HomeMy WebLinkAbout27-Police Department
CITY' OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lee Dean, Chief of Police
Dept: Police
ORIGINAL
Subject:
Resolution of the City of San Bernardino awarding a
Purchase Order to The Wakenhut Corporation in
accordance to bid specification Q98-047.
Date: September 15, 1997
Synopsis of Previous Council Action:
Resolution #97-234 authorizing the 1997/98 Fiscal Year Budget.
Resolution #97-244 authorizing the 1997/98 Fiscal Year Position Control.
Recommended Motion:
Adopt resolutions.
Q~~
Signature
Contact person: Captain Robert W. Curtis
Phone 5606
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: $87.395
Source:(Acct. No.) 001-221-5505 - $39.200
001-222-5505 = $48,195
Acct. Descri tion
Council Notes:
Res 97- J.8tp
Agenda Item No.n
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Background
On July 21,1997, the City's Mayor and Conunon Council approved the City's 1997/9
8 Fiscal Year budget. The Police Department's approved budget included budget
reductions produced by outsourcing the functions of service desk, subpoena coordinator
desk, file room clerk.
These functions are currently being performed by Dispatcher 1111's and Police Records
Clerk I's. They require less skills, knowledge and ability of current workforce. A viable
and more cost effective method of performing these functions is to contract out the
clerical support services with an established and reputable services company. Outsourcing
would generate a 1997/98 FY budget savings of approximately $147,002, and serve to
eliminate chronic staffing deficiencies associated with personnel absences, training of new
personnel, and guarantee the required staffing.
Findinss
The Police Department's training cost and down time for trainees related to the proposed
(4) outsourced vacant positions would be eliminated. Fully trained incumbents currently
performing these functions would be transferred to remaining functions performed by city
employees, reducing overtime costs and backlogs in critical areas.
A "Request for Qualifications" was released July 29, 1997, to (12) identified firms
providing contract services. Appropriate specifications were prepared and directed to each
vendor. Proposals were received by August 13, 1997.
On August 26, 1997, a Source Selection Evaluation Committee comprised of police
personnel met to review the received bids. The committee members separately rated each
vendor submitting a proposal against source selection evaluation criteria.
It has been determined from the ratings of the Source Selection Evaluation Committee
that The Wakenhut Corporation was the best responsible bidder to perform the functions
of:
. Dispatch Center Service Desk.
. Records Bureau Subpoena Coordinator Desk.
. Records Bureau File Room.
-I
. "The projected cost savings of outsourcing these functions in the 1997/98 FY is $147,002.
City salary & benefits/overtime for (4) vacant positions:
Wakenhut contract:
Year (1) 1997/98 projected cost savings:
$234,397
87.395
$147,002
"Year (2) 1998/99 projected cost savings:
$185,517
It'fhe cost savings for Year (2) does not include potential salary/benefit increases for City
positions. The Wakenhut Corporation's bid included a 3-5% COLA for its staff. This
figure includes the maximum COLA adjustment for The Wakenhut Corporation.
Recommendations
1. Approve the execution of a service agreement with The Wakenhut
Corporation to provide police clerical support services.
2. That the Purchasing Manager issue a Purchase Order in the amount of
$87,395 to The Wakenhut Corporation.