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Home My WebLink About25-City Administrator r' .-,-..'"- ." CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION . From: Fred Wilson City Administrator Date: August 21, 1997 a ,~"i'" ,., , I j MlfJIi .n,. Subject: Request for waiver of City fees -- Red Ribbon Parade -- October 25, 1997, Dept: r Synopsis of Previous Council action: 10/7/96 -- Mayor and Council waived costs of Red Ribbon Parade. Recommended motion: That the request from the San Bernardino County Department of Behavioral Health for a waiver of fees in connection with the conduct of the Red Ribbon Parade, scheduled for October 25, 1997, be denied; or That the request from the San Bernardino County Department of Behavioral Health for a waiver of fees in connection with the conduct of the Red Ribbon Parade, scheduled ~fO I~C;?ber 25, 1997, be approved. ~ .~ Signature Contact person: Fred Wilson Phone: 5122 Supporting data attached: yes Ward: 1 FUNDING REOUIREMENTS: Amount: Source: (Acct. No.! (Acct. DescriPtion) Finance: Council Notes: 75-0262 Agenda Item No 9 / ~/'11 . ;}5 STAFF REPORT The Ninth Annual Red Ribbon Parade is scheduled for October 25, 1997. This parade is the kick-off event for the Red Ribbon week activities and is sponsored by the San Bernardino County Department of Behavioral Health. The parade's route is from the Norman Feldheym Library down "E" Street to the San Bernardino Stampede Baseball Stadium. The sponsor is requesting that fees associated with this event be waived. These fees total $4,878.47 and are broken down as follows: Police Personnel Equipment $2,903.54 S 158.48 $3,062.02 Traffic Engineering Barricades Public Services $ 600.00 (personnel) $ 550.00 (ref. deposit) $1,150.00 $ 666.45 The organization has made application to the Police Department for their special events permit and it is currently being processed. Before the permit is issued by the Chief of Police, all insurance requirements must be met. Due to budget constraints, the Mayor has recommended denial of the request for waiver of fees. I REPLY TO: Office of Alcohol and Drug Programs 565 North Mt. Vernon Avenue San Bernardino. CA 92411 Treatment (909) 387.7677 Administration (909) 387.7688 August 15, 1997 COUNTY OF SAN BERNARDINC , . DEPARTMENT OF BEHAVIORAL HEALTH 700 East Gilbert Street. San Bernardino, CA 92415-0920 . (909) 387.7171 JAMES McREYNOLDS Director of Behavioral Health ATTN Ways and Means San Bernardino city 300 N. "0" St. San Bernardino CA Committee, San Bernardino City Council Hall 92411 RE: Ninth Annual Red Ribbon Week Parade San Bernardino county's Ninth Annual Red Ribbon Week Parade Committee needs your assistance. In this era of rising municipal costs and prudent fiscal constraint, we recognize and support your efforts to run San Bernardino in a financially sound manner. Mr. Al Twine's letter to you dated 8/7/97 outlines the City'S deci- sion to not waive San Bernardino's municipal fees for this parade. We ask you to reconsider this decision since this will make holding a parade exceedingly difficult. As you know, San Bernardino County's Red Ribbon Week efforts are essential to demonstrating the need for a substance abuse free community. Discouraging national reports documenting increases in the uses of marijuana, heroin, methamphetamine and other substances affect the youth in the county and the city. These demand that we spread the message to our youth to remain substance abuse free. Red Ribbon Week (and the parade specifically) are cost effective ways to share this message community-wide. In your deliberations, please give every serious consideration to waiv~ng municipal fees, even if only partially, to allow the Ninth Annual Red Ribbon Week Parade to help kids in our community. On behalf of the youth in San Bernardino County and City, thank you for your thoughtful attention to this matter. ~:;y,~ Dan Crain Substance Abuse Program Supervisor attachments /. '- -.. AUG-14-1997 15:51 SNBtNJ llb ~ 909 387 S392 f>. 02/04 ". . August 7, 1997 To: The Honorable MemberS, San Bemardino City WaY' and Means Committee 300 North 'C' Street San Bernardino, Ca. 92418 Re: San Bernardino gt' Annual Red Ribbon Parade Cear Honorable Members: The attached request for funding assistance for the ninth Annual San Bernardino City and County Red Ribbon Parade i8 submitted for your review. The San Bernardino City and County Red Ribbons parade plamlng committee Is In urgent neecl of the WFIfS and Means Committee financial assistance because of thefees which are required by the Police Department and the City Clean- up crews. The San Bernardino Red Ribbon Parade il the BEST parade In the County, and is limited to 100 entries plul the Top School Bands which are reviewed and judged by official School Bands judges. The Red Ribbon Parade planning committee members are IVailable to meet with you to discuss this application. Please contact MI. Joan Harter 888-6511, extension 1579. The parade routa is from the Norman Feldheym Central Library down 'Eo Street to the San Bemardlno Baseball Stadium. 1Z~ch. ;4l.L Twine Red Ribbon Parade Committee cc: Mr. Fred A. Wilson, City Administrator w/atch , ' August 13, 1997 To: The Honorable Members, San Bernardino City Ways and Means Committee 300 North "C" Street San Bernardino, Ca. 92418 Re: San Bernardino 91tl Annual Red Ribbon Parade Cear Honorable Members: The attached request for funding assistance for the ninth Annual San Bernardino City and County Red Ribbon Parade is submitted for your review. The San Bernardino City and County Red Ribbons parade planning committee is in urgent need of the Ways and Means Committee financial assistance or a waiver of fees which are required by the Police Cepartment and the City Clean- up crews. The San Bernardino Red Ribbon Parade is the BEST parade in the County, and is limited to 100 entries pl~ the Top School Bands which are reviewed and judged by official School Bands judges., The Red Ribbon Parade planning committee members are available to meet with you to discuss this application. Please contact Ms. Joan Harter 888-6511, Extension 1579. The parade route is from the Norman Feldheym Central Library down "E" Street to the San Bernardino Baseball Stadium. ;Z~~ AL Twine Red Ribbon Parade Committee cc: Mr. Fred A Wilson, City Administrator w/atch PARADE/SPECIAL EVENT APPLICATION CITY OF SAN BERNARDINO MUNICIPAL CODE 5.42 Check One: lfJ Parade o Special Event October 25, 1997 DwalE_. 7:00 AM Slartlng r... 4:00PM EI*'- EndkIg T... County Departmant of Behavioral nea1th Office of Alcohol and Druq Proqrams SpaN<<. Cilizon, _. Coo......... 565 North Mt. Vernon Avenue LacoIAddro.. San Bernardino. Ca. 92411 ---- (909) 387-7688 LacoI_ t'TI~qu~... Phone ~.. ""'- ~.._- Mrs. Naomi Norman LacoI~..__ Mrs. Joan Harter E*" CIloitrnan 888-6511 X1576 - - E*" A1_ Chairman . .' Asserrbly Area Estimated Spectators 20,000 Number of Vehicles and Persons in Each Describe Sound Anlllifying Equipment to be used Bull Horns and Walkie-Talkie Units Describe Training or Instructions Given to Participants None Number of Restroorns and Water Facilities The undersigned makes appf"lCatlon for a parade/special event and in support of said application, certUI8S that all statement! herein are true, accurate and complete. FalsifICation or unapptOved changes may result in the cancellation of this application Applicant acknowledges receipt of a copy of the regulations and instructions. 0://S-47 ~le . Le~ CIT'f'~_.1IUlIlDN) c:I:""",___1NaS RISK.101 (lor CHeCK LI.T POR PARADe APP~ICATIO" PCIIIIIYTKK IN..OIIIIATION Behavioral Health Department Office of Alcohol and Druq Division "~ UP" U"&ANI~ATlglII "U~A" Ul"rl~&" 565 N."Mt. Vernon Ave L.CX;AL. AOg,,&.. L.Oll;AL. QP'P'llI;." San Bernardino, Ca. 92411 387-7688 Mrs. Naomi ~n t;;ITT. _TAT&. &IP' P'I'IUIII& P'AJUU;J& lI;)tA I " C;O"P'O"AT& "GURKa. Mrs. Joan Hartir,. A~T"IINATK ~I III Same As Above 387-7683 888-6511 X18i""ATS C;ITT. :lTATK. ;&IP' rttOlII& c;ttA IIaUUI rMON& . .......................................................................................... PE_IT STATUS APf'l.1 CAT I ON COPY Of' SPECIAl. CCltOITIClNS A1TAOCD FOR A~~"OVEg - DATE REVIEW AT RISK MAN~qnlENl' D'SA~~ROYCD - DATI: . PCHDIHG _T& OTHE" - DATe crncR - . gAT. "'"I&P' UP' P'~lfiO. ......................................................................................... FEES - .A'Ut I CADI: DEPOSIT . I PEe. WAIVeD - C:~EAH U~ D._SIT .1 n . NO PARKING S.ONS .' "I:E' CO&.UCT_ .1 III SCE~LANEOU' "..5 . I 0&..05 ITS IIUIiNDAIIL. _ ftS - I "a:QUEST ..011 PAVllENT ,."PAIIED ..011 '''lTU,," AUTHOR. ZED II" .' .... DEPOSIT ON DCPAltTII&NT BY OTHE" ......................................................................................... INDEMNIFICATION AcaREEIIENT JltEQUlnEO - 0"'"'" SIGHED - (:gpy"TO RISK IlAHAGEMEHT - ......................................................................................... NOTIFICATIONS PUBLIC SERVICES RISK~ ....... DATED COPY OF APPLICATION "IRE DEPARnoIENT III SCELLANEOIlS DEP.ARnlEHT'S . _"0 DATED DCPART'1lI&H" - .. " CERTIFICATE OF INSURANCE POL . c;y _R LIIIITS OF COVERAGE CODE OTHER CAMIER .' aoDILY IN~UII" - CERTIPICATE _,Y.O PIltOP&JtTY"DAMAGC - I - ENI;IOIICSDlDtT TO _LICY ATTACHED PRODUCTS L'''.ILIT'' . - - CCltT,rr,CATE ..5 LIQUOIt LIA_,I,.ITY' - .' ADO'TIONA~ INSUltED ATTACHEO - C&ltT,rr'CATE ATTACHED - CERTI,.ICATE AI'PRO'I'ED D I SAI'PRIOIo'm - BY RI SK MANAGDCENT ON "AT. "..'" ......ftA&." OIlIGINAL ~OLIC. D.....IITKKMT ~L~O. RISK MAN~GEMCNT ,"f'lJ"1 ~~\.'~_.": #I-: .2':,"~/Jt,..~,~ .~~/.:.~." ;';'J, ;.~'1'C '-'~-.-.... " ....~ --~.. . ~~;a,\~"'~ "'~';;:>-..--...,:,", ~-..l'I~~ PARKS, RECREATION AND ........'llINIiITY SERVICES APPUCATlONlPERMIT TO USE PUBLIC PARK OR RECREATION FACILITY Oat. of ApprlCation: July 7. 19S7 NamundAddresscfApprocanllOrganizatiollli'Bn Bernardino County. Department of Beha.vioral Hea~ 565 N. Mt. Vernon Ave. San Bernarcino, Ca. 92411 Facil~y Requested: ?arade permi t Oat' of Activ~y: 0~tnbpr?~ 1QQ7 lim.of Aclivity: 7:00 AM @JP.M. To 4:00PM A.M{ Natur. of AclivityiEv.nt: Annual Red Ribbon Parade O.scriba.....nnedAdivkh.s: The Red Ribbon Parade will began assemblying at 7:001.. at . . ~ . Estimated Attendanc.: , 0 0 0 Is Activity Open to th. Public? Yes Admission Fee? No Will Sound Amplffica:ion or Public Address System be Used? Yes lime of Day Amplffi.r is to be Used: 7: onA1ot ~.M. To , : nnllM A.M@ (Section 12,90.130, City Municipal Code AppIles:J HOLD HARMLESS AGREEMENT Applicant hereby ac:i<:-:owleclges that he/she has read, und.rstands, and will comply w~h aD provisions of Chapler 12.80, Munic Code, C~y 01 San gernardino, Carllornia pertaining 10 use 01 Park and Recreation fac~fties" Applicant hereby assume~ responsibility to leave areas in a neat and clean condition. Applicant agrees 10 hold harmless and indemnify the City 01 San Sernarc California. from any a~.d all liability for injury to persons or property occuring as a r.suh ollhis ac:liviIy and agre.s to be nable to . C~y lor and all damage to any park, facility. building, pco~ equipm.nt. andfum~ure owned ntrolled by City, which r.subs f the ac:ivity or permit:.e or is caused by any participant in said activity. 'NOTE: This p.rm~ is subjec:t 10 cancellation by any poroce OfflCllr who d.termines viola:ion of any provision ollh. eity Municipal Cod.. CLEANING DEPOSIT: H ar.a.facility is notlelt in clean ccndftion,th. depos~ shall be forfe~ed. KEY DEPOSIT: KlI'fs shall be retumed within two (2) working days alt.r Ih. .vent for which th. kll'f(s) is issued. If kll'f(s) is not returnecl promptly, th. d.posit shaD be forf.iled. Printed Name of Appllcant Addr.ss City Zip Phon. Number Signature 01 ApplIcant AVAILABLE:_ YES _NO SPECIAL CONDITIONS APPLY: _ YES ~ FEESIOEPOSIT(S) RECUIRED: _ YES N FEES: ReCEIVED BY: ON RECEIPT I: BY: DEPOSIT(S): ReCEIVED BY: DEPOSIT RETlJRNED 1'0: DATE:_ o APPROVED 0 DISAPPROVED DATE: OW-, PIItcI, Recnedan a Community Ser.icts IIISnlI8UTIcN: ~ IlII't/FACI/IY _ Al'PUCMfT/UlIII ~ -'.... ,... P'ClUCI DII"1'. OOI.OIN___. ROLC RARMLESS AND INDEMNIFICATION Licensee/Permittee shall protect, defend, indemnify and hold the City and its elective and appointive boards, commissions, officers, agents, employees and servants free and harmless from any and all losses, claims, liens, demands and causes of action of every kind and character including but not limited to, the amounts of judgments, penalties, interests, court costs, legal fees, and all other expenses incurred by the City arising in favor of any party, including claims, lien., debt., personal injurie., including employee. of' the City, death or duage. to property (including property of the City) and without limitation by enumeration, all other claim. or demand. of every character occuring or in any ways incident to, in connection with or arising directly or indirectly out of this agreement. Licensee/Permittee shall investigate, handle, respond to, provide defense for and defend any such claims, demand, or suit at the sole expense of the Licensee/Permittee. Licensee/Permittee shall also bear all other cost. and expenses related thereto, even if the 'claim or clai.. alleged are groundless, false or fraudulent. This provision is not intended to create any cause of action in favor of any third party against Licensee/Permittee or the City or' to enlarge in any way the Licensee/Permittee's liability but is intended solely to provide for indemnification of the City from liability for damage or injuries to third persons or property arising from. Licensee/Permittee's performance hereunder. Dated Licensee/Permittee J)y Title Licensee/Permittee By Title (Attach a certified copy of documentation whicb will autborize. Applicant to contract on behalf of corporationlbusiness.) RED RIBBON Week Parade 9th Street . > Formation Formation Area 3 Area 4 -.. - U _.. -..-.. -. .-.. .. _U_" _.. -.. -.. -.. -.. -. .-..-..- . _U - ,,_uSdl' sif8et.-. ._u_u .._.. -. .-.._.. _.. _.. Formation Area 2 _u_u_.._u_.._.._u itfi-Street"- - _'0_..- Prologue Formation ";-.:0\ ~ ..;; ".''''' "1'< .:t <~ c.~ t~ .ac" , "fA',. .I' . -..-. ---. -.. _.. _.. _.. .. _.._ h_.. _.. _.. _.. ____ 00_ _U_'O_U u-6thoStreet-"-u .._.._u_u_.._.._.. Formation Area 1 - ) en ~ 5th Street 1i 1i ~ ci ~ - P 4th Street ~ta '; ::~~:.. ~:;.i ~ ",,_or:. ',j" -~ ~~ '., -1 :">: ~ N + T.V. & Judging Court Street . 2nd Street Ri Ave. VrAey Bus Routes: Drop eM at _ cI r<<nUion Ana on "Gn sm..t ar Arrowhud. From "G" ar;::,r South 10 StadUn PcRMg Lc Or from Arrvwhead . go Soulh 10 MI . then West on Milo "G" 5lnMt . and then on non 10 StadUn Pcnilg L< 1802-065 MDS llt< ,~"""'.""""""-"< CITY OF SAN BERNARDINO. CIVIC AND PROMOTION FUND REQUEST FOR FUNDING ASSISTANCE ,. , . 1. Orgllllzalion(Naml.Addtau.oIc.) DllIISIAlmiled Jm 24. 1997 San Bernardino County Dept of Behavioral 2. ConlodP..-f.1S. Joan Harter Health _ 565 N flaunt Vernon Ave. San Bernardino _ Parade Coordinator Ca. 92411 PNmo 888-6511 X 1579 3. Phonl 4. PlrIod of Suppol1 Roqunlld at DaI. 01 evo.. Numbo,of VI"" In ExIsIOf1Cl Nine (9) Years October 25, 1997 s. Tupoy..ldonIIIcoIIon- 6. ActIviIyforwh/dllundlngl,,"qlHllled: San Bernardino Annual Red Ribbo~ Parade ( 7 elUmaled numbo< 01 p"IO.Uxpoc:ted tcultond lhIs plOgfOlIIIpn>jI 20 . 000 ) 6. I'lapoHd IluclgIC: ~ ....... -...... -- Per8onnel: 016 FK8y_ 023 T....".Jlonated $1000 017_ c~ 024Sdlol1o...oljlo 01 Fu1llmo ~ 01. 0........... . 025 CoIobcIr "- 02 P_~ 019 UtIIIn: -- 03 Ovonlme Gos Lodging 04 PnHrp ..... EIodri:oI_ Other Judges 0 os . PNmo - oat~.. tl. tlkP"'- Other exponll" 11 ~k,tvl"'.1...11l;.s, SUb-TolII 010 0l1Ic0 SUppIos City Clp.n-Up tj, O2OSpor:loI~ 011 Pootlllll I 012 PrInting 013 EcMJmInl_aI ... 014 Soctriy 021 Alt._dolo.. -- 015 Food! --c 0221'R1n1ol1on B294 RMrohmenll "- GRAND TOTAL 9. LIsI Anlicipaled Fundlng/RovonUl lSOuroos ..her IIlIIl Cly) - _I 20,000 Red Ribbons donated by County Board of Supervisor $2,000 r._.llnllnity rlnnatpd $ B50 The Office of Alcbhol and Orug Program donation $ 7,000 '. .. TOTAL $9,aSU .-".:- ( 10. AnIicipo1ed f""'" ,.... actJvly None ) 11. Total Amounf Roquolled I.... Cly: A. ToIal P~ Budgll Amount B. LID: Other Funding Sou":," C. Talal Amounf Roq_I.... Cly Sonllo Ways & Moans Dalo: Action: Senllo Mayor & CowICiI Dale: Adion: 12. D_ any addIIonaI__ boIng ,oqulllld '.....Iho cIy: lP..-.... oqulpm.... porte "", building. Itc.) "- e_CosII (To be COIIlllIICod bJ Cly) B. C. Dalo: /fb$1 .. ..... ....... ..' . ......._.... ".. ....h,H1t '"' ",,,,,, "I"",tr tJnllN:ltI'.aNIfIH. .. ",......, sudttllonrYIIGn ,.dHtMdnM:ft..,. . . " August 27,1997 Dear Council Member: The Red Ribbon Week Parade has become a tradition here in the City of San Bernardino. For the past 8 years we have given a drug-free message to thousands of people--the participants, audience, and TV audience. This is truly a community event with participants from ages 2 to 82. Countless hours of time have been donated by a variety of organizations varying from County Agencies, the Elk's Club, Jerry Eaves' Office, Hospitals, Recovery Homes, Churches to Neighborhood Watch, County Superintendent of Schools, school children, the Corvette Club, the Citizens' Patrol, and Senior Centers. The Parade has become a rallying point for diverse groups to get together and do something positive for their community. The City of San Bernardino has generously waived the fees in the past. We understand that budgets are tight. We are cutting back our expenses and asking the community to assist with donations. We will continue to do this. For the benefit of the whole community, we are asking you to waive the fees so that the Red Ribbon Week Parade can continue. Thank you for your attention to this important matter. Sincerely, Joan Harter, Parade Chair and the Red Ribbon Week Executive Committee #~s q / IJjr11 ~ Band Judges Police Porta Potties Trophies Supplies Clean-up TOTAL For Trophies For Porta Potties For Supplies Cash Pledges TOTAL RED RIBBON WEEK PARADE, 1997 BUDGET Estimated $980.00 5500.00 200.00 1000.00 500.00 900.00 $980.00 3662.00 (final estimate) 200.00 1000.00 500.00 900.00 $9080.00 $7242.00 Donations $1000.00 200.00 300.00 1010.00 (from 9 sources) $2510.00 Uncalculated donations of time, phone calls, printing, mailing, space, graphic arts, computer expertise, signs, food, paper products, auto expense, T-shirts, red ribbons, etc. Still Needed: $4732.00 Request San Bernardino City to waive Police Cost $3662.00 Clean-up 900.00 TOTAL $4562.00 MONEY, 1996 DONATIONS The Salvation Army Oakwood Park Apts. Holiday Olds S.B. Medical Orthopedic Center Chevrolet St. Helen's Pediatrics St. Rest Missionary Baptist Church Total For TroDhies Center Chevrolet Community Hospital of S.B. Total EXPENSES Judges Trophies Porta-Potties Total IN KIND DONATIONS City of SanBemardino OADP Albertson's and Costco Home Depot and Carpet stores Home Savings and Sr. Ctr. Public Health Public Health and S.B. Schools and Jerry Eaves Office Jerry Eaves Office ALL OF US $100.00 100.00 50.00 150.00 100.00 $100.00 promised 100.00 promised $500.00 $700.00 $200.00 150.00 $350.00 $840.00 1000.00 100.00 $1940.00 Numerous Services T-Shirts 150 X $6 = $900.00 Food for Brunches Materials for Judges' Stand Paper Products and Coffee Signs Printing and Mailing Red Ribbons and Stickers Time, Phone Calls, Faxes, Space . . RED RIBBON WEEK PARADE SPONSORS --1996 Depl of Behavioral Health--Office of Alcohol and Drug Programs San Bernardino Valley College--Alcohol & Drug Studies Program City of San Bernardino--Rediscover San Bernardino San Bernardino Communities Against Drugs Hase and Associates San Bernardino County Board of Supervisors Department of Public Health San Bernardino City Police Department San Bernardino Superintendent of Schools V.A.R.P. Inc. Victory Outreach Supervisor Jerry Eaves--5th District Elks Lodge #836 Tom Gueston--Parade Starter KCSB--TV Diversified Advertising Novelties San Bernardino County Sheriffs Department Inland Center Mall San Bernardino City Parks and Recreation Assemblyman Joe Baca San Bernardino County T.U.R.N. Program Home Savings & Loan Home Depot--Muscoy Costco--San Bernardino Albertson's Singer Carpet Lier's Interior Design Carpet House Pizza Chalet Senior Center--Perris Hill Park St. Bernardine's Medical Center The Salvation Army Chuck Olson Holiday Oldsmobile & Mazda Center Chevrolet Community Hospital of San Bernardino St. Rest Missionary Baptist Church San Bernardino Orthopedic Group Saint Helen's Pediatrics Volunteer Center of San Bernardino Corvette West--Colton Chempak George Swift