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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject:
Resolution awarding a contract to 4-
Con Engineering, Inc. for
Construction of Blair Skateboard
Park per Plan No. 10667,
authorization for the Director of
Finance to amend the FY 30-04 CIP
Budget and authorization for the
Director of Development Services to
execute Change Order No. One to
said contract.
Dept: Development Services
Date: November 12, 2003
OR\G\NAl
File No.: 6.14-7340
MCC Date: November 17, 2003
Synopsis of Previous Council Action:
July 2002 Council approved 2002/2003 CIP. Parks and Recreation/Blair Skateboard Park.
Sept. 2003 Council approved 2003/2004 CIP. Parks and Recreation/PR04-1O Blair
Skateboard Park.
Recommended motion:
1. Adopt Resolution.
2. Authorize the Director of Finance to amend the FY 03-04 CIP Budget to transfer $83,200
from Unappropriated Park Construction Funds to Account No. 243-363-5504-7340 "Blair
Skateboard Park".
3. Authorize the Director of Development Services to execute Change Order No. One
reducing the contract amount by $38,254.00 to 4-Con Engineering, Inc. for construction of
Blair Skateboard Park per Plan No. 10667.
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Contact person: Michael Grubbs, Acting City Engineer Phone:
5179
Supporting data attached: Staff Report, Resolution & Map
Ward:
5
FUNDING REQUIREMENTS: Amount: $230,000.00
Source: (Acct. No.)
243-363-5504-7340
(Acct. Description) PR04-1O Blair Skateboard Park
(..,;;n.Jr: 2m3-3D')
Finance:
1/ /17/0"3
Agenda Item No. ~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution awarding a contract to 4-Con Engineering, Inc. for Construction of Blair
Skateboard Park per Plan No. 10667, authorization for the Director of Finance to amend the
FY 30-04 CIP Budget and authorization for the Director of Development Services to execute
Change Order No. One to said contract.
Backl:round:
On October 19, 2000 the Parks and Recreation Commission received a formal request from the
numerous community members to construct a skateboard park. Through subsequent
Commission meetings on the subject, the Commission recommended to the Mayor and
Common Council that skateboard parks be built at Blair and Seccombe Lake Parks. Based on
available funding the commission further recommended the development of the Blair Park site
first.
Numerous commission and community meetings have taken place over the last 3 years to
develop strategies to mitigate community concerns, select a community design team, complete
facility design and establish a project budget estimate.
As part of the FY 2002/03 Capital Improvement Program (CIP) , the Mayor and Common
Council allocated $150,000.00 from the Parks Bond, Proposition No. 12 RBZ Fund for Blair
Skateboard Park, in Account No. 243-363-5504-7340.
After award of a design contract to Site Design in February 2003, the community design team,
made up of Parks and Recreation Commission members, staff from the Mayor's office, Parks,
Recreation and Community Services Department, Police Department and Development
Services Department, and youth citizens interested in the completion of the project convened a
series of meetings with the design consultant to provide input and direction of the final design.
This project consists of a 7,500 square foot concrete skateboard park including stairs, rails,
benches, 1,4 pipes and a peanut bowl.
The facility will be fenced and will have defined operational hours supervised by Parks,
Recreation and Community Services Department personnel to ensure use of appropriate safety
equipment and that rules of operation are enforced.
The original concept called for a modular skateboard design, however based upon data
provided by the design firm, a concrete design was selected due to concerns of sound, aesthetic
appeal maintenance and development cost of a modular park versus a concrete park. The
design consultant provided the Committee with (4) alternatives for the park. The design
consultant's estimate of the project was approximately $16.00 per square foot. With the
addition of decorative security fencing, grass planting and additional grading, the low bidder
came in at $31.00 per square foot. By removing the fencing, grass and hydroseeding from the
project, the cost will be reduced to $25.50 per square foot.
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F SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT Continued
ite Design underestimated the project budget based on a study of comparable
he region, it is not anticipated that any significant savings could be achieved with
and/or rebidding the project. It is more likely that the cost would increase with
h. These costs have been reviewed by our staff, and with input from other key
other cities which have had similar projects, the reduced price is well within the
for a concrete skateboard park. The items deleted from the project including
ss and hydro seeding will be completed by in-house personnel or bid informally to
evious contractors. The total cost of the work being done in-house and informally
ntractors is not expected to exceed $25,000.
t of bids, the contractor was asked to assist in value engineering changes to the
the goal of reducing the cost without compromising the functionality of the
is cooperative effort turned up a savings of $38,254.00 from the basic bid for the
e changes to the project are described in detail in the attached change order no. 1.
Parks and Recreation and Development Services has reviewed the contractors
letions from the value engineering effort and find them acceptable from the City's
w. We have also reviewed the bid tabulation and feel that the order of bids would
d had these changes been included in the original bid plans for the project.
t was advertised locally in the San Bernardino County Sun Newspaper, F. W.
struction Data Hot Sheet, Reed Construction Data and Bid America, Construction
the City's web sites, and with the San Bernardino Area Chamber of Commerce.
nd Specifications for this project are complete. Bids have been received and the
eady to be awarded. The following companies responded:
idder City Amount of Basic Bid
GINEERING, INC. Fontana $ 229,361.00
eering Contractor, Inc. La Quinta $ 303,421.16
Estimate $ 164,932.00
view of the sealed competitive bids received, staff has determined that 4-Con
, Inc., of Fontana, the apparent low bidder, has met the minimum requirements of
tions and bid guidelines, and therefore recommends that the Mayor and Common
d the referenced contract to 4-Con Engineering, Inc.
d project costs are as follows:
n Cost (Contractor's bid) $ 229,361.00
der No. 1 (Deduct) ($ 38,254.00)
nstruction Cost $ 191,200.00
;pection, and Contract Administration $ 19,120.00
ies $ 19,120.00
$ 229,440.00
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT Continued
Financial Impact:
A total of $229,500 is the estimated total cost for this project. After factoring in what has
already been expended and carried over into the FY 03-04 CIP Budget, an additional budget
appropriation for this project is needed in the amount of $83,200. Staff recommends that the
needed $83,200 be appropriated from the Parks Construction Fund undesignated fund balance
which is approximately $181,500.
Recommendation:
1. Adopt Resolution.
2. Authorize the Director of Finance to amend the FY 03-04 CIP Budget to transfer $83,200
from Unappropriated Park Construction Funds to Account No. 243-363-5504-7340 "Blair
Skateboard Park".
3. Authorize the Director of Development Services to execute Change Order No. One
reducing the contract amount by $38,254.00 to 4-Con Engineering, Inc. for Construction
of Blair Skateboard Park per Plan No. 10667.
DEVELOPMENT SERVICES DEPARTMENT
300 North "D" . San Bernardino. CA 92418-000 1
Public WorkslEngineering 909.384.5111. Fax: 909.384.5155
SaD Beraar "ilo
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CONTRACT CHANGE ORDER NO. ONE
FILE NO. 6.14-7340
DATE: NOVEMBER 17, 2003
PROJECT:
CONSTRUCTION OF BLAIR SKATEBOARD PARK PER PLAN
NO. 10667.
TO:
4-CON ENGINEERING, INC.
14771 W ASIDNGTON DRIVE
FONTANA, CA 92334-2217
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
1-1 City to delay Notice to Proceed to January 2004. $ -$3,000.00
1-2 Delete the guard railing from project $ -22,154.00
1-3 City to remove grasses and relocate irrigation system. $ -7,000.00
1-4 City to Hydroseed area after completion of construction. $ -3,000.00
1-5 City to construct and maintain temporary fence for duration of $ -1,100.00
project.
1-6 City to provide no cost dump site for dirt within 3 miles $ -2,000.00
TOTAL COST CCO #1 $ -38,254.00
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Change Order No. One
Construction of Blair Skateboard Park Per Plan No. 10667.
JUSTIFICATION:
The contractor has offered the above credits for deletion of certain portions of the work, some of which
can be done by the Parks Department. Staff has reviewed the proposed credits and feel they are fair for
the work that would have been required to complete each item. See attached letter from contractor
dated September 29, 2003, for additional details.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original contract amount '_" ................................ .............................. $229,361.00
Increase due to CCO #1 ._..... .... ......................... ......_. ...... ............ -38,254.00
Total contract cost ............. ............ ....................... .......................... $191,200.00
Additional time to complete Contract due to this Change Order ...............0 Working Days
This change order represents -16.68% of the original contract amount.
4-CON ENGINEERING, INC.
CONTRACTOR
Accepted
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
By:
JAMES FUNK
Director of Development Services
Title:
Date:
Date:
Approved by Mayor and Common Council
Date: November 17, 2003
Item No.
2
. '09/30/2003
09:34
1
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4-Con En.ineerin. ~ 3845155
i'{]. 141 G/001
Engineering, Inc.
September 29, 2003
City of San Bernardino
Deve]opment Services Department
300 North "0" Street
San Bernardino, Ca 924]8-000]
Attention: Robert A. Sepulveda, Civil Engineering Associate
Phone (909) 384-5]67; Fax (909) 384-5]55
Reference: Blair Skate Park
Mr. Sepulveda,
It was a pleasure meeting with you and your stafIlast Thursday September 25, 2003. lhave
outlined below some of the cost differentials that we had discussed, however, the equipment
and concrete removals were never a part of 4-Con's bid( see plans sheet C-1.2 demolition
notes and the cross hatched area shown on the plans). I did include in my bid the cost of
removing al] the existing grass and replacing the disturbed areas. Also please not that the
irrigation relocations are also the responsibility of the City.
REMOVE FROM THE CONTRACT:
PUSH START DATE TO JANUARY 2004
$ 3,000.00
$ 22,]54.00
DELETION OF THE GUARDRAillNG
GRASS REMOVAL
$ 7,000.00
HYDROSEED REPLACEMENT
$ 3.000.00
TOTAL CUT
$35,154.00
(909) 427-1177 Ucense No. 748284, A & B Fax (909) 427-1562
14771 Washington Dr. . P.O. Box 2217 . Fontana.. California 92334-2217
'.09/30/21211213
1219:34
4-Con En.in..rin. ~ 3845155
i'll. 141 bl0Il2
OTHER POSSffiLE SAVINGS:
If the City constructs their own temporary fcoce
$ 1,100.00
If City can provide a dumpsite for dirt within 3 miles
$ 2,000.00
Should the City allow 4-Con Engineering to start this project after the 1st of the year,4-Con
Engineering, Inc. will offer a good faith credit of $ 3,000.00. This could bring the potential
savings to the project on 38,254.00.
I know that the City was looking for about $ 50,000.00 in savings, but without changing the
overall design of the project, this cannot be achieved. I already feel that with the very'
aggressive original pricing that was given on the bid date, that there was very little room to
cut. Should the bid be awarded with the deductions as shown above 4-Con Engineering,
Inc. will at beat just be able to cover overhead. It would not be prudent for us to place
ourselves in the position ofbui1ding a project at a loss.
I hope that this helps in your decision to try to move forward with the project. I can be
avsilable for questions anytime, and as stated earlier I could even face the City Council if
need be.
Sincerely,
./~7~
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" Rick Garabedian, P.E.
President
FilePC072-OIl1
(909) 427-11n License No. 748284, A & B Fax (909) 427-1562
14n1 Washington Dr. . P.O. Box 2217 . Fontana, California 92334-2217
"\...1'_"""
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RESOLUTIO~. ~/ II ..
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO 4-CON ENGINEERING, INC. FOR
PR04-10 BLAIR SKATEBOARD PARK PER PLAN NO. 10667.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. 4-Con Engineering, Inc., 14771 Washington Drive, Fontana, CA 92334-
2214, is the lowest responsible bidder for P04-10 Blair Skateboard Park per Plan No. 10667. A
contract is awarded accordingly to said bidder in a total amount of $229,361.00, with a
contingency amount of $19,120.70, but such award shall be effective only upon being fully
executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby
authorized and directed to execute said contract on behalf of the City; a copy of the contract is
on file in the office of the City Clerk and incorporated herein by reference as fully as though set
forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO A W AROING A CONTRACT TO 4-CON ENGINEERING, INC. FOR
PR04-IO BLAIR SKATEBOARD PARK PER PLAN NO. 10667.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2003, by the following vote, to wit:
NAYS
ABSTAIN
ABSENT
Council Members:
AYES
8 ESTRADA
9 LONGVILLE
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
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MC GINNIS
DERRY
SUAREZ
ANDERSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2003.
Judith Valles, Mayor
City of San Bernardino
Approved as to
form and legal content:
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James F. Penman,
City Attorney
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
November 20, 2003
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2003-307
At the Mayor and Common Council meeting of November 17, 2003, the City of San Bernardino
adopted Resolution 2003-307 - Resolution awarding a contract to 4-Con Engineering, Inc., for
PR04-IO Blair Skateboard Park, per Plan No. 10667.
I am providing you with one certified copy of Resolution 2003~ and five (5) sets of original
bound contracts. Please obtain signatures where indicated and return one fully executed original
contract to the City Clerk's office as soon as possible.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by January 16, 2004.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
,
Signed:
Please sign and return.
Date:
Taylor Mi
From:
Sent:
To:
Subject:
Taylor_Mi
Thursday, January 15, 2004 12:29 PM
Crawford_Le
4-Con Engineering
Hello Leslie,
Please forward the executed contract with 4-Con Engineering to my attention as soon as possible. If you
have any questions, please give me a call at ext. 3206.
Thanks and have a blessed day!
Michelle Taylor
Sr. Secretary, Gty Oerk's Office
(909)384-5002, ext. 3206
TAYLOR _ MIa1!SBQTY.oRG
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): II- 11-03 Item # \ \
Vote: Ayes I 3..(" Nays 2, '1
,
Change to motion to amend original documents:
Resolution #2.to 3- ?:, 0 '1
Abstain -er Absent -b--
Reso. # On Attachments: L Contract term: -
Note on Resolution of Attachment stored separately:'/
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
NulINoid After:lo 0 OPr'JS J \- \ Co, '0'-1
f
By: -
Date Sent to Mayor: l\-\'is.O~
Date of Mayor's Signature: I \-"La '0.3
Date of Clerk/CDC Signature: I \- LO' O~
Reso. Log Updated: .-
Seal Impressed: ......--
Date Memo/Letter Sent for Signature:
1\- '2()'o3
See Attached: ./ Date Returned: 1- I (, ,-0 'i
See Attached:
See Attached:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes /' No By
Yes No,,/' By
Yes No-L By
Yes No /'. By
Yes No 7 By
Copies Distributed to:
City Attorney ,/'
Parks & Rec.
Code Compliance Dev. Services -L' EDA
Police Public Services Water
Finance
.i/
MIS
Others:
Notes:
'Px',u.1\ l) CbrYIic...Pe..."-
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: _
Date:
Revised 01/12/01