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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Michael J. Conrad, Acting Fire Chief
Dept:
Fire
Subject: Resolution authorizing the San Bernardino
City Fire Department to apply for and
administer the 2008 Office of Traffic Safety
(OTS) grant to be submitted to the State of
California Business, Transportation &
Housing Agency in the amount of$116,000.
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Date:
December 12, 2006
MC/C Meeting Date:
January 8, 2007
Synopsis of Previous Council Action:
01/09/06
Resolution #2006-12 authorizing Fire to submit the 2007 OTS grant in the amount of$116,000.
12/13/05
Grants Ad Hoc Committee Meeting-Item recommended for approval.
01/24/05
Resolution #2005-30 authorizing the Fire Department to submit a grant application for funding in
Fiscal Year 2006 to OTS in the amount of$78,500.
01/04/05
Grants Ad Hoc Committee Meeting-Item recommended for approval.
01/20/04
Resolution #2004-20 authorizing the Fire Department to submit a grant application for funding in
Fiscal Year 2005 to OTS in the amount of $90,000.
_COMMENDATION:
Adopt resolution.
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Signature
Contact Person: Michael J. Conrad. Acting Fire Chief
Phone: (909) 384-5286
Supporting data attached: StaffReoort. Resolution. and Application
Ward: Citywide
FUNDING REQUIREMENTS:
Amount:
$
Source:
(ACCT. No)
( Acct. Description)
Finance:
Council Notes:
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Agenda Item No.
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STAFF REPORT
SUBJECT
Resolution authorizing the San Bernardino City Fire Department to apply for and administer the
2008 Office of Traffic Safety (OTS) grant to be submitted to the State of California Business,
Transportation & Housing Agency in the amount of $116,000.
BACKGROUND
OTS distributes federal funding apportioned to California under the National Highway Safety
Act and the Safe, Accountable and Flexible Efficiency Transportation Equipment Act. Grant
funding is awarded on a competitive basis to state and local political subdivisions of the state.
OTS grants are designed to address traffic safety priority areas that include program areas
established under the act. Grants may be for assistance in mitigating traffic safety program
deficiencies, expansion of an ongoing activity, or development of a new program.
OTS grants are designed to address established program areas such as:
. Alcohol and other drugs;
. Police traffic services;
. Emergency medical services;
. Traffic records and roadway safety;
. Occupant protection; and
. . Pedestrian and bicycle safety.
Fire is requesting authorization to submit the 2008 OTS grant application for new extrication
equipment, auto extrication training, and attend the OTS Summit Conference, in the amount of
$116,000 (attachment A). Fire intends to improve the level of service through the purchase of
new and/or replacement of extrication equipment and training. This will increase the safety of
all victims, emergency responders, and will improve the survivability of involved victims.
The deadline to submit the 2008 OTS grant application is January 31, 2007. Funding is based on
the federal fiscal year, which begins on October 1, 2007 and ends on September 30, 2008.
FINANCIAL IMPACT
This grant requires no matching funds from the City. OTS will reimburse the City through a
standard invoicing process. There will be no net impact to the City's General Fund.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT
TO APPLY FOR AND ADMINISTER THE 2008 OFFICE OF TRAFFIC SAFETY (OTS)
GRANT TO BE SUBMITTED TO THE STATE OF CALIFORNIA BUSINESS,
TRANSPORTATION AND HOUSING AGENCY IN THE AMOUNT OF $116,000.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council hereby authorize the Fire Chief or his
designee to apply for and administer the 2008 Office of Traffic Safety grant application to the State
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of California Business, Transportation and Housing Agency in the amount of $116,000. A copy of
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the grant application is attached as Attachment "A", and incorporated herein by reference.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT
TO APPLY FOR AND ADMINISTER THE 2008 OFFICE OF TRAFFIC SAFETY (OTS)
GRANT TO BE SUBMITTED TO THE STATE OF CALIFORNIA BUSINESS,
TRANSPORTATION AND HOUSING AGENCY IN THE AMOUNT OF $116,000.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
meeting thereof, held on the
Common Council of the City of San Bernardino at a
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day of
,2007, by the following vote, to wit:
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Council Members:
AYES
NAYS
ABSTAIN ABSENT
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ESTRADA
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BAXTER
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BRINKER
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DERRY
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KELLEY
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JOHNSON
MCCAMMACK
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Rachel G. Clark, City Clerk
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The foregoing resolution is hereby approved this
day of
,2007.
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Patrick J. Morris, Mayor
City of San Bernardino
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Approved as to form:
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25 JAMES F. PENMAN,
City Attorney
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FIRE DEPARTMENf
LARRY R. l'rrzE1l. FIRE CIIIEF
200 EaslThird Street. San Bernardino. CA 92410-4889
909.384.5286. Fax: 909.384.5281
www.ci.san-bernardino.ca.us
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January 8,2007
Christopher J. Murphy, Director
Office of Traffic Safety
7000 Franklin Boulevard, Suite 440
Sacramento CA 95823-1899
RE: Extrication Equipment Improvement Project
Dear Mr. Murphy:
On behalf of the San Bernardino City Fire Department, I would like to thank you for this
opportunity to apply for funds to improve safety for emergency responders and victims. I
am pleased to submit the enclosed grant application for consideration by your agency for
advanced rescue equipment.
As required by federal statute, this letter shall serve as documentation that the City of San
Bernardino has requested the benefits of the "Extrication Equipment Improvement
Project" and accepts the work, goods, and/or services provided through the project.
Thank you for your consideration. If you have any questions or require additional
information please call Michael Bilheimer at (909) 384-5286.
Sincerely,
Michael J. Conrad,
Acting Fire Chief
cc: Mat Fratus, San Bernardino City Fire Department, Acting Deputy Chief
Michael Bilheimer, San Bernardino City Fire Department, Fire Captain
Norma Camarena, San Bernardino City Fire Department, Administrative Analyst
. EMERGENCY OPERATIONS. FIRE PREVENTION. DISASTER PREPAREDNESS. TRAINING
STATE OF CALIFORNIA. OFFICE OF TRAFFIC SAFETY
OTS-136 (Rev. 7/06)
Agency Name:
Department:
Coversheet for Traffic Safety Proposals
Federal Fiscal Year 2007
. OTS USE ONLY
Proposal #:
Coordinator:
Program Area:
San Bernardino
(3610)
(Police Dept., Dept. of Health, Engineering Dept., etc.)
Fire D artment
Proposal Title: Extrication Equipment Improvement Project
Proposal Summary: (Summarize grant goals and objectives. Maximum 750 characters-about 100 words)
San Bernardino City Fire Department's goal is to significantly enhance the safety of victims invovled in transportation related
emergencies. In accomplishing this goal, we intend to improve the level of service that we provide through the purchase of new
extrication equipment. Thereby increasing the safety of all victims, emergency responders, and improving the survivability of involved
victims. The program objectives are as follows: purchase required extrication equipment, provide fire department personnel with auto
extrication training, and ensure that newly acquired equipment is readily available to all surrounding agencies.
Requested Funding by Budget Category:
Penonnel: $21,259.20
Travel: $5,600.00
Contractual Services: $0.00
Equipment: $75,000.00
Other Direct Costs: $14,140.80
Indirect Costs: $0.00
Extrication Systems
Equipment: (if applicable)
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First Name:
Last Name:
Title:
Address 1:
Address 2:
Address 3:
City:
State:
Phone #:
#:
-mail:
I verify the costs requested for personnel and benefits are
accurate.
A enc Contact
Michael
Conrad
Actin Fire Chief
200 East Third Street
Fiscal Year 1
(10/1107 - 9130/08)
2007
$116,000.00
San Bernardino
CA Zip Code: 92410
909-384-5286 Ext.:
909-384-5281
Total
$116,000.00
.or
FFY 2007 Proposal - Coversheet
Page I
SCHEDULE A
Emergency Medical Services
GRANT No: TBD
GRANT DESCRIPTION
PAGE I
GRANT TITLE:
AGENCY:
EXTRICATION EQUIPMENT IMPROVEMENT PROJECT
SAN BERNARDINO CITY FIRE DEPARTMENT
PROPOSED BEGINNING DATE: 10/01/07
PROPOSED ENDING DATE: 09/30/08
PROBLEM STATEMENT:
City of San Bernardino provides emergency services to over 200,000 residents in a 64 square mile area. In this
service area there is approximately 19 miles of wildland/urban interface areas, a major rail yard, an international
airport, a jail, two major mall complexes and four major interstate freeways.
Cit of San Bernardino collision ex erience over the
Year
Number of traffic collisions
Number of fatal collisions
Number of in' collisions
Number of extrications
ears has been:
2003
3330
27
1465
451
2004
3371
23
1455
437
2005
3147
16
1257
398
The population growth, change in volume and type of routine traffic, new and diverse traffic hazards, and a
onsistent increase in annual traffic emergencies has impacted our department and the community resources.
s our community has continued to develop and modernize, our auto extrication equipment has not. Our highly
specialized auto extrication equipment is outdated and thereby significantly less effective on new automobile
technology. We strongly believe that by purchasing four sets of "frontline" extrication equipment we will be
able to provide a much safer, efficient and effective rescue service to our community and all surrounding areas
as part of the "Extrication Equipment Improvement Project."
PERFORMANCE MEASURES
GRANT GoALS
I. Decrease the response time for apparatus equipped with extrication equipment by 10% by March 31, 2008.
2. To improve the emergency medical services delivery system through the replacement of out-dated and
unreliable emergency/rescue equipment by March 31, 2008.
3. To provide an "Auto Extrication Workshop" to a minimum 000 members of the San Bernardino City Fire
Department that are routinely involved in performing rescue and extrication functions at traffic related
emergencies by September 30, 2008.
GRANT OBJECTIVES
I. To train firefighters in the use of the new equipment by March 31,2008.
To purchase and place four fully equipped extrication systems in strategic locations within the jurisdiction
by March 31, 2008.
OTS-38b EMS
(Rev, 11/06)
SCHEDULE A
Emergency Medical Services
GRANT No: TBD
GRANT DESCRIPTION PAGE 2
3. To develop statistical data, training needs, and evaluation of project report by September 30, 2008.
4. To notify OTS in the event giant funded equipment is used to save a life, OTS will be notified of the facts
involving the incident.
Media Obiectives
1. To submit press releases and media advisories, alerts, and materials must be forwarded to the OTS Public
Information Officer at pio{qlots.ca.gov and carbon copy the OTS Regional Coordinator for approval 14
days prior to the issuance date of the release.
2. To use the following standard language in all press, media, and printed materials: "Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration."
3. To email OTSatpio@ots.ca.gov and carbon copy the OTS Regional Coordinator draft press releases for
OTS approval for all grant funded operations at least 14 days prior to the issuance date of the release.
METHOD OF PROCEDURE
hase 1- Prol!ram Preparation (October 1, 2007 through March 31, 2008)
Procurement of all grant funded extrication equipment.
Phase 2 - Prol!ram Operations (April 1, 2008 through August 31,2008)
Provide training to department personnel. Coordinate with all surrounding fire agencies to demonstrate new response
capabilities and develop new mutual aid contacts for this specialized rescue equipment.
Phase 3 - Data Gatherinl! & Reportinl! (Throughout Project Period)
Continually evaluate the project goals and objectives. Identify areas that require additional training and compile
all pertinent information related to grant funded equipment for a year-end report to be submitted to OTS.
METHOD OF EVALUATION
Using the data compiled in Phase 3, the grant manager will evaluate: (1) how well the stated grant goals and
objectives were accomplished and (2) ifall the activities outlined in the "Method of Procedure" were performed
in accordance with the grant agreement.
ADMINISTRATIVE SUPPORT
This program has full support of the San Bernardino City Fire Department. Every effort will be made to
continue the activities after the project conclusion. The Mayor and Common Council have endorsed this project
by resolution #2007-
OTS-38b EMS
(Rev. 11/06)
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S~HEDULE B
PAGE 2
DETAILED BUDGET ESTIMATE
GRANT NO.
FISCAL YEAR ESTIMATES
COST CATEGORY FY-l
10/112007 TOTAL COST
thru TO GRANT
A. PERSONNEL COSTS 9/30/2008
Positions and Salaries
$0.00
Overtime (OT) for Auto Extrication Training
9 Fire Captains/OT Pay Rate $50.16 7,223.04 7,223.04
(2 days x 8 hrs shift x OT Pay Rate)
9 Fire Engineer/OT Pay Rate $43.58 6,275.52 6,275.52
(2 days x 8 hrs shift x OT Pay Rate)
9 Fire Fighters/OT Pay Rate $39.17 5,640.48 5,640.48
(2 days x 8 hrs shift x OT Pay Rate)
3 Paramedic-Fire Fighters/OT Pay Rate $44.17 2,120.16 2,120.16
(2 days x 8 hrs shift x OT Pay Rate)
0.00
0.00
0.00
0.00
Employee Benefits @ 28.28% 0.00
Catel!orv Sub-Total $21,259.20 $21,259.20
B. TRAVEL EXPENSE
In State $5,600.00
$5,600.00
Out of State 0.00
.
Catel!orv Sub-Total $5,600.00 $5,600.00
C. CONTRACTUAL SERVICES
$0.00
0.00
0.00
Category Sub-Total $0.00 $0.00
OTS-38d (Rev. 7/06)
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tit
SCHEDULE B
PAGE 2
DETAILED BUDGET ESTIMATE
GRANT NO.
FISCAL YEAR ESTIMATES
COST CATEGORY FY-l
10/112007 TOTAL COST
tbru TO GRANT
D. EQIDPMENT 9/30/2008
"- Extrication Systems $75,000.00 $75.000.00
0.00
0.00
0.00
0.00
Category Sub-Total $75,000.00 $75,000.00
E. OTHER DIRECT COSTS
Extrication Items 14,140.80 $14,140.80
0.00
0.00
0.00
0.00
- 0.00
0.00
0.00
0.00
0.00
Category Sub-Total $14,140.80 $14,140.80
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00 $0.00
GRANT TOTAL $116,000.00 $116,000.00
OTS-38e (Rev. 7/06)
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SCHEDULE B-1
EMERGENCY MEDICAL SERVICES
GRANT No.
BUDGET NARRATIVE
Page 1
PERSONNEL COSTS
Personnel cost is for staff to attend the annual OTS Summit and the Auto Extrication Workshop. Personnel
cost is based on overtime rate (established annually) and the benefit rate for fire personnel is 28.28%
TRAVEL EXPENSE
In-State - OTS Summit travel expenses to attend the annual conference for two fire personnel, in the amount
of $2,000.
In-State - Auto Extrication Workshop travel expenses for a minimum of 30 fire personnel to attend a
regional Auto Extrication Workshop, in the amount of$3,600. This training consists of2-8 hour days of
intensive didactic and manipulative training that includes rescuer safety, vehicle technology updates,
automobile safety systems, rescue techniques, and patient care.
CONTRACTUAL SERVICES .
There will not be any contractual services for this program.
EOUIPMENT
San Bernardino City Fire Department will purchase four (4) fully equipped extrication systems for the
department. The system includes every piece of extrication equipment, modifications, attachments,
accessories, and auxiliary apparatus necessary to make it usable for the purpose it was acquired. Each fully
equipped extrication system will include hydraulic power unit and hydraulic spreader. Other dependent
extrication items purchased will include extension rams, cutters, high-pressure air bag kit, and related
accessones.
OTHER DIRECT COSTS
Extrication Items: San Bernardino City Fire Department may distribute to fire stations the following
extrication items: vehicle stabilization equipment, power saws, and hand tools.
INDIRECT COSTS
None.
PROGRAM INCOME
There will not be no program income generated by this program.
OTS-38fEMS
(Rev. 7/06)