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ORIGINAL
City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To:
Mayor Tom Minor
City Administrator Fred Wilso
~
From:
Lee Dean, Chief of Police
Subject:
Crossing Guards
Date:
September 9, 1997
Copies:
You asked that I evaluate the viability of "employing" GAIN participants as crossing guards. The
attached staff report by Lieutenant Smith raises important considerations and parallel reservations.
I am not certain whether the Council fe~ls as though we have passed the point of no return, with
respect to the previous shared funding model with the School District.
Having said this, it strikes me that a trial period will be the only way to find out if the GAIN
proposal will work. An important caveat would be a commitment by the GAIN administrators
to staff the crossing guard program at 36 positions to allow for a 30 percent absentee rate. The
Police Department would double (one instead of two) GAIN staffing at the most heavily travelled
intersections, and reallocate staff to fill daily vacancies.
Another stipulation would be that we use the previously allocated School District funds to hire
a supervisor for the program. I have this date personally met with School Board President Larry
Neigel. He will confirm with the Board their continued appropriation for discretionary use by
the City to operate a crossing guard program.
We should consider a three month pilot run, with an automatic "sunset," but for extension by the
Council. There are certain liability risks associated with going in this direction, which I will
defer to the City Attorney on.
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See Related Item t S'/ +-5;;J..
THE SBPD IS COMMITTED TO PRDVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
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City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To:
Lee Dean, Chief of Police
From:
Lt. W. D. Smith
Subject:
Using GAIN Participants as Crossing Guards
Date:
September 9, 1997
Copies:
PROBLEM
It has been suggested that participants in Greater Avenues for Independence (GAIN) be employed
as crossing guards by the City of San Bernardino Police Department. On the surface, the positive
aspects of hiring GAIN participants are self-evident and present worthwhile considerations.
Consequently, we appreciate the opportunity to explore the possibility of implementing the
recommendation and examine related issues and costs.
FINDINGS
The purpose ofthis examination is to understand the operational issues associated with employing
GAIN participants as crossing guards. To better understand the GAIN program, we contacted
Ms. Connie Lykke, Employment Services Analyst for GAIN. She was aware of the
GAIN/crossing guard proposal. She noted two concerns about the proposal:
. The purpose of GAIN is not in alignment with the needs of the crossing guard
program
. Supervisory requirements for GAIN participants are demanding.
Purpose of GAIN
Ms. Lykke informed us that the purpose of GAIN is to find full-time employment for welfare
recipients. Since the crossing guard program is part-time employment, she said that GAIN
participants would be expected to continue their search for full-time employment and to accept
a full-time job offer when it was extended. She added that GAIN participants remain in the
GAIN program approximately three to six months before successfully obtaining full-time
employment. It became evident that GAIN's expectations and the needs of the crossing guard
program are at cross purposes. A high turnover rate of GAIN employees would be the result.
THE SBPD IS COMMITTED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
.
,.
I Lee Dean, Chief of Police
Using GAIN Participants as Crossing Guards
Page -2-
Supervision
Ms. Lykke stated that a second concern' was the need for quality supervision of GAIN participants
if the City moves in the direction of employing them as crossing guards, This would require
additional demands on existing Departmental supervision. This was not an issue with the past
crossing guard program since it was structured to minimize demands on supervision.
Attendance
The attendance rate for GAIN participants is roughly 70 percent. If a GAIN participant fails to
show up for a crossing guard assignment, a community service representative or a police officer
would be required to fulfill our contractual obligations. Since there are 28 sites that need to be
staffed, the potential exists whereby the Department might be required to staff approximately
eight sites per day, at least until additional GAIN participants could be hired as reserve guards,
Conservatively, costs to the City would be:
8 sites x 4 hours/day x $17.10 = $547.20/day
(CSR II mid-step salary + benefits)
$547.20/day x 20 days/month = $10,944/month
$10,944/month x 11 months/school year = $120,384
This amount exceeds the cost of the prior year's crossing guard program.
Backgrounds
Minimal criminal history background checks to hire enough qualified applicants for 28 crossing
guard positions would cost $2,500. Also, there would be additional costs to backfill positions
as GAIN employees transition to a full-time job,
Training
Historically, the cost of training new guards was negligible because of the low turnover rate of
crossing guard employees. However, due to the anticipated high turnover rate of GAIN
employees, a formalized training program would need to be established. Associated costs and
additional responsibilities would be necessary to implement the training. The costs would depend
on the training requirement.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Councilwoman Betty Dean Anderson, Sixth Ward
Dept: Council Office
Subject: Crossing Guards
Date: August 25, 1997
Synopsis of Previous Council Action:
Recommended Motion:
To discuss and take immediate action on the need for crossing guards.
y'9~
Signature
Contact Person:
Councilwoman Bettv Dean Anderson
Phone:
5378
Supporting Data Attached:
No
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct.No.)
(Acct. Description)
Finance:
Council Notes:
Previously - I ,;l~- t7?/tn-/f7
AGENDA ITEM
:). " y~ 14y~~ M.
J
DRAFT -- SAMPLE
MEMORANDUM OF UNDERSTANDING
between the
SAN BERNARDINO COUNTY
JOBS AND EMPLOYMENT SERVICES DEPARTMENT
GAIN DIVISION
and the
CITY OF SAN BERNARDINO
WHEREAS, the State of California in Chapter 1025 of the Statutes of 1985 Welfare and Institutions Code
Section 11320, at seq., enacted the 1985 Greater Avenues for Independence (GAIN) Act which includes
the provision of training services to Aid to Families with Dependent Children IAFDC) epplicantslrecipients,
and
WHEREAS, the San Bernardino County Jobs and Employment Services Department, hereinafter referred
to as JESD, GAIN and/or County, administers the GAIN Program in accordance with Welfare and
Institutions Code 11320 and California Department of Social Services ICDSS) Regulations MPP 42-700,
and
WHEREAS, in order to comply with the GAIN Act and the CDSS regulations implementing said legislation,
each County must arrange for or provide nonsalaried Work Experience training services to its AFDC clients,
and
WHEREAS, the City of San Bernardino, herainafter referred to as Contractor, has axperience in providing
training services/work experience to individuals through its function as a public/private non-profit entity,
and
WHEREAS, GAIN desires to enter into an agreement with the Contractor for the provision of nonsalaried
work experience training to San Bernardino County AFDC clients,
NOW, THEREFORE, the parties mutually agree to the following provisions, conditions, and covenants.
PPNPIRev. 11/8/961
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PREP/wORK EXPERIENCE AGREEMENT WITH PUBUCIPRIVATE NONPROFIT AGENCIES
TABLE OF CONTENTS
SECTION I DEFINITIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
SECTION" TERM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
SECTION III CONTRACTOR RESPONSIBILITIES ................................. 3
SECTION IV GAIN RESPONSIBILITIES ......................................... 5
SECTION V CONSIDERATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6
SECTION VI GENERAL TERMS AND CONDITIONS ................................ 6
601 REMEDIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6
602 INDEPENDENT CAPACITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6
603 INDEMNIFICATIONIINSURANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7
604 ASSIGNMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8
605 MODIFICATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8
606 TERMINATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8
607 COMPLETE AGREEMENT ................................... 8
608 AFFIRMATIVE ACTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8
609 CONFIDENTIALITY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9
610 POST AWARD CONFERENCE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9
611 SIGNATURE OF AUTHORIZED REPRESENTATIVE. . . . . . . . . . . . . . . . . .. 9
612 MAINTENANCE OF RECORDS ................................ 9
613 AUDIT AND INSPECTIONS ................................. 10
614 MONITORING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10
615 GOVERNING LAW ....................................... 10
SECTION VII ASSURANCES AND CERTIFICATIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10
Exhibit A
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PREP/wORK EXPERIENCE AGREEMENT WITH PUBLIC/PRIVATE NONPROFIT AGENCIES
SECTION I - DEFINITIONS
101 ALTERNATIVE WORK EXPERIENCE IAWEXI - AWEX is a nonsalaried work experience assignment
with a public or private non-profit employer/agency, that shall enhance and renew job skills, build
work habits, or expedite the transition to unsiJbsidized employment.
102 PARTICIPANT - An AFDC applicant or recipient who has registered with GAIN.
103 PREEMPLOYMENT PREPARATION (PREP) - PREP is a nonsalaried work experience assignment with
a public or private non-profit employer/agency serving a useful public purpose or providing a needed
community service. The assignment shall provide the participant with basic job skills or enhance
existing job skills in a position related to her/his experience, training, or education.
104 QUALITATIVE MEASURES - An assessment of the degree. of a participant's success in a work
experience assignment in terms of such attributes as the ability to follow directions, to complete
work assignments, to dress appropriately for work, to behave appropriately at the worksite, etc.
105 QUANTITATIVE MEASURES - An assessment of the degree of a participant's success in a work
assignment in terms of the amount of work completed, punctuality, adherence to an assigned work
schedule, etc.
106 WORK EXPERIENCE - Refers to an AWEX, PREP, or other GAIN nonsalaried work experience
training worksite assignment.
SECTION II - TERM
The term of this Memorandum of Understanding (MOUI shall commence upon the approval of the parties
hereto and will remain in effect until terminated in accordance with Section VI, paragraphs 601 and 606.
Performance shall begin when a GAIN Work Experience participant has been assigned to a worksite
sponsored by Contractor.
SECTION III - CONTRACTOR RESPONSIBILITIES
301 The Contractor shall provide supervised work activity for participants assigned to a worksite by
GAIN in the occupation(s) specified in the Work EXDerience Trainina Site Reauest.
Q A work experience position may not be created as a result of, or may not result in, any of the
~ following:
8 Displacement, or partial displacement, of current employees, including, but not Iimit~d to,
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~ agency budget;
C. The filling of positions which would otherwise be promotional opportunities for current
employees;
PPNP(Rev. 11/8/961
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PREP/wORK EXPERIENCE AGREEMENT WITH PUBLIC/PRIVATE NONPROFIT AGENCIES
D.
The filling of a position, prior to compliance with applicable personnel procedures or
provisions of collective bargaining agreements;
r9
F.
The filling of a position created by termination, layoff, or reduction in workforce;
The filling of a work assignment customarily performed by a wqrker in a job classification
within a recognized collective bargaining unit in that specific worksite, or the filling of a
work assignment in any bargaining unit in which funded positions are vacant or in which
regular employees are on layoffs; or
G.
A strike, lockout, or other bona fide labor dispute or violation of any existing collective
bargaining agreement between employees and employers.
Any employee of the Contractor who believes s/he has been displaced by a GAIN Work Experience
participant shall be permitted to participate in a series of grievance resolution procedures. This
includes an initial informal resolution step with GAIN Administration staff; a secondary formal
resolution step with CDSS, Administrativa Adjudications Division; and a final Faderal Appeal step
with the Departmant of Labor.
303 A Work Exparience assignment shall not exceed thirty-two (32) hours per week, as required by
GAIN regulations.
304 The Contractor shall assist and encourage GAIN participants to compete for job openings for which
they qualify within the Contractor's agency. Participants assigned to public agencies shall be
allowed to participate in classified service examinations equivalent to the positions they occupy.
as well as all open and promotional examinations for which experience in the position or other
relevant experience is quelifying under merit system rules.
305 Time worked in public agency work experience positions shall apply toward the participant's
seniority in the merit public agency positions only if permitted under state or federal law, local
ordinance, or applicable collective bargaining agreements.
306 During the work experience activity, the Contractor shall provide each participant with:
A. Reasonable and proper supervision and instruction regarding duties and work activities.
B. Safety instructions and equipment necessary to protect the participant and others from
injury and to protect equipment and property from damage, in accordance with OSHA
guidelines.
C. The same working conditions as provided for employees similarly employed, e.g., coffee
breaks and lunch breaks.
307 The Contractor shall provide GAIN with a record of the participant's attendance and performance
for the previous month, by the tenth of each month. The Contractor shall evaluate participant
performance using the Work EXDerience Trainina Site SUDervisor's Handbook and the worksite's
job standards discussed at the time of placement as a guide. Performance shall be measured in
both quantitative and qualitative terms.
PPNPIRev. 11/8/981
Page 4 of 11
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PREPIWORK EXPERIENCE AGREEMENT WITH PUBLIC/PRIVATE NONPROFIT AGENCIES
308 The Contractor may authorize or permit a participant to operate a motor vehicle in connection with
a work experience assignment only under the following conditions:
If the services to be performed under this MOU require a participant to drive a vehicle, the
participant must possess a valid California Driver Ucense at all times during the performance of the
work experience duties under this MOU.
In order for the participant to use any vehicle during the performance of her/his work experience
duties under this MOU, the participant agrees to allow the County to obtain a Department of Motor
Vehicles report of her this driving record. If such report discloses that the participant has an unsafe
driving record, in the opinion of the County Risk Manager, the participant may be prohibited from
using any vehicle in performance of work experience duties.
In order for a participant to be able to use a private vehicle during the performance of duties under
this MOU, the participant shall be covered by vehicle liability insurance at least equal to the
minimum required under of the California Vehicle Code. Such requirements currently are:
la) Fifteen Thousand Dollars 1$15,000) for single Injury or death;
Ib) Thirty Thousand Dollars ($30,000) for multiple injury or death;
(c) Five Thousand Dollars ($5,000) for property damage.
Failure to comply with the requirements of this paragraph shall be deemed grounds for termination
of this MOU, pursuant to Section VI, Paragraph 606.
SECTION IV . GAIN RESPONSIBILITIES
401 GAIN shall provide the Contractor with a copy of the GAIN Contract - Activity Aareement between
GAIN and the participant at initial placement and upon any subsequent renewal of the participant'S
work experience contract. The Contract shall specify the type of work experience training (A WEX,
PREP, or other GAIN Work Experience activity) to be provided by the Contractor; the participant's
work experience schedule and location; and the length of the work experience assignment.
402 GAIN shall provide the Contractor with a copy of the Work EXDerience Trainina Site SUDervisor's
Handbook.
403 The number of hours an individual participates in an AWEX or other nonsalaried, non-PREP Work
Experience assignment shall be based on the Contractor's needs, not to exceed 32 hours per week.
404 The number of hours an individual participates in a PREP assignment shall be determined by GAIN
using the formula specified in MPP 42-730. The number of hours assigned may not exceed 32
hours per week. A PREP assignment shall not exceed one year.
405 The State of California provides Workers' Compensation insurance coverage for GAIN participants
in Work Experience activities. GAIN shall provide the Contractor with the forms required for
reporting participant injuries to the State Compensation Insurance Fund.
PPNPIRev. 11/8/961
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PREP/wORK EXPERIENCE AGREEMENT WITH PUBLIC/PRIVATE NONPROFIT AGENCIES
406 GAIN shall have the right to observe and monitor all activities involved in the performance of this
MOU.
SECTION V - CONSIDERATION
The County shall be responsible for compensating participants through their AFDC grant for the
performance of duties pursuant to this MOU. The Contractor is prohibited from making any payments to
the participant for work performed under this MOU.
It is further stipulated that no financial remuneration shall be paid by GAIN for work experience provided
by the Department to GAIN participants.
SECTION VI - GENERAL TERMS AND CONDITIONS
601 REMEDIES
A. Failure by the Contractor to comply with any of the provisions, covenents, requirements,
or conditions of this MOU shall be a meterial breach of the MOU. In such an event, the
County, at its sole discretion, and in addition to termination and any other remedies
available by law, may take the following actions:
1. Provide written notice to the Contractor of the breach and the County's intention
to terminate the MOU if corrective action is not taken within thirty (30) days.
2. Meet with the Contractor to discuss which conditions are not being met and how
to correct them.
3. Afford the Contractor an opportunity to cure the breach within the specified thirty
(30) days.
4. Terminate the MOU immediately if the Contractor fails to correct the breach within
thirty (30) days. Written notice shall be sent to the Contractor advising thet the
County will exercise its right to terminate the MOU on a specific date as a result
of unsetisfactory performance.
B. The County may terminate this MOU and be relieved of any commitment for services
should the Contractor fail to perform the covenants herein contained at the time and in the
manner herein provided. In the event of such termination, the County will take action to
remove the participant from the work experience site and to place the individual elsewhere.
602 INDEPENDENT CAPACITY
The Contractor and its agents and employees of same, in the performance of this MOU, shall act
in an independent capacity and not as officers or employees or agents of the County of San
Bernardino.
PPNPIRev. 11/8/96)
Page 6 of 11
PREP/wORK EXPERIENCE AGREEMENT WITH PUBLIC/PRIVATE NONPROFIT AGENCIES
603 INDEMNIFICA TION/lNSURANCE
Indemnification - The Contractor agrees to indemnify, defend and hold harmless the County and
its authorized officers, employees, agents and volunteers from any and all claims, actions, losses,
damages, and/or liability arising out of this contract from any cause whatsoever, including the acts,
errors or omissions of any person and for any costs or expenses incurred by the County on account
of any claim therefore, except where such indemnification is prohibited by law.
Insurance - Without in any way affecting the indemnity herein provided and in addition thereto, the
Contractor shall secure and maintain throughout the contract the following types of insurance with
limits as shown:
-* Workers' Comoensation - The Contractor shall not be required to maintain Workers'
Compensation for GAIN AWEX/PREP/Work Experience participants. This shall be provided
by the California Department of Social Services (CDSS).
Comorehensive General and Automobile Liability Insurance - This coverage to include
contractual coverage and automobile liability coverage for owned, hired and non-owned
vehicles. The policy shall have combined single limits for bodily injury and property damage
of not less than one million dollars ($1,000,000).
Additional Named Insured - All policies, except for the Workers' Compensation, Errors and
Omissions and Professional Liability policies, shall contain additional endorsements naming the
County and its officers, employees, agents and volunteers as additional named insureds with
respect to liabilities arising out of the performance of services hereunder.
Waiver of Subroaation Riahts - Contractor shall require the carriers of the above required coverages
to waive all rights of subrogation against the County, its officers, employees, agents, volunteers,
contractors and subcontractors.
Policies Primarv and Non-contributorv - All policies required above are to be primary and non-
contributory with any insurance or self-insurance programs carried or administered by the County.
Proof of Coveraae - Contractor shall immediately furnish certificates of insurance to the County
Department administering the contract evidencing the insurance coverage, including endorsements,
above required prior to the commencement of performance of services hereunder, which
certificates shall provide that such insurance shall not be terminated or expire without thirty (30)
days written notice to the Department, and Contractor shall maintain such insurance from the time
Contractor commences performance of services hereunder until the completion of such services.
Within sixty (60) days of the commencement of this Agreement, the Contractor shall furnish
certified copies of the policies and all endorsements.
Insurance Review - The above insurance requirements are subject to periodic review by the County.
The County's Risk Manager is authorized, but not required, to reduce or waive any of the above
insurance requirements whenever the Risk Manager determines that any of the above insurance is
not available, is unreasonably priced, or is not needed to protect the interests of the County. In
addition, if the Risk Manager determines that heretofore unreasonably priced or unavailable types
of insurance coverage or coverage limits become reasonably priced or available, the Risk Manager
PPNPIRov. , 1/8/961
Page 7 of 11
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PREPIWORK EXPERIENCE AGREEMENT WITH PUBUCIPRIVATE NONPROFIT AGENCIES
is authorized, but not required, to change the above insurance requirements, to require
additional types of insurance coverage or higher coverage limits, provided that any such
change is reasonable in light of past claims against the County, inflation, or any other item
reasonably related to the County's risk.
Any such reduction or waiver for the entire term of the Agreement and any change requiring
additional types of insurance coverage or higher coverage limits must be made by amendment to
this Agreement. Contractor agrees to execute any such amendment within thirty (30) days of
receipt.
604 ASSIGNMENT
The Contractor shall not assign this MOU or transfer any interest or obligation in this MOU
(whether by assignment or novation) without prior written consent of the County. The Contractor
shall not enter into any Agreement with any other party under which such other party shall become
the recipient of claims due or to become due to the Contractor from the County without prior
written consent of the County.
605 MODIFICATION
No alteration or variation in the terms of this MOU shall be valid unless made in writing and signed
by the parties hereto, and no oral understanding or agreement not incorporated herein shall be
binding on any of the parties hereto.
606 TERMINATION
This MOU may be terminated upon thirty (30) days' written notice by either party. Notice required
by this Section will be effective upon the date of delivery of such notice of termination to the
authorized representative for either party to this MOU.
If, during the term of this MOU, State and/or Federal funds appropriated for the purposes of this
MOU are reduced or eliminated, GAIN may immediately terminate this MOU upon written notice
to the Contractor.
607 COMPLETE AGREEMENT
The Contractor acknowledges that this MOU, consisting of 11 pages and Exhibit A, inclusive, is
the full and complete document describing services to be rendered by same to the County,
including all covenants, conditions, and benefits.
608 AFFIRMATIVE ACTION
Contractor agrees to comply with the provisions of the Affirmative Action Compliance Program of
the County of San Bernardino and rules and regulations adopted pursuant thereto: Executive Order
11246, as amended by Executive Order 11375, 11625, 12138, 12432, 12250, Title VII of the
Civil Rights Act of 1964 (and Division 21 of the Department of Social Services Manual of Policies
and Procedures and California Welfare and Institutions Code, Section 1000), the California Fair
Employment and Housing Act, the San Bernardino County MIWBE Policy 11-15, and other
applicable Federal, State, and County laws, regulations and policies relating to equal employment
or social services to welfare recipients, including laws and regulations hereafter enacted.
PPNPIRev. 11/8/96)
Page 8 of 11
PREP/wORK EXPERIENCE AGREEMENT WITH PUBLlCIPRIVATE NONPROFIT AGENCIES
Contractor shall not unlawfully discriminate against any employee, applicant for employment, or
service recipient on the basis of race, national origin or ancestry, religion, sex, marital status, age,
political affiliation or disability. Information on the above rules and regulations may be obtained
from the DPSS Contract Compliance Designee at (909) 388-0208. San Bernardino County has a
goal of 15 percent (15%) Minority Business Enterprise (MBE) and 5 percent (5%) Women Business
Enterprise (WBE) participation for all Contracts. Contractor must complete and submit the original
Affirmative Action Policy for Contractors and Vendors and the Vendor's Application. Contractors
other than school districts must also complete the Contractors Affirmative Action Report. (Exhibit
A)
609 CONFIDENTIALITY
The Contractor agrees to require its employees to comply with the provisions of Section 10850
of the Welfare and Institutions Code and Division 19-000 of the Department of Social Services
Manual of Policies and Procedures to assure that:
A. All applications and records concerning any individual made or kept by any public office or
agency in connection with the administration of any provision of the Welfare and
Institutions Code relating to any form of public social services for which grants-in-aid are
received by this State from the Federal Government will be confidential and will not be
open to examination for any purpose not directly connected with the administration of such
public social service.
B. No person will publish or disclose or use, or permit or cause to be published, disclosed, or
used, any confidential information pertaining to an applicant or recipient.
C. Contractor agrees to inform all employees, agents, and partners of the above provisions,
and that any person who knowingly and/or intentionally violates the provisions of this
Section is guilty of a misdemeanor.
610 POST AWARD CONFERENCE
A post award conference (PAC) will be held within the forty-five (45) day period following the
participant's start date at the work experience site. The purpose of the PAC is to ensure that both
GAIN and the Contractor have a clear, comprehensive, and mutual understanding of the terms and
conditions of this MOU.
611 SIGNATURE OF AUTHORIZED REPRESENTATIVE
The signatures of the parties affixed to this MOU affirm that the signing parties are duly authorized
to commit and bind their respective institutions to the terms and conditions set forth in this
document.
612 MAINTENANCE OF RECORDS
Records, in their original form, shall be maintained in accordance with requirements prescribed by
GAIN and the County with respect to all matters covered by this MOU. Such records shall be
retained for a period of three (3) years following the termination of this MOU and all other pending
matters. .Pending matters. include, but are not limited to, audit, litigation, or any other actions
involving the records. GAIN may, at its discretion, take possession of and retain said records.
PPNPIRov. 11/8/981
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PREPIWORK EXPERIENCE AGREEMENT WITH PUBlICIPRIVATE NONPROFIT AGENCIES
Records pertaining to matters covered by the MOU shall be retained in their original form within
San Bernardino County. Written authorization must be granted by the County to remove any
records from their specified locations within the County.
613 AUDIT AND INSPECTIONS
At any time during normal business hours, the County of San Bernardino, the State of California,
and the Federal Government reserve the right to audit the records of the Contractor with respect
to matters covered by this MOU. The above-mentioned agencies shall have the authority to audit,
examine, and make excerpts or transcripts from, any and all records pertaining to this MOU.
614 MONITORING
To ensure compliance with GAIN regulatlons and the terms and conditions of this MOU, GAIN shall
have the right to monitor all work performed pursuant to this MOU. Full cooperation shall be given
by the Contractor In any monitoring conducted by County, State, or Federal agencies.
Representatives from the above-mentioned agencies shall have the right to review all papers,
records, documents, books, corporate minutes, and other pertinent items necessary to complete
their monitoring reviews.
615 GOVERNING LAW
The Contractor understands that this MOU shall be governed and construed in accordance with all
of the laws of the State of California, in addition to any cited herein.
SEcnON VII- ASSURANCES AND CERTIFICATIONS
In addition to, and consistent with, the regulations issued pursuant to the Greater Avenues for
Independence Act, the Contractor specifically makes the following assurances and certifications:
701 It will comply with the requirement that no program under the Act shall involve political activities.
702 It will not employ or assign GAIN Work Experience participants to any sectarian facility, except as
provided by regulations promulgated under the Act.
703 It will maintain appropriate standards for health and safety in work or training services without
regard to age, sex, or ethnicity.
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PREP/wORK EXPERIENCE AGREEMENT WITH PUBUCIPRIVATE NONPROFIT AGENCIES
704 It will maintain adequate administrative and accounting controls, personnel standards, evaluation
procedures, availability of training, and other policies which are necessary to promote the
effectiveness of the GAIN Program.
COUNTY OF SAN BERNARDINO
JOBS" EMPlOYMENT SERVICES DEPARTMENT
CITY OF SAN BERNARDINO
BY
Janice Eisenbelsz
BY
(Signature)
Dated
Dated
Title: Deputy Director, JESD
Title: City Managar
Address: 851 South Mt. Vernon, Suite 22
Address: 300 North D Street
Colton, CA 92324
San 8ernardino, CA 92401
PPNPIRov. 11/8/961
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