materials at a mutually agreed upon time and place. 4. Costs a. The CITY shall be charged $0.25 for each two-sided answer sheet scored by the DISTRICT. Examinations requiring unusual handling or procedures shall be charged at a mutually agreed upon cost based upon the added expense and time to the DISTRICT, which cost shall be determined prior to the time the DISTRICT provides the CITY with the examination results . e b. The DISTRICT shall submit invoices to the CITY on a monthly basis for all costs incurred during the preceding calendar month, and the CITY shall pay all such charges within fifteen (15) days following receipt of said invoices. c. It is agreed by the parties hereto that the terms and conditions of this Agreement are subject to cost increases incurred by the DISTRICT and that the DISTRICT may amend the charges as provided herein from time to time without renegotiating this Agreement; provided, however, the CITY shall be given at least thirty (30) days' notice prior to the effective date of any such Amendment. 5. CancellationmA~eemem e This Agreemem may be terminated by either party by the giving to the other of a written notice of intention to terminate, which notice shall be given at least thirty (30) days prior to the date of termination contained in said notice. 2 e 6. Hold Harmless The CITY agrees to assume all risk and liability for the security of such examination materials and hereby agrees to hold the DISTRICT harmless from any and all claims whatsoever arising out of any alleged breach of security. 7. Soecial Provisions a. The CITY certifies it will not discriminate on the basis of race, color, national origin, sex (including sexual harassment), handicap (or disability), religion, or age in any of its policies, procedures, or practices in compliance with: ~ Title VI and VII of the Civil Ril!hts Act of 1964. as amended (pertaining to race, color, national origin, and religion); ~ Title IX of the Education Amendments of 1972 (pertaining to sex); e ~ Section 504 of the Rehabilitation Act of 1973 (pertaining to handicap); and ~ The Al!e Discrimination Act of 1975 (pertaining to age) ~ The Fair Emolovment and Housinl! Act of 1980 (pertaining to ancestry, race, national origin, color, sex, religion, physical handicap, medical condition, marital status, and age) ~ The Americans with Disabilities Act of 1990 (pertaining to disability) This non-discrimination policy covers admission and access to, and treatment and employment in, the DISTRICT's programs and activities. b. This Agreement shall not be assignable except with the written consent of the parties hereto. c. This Agreement may be amended by the mutual written consent of the parties hereto. e 3 I e IN WITNESS WHEREOF, the parties have executed this Agreement for Computer Examination Scoring Services as set forth below. CITY OF SAN BERNARDINO SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT ~ . . 'h / " ... '1' ,"11. . ^ dN","" HAROLD L. BORI~Ed.D. Assistant Superintendent Administrative Services TOM MINOR Mayor Date: Date: NOV 2 2 1900 ATTEST: City Clerk e Approved as to form: e .~ 4 . San Bernardino City Unified School District E. Neal Roberts, Ed.D., Superintendent .Old L. Boring, Ed.D, Assistant Superintendent, Admini,st, rative Services r - f''''''' 1 ""...- ~" In_ c7 ':..,; I.~. ."- I.. ~I-,. J ~lIl':;' -~;k ~~.~ '~'*-t ~'," Your Public Schools. . .':'.", 1, There's No Better Place To Learn Michael E. Newbry Civil Service Department City of San Bernardino 300 N. D St. San Bernardino, CA 92418-0001 C I ~. ~ November 22, 1996 ',J r': RE: Agreement/ Agreement for Computer Examination Scoring Services Amendment: Board of Education Approval Date: I November 19, 1996 I Documents Enclosed: II ACTION REQUESTED: I X ..L Agreement! Amendment Originals X . SIGN ALL ORIGINALS signed on District's behalf . RETURN 1 ORIGINAL TO ADDRESS BELOW Form W-9 (substitute) . COMPLETE AND SIGN . RETURN TO ADDRESS BELOW Survey Form . COMPLETE AND SIGN ~ Certification of Minutes . RETURN TO ADDRESS BELOW i I None ! Original(s) signed by both/aU parties None d for your files i i I Other: Thank you for your assistance. We look forward to working with you. Sincerely, Please Return Documents to: lA1iL.U L &t LJ: ~old t. Boring, .D. Assistant Superint dent Administrative Services mp / enclosure(s) San Bernardino City Unified School District Administrative Services Office Attn: Melinda A. Pure, Contract Analyst 777 North "F" Street San Bernardino, California 92410-3017 - - - 777 N. F Street. San Bernardino, CA 92410 . (909) ADMINISTRATIVE SERVICES DIVISION 381-1162 e e e , San Bernardino City Unified School District CERTIFICATION OF MINUTES The Board met in regular session on the 19th day of November, 1996, at the usual meeting place thereof. The meeting was called to order at 5:30 p.m. Members present: Brown, Cadena, Marinis, Neige1, Savage, Tillman, Yeager Members absent: None The adoption of the following resolution and order was moved by Member Brown, seconded by Member Marinis, and a vote being taken, the said resolution and order was adopted by the following votes of members present at that time. AYES: Brown, Cadena, Marinis, Neige1, Savage, Tillman, Yeager NOES: None BE IT RESOLVED that the Board of Education approves the Agreement for Computer Examination Scoring Services with the City of San Bernardino, effective from January 1, 1997, through December 31, 1997, per terms of the Agreement. Funds received are to be credited to Data Processing Abatement Account, Program 032. BE IT FURTHER RESOLVED that Harold 1. Boring, Assistant Superintendent, Administrative Services, be authorized to sign said Amendment to the Agreement on behalf of the Board of Education. I, E. NEAL ROBERTS, Secretary of the Governing Board of the San Bernardino City Unified School District hereby certify that the foregoing is a true and correct copy of a resolution duly made, adopted and entered in the Board minutes of the Governing Board of the San Bernardino City Unified School District on the 19th day of November 1996. Dated: November 20, 1996