HomeMy WebLinkAbout24-Public Services
.-
,
CITY OF SAN BERNARDINO
PUBLIC SERVICES DEPARTMENT
INTER-OFFICE MEMORANDUM
TO:
Lynn Merrill, Public Services Director
Xavier Leon, Street Superintendent >-.' {j~
December 1, 2003 V
FROM:
DATE:
SUBJECT:
Requested Back Up Agenda Item Information
Consent Calendar numbers 23, 24, 25, and 26.
Attached is a summary of the information requested by Councilwoman
Esther Estrada regarding price quotes and back up information for Agenda
Items Consent Calendar numbers 23, 24, 25, and 26. These items are for
vendors; Precision Cold Planning; Matich Corporation; Vulcan Materials/Cal
Mat Division; Guzman Construction.
Matich Corporation was the lowest bidder for the rental of paving
equipment. The daily rental rate quote for a self-propelled industrial paving
machine was $2,980.00. The other vendors contacted included International
Paving Solutions, San Bernardino, California; Laird Construction Company of
Rancho Cucamonga, California; All American Asphalt Company of Corona
California; Ayala and Sons of San Bernardino California; Vulcan Materials of
San Bernardino, California; Sequel Contractors of Downey California. The
San Bernardino Chamber of Commerce was also contacted.
The Matich Corporation and Vulcan Materials/Cal Mat are the only two
asphalt manufacturers located within the City of San Bernardino. They are
both considered a selected source for this service and each vendor is used
according to availability of specified pavement materials. All American Asphalt
of Corona, California, but price and cartage fee exceeded Matich and Vulcan
price bid.
/:1/1/03
::II Is ,)3/ J~ :2~ .2 h
.-
.'
Precision Cold Planning was the lowest bidder for the milling and
grinding operations. The daily rental rate quote of $3,000.00 per daywas th,,~
lowest bid. Other vendors who bid on this operation were, Pavement
Recycling Systems of Riverside, California, and All American Asphalt of
Corona, California.
Guzman Construction Company was the low bidder for the concrete
maintenance and repair component. The Public Services Department is
increasing the annual purchase order effective until June 30, 2004.
The information above details lowest bid and/or selected source dat~
and information.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject: ,"
Resolution authorizing the execution of the second option year of the contract between I
the City of San Bernardino and Guzman Construction Co., for repair of sidewalks,
curbs, gutters, and driveways at various locations throughout the City of San Bernardino
Background:
On December 22, 2001, a formal bid process was initiated by Public Services to solicit
bids for repairs of damaged curbs, driveways, gutters, and sidewalks at various
locations (see attachment 1). Notices inviting bids for Bid Specification F-02-39
Concrete Repair of Sidewalks - Various Locations in the City of San Bernardino, were
sent out in which five bidders responded resulting in an award to Guzman Construction
Co. as the lowest and best bidder. The pricing for this bid was provided on a per unit
basis, with an estimated quantity and will remain the same this fiscal year. Also, as part
of the bid specification, the City reserved the right to exercise two additional single year
options to extend the contract with Guzman Construction Co. The option years would
only be exercised subject to funding levels approved by the Mayor and Common
Council as part of the Public Services Department budget for each fiscal year.
1
,
.,,",
;<.Y
On April 1, 2002, Resolution 2002-96 was approved by the Council authorizing the
Purchasing Manager to issue a purchase order to Guzman Construction Co. in the
amount of $96,812.70. On September 23,2002 the Mayor and Council approved
Resolution 2002-305, exercising the first option year of the contract, extending the
contract from July 1, 2002 through June 30, 2003.
The Public Services Department has been very satisfied with the performance of this
vendor and is requesting the authorization to exercise the second option year,
extending the Contract between the City and Guzman Construction Co. effective July 1,
2003 through June 30, 2004. Upon approval of this request, repair of sidewalks, curbs,
gutters, and driveways will be performed at various locations throughout the City:
Financial Impact:
Funds for these repairs are included in the FY 2003/2004 Street Division Budget,
Account No. 001-406-5505 Other Professional Services in the amount of $100,000.
Recommendation:
Adopt Resolution.
~
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2003-259
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF THE SECOND OPTION
YEAR OF THE CONTRACT BETWEEN THE CITY OF SAN BERNARDINO AN.O
GUZMAN CONSTRUCTION CO., FOR REPAIR OF SIDEWALKS, CURBS,
GUTTERS, AND DRIVEWAYS AT VARIOUS LOCATIONS THROUGHOUT THE
CITY OF SAN BERNARDINO
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Guzman Construction Co. provides services for concrete
repairs in various locations throughout the City of San Bernardino as a result of Bid
Specification F-02-39 Concrete Repair of Sidewalks - Various Locations; pursuant to
this determination the Purchasing Manager is hereby authorized to issue a Purchase
Order to Guzman Construction Co. in an amount not to exceed $100,000 for the
second option year, extending the Contract from July 1, 2003 through June 30, 2004.
SECTION 2. The Purchase Order shall incorporate by. reference this
Resolution No. 2003- 259 , Bid Specification F-02-39, and shall also include the
following language:
Purchase. Order for Second Option Year, extending the contract to Guzman
Construction Co. for repair of sidewalks, curbs, gutters, and driveways at various
locations throughout the City.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if it is not issued within sixty (60) days of the passage of this
resolution.
1/1
1/1
1/1
1/1
August20,2003
/)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
.Ii
2003-259
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF THE SECOND OPTION
YEAR OF THE CONTRACT BETWEEN THE CITY OF SAN BERNARDINO AND
GUZMAN CONSTRUCTION CO., FOR REPAIR OF SIDEWALKS, CURBS,
GUTTERS, AND DRIVEWAYS AT VARIOUS LOCATIONS THROUGHOUT THI;!
CITY OF SAN BERNARDINO
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a j t. regular
meeting thereof, held on the 15th day of
, 2093, by the
September
following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA x
LONGVILLE x
MCGINNIS x
DERRY x
SUAREZ x
ANDERSON x
MCCAMMACK x
The foregoing resolution
September , 2003.
R/;wfu!:Jf . L~ wut;
.
b ~Rci~~d:~~ity ~r;ek .
iS~erebY approved this G.j'1n' P~y of
/l .
Y:..U (i.?<-
J i Valles, Mayor
i~ of San Bernardino
I
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
By: ~ 9.~
AU9U{). 2003
CITY OF SAN BERNARDINO
OFrICL 01 Till i'L I\C~L\SI\:C Dl\'lSION
}(I(I ,-, 'r)" ST.
SA\: BER\:ARlJl'-C1. ~\L1FORNIA 92~lH
c
PURCHASE ORDE
iNo.
I
; ORDEj~
'DATE
~
REQUIRED
DELIVERY DATE
DELl VERY IOCATIO\J:
lEND OR
II)!\O ]UDlro..,lllo,1 ]{IQLISIIIOI'\!]{ I IIH.\lS III \\1..:1 I ORIJlRI\PIl\(S lOB INFOR\1ATIOI\:
ClMMENTS,
LX fI 'DID A\10L'\ I
.1 r.rJJ:, !}C _'C:i
. -,;+*~***~+~~~*~
ij,,,, i-SJ,
~ .-
",,;.1
rL RCH..\SI~C Ofncl.\1
SUBJECT TO TEi\i\lS (.~ CC1;'WITIONS STATED ON REVERSE
30 CCS ~O Purchase.O~d~rs 16 Sep 2003
+--------------~---------------Enter Requ1s1t1ons------------------------------+
I Req# 7738 I Req Date 07/01/03 I
I Buyer I Due Date 06/30/04 I
J ~ndor# 7144 GUZMAN CONSTRUCTION I I
t I Gross Amount 96,585.00 I
I PO Type A Annual P.O. I Trade Discount 0.00 I
I Dept 406 CONCRETE I Subtotal 96,~85.00 I
I I I
I Terms NET 30 I Sales Tax 0.00 I
X F.O.B. DESTINATION I Value Add Tax 0.00 I
I Delivery ST#2 PUBLIC SERVICES/STREET 1 Freight 0.00 I
111
I Contr# 1 Total Amount 96,585.00 I
1 Quote# +------------------------------ I
1 Approval 1 Requisition Entry & Approval 1 Budget Ok 1
I ---------------------------------------------1 Capital None I
1 Description CONCRETE CONTRACT 1 Printed No I
1 Special Instr 1 1
1 Entered by: earn 1 Status Open I
1 Requested by: Tom Thornley 1 Comment I
+------------------------------------------------------------------------------+
F1-Help F2-Save F3-Asst F4-Del F5-Dese F6-Deny F7-Appr F9-Swap
)
qq7~13
30 CCS PO Purchase Orders 16 Sep 2003
+------------------------------Enter Requisitions------------------------------+
I Req# 7738 Vendor# 7144 GUZMAN CONSTRUCTION I
I ---------------------------------------------------------------------------- I
J Qty UIM PO# Stock# Asset Equip Id I Unit Price 96,585.0000 I
i ... I Trade Disc 0.00 I
I Description 1099 Tax Cd I Subtotal 96,585.00 I
I ANNUAL FY 03-04 ANNUAL CONTRACT PO I I
,
I Vendor Stk# IIC Qty UIM QOH QOO I Sales Tax 0.00 I
I I Val Add Tax 0.00 I
t GL Account I Freight I
I 001-406-5505-0000 I Line Total 96,585.00 I
"I -----------------------------------------------+---------------------------- I
I " Qty UIM PO# Stock# Asset I Unit Price I
I I Trade Disc I
I Description 1099 Tax Cd I Subtotal I
I I I
I Vendor Stk# Ilc Qty UIM QOH QOO I Sales Tax I
I I Val Add Tax I
I GL Account I Freight I
I I Line Total I
+------------------------------------------------------------------------------+
FI-Help F2-Save F3-Asst F4-Del F5-Dist F6-Quick F7-LDesc F9-Swap
)
30 CCS PO Purchase Orders 16 Sep 2003
+-------------------------------Enter Requisitions------------------------------+
I Req# 7738 Vendor# 7144 GUZMAN CONSTRUCTION I
I ---------------------------------------------------------------------------- I
J Qty U/M PO# Stock# Asset Equip Id I Unit Price 96,585.0000 I
ill Trade Disc 0.00 I
I Description +---------Line Item Description---------+ 96,585.00 I
I ANNUAL FY 03-04 AI ANNUAL FY 03-04 ANNUAL CONTRACT PO I I
I vendor Stk# I/C I FOR CITYWIDE CONCRETE REPAIR, I 0.00 I
I I EFFECTIVE 7/01/03 THRU 06/30/04 AS lax 0.00 I
I GL I APPROVED BY COUNCIL RESOLUTION I I
I 0011 #2003-259. BY THIS REFERENCE, THESE II 96,585.00 I
I -----------------1 DOCUMENTS ARE INCORPORATED HEREIN. 1----------------"-- I
I Qty U/M pOI RENEWAL OPTION YEAR 2 OF 2. Ie I
I I Ic I
I Description I I I
I I I I
I Vendor Stk# I/C +---------------------------------------+ I-
I I Val Add Tax I
I GL Account I Freight I
I I Line Total I
+------------------------------------------------------------------------------+
F1-Help F2-Save
')
~
16. Continued.
Approved
MOTION:
That said resolution be adopted.
Adopted 2003-257
Public Services
17. Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the execution of the second option year of the contract between the
City of San Bernardino and Guzman Construction Co., for repair of sidewalks,
curbs, gutters, and driveways at various locations throughout the City of San
Bernardino. (See Attached) (Cost to the City -- $100,000 from the General
Fund.) (Resolution not available at time of printing.) All Wards
Approved
MOTION:
That said resolution be adopted.
Adopted 2003-259
END OF CONSENT CALENDAR
COMMITTEE CONSENT
18.
Recommended for annroval at the Grants Committee on Aul!Ust 26. 2003
Committee Members Present: McCammack. Anderson and Estrada
Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the Police Department to apply for and accept a Driving Under the
Influence (DUl) mini grant from the State of California Office of Traffic Safety
in the amount of $38,300. (See Attached) (No cost to the City.)
Approved
MOTION: .That said resolution be adopted.
Adopted 2003-260
END OF COMMITTEE CONSENT
CONTINUED ITEMS
.7'\..'"
~~J
Public Services
CONTINUED FROM SEPTEMBER 2. 2003
19. A Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the Mayor to execute a contract between the South Coast Air
Quality Management District and the City of San Bernardino for the receipt of
grant funds in the amount of $143.208 for construction of the LNG-L1CNG
Fueling Station at the City Corporate Yard. (Backup material distributed on
August 18, Item No. 24; item continued from September 2, 2003, Item No.
18.)
(Item Continued on Next Page)
7
09/15/2003
. .
Page 1 of 1
Zeller_Ma
From: Brown_Ca
'jlent: Thursday, September 18,20038:27
To: Zeller_Ma; Futch_sh
Subject: Change order
Please- ....,.:;:;!
PO# 9'::
\'/~n'~~'~
'oJ ;.~ I. \...! L:.
.,.....1.
1"'.,' ..
: ~. ': .
_ ...; i '_I,.
i (, :'c~!!t"._-[
:,,-,,':003:'2-;;)
TYViT1.
.c~
],;
09/18/2003
!ll T).10 {.t1]JfF-<?d: ?:yt~ -~S9
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Subject: Resolution authorizing the
execution of the second option year of
..
the contract between the City of San '
"
Bernardino and Guzman Construction
Co., for repair of sidewalks, curbs,
gutters, and driveways at various
locations throughout the City of San
Bernardino
Dept: Public Services
Date: August 28, 2003
Meeting Date: September 15, 2003
4/01/02 Reso 2002-96 Contract to Guzman Construction for repair of sidewalks,
curbs, gutters, and driveways at various locations
9/23/02 Reso 2002-305 First option year of Contract for concrete repairs at various
locations
Recommended Motion:
Adopt resolution
~/4I
Signature
.)
~
Contact person Lynn Merrill, Director
Phone:
5140
Supporting data attach~d:
Ward:
All
FUNDING REQUIREMENTS:
Amount:
Source:
$100,000
001-406-5505
Other Professional Services
Finance:
Council Notes:
Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing the execution of a purchase order to Precision Cold Planing
Company to supply cold milling services for roadway pavement rehabilitation for use by
the Public Services Department.
Background:
As part of an overall emphasis on street repair and maintenance activities within the
current fiscal year, the Public Services Department Street Division, in conjunction with
Development Services, has developed a joint departmental strategy to rehabilitate certain
streets. On major street resurfacing efforts, the strategy utilizes Street Division crews to
perform street surface preparation, sweeping, placement, leveling, rolling, traffic control,
and hauling of recycling debris generated by the cold-milling process. All project related
signing, striping, and inspection is also performed in-house.
Staff is requesting authorization for the Public Works Division of Development Services to
issue separate purchase orders for the pavement rehabilitation for each of the following
crp projects identified below to Precision Cold Planing Company totaling the amount of
$62,000.
co
Ward Project Location
Valencia from Highland to 200' n/o 29th 51.
Del Rosa btwn Date 51. & Bonita Vista
Lt. Mtn from 1000' n/o 27th 51. to Kendall Dr.
Pepper 51. from Birch to Mill 5t.
Palm Ave. from Piedmont Ave. to Orchid Dr.
9th 51. from H 5t. to Arrowhead
6th 51. from Waterman Ave. to Pedley
Waterman Ave. fr Commercial-Vanderbilt
TOTAL
Project
Cost Account No.
$ 6,500 126-369-5504-7304
$ 15,000 126-369-5504-7244
$ 15,000 129-367-5504-xxxx
$ 3,000 129-369-5504-7198
$ 9,000 135-378-5504-xxxx
$ 3,500 129-367-5504-7200
$ 3,000 242-362-5504-7227
$ 7,000 129-367-5504-7301
$62,000
.-
In July, 2003, the Department secured informal quotes from three vendors of this
specialized service, requesting costs for the rental charge for a planing/grinding machine,
including laborers and mobilization with the following results:
Vendor
Precision Cold Planing
Pavement Recycling Systems
All American Asphalt
Location
Ontario, CA
Riverside, CA
Corona, CA
Quote
$3,000 per day
$3,600 per day
$5,500 per day
The lowest bidder was Precision Cold Planing, which has been furnishing services to the
City since 2002 at the inception of the CIP pilot program in conjunction with the
Development Services Department. There are no local vendors that were identified that
could provide this service.
I
i
I
I
I -
I'
.
; Based on the daily prices established by the bid process, staff is requesting that the
Mayor and Common Council approve authorization of award of this work without a formal
bid, due to the fact that the total aggregate amount of $62,000 under this request
exceeds $25,000. Chapter 3.04.010 Adoption of the Purchasing Code Section 8.3
authorizes an Exemption for Purchases approved by the Mayor and Common Council.
The Public Services Department is hereby requesting a purchase order in the amount of
$62,000 to Precision Planing Company to supply cold milling services for roadway
pavement rehabilitation to be utilized for the CIP paving projects listed above.
Financial Impact:
These eight projects are currently identified as part of the proposed FY2003/2004 CIP
program and total $62,000. Funds in the amount of $21 ,500.00 are contained in the State
Gasoline Tax (Account 126). Funds in the amount of $28,500.00 are contained in the
Half-Cent Sales Tax - Local Funds (Measure I) (Account 129). Funds in the amount of
$9,000 are contained in the AB 2928 Traffic Congestion Relief (Account 135). Funds in
the amount of $3,000 are contained in the Street Construction Fund (Account 242).
Recommendation:
Adopt resolution, and authorize the Director of Finance to appropriate $21,500.00 from
the State Gasoline Tax Fund (Account 126), $28,500.00 from the Half-Cent Sales Tax-
Local Funds (Measure I) (Account 129),$9,000 from the A8-2928 Traffic Congestion
Relief Fund (Account 135) and $3,000 from the Street Construction Fund (Account 242).
(')
2
. 07/21/03 10: 05 FAX 9C9~923T8007 909+'323+00W.'(rllSE~
GRADI~G
IiIIOl
, ISIOI\J
1~PlanIng
8657 Riverside Dr,,"
O:llario, CA 91 761- 720~
(909) 721-2461' Fax (909) 923-800:'
Lie # 801059
QUOTATION
:\TT~: ;;: del,' f-
do 5&<-'1
/L~lly
!J .z.Y'1Il b..d r'" 0
PROJECT NAME:
CITY,1.0CATION: Set-"1
f3, e.. r h ..... d,. "l i> I Vel-I" .. () IF ~
-"'"
\:9
ITEM: DESCRIPTION:
A ~x s-o [J ,
R()tI'--4"".e.~lt
co I cl p/P,J1t......
r./!- vr/t>...1 t"--,e..
EST. OTY:
l
UNIT OF'
MEASURE
Oa,i
UNIT
t PRICE
:>,OcJV
i
r~
P IC
, 3/ (Jol>
I
-.'
BID DATE:
BLP TIME:
i_
".::.;
",: ..
. ; I"
CONDITIONS: fr,'c.t... TI/\c1t..-A.!i'., ,\'
!Vlolo,",'")..AT't'(),\ ::rVl 4- tJvr- -.r-']:/4hA.Y" J 10 f/lo~>
't 2 operll-"1"a Y' So
~
.. ,
THIS OUOTATION SHALL BECOME PART OF ANY Flll'URE CONTRACTS. UNLESS
OTHERWISE SPEClFIED. PRECISION COLD PLANING EXCLUDGS FROM TIlE PRICE QUOTED
ABOVE: All traffic control; all surveyinll, marklnll, or layouts: all temp,orary lane striping or afljc
markings, all temporary ramping, all adjustment and/or detail work ot~ewer. manholes, clean uts, waler
valves, any precasl enclosure, etc.; all saw cutting; all temporary la~~: all jobslte maintenan ; all streel
closure posting; all guaranteed gradation; all water and watel' and water truclcs which shall be provided at
grinder; any slurry removal or Blltters; all hazardous waste; all dump flies. Damage to equlpm t by
unmarked items in grade will be charged at a rate oC$6S.00 per hour plus materials at 2\ % a ve COSI.
Upon completion of work shift, Precision Cold Planing is rolieved of ali liabilil)' for work co pletod and
protection or work shall be assumed by other; Precision Cold Planinll's:indemnilication shall limited
thereto. This quotation is to be made part or all purchase order or c~tr:act. .
SUBMITTED BY~ bV\ /...':y"" c I:t
;.: !
ACCEPTED BY: DATE: ',.i
.i
<-1
.:"!
,;
,
, ;
i
. !
"
,
::.:.
l
I
..-.., .
"t'.,
-,./
-.-
El 712 11 2ElEl 3 15: 33
,Jl:j.:::i~\:::l~~
384SElS9 5J. OFFICE
. '-. vvv VVV ffOl rave.ent ReCYcling I
nc.
PAGE Ell
p.o. eo.. '.
~t'A~
lOCiO) tI2.,OII'
(8011) eeo..l'\l,
0001/001
PAVEMENT
RECYCLING
SYSTEMS
'nit
Edcle ~"B.' "-t1l/c s.va.
SIll s... _\Ii III Snet CivlIlon
"'- Ocn Sante
"-= ~f ~11lO
P~... 1
........ 8C>>- ~1 !IDilv
...... .My 21, 2003
... R-ql_ far Gl1o~'lC/ rn.dline. CQ
- --"-" ..... -.. '." ....-.. ... _ ..........._._..0..
)
The fol/olMng rates ~Iy to . T wide plener. The machIne will be provided operated
.rid meintalned . The mow c:herve wilt epply to each move onto" the project. ..
1. Ren'" T wide planer (4 hr8) CD $2,200.00 lump sum
.. 2. Hourly rate afl8r 4 h,.. 0 $ 450.00 per hour
3. MobUlation .. $ 600.00 ueh.
If you have any questions, pleaee gl.... me 8 cell CD 9Q9.e82-1091
Reepeccfully,
~~~)J?U
Don Sante
Senior Estimator
ALL AMERiCAN ASPHALT
Engineering - Contractors - Asphalt Paving
400 East Sixth St.
P.O. Box 2229
Corona, California 91719.2229
Telephone: (909) 736.7600 FAX, (909) 736.7646
Serving: Los Angeles, Orange, Riverside. and San Bernardino Counties
CAL. STATE
lie. #267073A
To:r"1
GE:'iER.AL C~:'!\TR....\.(,lGR
Dale: 7lt2l2C03
From: Brer.t "Iv'.r. 101~ KIla
Quole No. 1037
Phon
Fax <no;'l~.'"
'\\"e pmposf to rurni~h you labor and matnial in liotrict accordance with the plan.!J and :;ptdncationli as (ollow.: '
01T OF s....:V BER.'VARD1:V0 GR1,vDlNG
ArTS: X-tllER LEON
F
nteii!Nc;:---Oescrlptlon
I 1 1 7' GRINDER.2 OPERATOR,1 LABORER
1 2 MOVE CHARGE
Quantity
1.0 HR
1.0 EA
625.00
500.00
1,125.00
51,125.00 L
U1M
Unitprice
625.000
500.000
Total Price
I . I Total Proposal Price:
SlIeclal Conditions:
~..,. 1. THIS QUOTATION SHALL BECOME PART OF ANY FURTHER CONTRACTS, UNLESS
I'~ OTHERWISE SPEC~FIED, All American Asphal excludes (unless otherwise specified below) the
. IoIlowing; ; All Traffic Control, surveying, markings, layout, all tempo:a'Y stMping & markings,
i 2. Exclusions cont. ; tempora'Y ramping, adjustment and/or detail work of sewer,manholes, Cleanouts,
I water valves, precast enclosure, etc; all sawcutting all temporal' tapers; all jobsite maintenance; all
street closure posting; all guaranteed gradation; . . .
3. Exclusions cont. ; all water and waler trucks; all hazardous waste; all dump fees. Damage to equipment
by unmar~ed ~ems in grade v..ill by charged at a rate of $65.00 per hour plus materials at 21 % above
cost. Upon completicn of WOrkshlll, AAA is relieved
4. EXClusions cont.; slu(l'f removiJJs on gutters; of all liability for work completed and protection of the work
I shall be assumed by others; AAA indemnification shaD be limited there to. this quotation is to be made
II part of all purchase orders or contracls.
5. Submitted By X
Ii 6. COLD MilLING INCLUDES: cut, load,delai.- 2 OPERATORS, 1 LABORER, 7' GRINDER.
7. ALL AMERICAN ASPHALT WILL BE HAPPY TO HAUL OFF RECYCLABLE ASPHALT GRINDINGS
l FREE OF CHARGE
8. 4 HOUR MINIMUM FOR EACH SHIFT AFTER THAT IT IS A PER HOUR.
General Conditions
I
Dat.:
Accepted b)":
Pagel 0(1
CITY OF SAN BERI' ARDINO ..,
OFFICE 01- THE "'LRC'-1ASING DIVISIO'\.
30L 1\' "0" ST.
SAN I3ER'\ARoINO, CALIFORNIA 1}2~1i<
~
No.
ORDI::J{
DATE
REQUIRED
DELIVERY DATE
DELIVERY LOCATION
.
'ENDOR
II) NO Rl <JlISI I 10'\ I{I QLlSITIO'\! R I I [1\:\1'; III \'\1\11 O[{IH!{ I \I'IIU S fOB L'\JI OR~L\IION
-" -.......,
)MMENTS,
I'll 'DID \\10U'\'
-!::i'~ -0 cn.~ ':::
'~ }*~:,:;ti--icf*';;*'+1
rt.'RCHi\SIXG OFFICI_-\l
SUBJECT TO TER2\,JS (~ClXIiDITIO;\iS STATED ON REVERSE
.-
1
2
3
4
5
6
7
8
9
10
11
12
13
~ 14
.
15
16
17
18
19
20
21
22
23
24
25
26
27
28
~{~ ~ 31~(1
"
~
RESOLUTION NO. 2003-221 (o\l,\:i(' ~-1t- Oll-Cl0 1;.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO PRECISION COLD PLANING COMPANY TO SUPPLY COLD MILL.ING '
SERVICES FOR ROADWAY PAVEMENT REHABILITATION FOR USE BY THE
PUBLIC SERVICES DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Precision Cold Planing Company provides the cold-milling
(grinding) services for the City roadway pavement rehabilitation. Pursuant to this
determination, the Purchasing Manager is hereby authorized to issue a purchase order
to Precision Cold Planing Company in an amount not to exceed $62,000.
SECTION 2. The Purchase Order shall reference this Resolution No. 2003-
. 221 and shall read, "Precision Cold Planing, including crew for services of a cold-
milling (grinding) process for roadway pavement repairs, P.O. No.
not to
exceed $62,000. and shall incorporate the terms and conditions of the Contract, which
is on file in the City Clerk's Office.
SECTION 4. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
1/1
1/1
1/1
1/1
1/1
III
1/1
July 22, 2003
1
2
3
4
5
6
7
8
9
10
11
12
13
D 14
. .
15
16
17
18
19
20
21
22
23
24
25
26
27
28
2003-221
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO PRECISION COLD PLANING COMPANY TO SUPPLY COLD MILLING
SERVICES FOR ROADWAY PAVEMENT REHABILITATION FOR USE BY THE
PUBLIC SERVICES DEPARTMENT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a jt. regular
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA x
LONGVILLE x
MCGINNIS x
DERRY x
SUAREZ x
ANDERSON x
MCCAMMACK x
meeting thereof, held on the 4 th
day of
following vote, to wit:
August
, 2003, by the
~J--J~ /';;. ~
Rae el G. Clark, City Clerk
The foregoing resolution is hereby approved this "\-t"lt day of
Augus t , 2003.
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
By:L7.~
()
July 22, 2003
Judit ailes, Mayor
Citfo San Bernardino
./'"
L.L......
,/ ,'i'
- -
, (" /
\-,''.'1lL,,~t J.Uj"7' c:Joo3- ~~/
I /
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
....
From: Lynn Merrill, Director
Subject: A resolution authorizing the
execution of a purchase order to Precision
Cold Planing Company to supply cold ,
milling services for roadway pavement
rehabilitation for use by the Public
Services Department.
Dept: Public Services
Date July 24, 2003
Meeting Date: August 4, 2003
April 21, 2003
Reso 2003-87
Increase PO to $40,300
Recommended Motion:
Adopt resolution, and authorize the Director of Finance to appropriate $21,500.00 from
the State Gasoline Tax Fund (Account 126), $28,500.00 from the Half-Cent Sales Tax- .
Local Funds (Measure I) (Account 129),$9,000 from the AB-2928 Traffic Congestion'
Relief Fund (Account 135) and $3,000 from the Street Construction Fund (Account
242).
;~ ~~
. Signature
Contact person Lynn Merrill, Director
Phone: 5140
Supporting data attached:
Ward:
All
Source Account numbers
126 - State Gasoline Tax Fund
129 - Yo Sales Tax Local Funds
135 - AB-2928
Traffic Congestion Relief
242 Street Construction Fund
$21,500
$28,500
$ 9,000
$ 3,000
I
I
I
,
I
J
FUNDING REQUIREMENTS:
Amount:
$62,000
Finance:
Council Notes:
Agenda Item No.
I
f
I
,
,,~
<fJ
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing the execution of purchase orders to Matich Corporation and/or
Vulcan Materials/Cal Mat Division to supply materials for roadway pavement
rehabilitation for use by the Public Services Department.
Background:
As part of an overall emphasis on street repair and maintenance activities within the
current fiscal year, the Public Services Department Street Division, in conjunction with
Development Services, has developed a joint departmental strategy to rehabilitate certain
streets. On major street resurfacing efforts, the strategy utilizes Street Division crews to
perform street surface preparation, sweeping, placement, leveling, rolling, traffic control,
and hauling of recycling debris generated by the cold-milling process. All project related
signing, striping, and inspection is also performed in-house.
Matich Corporation and Vulcan Materials/Cal Mat are the only two asphalt manufacturers
located within the City of San Bernardino and have been providing materials for City
street repairs for several years. They are both considered a selected source for this
service and each vendor is used according to availability of specified pavement materials
on the date of the project.
Staff is requesting authorization to issue a single purchase order for paving materials for
a combined total of $717,000 for the following CIP projects identified below to Matich
Corporation and/or Vulcan Materials/Cal Mat Division.
Ward
Project Location
Cost
Project
Account No.
8804-33 7 Valencia from Highland to 200' nlo 29th 8t. $65,000 126-369-5504-7304
8804-22 4, 7 Del Rosa btwn Date 8t. & Bonita Vista $176,000 126-369-5504-7244
8804"50 2,5 Lt. Mtn from 1000' nlo 27th 8t. to Kendall Dr. $150,000 129-367 -5504-xxxx 1
8804-16 3,6 Pepper 8t. from Birch to Mill 8t. $20,000 129-369-5504-7198
8804-49 4 Palm Ave. from Piedmont Ave. to Orchid Dr. $60,000 135-378-5504-xxxx 71
8804-15 1,2 9th 8t. from H 8t. to Arrowhead $48,000 129-367-5504-7200
8804-23 1 6th 8t. from Waterman Ave. to Pedley $38,000 242-362-5504-7227
. . .
8804-31 3 Waterman Ave. fr Commercial-Vanderbilt $160,000 129-367-5504-7301
TOTAL $717,000
,11
03
The Public Services Department is hereby requesting purchase orders in the combined
amount of $717 ,000 to Matich Corporation and/or Vulcan Materials/Cal Mat Division for
materials to be utilized for the CIP paving projects listed above.
!~
'-..iI
, nanciallmpact:
. ese eight projects are currently identified as part of the proposed FY2003/2004 CIP
program and total $717,000. Funds in the amount of $241.000.00 are contained in the
State Gasoline Tax (Account 126). Funds in the amount of $378,000 are contained in the
Half.Cent Sales Tax _ Local Funds (Measure I) (Account 129). Funds in the amount of
$60,000 are contained, in the AB 2928 Traffic Congestion Relief (Account 135). Funds in
the amount of $38,000 are contained in the Street Construction Fund (Account 242).
Recommendation:
Adopt resolution, and authorize the Director of Finance to appropriate $241,000.00 from
the State Gasoline Tax Fund (Account 126), $378,000 from the Half-Cent Sales Tax-
Local Funds (Measure I) (Account 129),$60,000 from the AB-2928 Traffic Congestion
Relief Fund (Account 135) and $38,000 from the Street Construction Fund (Account 242).
2
CITY OF SAN BERNARDINO
()FFlCE OF THE PURCHASING DIVISION
300 N. "0" ST.
SAN BERNARDINO, CALIFORNIA 92418
PUi~CH;;,.s,;r'JG :);H~-r copy
PURCHASE ORDE
No,
ORDER
DATE
REQUIRED
DELIVERY DATE
DELIVERY LOCATION:
c
VENDOR
BII1'\O IIU0ll'-,IIIO\ IU(Jll'->IJI<),\[R 111'-\1<'" D1\\ldl()I{I}II{I\I'IlUS lOB 1~1()!{\1\11()'\
1.;;\;';,1Y';.'');1.;,- ".,
ct;.-:;.,
~'....-,~
!,a:T ? D
:'::S""'; ~'~~<,j..'
COMMENTS:
.,
",-
it- ~'f,'
."...., -, '.
."'""e....."'-....,-...,
D!0:,-~ i:::t{~,' rID:
.- ~- '~.;} '..'
,-,:',C\. "i,',
'f.e
() C. _ ,-, "'.
:~,:9 ..- :; t.
.-
,
,'C:' _'c.:
12q-,367~SSD~~.20i
~,-,,;,0 ;:;C(, :If!
i -;: 9-3 ~...,._.;~O~-
i'-i(
~ _. ;:- 00 ~ c: t'
'~~'-372-SS0~--.'~~03
be {.\1'.:',<:: !::<-Q
:Jt2 -362.~SSO~-~-:17
:Be, (',n -', ,~n
,1 ~:t
'i .'i
',.1.'
/ i''<-'
~.
" /\
,. ,
FI,<:!I
,>; i~:(.,-;'"
SUBJECT TO TERMS Eo( CONDITIONS STATED ON REVERSE
PLJ<:Cl 1/\511'\G OrnCL\t
I
~'F\
.,,,1..1
~
rehabilitation for use by the Public Services Department. (See Attached) (Cost to
the City - $717,000 from the Y. Cent Sales and Road Tax Fund and the AD
2928 Funds) (Resolution not available at time of printing.)
Various Wards
Approved
MOTION:
That said resolution be adopted; and that the Director of Finance
be authorized to appropriate $241,000 from the State Gasoline Tax
Fund (Account 126), $378,000 from the Half-Cent Sales Tax -
Local Funds (Measure l) (Account 129), $60,000 from the AB-
2928 Traffic Congestion Relief Fund (Account 135) and $38,000
from the Street Construction Fund (Account 242).
Adopted 2003-220
27. Resolution of the Mayor and Common Council of the City of San Bemardino
authorizing the execution of a purchase order to Precision Cold Planing Company
to supply cold milling services for roadway pavement rehabilitation for use by the
Public Services Department. (See Attached) (Cost to the City - $62,000 from
various funds.) (Resolution not available at time of printing.)
All Wards
Approved
MOTION:
That said resolution be adopted; and that the Director of Finance
be authorized to appropriate $21,500 from the State Gasoline Tax
Fund (Account 126), $28,500 from the Half-Cent Sales Tax -
Local Funds (Measure l) (Account 129), $9,000 from the AB-2928
Traffic Congestion Relief Fund (Account 135) and $3,000 from the
Street Construction Fund (Account 242).
Adopted 2003-221
END OF CONSENT CALENDAR
COMMITTEE CONSENT
Recommended for approval at the Personnel Committee on Julv 28. 2003 -
Committee Members Present: McGinnis and McCammack
28. Implementation of the proposed Records Reorganization in the Police Department
for Fiscal Year 2003-04. (See Attached)
Approved
MOTION #1: That the Mayor and Common Council approve the Records
reorganization proposal to establish a full-time position of Police
Transcriber, Range 1321, ($2,201-$2,675/month; and
(Item Continued on Next Page)
28. Continued.
12
08/04/2003
."
t5il
. . '
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Subject: Resolution authorizing a
purchase order to Matich Corporation
and/or Vulcan Materials/Cal Mat
Division to supply materials for roadway
pavement rehabilitation for use by the
Public Services Department.
Dept: Public Services
Date July 24, 2003
Meeting Date: August 4, 2003
Synopsis of Previous Council Action
Reso 2003-43
Reso 2003-92
February 3, 2003
April 21, 2003
Increase P.O. by $69,300
Increase P.O. by $189,400
Recommended Motion:
Adopt resolution, and authorize the Director of Finance to appropriate $241,000.00 from the
State Gasoline Tax Fund (Account 126), $378,000 from the Half-Cent Sales Tax - Local
Funds (Measure I) (Account 129),$60,000 from the AB-2928 Traffic Congestion Relief Fund
("""on! 135) ,n' $3B,OOO from the S..ot Con,.~;:;ont 242).
Signature
. Contact person Lynn Merrill, Director
Phone: 5140
Supporting data attached: Staff Report, Reso
Ward All
FUNDING REQUIREMENTS:
Amount $717,000
Source Account numbers
126 - State Gasoline Tax Fund $241,000
129 - Yz Sales Tax Local Funds $378,000
135 - AB-2928
Traffic Congestion Relief $ 60,000
242 Street Construction Fund $ 38,000
Finance:
Council Notes:
i/lJ/D3
Agenda Item No. 1 (p
)
0,
.:.:c...:::::'::
"":
.6'
..
-
.
26. Resolution of the Mayor and Conunon Council of the City of Sail Bernardino
authorizing the execution of purchase orders to Matich Corporation and/or
Vulcan Materials/Cal Mat Division to supply materials for roadway pavement
rehabilitation for use by the Public Services Department. (See Attached) (Cost
to the City -- $717,000 from the Ih Cent Sales and Road Tax Fund and the
AD 2928 Funds) (Resolution not available at time of printing.)
Various Wards
Approved
MOTION:
That said resolution be adopted; and .that the Director of Finance
be authorized to appropriate $241,000 from the State Gasoline
Tax Fund (Account 126), $378,000 from the Half-Cent Sales Tax
- Local Funds (Measure I) (Account 129), $60,000 from the AB-
2928 Traffic Congestion Relief Fund (Account 135) and $38,000
from the Street Construction Fund (Account 242).
Adopted 2003-220
27. Resolution of the Mayor and Conunon Council of the City of San Bernardino
authorizing the execution of a purchase order to Precision Cold Planing
Company to supply cold milling services for roadway pavement rehabilitation
for use by the Public Services Department. (See Attached) (Cost to the City ~-
$62,000 from various funds.) (Resolution not available at time of printing.)
All Wards
Approved
MOTION:
That said resolution be adopted; and that the Director of Finance
be authorized to appropriate $21,500 from the State Gasoline Tax
Fund (Account 126), $28,500 from the Half-Cent Sales Tax -
Local Funds (Measure I) (Account 129), $9,000 from the AB-
2928 Traffic Congestion Relief Fund (Account 135) and $3,000
from the Street Construction Fund (Account 242).
Adopted 2003-221
END OF CONSENT CALENDAR
COMMITTEE CONSENT
Recommended for aDDroval at the Personnel Committee on Julv 28. 2003 -
Committee Members Present: McGinnis and McCanunack
28. Implementation of the proposed Records Reorganization in the Police
Department for Fiscal Year 2003-04. (See Attached)
Approved
MOTION #1: That the Mayor and Conunon Council approve the Records
reorganization proposal to establish a full-time position of Police
Transcriber, Range 1321, ($2,201-$2,675/month; and
(Item Continued on Next Page)
12
08/04/2003
~tTY OF SAN BERNARDINO PURCHAS,NG [Ei'T, COP"
OFFICE OF THE PURCHASING DIVISION
300 N, "0" ST.
SAN BERNARDINO, CALIFOI,NIA 92418
.'.#'..
PURCHASE ORDE
No,
ORDER
DATE
VENDOR
REQUIRED
DELIVERY DATE
DELIVERY LOCATION:
r::l'-
HII),\() I]{lt)ll'-,IIIO\I RIQLISIIIO\I[{ I JllnJ'-, III \\1\11 (l!\I)jRJ\I'II{IS lOB l\IOH\I\IIO\;
l
'- ,",~"",;;
;ok'
COMMENTS:
, L%>0;1
8133"
","4:L;\,' "<1'
~i;, _
~:,~E:'r ~ D
S;';,(!<~L ,<;1:';)S; i~;.:::)i;' Dt;-r:: c ,':'.'~',
,~~ "'- ,-, ->:
"
~. ",
;.: '_' '_.. v
:~' I:: c: ,_",
,,,,,;. n ,~.
SS04~:O:!JOO
1::'2-SS 0 U." j!'7 7
~~. '-,~,.~. '-
"",-
,'/~/l
SUBJECT TO TERMS {, CONDITIONS STATED ON REVERSE
i.' .r "t,-,'/r'1/
",
l'LRCHASJNG OHICI."l
"'-c' '
300 N. "0" ST.
SA" ,1FR:\JAROINO, CALIFORNIA 92418
'-/11 ,'-' '_'1 lllL.. 1 Vl..........l.lrL......1l."IU VL
\
(\
, V.
204':)01
("'1RDE!{
. D.-HE
C'7 ".0 1/03
1 OF :.
C;/~5/CJ
. REQLIRED
i DELIVERY DATE
06130/04
ENDOR
MATICH
CQRplJRA T I ON
',81::;,
P~U\'~~~ ~?CA~[()\~
"-.
l371 S LA CADENA DR
1070 COLTON CA 92324
ATTN' LOREN POULSEN}R A H~YES}~OY B
D~ST!".J,AT!ON
IMMENTS:
(\i\.~c-~ kNe
(. ~ . ':' ~.
2'h 999.00
"",~_';~!>.\C:'
MAy 21, 20113
cm OF SAH BUNAROIIlO
PUBLIC MaRKS OEP.RTMtkT
AnN: [OO'lt iltLLY
~. -'.
RE. IllHTAL -llATt5 .' PAVING EllUIPlIENT IIITN OPEI\ATORS
DEAR EDOIE.
AS REQUE5TEO IllRl ME THE REIlTAL !lArES FOR THE PAVIIIG EQUIPMENT WiTh T14[ OPERATOIlS;
IAIl8ER IlAUIlI
IMlER IlREEJo[ ..qP{RATOA " ,
SCl!(,*N . (2)
I'llVl IN . OUT
150.00 PtA MM . I MOUlS . S 1.200.00
60.00 PER HIlUR . . IlOURS . t '10.00
120.ixi PlR 'IIIlUR . 8 HOORS . t 960.00
B!I.OO, PER HQ)R' . 4 MlII/RS . S 340.00
t 2,980.00
TIIlSl REIITAL RATlS ARE 600D TllRU MICH 31, 2004.
IF 'lII/ ""vr RN' DilUTIONS PLEIoSl fm fREE TO GIV! ME A CALL.
SlIlCfRCl.f.
~~'IJ-
PAUICR MATICIt
""UCjI COIU'OIlATlOlI
"~_IO.-....._....-""" lift _........ __. '_.1 .. - ~ <---
I
Z:0 391;'d'
Z:AllO
Z:565118e:606
9e: ':5t .....Ee9Utz:/50
-~
." ..... lip'''
~gUE!';i FOR QUOTATION. THIS IS NOT AN ORDER MAY 072003
FROM THE CITY OF SAN BERNARDINO
Purchasing Department LAIRD CONST
300 No. D Street, San Bernardino, CA 92418 . CO.. INC.
(909) 384-5085 FAX (909) 384-5043
ISSuE ORG REQ REPLY (fax ok)
DATE 5/6/03 DEPT NO# Q030017 TYPE Rountinc DUE BY 5/14/03
VENDOR NAME ,.-' -- ...~_.. _. ....-..
VENDOR ADDRESS Laird Construction Co
.. 9460 Lucas Ranch Rd
CITY. STATE, ZIP . Rancho Cucamonga, CA 91730 , .
,
PlEASE RESPOND'WlTH"NOBID IF 'NOT BIDDING; FAJt.t1RE TO'RESPOND'WILL--RCSUL TIN REMOIl'Ptt.-FRO!9I.-aID I:IST.'
DETA!I:'DESCR1PTION OF PRODUCT OR Sl:RVrCE QUAN "'Ji]'5t;i' UNIT'
ITEM# PRICE TOTAL PRICE
'~ii.ii..~~~;;.ff.:
Self-PronAlled Pavlna Machine \t." ,.. . ...,~".,,,,~~
I' .~~~~~:J!.d.~;~.~ q :~
i;!i;' ....'\'.....~'11~~~1<I'
j:lt~lllrJ.~ . ~','.,~.', ~I~
1 Dallv Rental Rate to Include crew 1 dav .~~:a'
3,335. ~~:;:;.:. ::. . 'lii.\
- -,'" .
. ,I'!.' 'I:'~l
" ~"'. . I
',." ',,~ ..~-;. ..~~}.~"
~f:" ';.':~'" i"
........:.lM!_
::'~~'~IJ1'.'" ';:li!'
....~ l.,'.c..'~ " ~,.
r~iiM..mlili!~;'i,'::';l
,..., " IiiIjjtlj'.~".'L....
r~lliiiii" '''''''.
"~.' .~n : '~~~I.C~';
~l~i"-""D"W{-'~
! ~ .: ~~!j.~",~,~r:-::
&:
~l' '~l ~ ' .~ '. ":, ~:....~'
;, :::,(.':, " . .~)iJ~
Note: Please use this sheet to list price. ~r . '~"~~'?"~'
. . " . olli...,.. ,~,
Subtotal .. ~~~ nn
T~ N/A
Total Bid ~ ~~~ nn
CITY CONTACT. SHEILA A. FUTCH
NO CHARGE WILL BE ALLOWED OVER AND ABOVE PRICES QUOTED ON THIS SHEET. THE RIGHT IS RESERVED
TO ACCEPT OR REJECT QUOTATIONS ON EACH ITEM, SEPARATELY OR AS A WHOLE. IF SUBSTITUTES ARE
OFFERED. MAKE FULL EXPLANATION AND INCLUDE BROCHURES FROM THE MANUFACTURER.
s/a/03 . Destination""""'"
QUOTE DATE FO~HVLA-' TERMS DELIVERY DATE FREIGHT
VENDORS SIGNATURE TITLE Vice 'President
PLEASE PRINT NAME 11.. -L'~ 7 TELEP# bnQ\QllQ_'\'\Q'I
V -, /' FPJ(# '--- \.:... .-
I
I
- REc~,
-
. <v
City of San Bernardino
TECHNICAL SPECIFICATIONS
aID SPECIFICATION NO: RFQ Q03017
SELF-PROPELLED PA VlNG MACHINE
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
Services:
Bidd~ ~hall C<!mplctc? right-haP.d col~ in~.cating brie!~easo.niIlg fo~.~~tions
to requirements when not acceptable. State "Acceptable" if requixements iI:re
agreeable as set forth in left-hand column.
Equipment:
Bidder sba11 complete right-hand colwnn indicating specific size and or make and
model of all components when not exactly as specified.. State "As Specified" if
item is exactly as set forth in the left-hand column.
FAIT.URE TO COMPLETE RIGHT JIAND COLUMN WlLL INVALIDATE BID
REQUIREMENTS ACCEPTABLE/ASSPECIFJED
The contractor will provide three person operation crew:
one driver, two saeed persons, for self-propelled rubber-
tire paver or track paver to operate paving machine for Acceptable
maintenance and repair operations.
The contractor shall provide a self-propelled Blaw-Knox,
Barber-Greene, Lee-Boy, or a comparable paving Accepcable
D"""h;ne. Screed capacity to allow 10 foot to 19-foot
variance as directed.
Service to be provided on a daily rental rate. Acceptable
MaY-14-U'
am
rrom-YU I can Mat
II
IWUWijl.065B
T-ZB4 P.001/OOB F-5B7
....
:> ;
ISSUE
DATE 5/6103
ORG
DEPT
R ST ! OUOTATION . T S IS NOT AN ORDER
FROM THE CITY OF SAN BERNARDINO
Purchasing Department
300 No. D Street, San Bernardino, CA 92418
(909) 384-5085 FAX (909) 384.5043
REQ
NO# a030017 TYPE Rounrine
RE:PL Y
DUE BY
(fax ok)
5/14/03
VENDOR NAME
.. ..--.
;
VENDOR ADDRESS
I
,
,
Vulcan Materials
- 2350 W Highland
_ San Bernardino, CA 92407
CI"o/. STATE, ZIP
I . '
I PLE;ASE-RESPONO-WlTH"1\I0'S1D"IF-NOT !I0DING.r'"AILlJRE T~SP~I[CRESlJLT IN REMOVAL FROM BID UST.
.UNIT
. ITE'lI1 t# DeTAIL lJESCRIPTlON OF~CT OR SER~ aUAN UOM IPRlCE TOTAL I
.:' : " ~"",':"'.;.7:'~:
Self-ProDelled Pavlna Machine
',. . '~'..' . :..D ! : "M ~~.:~
i',;': :.'..::.:;;;.:......Y.:
1
Dallv Rental Rate to include crew
1
day
.. : ,,'.. ::....';:;.i~:.;..}.:
:: . :.: :'::.. '~l . 'I ':,~"~:. ~~~.
, I'.' ___"
It'" MJDJd . rUI<;l.fU "lIA IIAILt't' nOI~
~ re;nll, CIW'-'" .
" '
-I'~' .J
::' :~.~...:.L:...:.:;.::~...
" ..:~:....' :/':--:;T'~i~:
" . :. .. .;~. ~ .:' ~~':.1
': 1 :. 1'1'.' .....: ;.~~.:;
.' ~ . ... :. " ..... ;
. ..... .'
.: .~.., ,'~. . J
Nqte: Please use this sheet to list grlce.
... "I '.:'.:. I :......L.
:.~: ~~~, ;,1 ~'.~: !,~..;<.~: ::,~.l:
'. '.:, {.~:' ~.,..:~:;..>~~.l/'~
Subtotal
Tax
Total Bid
CITY CONTACT. SHEILA A. FUTCH
10 CHARGE WILL BE ALLOWED OVER AND ABOVE PRICES QUOTED ON THIS SHEET. THE RIGHT IS RESERVED
TO ACCEPT OR REJECT QUOTATIONS ON EACH ITEM, SEPARATELY OR AS A WHOLE. IF SUBSTITUTES ARE
OFFERED MAKE FULL EXPLANATION AND INCLUDE BROCHURES FROM THE MANUFACTURER. .
QLOTE OATE
Destlnatlon
FOB POINT
SHIP VIA
TERMS
DELIVERY DATE
FREIGHT
VE ~DORS SIGNATURE
PL !ASE PRINT NAME
TITLE
TELEP#
FJo:X.#
( I
( I
Request for Quotatlon.x1s
MaY-14-U.
am From-Vulcan Mat Is
I iUimU658
T-2S4 P.002/00S F-537
,
. .
r: .. ...
City of San Bernardino
~CHNICALSPECIFICATIONS
BID SPECIFICATION NO: RFQ Q03017
SELF-PROPELLED PAVING MACHINE
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
Services:
___ Ridder ~l1all complete right:hand column indic:ating.briemasoningfor .cxceptiODS...
to requirements when not acceptable. State "Acceptable" if requirements arc
agreeable as set forth in left-hand column.
Equipment:
Bidder shall complete right-hand column indicating specific ~e and or make and
model of all components when not exactly as specified. State "As Specified" if
item is exactly as set forth in the left-hand column.
FAILURE TO COMPLEJ:E RIGHT BAND COLUMN WILL INV ALIDA1'U!m
REQUIREMENTS ACCEPTABLE I AS SPECumD
The contractor will provide three person operation crew:
one driver, two screed persons, for self-propelled rubber-
tire paver or track paver to operate paving machine for
maintcJlance and repair operations.
. .
The contractor shall provide a self-propelled Blaw-Knox,
Barber-Greene, Lee-Boy, or a comparable paving
JI1J1~",inc. Screed capacity to allow 10 foot to 19-foot
variance as directed.
Service to be provided on a daily rental rate.
,
International Pavement Solutions
PO Box 10458
.:'lan Bernardino, CA 92423-0458
Laird Consltuction Co
9460 Lucas Ranch Rei
Rancho Cucarnonga, CA 91730
All AmericanAsphalt
400 E 6th St
Corona, CA 92878-2229
Ayala & Sons
PO Box 1264
San Bernardino, CA 92402
Interstate Sweeping
32220 Outer Hwy #10
Redlands, CA 92373
Matich Corporation
13 71 S La Cadena Dr
Colton, CA 92324
Vulcan Materials
2350 W Highland
San Bernardino, CA 92407
Sequel Contractor's
12240 W oodruff Ave
Downey, CA 90241
S-r"!. C 11a",~"r
~L-\ILROOM CONFIRMATION
The following was received by the City of San Bernardino
Mailroom for mailing:
RFP IRFQ#-)&D?X7 5,,1~-Y("~en(.J PG\.\Jll\J
/ }, \ ClC\W\ ~
Q
2~ ?LJ
Date:
o~
, c.v2-! ~
-tv ~WO-
JhCWIlo
e.
<ill
,
.'
:":..
.; ';-~~
~~ :~':~~
.,::':'.
??
. ;"
:.~
-.:.;"'\
;~-~
.--;.
...("'-,
t-",
May-14-03 r am From-Vulcan Mat Is
19098730658
T-234 P.003/003 F-537
~
~~~Tt~
SAN &IlNARDINO .
Request For Proposal
PAVING SERVICES - DPW0301
.......
County of San Bernardino
Department of Public Works
825 E. Third Street
San Bernardino, CA 92415-0835
(lJu bl~. V(J\ctW mG:ftt1~Is: ~ I~ nos PQUI~Sev\llDeS. .
. tnA~n aC S:.w"v} 0a1~.
..'Q-~
\
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Public Services
Subject: Resolution authorizing an
increase to a purchase order to Matich
Corporation and/or Vulcan Materials/Cal
Mat Division to supply materials for
roadway pavement rehabilitation for use
by the Public Services Department.
From: Lynn Merrill, Director
Date November 18, 2003
ORIGINAL
Meeting Date: December 1, 2003
Synopsis of Previous Council Action
Reso 2003-43
Reso 2003-92
Reso 2003-220
February 3, 2003
April 21, 2003
August 4, 2003
Increase P.O. by $69,300
Increase P.O. by $189,400
CIP P.O. $717,000
Recommended Motion:
Adopt resolution
~~
Signature
Contact person Lynn Merrill, Director
Phone: 5140
Supporting data attached: Staff Report, Reso
Ward All
FUNDING REQUIREMENTS:
Amount $1 ,206,550
Source
126-369-5504
129-367-5504
135-378-5504
242-362-5504
$548,300
$619,750
$ 31,500
$ 7,000
Finance:
~kc/"
Council Notes:
T20N'J ,\J. -zm::s - 3 3\
J:J-fi/1i3-
Agenda Item No. ~'f
.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to purchase orders to Matich Corporation and/or Vulcan
Materials/Cal Mat Division to supply materials for roadway pavement rehabilitation for use by
the Public Services Department.
Background:
As part of an overall emphasis on street repair and maintenance activities within the current
fiscal year, the Public Services Department Street Division, in conjunction with Development
Services, has developed a joint departmental strategy to rehabilitate certain streets. On major
street resurfacing efforts, the strategy utilizes Street Division crews to perform street surface
preparation, sweeping, placement, leveling, rolling, traffic control, and hauling of recycling debris
generated by the cold-milling process. All project related signing, striping, and inspection is also
performed in-house.
Matich Corporation and Vulcan Materials/Cal Mat are the only two asphalt manufacturers
located within the City of San Bernardino and have been providing materials for City street
repairs for several years. They are both considered a selected source for this service and each
vendor is used according to availability of specified pavement materials on the date of the
project.
On August 4, 2003 Resolution 2003-220 was adopted by the Mayor and Common Council
authorizing purchase orders to Matich Corporation and/or Vulcan Materials/Cal Mat to supply
materials for roadway pavement rehabilitation in the amount of $717,000. Staff is requesting
increases to the purchase orders for paving materials in a combined amount of $1 ,206,550 to
Matich Corporation and/or Vulcan Materials/Cal Mat Division for the CIP projects identified
below, for a total amount of $1 ,923,550.
Ward Project Location
Heritage Ln. - Foxcroft Way to Hunts Ln.
3 St. - Waterman to Tippecanoe
Inland Center Dr - -frm 1215 to E St
Waterman Frontage Rd btwn Comm & Ind.
Waterman frm Ward St to 6 St.
Orange Show Rd bt E St. & Arrowhead
Tract 12958 Asphalt Cap Phase I of II
Waterman - Highland & 100' nlo 29 St.
2" St. - Stoddard to "D" St.
Rialto - Mt.Vernon to 100 ft w. of 1St.
Highland - Waterman to Valencia
Meridian from Baseline to Foothill
Perris Hill Park Rd - Pacific to 500 ft. north
Electric Avenue from Northpark to 40 SI.
. Northpark from H St to F St.
. Mt Vernon from Baseline to 16 St.
Project
Cost Account No.
$ 15,000 129-367-5504-7243
$ 150,000 129-367-5504-7228
$ 30,000 126-369-5504-7305
$ 6,500 129-367-5504-7300
$ 7,000 242-362-5504-7405
$ 31,500 135-378-5504-7285
$ 100,000 129-367-5504-7379
$ 100,000 126-369-5504-7363
$ 6,500 126-369-5504-7364
$ 90,000 126-369-5504-7365
$ 46,250 129-367-5504-7388
$ 22,500 126-369-5504-7366
$ 8,500 126-369-5504-7367
$ 78,000 126-369-5504-7368
$ 37,800 126-369-5504-7369
$ 52,000 129-367-5504-7389
"
~.'
Tippecanoe - Orange Show Rd to Hardt St
Northpark - Little Mountain Dr and H SI.
H SI. - Highland Ave and Patterson St
Waterman 50.& no from Ennis to Dumas
Gilbert - Morse to 100 ft east of Canyon
Highland - Sterling to Golden
Industrial Rd/Steele Rdl Comm. Rd
$ 75,000 126-369-5504-7370
$ 100,000 126-369-5504-7371
$ 50,000 129-367-5504-7391
$ 20,000 129-367-5504-7392
$ 32,000 129-367-5504-7393
$ 103,000 129-367-5504-7394
$ 45,000 129-367-5504-7395
Financial Impact:
These twenty-three projects are currently identified as part of the FY2003/2004 CIP program
and total $1,206,550. Funds are available in the amount of $548,300 from Account No. 126-
369-5504, $619,750 Account No. 129-367-5504, $31,500 from Account No. 135-378-5504 and
$7,000 from Account No 242-362-5504.
Recommendation:
Adopt resolution
2
e
e
e
1
2
3
4
5
6
7
8
9
10
RESOLUTIO~. ~ f1f
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDERS TO
MATICH CORPORATION AND/OR VULCAN MA TERIALS/CAL MAT DIVISION TO
SUPPLY MATERIALS FOR ROADWAY PAVEMENT REHABILITATION FOR USE
BY THE PUBLIC SERVICES DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Matich Corporation and/or Vulcan Materials/Cal Mat Division
provides materials for City street repairs; pursuant to this determination the Purchasing
Manager is hereby authorized to increase purchase orders to Matich Corporation
and/or Vulcan Materials/Cal Mat Division in a combined amount of $1 ,206,550 for a
11
12 total of $ 1,923,550.
13
14
SECTION 2. The Purchase Orders shall reference this Resolution No. 2003-
; and its attached staff report; and shall read, "Matich Corp and/or Vulcan
15
16
17
Materials/Cal Mat Division, materials for roadway pavement repairs - Increase
, not-to-exceed $1,923,550," and shall
Purchase Order numbers
incorporate the terms and conditions of the Contract, which is on file in the City Clerk's
18
19
20
21
22 //1/1
23
24
25
26
27
28
Office.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
/1/1/
/1/1/
/1/1/
/1/1/
November 20, 2003
e
e
e
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDERS TO MATICH
2 CORPORATION AND/OR VULCAN MATERIALS/CAL MAT DIVISION TO SUPPLY
MATERIALS FOR ROADWAY PAVEMENT REHABILITATION FOR USE BY THE
3 PUBLIC SERVICES DEPARTMENT.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5 and Common Council of the City of San Bernardino at a
6 meeting thereof, held on the
7 vote, to wit:
day of
, 2003, by the following
8 COUNCIL MEMBERS: AYES
9 ESTRADA
10 LONGVILLE
11 MCGINNIS
12 DERRY
13 SUAREZ
14 ANDERSON
IS MCCAMMACK
NAYS
ABSTAIN
ABSENT
16
17
18
CITY CLERK
19 The foregoing Resolution is hereby approved this day of
2003.
20
21
22
JUDITH VALLES, Mayor
City of San Bernardino
23
Approved as to
24 Form and legal content:
25
26
,-- -.:1 f' {'
, ,.''"t',. .l~' . ~-
27 By: ':, (' , ~ ,") (c ' ", , /
28
November 18. 2003
. >>
-'0',;
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Resolution # LCD 3 - 33 \
Abstain 5" Absent Er
Meeting Date (Date Adopted): i 2-\ -03 Item # '2-""
Vote: Ayes \-'-\ In- f) Nays.e
,
Change to motion to amend original documents;
Reso. # On Attachments: -=-- Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I); PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: \ 7-- z..--<::;~
Date of Mayor's Signature: 12- 3-0::>
Date ofClerklCDC Signature: 12.-- '+_<;;8
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached;
See Attached:
~Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634);
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attomey i/'
Parks & Rec.
Code Compliance
Dev. Services
Public Services /
Water
Police
Notes:
NulllVoidAfter: lot;:) O~ \ 11-30-0~
f
By: -
Reso. Log Updated; /
Seal Impressed; ..-----
Date Returned:
Yes /' No By_
Yes No .,/ By
-
Yes No~ By
Yes NO-L By
Yes No / By
EDA
Finance /'
MIS
Others;
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File:_
Date;
Revised 01112/01