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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Development Services
Subject: Authorization for the Director of
Development Services to execute Chauge Order
No. Two to contract with International
Pavement Solutions, Inc. for street aud
O D \ G \ N A I drainage improvements on Meridiau Avenue
. " Land Poplar Street, per Piau No. 10505.
From: James Funk, Director
Date: December 10, 2003
File: 1. 7293
MCC Date: December 15, 2003
Synopsis of Previous Council Action:
11118/02
Approved Capital Improvements Budget for FY 2002/2003 aud rolled over CIP
2001/2002 Budget Item
Resolution awarding contract to International Pavement Solutions, Inc. for street aud
drainage improvements on Meridiau Avenue aud Poplar Street, per Plan No. 10505
July 2002
Recommended Motion:
That the Mayor and Common Council authorize the Director of Development Services to execute
Change Order No. Two in the amount of $6,974.52 to contract with International Pavement Solutions,
Inc. for street and drainage improvements on Meridiau Avenue aud Poplar Street, per Piau No. 10505.
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,
James Funk
Contact person:
Michael Grubbs, Acting City Engineer
Phone: (909) 384-5179
Staff Report & CCO #2
Ward:
3
Supporting data attached:
FUNDlNG REQUIREMENTS:
Amount:
$6,974.52
Source: (Acct. No.) 248-368-5504-7167
(Acct. Description) Meridiau Ave. Pavement
Rehabilitation from Poplar St. to Rialto Ave.,
Repair Cross Gutters & Drainage Inlets-Citywide
Finance:
Council Notes:
Agenda Item No.
/0
/;J/15/0J
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorization for the Director of Development Services to execute Change Order No. Two to
contract with International Pavement Solutions, Inc. for street and drainage improvements on
Meridian Avenue and Poplar Street, per Plan No. 10505.
Background:
On November 18, 2002, the Mayor and Common Council awarded a contract in the amount of
$156,488.00 to International Pavement Solutions, Inc. for street and drainage improvements on
Meridian Avenue and Poplar Street, per Plan No. 10505.
After receiving bids it was determined that the pavement rehabilitation part of the project could
be done more efficiently as part of a larger pavement rehabilitation project. Therefore, on
February 8, 2003, Contract Change Order No. One was administratively approved to delete
the paving and related items for a savings to the project of $42,008.00 reducing the total cost
of the project to $114,480.00. The paving portion of the project was subsequently added to a
larger paving project for greater efficiency.
During construction of the storm drain the contractor discovered a 4" gas main and a 6"
electrical conduit, which were not shown on plans. The gas main was at an elevation and
alignment that conflicted with the proposed storm drain. The elevation and alignment of the
electrical conduit was such that it also conflicted with installation of the storm drain.
The contractor was required to relinquish control of a portion of the worksite while Southern
California Gas Company and Southern California Edison Company relocated their respective
lines. The contractor was unable to work efficiently and incurred additional costs for traffic
control due to the utility delay. These extra costs are indicated in the attached copy of
Contract Change Order No. Two.
Staff investigated backcharging Southern California Gas Company and Southern California
Edison Company for the contractor's delay cost, however, the two utility companies declined
to pay and staff was unable to establish that either utility was at fault in the matter.
Under the provisions of Section 5-5 "Delays" of the Standard Specification, "If the Contractor
sustains loss due to delays attributable to interferences, relocations, or alterations not covered
in 5-1, which could not have been avoided by the judicious handling of forces, equipment, or
plant, there shall be paid to the Contractor such amount as the Engineer may find to be fair and
reasonable compensation for such part of the Contractor's actual loss as was unavoidable and
the Contractor may be granted an extension of time".
Staff reviewed the contractors costs and determined that the amount claimed IS fair and
reasonable.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report (Continued)
Financial Impact:
The cost of this change order is within the contingency amount of $15,000 approved by the
Mayor and Common Council as part of the award of contract. Sufficient funds are available in
Account No. 248-368-5504-7167 "Cross Gutters and Drainage Inlet Repairs" to cover the cost
of this change order.
Recommendation:
That the Mayor and Common Council authorize the Director of Development Services to
execute Change Order No. Two in the amount of $6,974.52 to contract with International
Pavement Solutions, Inc. for street and drainage improvements on Meridian Avenue and
Poplar Street, per Plan No. 10505.
Development Services Department
300 North "D" Street San Bernardino, CA 92418-0001
Planning and Building 909.384.5057 Fax 909.384.5080
Public Works/Engineering 909.384.5111 Fax: 909.384.5115
www.ci.san-bemardino.ca.us
CONTRACT CHANGE ORDER NO. TWO
FILE NO. 1.7293
DATE: DECEMBER 15, 2003
PROJECT:
STREET AND DRAINAGE IMPROVEMENTS ON MERIDIAN AVENUE
AND POPLAR STREET PER PLAN NO. 10505.
TO:
INTERNATIONAL PAVEMENT SOLUTIONS, INC.
P.O. BOX 10458
SAN BERNARDINO, CA 92423
GENTLEMEN:
You are hereby notified of the following changes to your contract:
ITEM NO: DESCRIPTION OF CHANGE
Delay cost to maintain traffic control during a fourteen-
2-1 day period to allow the Southern California Gas $
Company to relocate their utility line.
COST
5,139.12
Delay cost to maintain traffic control during a five-day
2-2 period to allow the Southern California Edison to lower $
their utility line.
1,835.40
TOTAL COST CCO #2 $
6,974.52
JUSTIFICATION:
During construction the contractor discovered a 4" gas main and a 6" electrical conduit, which
were not shown on plans. The gas main was at an elevation and alignment that conflicted with
the proposed storm drain. The electrical conduit's elevation and alignment was such that it also
conflicted with installation ofthe storm drain.
The contractor was required to relinquish a portion of the work site while Southern California
Gas Company and Southern California Edison Company relocated their respective lines. The
contractor was unable to work efficiently and incurred additional costs maintaining traffic
control during 19 days of utility delay. These extra costs are indicated in the table above.
Under the provisions of Section 5-5 "Delays" of the Standard Specification, "If the Contractor
sustains loss due to delays attributable to interferences, relocations, or alterations not covered in
5-1, which could not have been avoided by the judicious handling of forces, equipment, or plant,
there shall be paid to the Contractor such amount as the Engineer may find to be fair and
Change Order No. Two
Street and Drainage Improvements on Meridian Avenue and Poplar Street, Per Plan No. 10505
December IS, 2003
Page 2 of2
reasonable compensation for such part of the Contractor's actual loss as was unavoidable and the
Contractor may be granted an extension of time".
Staff has reviewed the Contractor's costs and find them to be fair and reasonable.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original contract amount
Contract Change Order No. One
Contract Change Order No. Two
Revised Construction Contract Cost
$
$
$
$
156,488.00
(42,008.00)
6.974.52
121,454.52
The cost of this change order represents an increase of 5.7% in the contract amount.
INTERNATIONAL PAVEMENT
SOLUTIONS, INC.
CONTRACTOR
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Accepted
Approved
By:
By:
James Funk
Director of Development Services
Title:
Date:
Date:
Approved by Mayor and Common
Council
Item No.
Date: December 15. 2003
2
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· De~ 10 2003 2:03PM
INT PAV SOL INC
909-794-7098
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BRANCH OFfiCES; - Rlldl8nds
-Palm It
.: Ol8l1ll8 County - Nevada
- San Jose - ArIzona
P.O. Box 10458, San Bernardino, CA 92423~D458 - (909) 794-2101 - 1 (8 0) 821HI163 - Fax: (909) 794-7098
December 10, 2003
City of San Bernardino
Aftn: Mike Wolf
300 0 Street
San Bernardino, CA 92324
Re: Meridian & Poplar Water Drainage Project
Dear Mr. Wolf,
International Pavement Solutions, Inc. is requesting campe sation for our time
while sitting idle waiting for the Utility companies to finish th ir project. We are
requesting compensation in the amount of $367.08 per day.
To date, we have a total of 19 days idle. Fourteien (14) da
and five (5) additional delay days due to Southern Califomi
total amount of compensation requested by International P
Inc. is $6,974.52.
;,erety, .n
~; K. Hergenred. ~
Credit Manager
due to The Gas Co
Edison Co. The
ement Solutions,
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"Your Complete Outdoor Maintenance olution"
CA Llcen.. tAJB12922e. NV Uoente 'A0041881 . htlp:IIwww.Ph.8l1l8n1-t:01ulona.com
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BRANCH OFFICES: - Redlands
- Palm Desert
- Orange County - Nevada
- San Jose - Arizona
P.O. Box 10458, San Bernardino. CA 92423-0458 - (909) 794.2101 - 1 (800) 826-4163 - Fax: (909) 794-7098
03/14/03
Attention: Mike Wolf
Re: Meridian & Poplar water
drainage project
.
Mr. Wolf, I have reviewed with Andy the nwnber of days that have been credited
to us regarding the hold up due to the utilities. Starting on 02118/03 we began potholing
to locate the gas lines and al~ to find the Edison line. Potholing ended on 02121/03.
During this time there were nwnerous meetings with Gas Co. employee's in which there
were conflicting thoughts on where the actua1lines were. Edison was not available at that
time to look at the pipe in question.
Beginning on, 02128/03 we are waiting on the relocation of both Gas Co. and
Edison to end. The previous week we moved to another section of the project, which
included removal of trees and grinding of stwnps. We are now sitting idle.
I.P.S. is requesting compensation for my time on site while waiting for the
Utilities to finish their project. The swn of $367.08 per day is the amount requested. To
date we have a total often (15) days of down time.
Thank you,
Cory Brooks, I.P.S.
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"Your Complete Outdoor Maintenance Solution"
CA License 'A/B729226. NV License tAOQ41881 .I.tttp:/Iwww.pavemenl-solulions.com