HomeMy WebLinkAboutR25-Economic Development Agency
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ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
FROM:
Maggie Pacheco, Deputy Director
SUBJECT:
CONDITIONAL TWO (2) YEAR
CONTRACT EXTENSION - DIANA L.
SANCHEZ, NEIGHBORHOOD
INITIATIVE PROGRAM (NIP)
COORDINATOR
DATE:
October 24, 2003
ORIGINAL
_________...___________________________________________..___n._______________________________________________---------------------------.-.--------------
SvnoDsis of Previous Commission/Council/Committee Action(s):
On November 15, 1999, the Community Development Connnission approved a Professional Services Agreement in the
amount of $55,000 for the Neighborhood Initiative Program Coordinator.
On November 20, 2000, the Community Development Commission approved a one-year contract extension in the
amount of$61,500 for the Neighborhood Initiative Program Coordinator.
On November 19, 2001, the Community Development Commission approved a one-year contract extension in the
amount of$61,500 for the Neighborhood Initiative Program Coordinator.
On November 7, 2002, the Redevelopment Connnittee recommended that this item be sent to the Community
Development Connnission for approval.
On November 18, 2002, the Community Development Connnission approved a one-year contract extension in the
amount of $65,300 for the Neighborhood Initiative Program Coordinator.
On October 23, 2003, Redevelopment Connnittee Members Anderson, Suarez and Estrada unanimously voted to
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Recommended Motion(s):
MOTION:
(Community DeveloDment Commission)
A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF
SAN BERNARDINO APPROVING AND AUTHORIZING THE EXECUTIVE DIRECTOR OF THE
AGENCY TO EXECUTE THE AMENDMENT NO. 4 (TWO (2) YEAR EXTENSION) TO THE
DIANA L. SANCHEZ, NEIGHBORHOOD INITIATIVE PROGRAM (NIP) COORDINATOR
CONSULTANT SERVICES AGREEMENT, SUBJECT TO FUNDING APPROVAL BY THE
COUNTY OF SAN BERNARDINO NIP PROGRAM
------------------------------------.-----------------.-----------------------------------------------------------------------------------------------------------.
Contact Person(s):
Maggie Pacheco
Phone:
(909) 663-1044
2
Proj ect Area( s)
N/A
Ward(s):
Supporting Data Attached: 0 Staff Report 0 Resolution(s) 0 Agreement(s)/Contract(s) 0 Map(s) 0 LetterIMemo
FUNDING REQUIREMENTS
Amount: $
65,300
Source:
NIP Funds
Approved 917/99 Cooperative
Agency/County Agreement
Budget Authority:
SIGNATURE:
{~)
------------------------------------------------------.--------------------------------------------------------------------------------------.---
Commission/Council Notes:
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P:\Agelldas\Comm Dev Commission\CDC 2003\03-1 ].03 NIP Contract Extension.doc
COMMISSION MEETING AGENDA
Meeting Date: 11/03/2003
Agenda Item Number: ~
r
ECONOMIC DEVELOPMENT AGENCY
STAFF REPORT
----~----------------_._._-----------_._---------------_._------------------~----------------------------------------------------------
Conditional Two (2) Year Contract Extension - Diana L. Sanchez.
Neil!:hborhood Initiative Prol!:ram (NIP) Coordinator
BACKGROUND:
On September 7, 1999, the Community Development Commission approved the
Cooperative/Delegate Agreement ("Cooperative Agreement") between the County of San
Bernardino and the Redevelopment Agency for implementation of the Neighborhood Initiative
Program ("NIP"). The Cooperative Agreement was later amended in early 2001 to require and
obligate the Agency to buy, rehabilitate, and resell all HUD properties in six (6) of the NIP areas
(see map of NIP Target Areas - Attachment I).
The purpose of the NIP is to restore blighted and distressed communities within the County of
San Bernardino, including the City of San Bernardino. Moreover, it is intended to stop
deterioration and rekindle investment and neighborhood pride by reversing blighted conditions
and revitalizing specific geographic areas of the City.
On November 15, 1999, the Commission approved a one (I) year professional services contract
with Diana L. Sanchez to serve as the Agency's Coordinator for programs and projects as
required under the NIP County/Agency Agreement. This contract was subsequently extended on
November 20, 2000, November 19, 2001, and November 18, 2002 and expires on November 18,
2003.
CURRENT ISSUE:
The NIP Coordinator's role and duties include, but are not limited to: organizing neighborhood
meetings, maintaining a rapport with NIP area residents, coordinating neighborhood clean-ups
and beautification projects, marketing Agency programs, coordinating team meetings and
projects with other City Departments, and the management and implementation of the Exterior
Beautification Grant Program for Target Area #1. Some additional duties that the NIP
Coordinator has undertaken over the last year are development of the Infill Affordable Single-
Family Housing Grant Program for nonprofit housing developers, development of the Multi-
Family Exterior Beautification Program, the coordination of infill housing projects such as six
(6) new infill housing units constructed by ANR Industries, Inc., oversight of the rehabilitation
of nine (9) multi-family units and development of single-family homes by Neighborhood
Housing Services (NHS), developing specifications for the exterior beautification program such
as landscaping and painting, reviewing and approving grant applications, interviewing and
determining applicant eligibility for grant approval, processing contractor payment requests,
preparing monthly reports for the County to transmit to HUD, tracking the Agency/City
investment of funds in the NIP areas, submitting invoices to the County for Agency
P:\Agendas\Comm Dev Commissioll\CDC 2003\03.11.03 NIP Contract Extension.doc
COMMISSION MEETING AGENDA
Meeting Date: 11/03/2003
Agenda Item Nnmber: /f;J, 'i'
y'
Economic Development Agency Staff Report
NIP Coordinator Contract Extension
Page 2
reimbursement. Please refer to Attachment 2 which describes the Coordinator's
accomplishments for the past year.
The Coordinator will continue to work under the direction and supervision of the Deputy
Director/Director of Housing & Community Development.
To continue the NIP Program, it is necessary to extend Ms. Sanchez's contract subject to
reimbursement by the County of San Bernardino in the amount of $65,300.
ENVIRONMENT AL IMPACT:
A professional services contract is exempt from the California Environmental Quality Act
(CEQA) and the National Environmental Protection Act (NEPA).
FISCAL IMPACT:
Under the Agreement with the County, the Agency is required to advance all costs associated
with the County! Agency Agreement based on the commitment that the County will reimburse
the Agency for the pre-approved costs. This contract extension ("Amendment No.4") in the
amount of $65,300 yearly is contingent upon County reimbursement of expenditures of which
the County has approved an Administration line item for the year 2003 in the sum of $100,000
and the 2000 unexpended Single-Family Rehabilitation Personnel line item for $50,000.
RECOMMENDATION:
That the Community Development Commission adopt the attached Resolution.
~7?tk~
Maggie Pacheco, Deputy Director
P:\Agendas\Conun Oi::v Commission\CDC 2003\03-11-03 NIP Contract Extension.doc
COMMISSION MEETING AGENDA
Meeting Date: 11103/2003
Agenda Item Number: RJ.5""'
_1
2
_13
14
RESOLUTIO~O ~V
3
A RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF SAN BERNARDINO APPROVING
AND AUTHORIZING THE EXECUTIVE DIRECTOR OF THE AGENCY
TO EXECUTE THE AMENDMENT NO.4 (TWO (2) YEAR EXTENSION)
TO THE DIANA L. SANCHEZ, NEIGHBORHOOD INITIATIVE
PROGRAM (NIP) COORDINATOR CONSULTANT SERVICES
AGREEMENT, SUBJECT TO FUNDING APPROVAL BY THE COUNTY
OF SAN BERNARDINO NIP PROGRAM
4
5
6
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WHEREAS, Agency and Consultant have previously entered into an Agreement dated
November 15; 1999 ("Agreement"), and as subsequently amended on November 20, 2000,
November 19,2001 and November 18,2002 for the purpose of implementing and administering
the Neighborhood Initiative Grant Program ("NIP").
THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN
BERNARDINO DOES HEREBY RESOLVE, DETERMINE AND ORDER, AS FOLLOWS:
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Section I.
The Executive Director or his/her designee is hereby authorized and
15
directed to execute on behalf of the Redevelopment Agency of the City of San Bernardino
("Agency") the two (2) year contract extension ("Amendment No.4") to the Professional
Services Agreement by and between Diana 1. Sanchez ("Consultant") and the Agency to
provide assistance to the Agency in the implementation and administration of the Neighborhood
Initiative Program (NIP) pursuant to the Cooperation Agreement between the Agency and the
\
County of San Bernardino (the "County") as approved by the Community Development
Commission on September 7, 1999 and as subsequently amended March 19,2001 which is on
file with the Agency Secretary. A copy of Amendment No. 4 to the Professional Services
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Agreement is attached hereto as Exhibit "A" and incorporated herein by this reference in its
23 entirety.
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P:\Alendas\Resollldon5\Resolullons\100J\03-II-03 J'liIP Contrul Renewal CDC Reso.doc
e:
Section 2.
The Executive Director of the Agency is hereby authorized to make
3
minor corrections, additions, and clarifications to the Agreement, provided said changes are
approved by Agency Counsel and are not substantive in nature, and do not increase the
monetary impact to the Agency.
4
Section 3.
The Resolution shall become effective immediately upon its adoption.
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r:\Allendls\Resolufioo5\Resolutloo5\2003\03-II-03 !'OJP Contr.ct Renew.1 CDC Re50,doe
8 on the day of
9 Commission Members: Aves
10 ESTRADA
11 LONGVILLE
MCGINNIS
12
DERRY
e13 SUAREZ
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ANDERSON
15 MC CAMMACK
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A RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF SAN BERNARDINO APPROVING
AND AUTHORIZING THE EXECUTIVE DIRECTOR OF THE AGENCY
TO EXECUTE THE AMENDMENT NO.4 (TWO (2) YEAR EXTENSION)
TO THE DIANA L. SANCHEZ, NEIGHBORHOOD INITIATIVE
PROGRAM (NIP) COORDINATOR CONSULTANT SERVICES
AGREEMENT, SUBJECT TO FUNDING APPROVAL BY THE COUNTY
OF SAN BERNARDINO NIP PROGRAM
4
5
6
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Community
7 Development Commission of the City of San Bernardino at a
meeting thereof, held
, 2003, by the following vote to wit:
Navs
Abstain
Absent
Rachel G. Clark, City Clerk
18
day of
The foregoing resolution is hereby approved this
,2003.
19
20
21
Judith Valles, Chairperson
Community Development Commission
of the City of San Bernardino
22
23 Approved ~ 0 form and egal Content:
24 By:
-3-
P:\Agendal\Rclolullons\ResolulloRI\1003\03-1I-0J NIP Contract Renewal CDC RelO.doc
e
e
e
AMENDMENT NO.4
TO THE
AGREEMENT FOR PROFESSIONAL SERVICES
NEIGHBORHOOD INITIATIVE GRANT PROGRAM
THIS AMENDMENT NO. 4 to the Professional Services Agreement dated November
18, 1999 and as subsequently amended November 20, 2000 ("Amendment No. I"), November
19,2001 ("Amendment No.2") and November 18,2002 ("Amendment No.3") is entered into
this 3rd day of November, 2003 ("Amendment No.4"), by and between the Redevelopment
Agency of the City of San Bernardino, a public body, corporate and politic ("Agency"), and
Diana L. Sanchez (Consultant").
RECITALS
WHEREAS, Agency and Consultant have previously entered into an Agreement dated
November IS, 1999 ("Agreement"), and as subsequently amended on November 20, 2000
("Amendment No. I"), November 19, 2001 ("Amendment No.2") and November 18, 2002
("Amendment No.3") for the purpose of implementing and administering the Neighborhood
Initiative Grant Program ("NIP"); and
WHEREAS, Agency and Consultant desire to amend specific proVISIOns of the
Agreement ("Amendment No.4") to extend the Agreement for an additional two (2) years as
provided herein subject to funding by the County of San Bernardino ("County)"
NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the
mutual benefits to be derived therefrom, the parties agree to modify the Agreement in the
following two sections only:
Section 3. Terms (a):
"This Amendment No.4 to the Agreement shall provide for the Agreement to be
extended for an additional two (2) years, commencing on November 20, 2003 and shall remain
in full force and effect for a period of twenty-four (24) months thereafter, unless terminated
sooner for the convenience of either party as provided in Section 24 of the Agreement. It is
further understood between the parties that this Amendment No. 4 is conditioned upon the
Agency receiving Neighborhood Initiative Program (NIP) funds pursuant to the County of San
Bernardino and Redevelopment Agency September 7, 1999 Cooperative Agreement. Should the
NIP Funds not be available to the Agency, then this Amendment No.4 shall terminate upon such
notice to the Agency that NIP Funds are no longer available."
Section 8 - Compensation:
"The maximum compensation for services rendered under this Amendment No.4,
including all Consultant's costs shall not exceed $65,300 for the twelve (12) month period
commencing November 20, 2003 and the twelve (12) month period commencing November 20,
2004. During the term of this Agreement, Agency shall pay Consultant this compensation in
twenty-four (24) equal installments for each twelve (12) month period. Consultant shall provide
an itemized invoice to the Agency. Said compensation shall be considered full and complete
reimbursement for all Consultant's costs associated with the services provided hereunder."
I
P:\Clerical Services Dcpl\MargarellAgrccmcnls-AmcndmcnlslAgrmls-Amcnd 2003\03-] 1-03 NIP Agr Amend 4.doc
Exhibit "A"
e
e
e
IN WITNESS WHEREOF, the parties have caused this Amendment No.4 to the
Agreement to be executed as of the day and year first written above.
REDEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
Gary Van Osdel, Executive Director
Approved as to form and
Legal Content:
Agency Counsel
CONSULTANT
Diana L. Sanchez
2
P:\Clerica! Services Depl\MargaretV\greemenls.ArncndmcnlslAgrmls.Amcnd 2003\03-11-03 NIP Agr Amend 4.doc
Exhibit "A"
,...
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
November 10, 2003
TO:
Margaret Parker, Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution CDC/2003-36
At the Mayor and Common Council meeting of November 3, 2003, the City of San Bernardino
adopted Resolution CDC/2003-36 - Resolution approving and authorizing the Executive
Director of the Agency to execute Amendment No. 4 to the Diana L. Sanchez Neighborhood
Initiative Program (NIP) Coordinator Consultant Services Agreement, subject to funding
approval by the County of San Bernardino NIP Program.
Please obtain signatures in the appropriate location and return the original agreement to the City
Clerk's Office. If you have any questions, please do not hesitate to contact me at ext. 3206.
Thank you.
Michelle Taylor
Senior Secretary
I hereby acknowledge receipt of this memorandum.
Signed: 1~/~
Date: If /U}/O '3
/ ,
Please sign and return
.
ECONOMUCDEVELOPMENTAGENCY
OF THE CITY OF SAN BERNARDgfllWP"i-elTY eLIm.K
INTER-OFFICE MEMORANDmt3 NOV 12 P4 :12
SUBJECT:
Michelle Taylor, Senior Secretary, City Clerk's Office
-tf\~ Margaret Parker, Secretary
Executed Document
TO:
FROM:
DATE:
November 12, 2003
Enclosed is the fully executed Amendment pertaining to the following resolution:
CDC/2003-36
Amendment No.4 to the Agreement for Professional Services
Neighborhood Initiative Program
Please let me know if you have any questions.
Thank you,
Margaret
Enclosure
cc: Barbara Lindseth (with Original Executed Amendment)
Diana Sanchez (with Original Executed Amendment)
Barbara Sharp (with Copy of Amendment)
Maggie Pacheco (with Copy of Amendment)
,t. ..
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): I (- 3 -<:.6 Item # /2. 2$ Resolution #
Vote: Ayes \-'1 Nays .0 Abstain-G-
Change to motion to amend original documents:
C(X!zco3-3("
Absent -e-
Reso. # On Attachments: --
Contract term:
N ull/V oid After: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY By:
Date Sent to Mayor: 1\ - S .,() ",
Date of Mayor's Signature: i\-<O'<P,
Date of Clerk/CDC Signature: 11-(, -<):i,
Reso. Log Updated: ./
Seal Impressed: .-
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
1\-10-<...'3
See Attached: ,/ Date Returned: ( fr 1'.... -03
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ,/' No By-F
Yes No---.L. By -L--
I
Yes No ~ ::J=
Yes NO-,/ By
Yes No,-- B
Copies Distributed to:
City Attorney
Parks & Rec.
Code Compliance
Dev. Services
EDA V
Finance
MIS
Police
Public Services
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.l
Ready to File:_
Date:
Revised 01/ 12/0 1