HomeMy WebLinkAbout33-City Manager v
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson Subject: Workshop discussion regarding
City Manager budget amendment approving the Measure Z
expenditure plan for the remainder of FY
Dept: City Manager 2006-07
Date: January 4, 2007
Synopsis of Previous Council Action:
8/07/2006—Resolution Nos. 2006-86, 2006-288, 2006-287, and 2006-89 were adopted:
Declaring an emergency pursuant to Section 2(B)of Article XIIIC of the California Constitution necessitating
submission of a General Transactions and Use Tax measure on the November 7, 2006 Special Election ballot placing
a general transaction and use tax, and advisory question on the ballot for the November 7, 2006 consolidated special
municipal election, and advisory election;
Calling a Special Election and an Advisory Election in the City to be held on Tuesday,November 7, 2006;
Placing a General Transactions and Use Tax and an Advisory Question on the ballot for the November 7, 2006
consolidated Special Municipal Election and Advisory Election; and
➢ Appropriating any proceeds of a General Transactions and Use Tax.
9/05/2006 -Ordinance No. MC 1229 was adopted imposing a General Transactions and Use Tax to be administered by
the State Board of Equalization pursuant to Revenue&Taxation Code Sections 7251 et seq., subject to voter approval,
and providing for sunset of the tax and the creation of a Citizens Oversight Committee.
Recommended motion:
Authorize the Director of Finance to amend the FY 2006-07 Adopted Budget and increase General Fund
Revenues (account #001-000-4227-Measure Z Sales Tax) by $1,650,000 and to also increase the Police
Department expenditure budget by $1,517,100 and Parks expenditure budget by $132,900 for a total General
Fund expenditure increase of$1,650,000 as reflected in the attac lin item budget (Attachment"A").
7 17 gnature
Contact person: Lori Sassoon Phone: 5122
Supporting data attached: Staff Report & Attachment"A" Ward: All
FUNDING REQUIREMENTS: Amount: None
Source: (Acct No.)
(Acct.Description)
Finance:
Council Notes:
Agenda Item No.
STAFF REPORT
Subiect•
Budget amendment approving the Measure Z expenditure plan for the remainder of FY 2006-07
Background:
On November 7, 2006, San Bernardino voters approved Measures Z and YY, creating a new .25%
sales tax increase effective April 1, 2007. According to the most recent estimates provided to the
Finance Department by the State Board of Equalization, revenues from Measure Z are now anticipated
to generate $1,650,000 through June 30, 2007. Since the passage of the measure, staff from this office,
the Mayor's Office, Police, Finance, and Parks, Recreation, and Community Services (PRCS) has been
evaluating various options for expenditure of those funds anticipated this fiscal year.
This planning effort has been guided by Measure YY, the advisory measure that outlines how Measure
Z funds should be allocated. While Measure YY is not technically binding upon the Mayor and
Common Council, it provides an important framework regarding how San Bernardino voters expect
funds to be used. Measure YY stated that proceeds of Measure Z should "be used only to fund more
police officers and support personnel, and to find anti-gang and anti-crime operations, including drug
resistance education and supervised after-school youth activities". The proposed Measure Z
expenditure plan allocates funds in accordance with that direction.
It is proposed that Measure Z expenditures be allocated in two (2) new divisions of the City's budget,
with one new division in the Police Department budget, and the other in the PRCS budget. The
division budgets are attached (Attachment"A").
While the statistics have not been computed for the year ending December 31, 2006, through
November 30, 2006, the City of San Bernardino has seen a 14.10 percent reduction in part-one crimes.
Of particular significance to these numbers is a 19 percent decrease in murders, and a nearly 30 percent
decrease in aggravated assaults. From July 1, 2006, through the conclusion of November 2006, the
city realized an overall 22.07 percent drop in part-one crimes. Most remarkable is the over 50 percent
reduction in murder and a nearly 48 percent reduction in aggravated assault. The Operation Phoenix
area, a discreet 20-block zone of the city, saw a 30 percent reduction in part-one crimes.
Police Department Measure Z Spending through June 30, 2007
The proposed budget allocates $1,517,100 of the anticipated Measure Z funding for Police Department
expenditures. This budget has been developed with a realistic look toward the Police Department's
ability to fill additional police officer positions by the remainder of the fiscal year, if more positions
were to be added at this time.
Chief Billdt's revised Combined Hiring Plan dated June 15, 2006, outlined the need to hire a total of
34 new police officers during fiscal year 2006-07 to fill 14 additional sworn positions and 20 existing
positions which are projected to be vacated due to attrition. Since July 1, 2006, the Department has
successfully hired 15 new officers and has 5 additional applicants in the pipeline. The Police
Department is on track to hire the 34 additional personnel as outlined in the Combined Hiring Plan.
In October, the Department was awarded an OTS (Office of Traffic Safety) grant that funded four
motor officer positions which will require the Department to hire a total of 38 new positions in fiscal
Year 2006-07 instead of 34 outlined by the Combined Hiring Plan. Given the circumstances, the
Police Department has recommended that Measure Z funding for 2006-07 be utilized as outlined by
the staff report.
The following summarizes the major uses of these funds by program area. (It should be noted that the
attached Measure Z budget shows the same expenditures, but is organized in the line-item budget
format.):
• Crime Impact Teams: $625,000
The Police Department deploys five 2-person teams nightly
for cr contributed top he 22 1n patrols in
high crime corridors throughout the city. These patrols have
in Part I (serious) crime during the time frame of July 1, 2006 through November 30, 2006
compared with the same time period in 2005. Expenditures this fiscal year through November
30, 2006 on the Crime Impact Teams total $507,500. The Police Department projects
expending an average of $52,000 per pay period for Crime Impact Team overtime for the
remainder of FY 2006/07.
• Enhanced recruitment efforts: $147,800
The filling of the new police officer positions created this fiscal year remains a challenge, with
the natural attrition rate in the Department, combined with the highly competitive labor market
for police officers. In order to fill the new positions and deploy new officers on the street as
soon as possible, the Police Department needs to aggressively advertise in southern California
newspapers, local radio stations, billboards and other advertising mediums to recruit qualified
applicants. Funds for recruitment referrals, signing bonuses, and moving expenses are
included. The Police Department's recruitment team will also participate in 15 recruitment
fairs. Additionally, background investigators will be required to travel out of the local area in
order to conduct background investigations on police officer applicants.
• Deployment of 10 additional Police vehicles to field operations: $304,600
Equipment and support items, along with funds for maintenance and fuel, are needed to fully
equip and deploy ten additional police vehicle units taken from the reserve replacement pool.
One of police units will be configured as a supervisor's vehicle. The Police Department
anticipates placing three police units into service during April 2007, three during May 2007 and
four during June 2007. Budgeted garage charges reflect the phasing in of the vehicles.
Panasonic MDC's and Motorola XTL 5000 vehicle radios are needed for these ten additional
police units. Four additional Motorola XTL 5000 vehicle radios, for a total of 14, are needed
for the four police units purchased in FY 2006/07 as part of the Combined Hiring Plan.
While equipping and maintaining police vehicles is not inexpensive, it is essential to effective
police operations, and will allow the Department to have more officers on the street.
• Helicopter contract and related equipment costs: $309,700
The police helicopter has proven to be an effective tool since it was first initiated in Summer
2006. The current contract is set to expire on January 18, 2007, and no funds have been
budgeted to maintain the contract past that time. It is now proposed that the service be
continued using Measure Z funds. The cost for the helicopter for the remainder of the fiscal
year is $290,700.
With the continuation of the helicopter contract for the long term, the Police department will
purchase safety helmets, specialty binoculars, a digital SLR camera to be used by the flight
officer(s), and other miscellaneous items ($19,000).
• Anti-Gang Initiative (to be developed): $130,000
An additional $130,000 will be expended on anti-gang programs developed in collaboration
with the Police Department, PRCS, and Code Enforcement. Key City representatives will be
attending an anti-gang task force of twelve (12) California cities that will be meeting in
Oakland in January 2007. The City's participation will allow staff to identify successful anti-
gang programs in operation in California and the nation. The Measure Z funding allocated here
will be used to implement these proven programs and strategies. It is anticipated that further
details and program plans will be presented in early Spring. -
Total Police Dept Measure Z budget through 6/30/07: $1,517,100
Parks, Recreation, and Community Services Department (PRCS) Measure Z Spending through
June 30, 2007
The proposed budget allocates $132,900 in Measure Z funds for PRCS expenditures. As the line item
budget indicates, the majority of these costs are for additional part-time staffing for proposed
programs, along with materials and supplies related to those programs. The focus of this programming
is to provide constructive activities for the City's youth, which has been proven to reduce juvenile
crime.
The following summarizes the major programs and initiatives to be funded through Measure Z:
• Roving Recreation Program: $61,000
This program would operate 6 days per week, from 4:00 — 6:00 p.m. on weekdays, and from
10:00 a.m. — 3:00 p.m. on Saturdays. Three (3) part-time recreation leaders would provide
recreational activities, working from a van equipped for that purpose. The program would
focus on bringing recreational activities to the most distressed areas of the community, as
determined in consultation with the Police Department. The recreation van will park in a city
neighborhood, open its doors, and provide programs aimed at children 6 - 13 years old.
Activities will include sports, arts and crafts, drama, homework assistance, and cooking
projects, for example. (Van retrofit: $25,000; Part-time staffing and miscellaneous materials:
$36,000)
• "Afterschool at School"recreation sites: $28,400
In partnership with the San Bernardino City Unified School District, PRCS will operate
supervised recreation activities at the four (4) middle school sites from 4:00 — 8:00 p.m.
weekdays. This program is modeled after the successful program that ran during the "Safe
Summer for Youth" initiative in Summer 2006. Activities will include sports leagues,
tournaments, chorus, science, acting class, drill teams, etc.
It is anticipated that through new funds available to the school district from the state, the
District will be operating its after-school CAPS programs at the middle school sites. The
Afterschool at School program will pick up where CAPS programming ends, providing
recreational and special interest programming to augment the educational CAPS program.
The PRCS Department will staff the program with three (3) part-time staff at each site, along
with instructors under contract that will teach particular courses. Funds will also be used to
provide supplies, equipment, field trips, and related transportation.
The School District will need to agree to allow the.City to operate these programs at their sites.
Discussions with District staff are now underway.
• Saturday Operations at Community Centers: $32,500
The City's Community Center operations will be expanded to include Saturday operations.
Centers are currently open only Monday through Friday. Each center would be staffed with
three (3) part-time employees on Saturdays to provide recreational activities.
• Youth Employment Program: $11,000
$11,000 has been earmarked to provide grant match for a $46,000 state grant-funded Youth
Employment Program that will be operated in partnership with the One Stop Career Center
(SBETA). This program will be geared for high-risk youth offenders between the ages of 16-21.
Sixteen (16) youth would go through the first year of the program, with the funds paying for
training, work assignment, uniforms, transportation. The program will start in February 2007,
assuming final approval of the grant.
Total PRCS Measure Z budget through 6/30/07: $132,900
For FY 2007-08, Measure Z expenditures will be considered during the regular budget process. The
staff team will soon begin work on that expenditure plan, which should be discussed in the wider
context of Operation Phoenix and its evolution. Also, the Citywide Organizational Review will be
completed in January, and will include recommendations that should also be considered during the
development of the next expenditure plan.
Financial Impact:
The revenues from Measure Z for the remainder of FY 06-07 are anticipated to total $1,650,000.
Funds will be allocated as follows:
Police Department: $1,517,100
Parks, Recreation, and
Community Services Department: 132,900
Total Measure Z spending: $1,650,000
Recommendation:
Authorize the Director of Finance to amend the FY 2006-07 Adopted Budget and increase General
Fund Revenues (account #001-000-4227-Measure Z Sales Tax) by $1,650,000 and to also increase the
Police Department expenditure budget by $1,517,100 and Parks expenditure budget by $132,900 for a
total General Fund expenditure increase of $1,650,000 as reflected in the attached line-item budget
(Attachment "A").
"Attachment A"
EXPENDITURE BUDGET LINE ITEM DETAIL
FISCAL YEAR 2006-2007
FUND 001 GENERAL FUND DIVISION 223 POLICE MEASURE "2" PROGRAMS
ACCOUNT OBJECT & TITLE ACTUAL 2003-04 ACTUAL 2004-05 PROJECTED 2005-06 ADOPTED 2006-07
5015 OVERTIME 0 0 0 625,000
TOTAL PERSONNEL SERVICES 0 0 0 625,000
5111 MATERIP.LS & S7-;--PLIES 0 0 0 4,C0G
5112 SMALL TOOLS & EQUIPMENT 0 0 0 1,500
5121 AGVER7ISIN3 0 0 0 121,300
5132 MEET;NGS & CONFERENCES 0 0 0 3,500
5172 EQUIPMENT MAINTENANCE 0 0 0 77,800
TOTAL MAINTENANCE 4 OPERATION 0 0 0 208,100
5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 0 332,700
5505 OTHER PROFESSIONAL SERVICES 0 0 0 130,000
TOTAL CONTRACTUAL SERVICES 0 0 0 462,700
5501 CAP-AGE CHARGES 0 0 0 37,800
TOTAL INTERNAL SERVICE CHARGES 0 0 0 37,800
5703 COMMUNICATIONS EQUIPMENT 0 0 0 170,000
5704 MISCELLANEOUS EQUIPMENT 0 0 0 13,500
TOTAL CAPITAL OUTLAY 0 0 0 183,500
TOTAL 0 0 0 1,517,100
BUDGET - JUSTIFICATION
223 POLICE MEASURE "Z" PROGRAMS 001 GENERAL FUND
OBJ JUSTIFICATION
5 015 OVERTIME TO CONTINUE DEPLOYING CRIME IMPACT TEANIS.
5111 ASSORTED TACTICAL MAPS FOR AIR OPERATIONS,$1.000;(5)REMOTE COMMUNICATIONS S«ITCHES FOR AIR OPERATIONS,
$3,000.
5112 (5)NONIEX FLIGHT SLITS.
5121 POLICE OFFICER RECRUITMENT ADVERTISING IN SOUTHERN CALIFORNIA NEWSPAPERS,REGIONAL RADIO STATIONS,AND
BILLBOARDS.
5132 (15)RECRUITMENT FAIRS.$1,000;BACKGROUND VISITS FOR OUT OF TOWN APPLICANTS,$2,500.
5172 (10)LIGHT BARS,$21,000;(10)PRISONER CAGES.$1,000;(10)PLASTICK BACK SEATS,$6,000;(10)REMINGTON
870.12 GA SHOTGUNS,$6,000;(1)AR-I5 RIFLE,$1,000;(10)SIRENS.$2,000;(10)SIREN SPEAKERS/DRIVERS,
$1.250;(10)SIREN CONTROLLERS,$6,500;(10)MICROPHONE ADAPTERS,$1,250;(10)CORNER STROBE KITS,
$2,750;(10)TRUCK ORGANIZERS,$2,250; (10)CAGE TRANSFER KITS,$1,250;(10)PUSH BUMPERS,$2,000;(10)
N1'INDO%N TINTING,$1,500;(10)PRISONER REAR DOOR KITS.$3,000; (10)SECURE IDLES,$3,500;(10)MIRROR
LIGHT SETS,$2,000;(10)SETS OF GRAPHICS,$8,000;(1)AR-15 RIFLE RACK,$350;(I)CELL PHONE KIT,$200;
(I0)TRAUMA KITS,$2,000.
5502 HELICOPTER CONTRACT FOR 1/18%07 THROUGH 6/30/07,$290,700: INSTALLATION OF SAFETY EQUIPMENT FOR(10)
ADDITIONAL MARKED UNITS,$19,000;HIRING INCENTIVE COSTS FOR RECRUITMENT REFERRALS,SIGNING BONUSES AND
MOVING EXPENSES,$23,000.
5505 FUNDING FOR GANG INTERVENTION AND PREVENTION STRATEGIES.PROGRAMS WILL BE DEVELOPED IN COLLABORATION
WITH THE POLICE DEPARTMENT,CODE ENFORCEMENT,AND PARKS R RECREATION.
5703 (10)PANASONIC MDC'S$100,000;(14)MOTOROLA XTL 5000 VEHICLE RADIOS,$70,000.
5704 (5)HELICOPTER FLIGHT HELMETS,$7,500;(2)GYRO GLASSES,$4,000;(1)DIGITAL CAMERA,$2,000.
EXPENDITURE BUDGET LINE ITEM DETAIL
FISCAL YEAR 2006-2007
FUND 001 GENERAL FUND DIVISION 385 PARRS MEASURE "2" PROGRAMS
ACCOUNT OBJECT & TITLE ACTUAL 2003-04 ACTUAL 2004-05 PROJECTED 2005-06 ADOPTED 2006-07
5014 SALARIES TEMP/PARTTIME 0 0 0 66,000
TOTAL PERSONNEL SERVICES 0 0 0 66,000
5111 MATERIALS & SUPPLIES 0 0 0 20,900
5121 ADVERTISING 0 0 0 4,000
5174 PRINTING CHARGES 0 0 0 6,000
5193 GRANT MATCH 0 0 0 11,000
TOTAL MAINTENANCE & OPERATION 0 0 0 41,900
5704 MISCELLANEOUS EQUIPMENT 0 0 0 25,000
TOTAL CAPITAL OUTLAY 0 0 0 25,000
TOTAL 0 0 0 132,900
BUDGET - JUSTIFICATION
385 PARKS MEASURE "Z" PROGRAMS 001 GENERAL FUND
OBJ JUSTIFICATION
5 014 PART-TI-11E STAFFING COSTS FOR VARIOUS PROGRAMS INCLUDING THE ROVING RECREATION PROGRAM,"AFTER SCHOOL AT
SCHOOL"PROGRAMS,AND EXTENDED OPERATING HOURS AT COMMUNITY CENTERS.
5111 MISCELLANEOUS MATERIALS AND SUPPLIES FOR RECREATIONAL ACTIVITIES AND PROGRAM ADMINISTRATION.
5121 PROGRAM ADVERTISING IN LOCAL NEWSPAPERS AND LOCAL RADIO STATIONS
5174 PRINTING OF FLYERS AND BROCHURES FOR VARIOUS PROGRAMS
5193 GRANT MATCH FOR A$46,000 STATE GRANT-FUNDED YOUTH EMPLOYMENT PROGRAM THAT WILL BE OPERATED IN
PARTNERSHIP WITH SBETA.
5704 RETROFITTING COSTS FOR ROVING RECREATION VAN INCLUDING ROLL OUT CANOPY,WATER TANK,AIR COMPRESSOR,
SOUND SYSTEM,GENERATOR AND FOLDING TABLES AND CHAIRS
CITY OF SAN BERNARDINO
FISCAL YEARS 2005-2006 and 2006-2007
POLICE PERSONNEL AND OVERTIME REPORT
AS OF DECEMBER 31, 2006
ACTUAL JUL - DEC % BUDGET* JUL - DEC %
DESCRIPTION 2005-2006 2005-2006 ACT/DEC 2006-2007 2006-2007 BUD/DEC
POLICE PERSONNEL 47,460,194 23,129,356 48.7% 49,310,700 24,336,757 49.4%
POLICE OVERTIME 3,420,718 1,627,813 47.6% 2,427,600 2,127,506 87.6%
TOTAL GENERAL FUND $50,880,912 $24,757,169 48.7% $51,738,300 '1 $26,464,263 51.2%
*Budget already includes the $2,324,700 increase for Charter 186 costs for FY 2006-2007.
Enured into Record at
CnR�ncillCmvneaCms Mtg:
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re Apt:sida Item _43 —
City ClerkICDC Secy
City ut Sal► Betndrdinu
Measure "T'
Financial Accountability Plan
Step #1- Create a separate accounting fund to monitor all Measure"Z" tax receipts.
Step #2-Define general fund baselines for ALL public safety spending from the previous
year. Baseline amounts are essential to insuring that Measure"Z" funds are not used to
supplant the regular general fund safety spending.
Baseline accounting allows us to monitor spending and be accountable to the
public and be above reproach. The public is wary of reducing general fund expenditures
for public safety while proclaiming new increases from Measure"Z" funding; Then using
the"extra" general fund monies to finance pet projects that the voters did not vote for
when they approved Measure "Z".
Step #3- Create a true oversight committee that reviews Measure"Z" spending and
priorities before they come to the council for approval. The committee should be created
like all of our other committees and commissions with each council member getting to
select a representative and the mayor choosing two representatives. The oversight
committee should also provide an annual report to the council as required by Measure
Step #4- Set specific spending priorities. Measure "Z" was sold to the public as a way to
fight crime in San Bernardino and every sign on every street corner promised more police
on our streets. Maintaining the public trust requires not a legalistic interpretation of
Measure "Z" and "YY" but recognition of the community's sincere desire that crime
suppression come first.
Step #5- (Unanimous consent). There are times when disagreements are good and
healthy. There are times when we must agree to disagree and move forward. There are
times when a four to three vote is a healthy reflection of our differences. NOW IS NOT
THAT TIME!
To send the appropriate message to the criminal elements in our city we must be
united. To insure the voters that we can get the job done we must speak with one voice.
To avoid second guessing and sending mixed messages to city staff we must not be
divided. I propose a gentleman's agreement that we do not vote on any Measure"Z"
spending until we have unanimous consent. WIN/WIN or NO DEAL.
Ir--nd into Record at
f1w,Cms Mt9: I p D
Itens ,33
City ClerkICDC Secy
Page 1 of 2
Subj: venue
Date: 1/6/2607 12:51:07 PM Pacific Standard Time
From: igogopp@msn.com
To: Mackexpres @aol,com
cc: msn.com
Wendy,
Friday I came home from work and the female renter was out front with a
motorcycle officer. She was being questioned (license, registration, etc.).
Before long, the officer was handcuffing her. I could hear something about
"2 warrants out for her arrest," and "failure to
ol w in co rt". There over), so
was something else going on in the area (police helicopters
the officer was having problems getting a car out to transport her.
Eventually, he took the cuffs off and let her go. He obviously was tired of
waiting. They did, however, impound her vehicle. I thought something was
going on all along, because the entire time they have been here (over three
months), she never had any plates on her vehicle and she parked it on the
back patio behind the house (not the driveway).
Aside from this, I think something is going on in the garage. The adults
(including friends) are constantly going in there and they are very
secretive about it. There is a separate room in the back of the garage where
I believe something might be taking place. Occasionally I get to glance
inside the front of the garage and it doesn't seem like they have anything
suspiscious there. I am almost positive there is something going on in the
back of that garage. They are like vampires. They go in and out of that
garage all night long. In this freezing cold weather, it's difficult to
d
believe anyone would want to hang out in the garage, but they do. And, they E
open the garage door (sliding type)just enough to sneak through, and they c
U
shut it immediately. v- Y
I forgot to mention, and I meant to email you about this, the other day he U
(the male renter) pulled up in his vehicle with his stereo blasting (he c >
U C E
Uv
seems to want to take little shots at me from time to time). You could hear ��
this the bass from a few blocks away. This was at about 9pm, and this time I C !
w i
wanted him to know that I had had enough. So, I immediately went to my i
window and pushed aside the curtains. As he got out of his car he looked
over at my window (as he always does to see if he got a rise out of me) and
to his surprise, this time I was stairing straight back at him. It was as if
to say, that's it. I've had enough. He started walking away from the
vehicle, and then he stopped and turned back towards me. He just sat there
stairing at me. I could tell he wanted to start something so I just walked
away from my window. But it seems now the gauntlet has be laid down. Since
then, they seem want to live with impunity. Not caring about these little
things because they know they can get away with them. Another favorite of
theirs is honking their horn or deliberately setting their car alarm (horn)
off.
Another thing that has happened since the incident(motorcycle officer) the
other day, is that they seem to be coming and going at late night hours. I
have been documenting everything, but I would say, on average now, they come
and go about 4 or 5 times per night. They will leave for about an hour and
then one of them will return. And then they'll leave again, and then come
back. This is not normal behavior.
Anyway, I sure do appreciate your support. It has been very difficult to
live next to this. I honestly hate being in my own house, and that shouldn't
happen to any home owner. I don't know how I'll ever sell this house next to
neighbors like this. I don't want to go down in price, so I hope this is
Page 2 of 2
resolved soon.
Mike
>From: Mackexpres @aol.com
>To: sn.com
>CC: Hicks_Ch @ci.san-bernardino.ca.us
>Subject: Re: update on Avenue
>Date: Sat, 6 Jan 2007 15:26. 9 EST
>We now have an investigation underway. You may see some activity but it
>will
>not implicate you.
>Keep me informed of any progress that you see.
>Thanks
>Wendy
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