HomeMy WebLinkAbout15-Development Services ORIGINAL
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director Subject: Authorization for the Director of Development
Service to execute Contract Change Order No.
Dept: Development Services One to the contract with Matich Corporation for
Pavement Rehabilitation at eleven (11) locations -
Date: December 12, 2006 2nd Street (SS 06-07), Del Rosa Avenue (SS 06-
19), "H" Street (SS 06-21), University Parkway
File Nos. 1.7605; 1.7609; 1.7610; 1.7614; (SS 06-32), Sierra Way(SS 06-50), "H" Street(SS
1.7625; 1.7626; 1.7627; 1.7628; 06-52), 16`h Street (SS 06-53) & (SS 06-54), Mill
1.7631; 1.7643; 1.7648 Street (SS 06-57), "D" Street (SS 06-70), Mt.
Vernon Avenue (SS 06-77), per Project Plan No.
11735; and authorization for the Director of
Finance to amend the FY 2006/07 Budget.
MCC Date:
January 8, 2007
Synopsis of Previous Council Action:
08-15-2005 The Mayor and Common Council approved FY 2005-06 CIP Budget.
07-10-2006 Adopted Resolution awarding contract in the amount of $1,259,952 to Matich Corporation for
Pavement Rehabilitation at Eleven Locations - Eleven Locations - 2nd Street (SS 06-07), Del
Rosa Avenue (SS 06-19), "H" Street(SS 06-21), University Parkway (SS 06-32), Sierra Way (SS
06-50), "H" Street (SS 06-52), 16`h Street (SS 06-53) & (SS 06-54), Mill Street (SS 06-57), "D"
Street(SS 06-70), Mt. Vernon Avenue(SS 06-77), per Project Plan No. 11735.
Recommended Motion:
1. Authorize the Director of Development Services to execute Change Order No. One in the amount of
$169,110.00 to contract with Matich Corporation for Pavement Rehabilitation at Eleven Locations - 2nd
Street (SS 06-07), Del Rosa Avenue (SS 06-19), "H" Street (SS 06-21), University Parkway (SS 06-32),
Sierra Way (SS 06-50), "H" Street (SS 06-52), 16`h Street (SS 06-53) & (SS 06-54), Mill Street (SS 06-57),
"D" Street(SS 06-70), Mt. Vernon Avenue(SS 06-77), per Project Plan No. 11735.
2. Authorize the Director of Finance to amend the FY 2006/07 Budget as indicated in the attached spreadsheet
marked Attachment"1."
-- G )", C��I
pop Valerie C. Ross
Contact Person: Mark Lancaster, Deputy Director/City Engineer Phone: 3305
Supporting data attached: Staff Report& Change Order No. One Ward: 1, 2, 3, 4, 5, 6, & 7
FUNDING REQUIREMENTS: Amount: $186,000.00
Source: 240-379-5504-7605;240-379-5504-7609; 240-379-5504-7610;
(Acct.Nos.) 240-379-5504-7614; 240-379-5504-7625; 240-379-5504-7626;
240-379-5504-7627; 240-379-5504-7628; 240-379-5504-7631;
240-379-5504-7643; and 240-379-5504-7648
Acct. Description: State Infrastructure Bank Loan
Finance:
Council Notes:
Agenda Item No.
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Authorization for the Director of Development Service to execute Contract Change Order No. One to
the contract with Matich Corporation for Pavement Rehabilitation at eleven (11) locations — 2nd Street
(SS 06-07), Del Rosa Avenue (SS 06-19), "H" Street (SS 06-21), University Parkway (SS 06-32),
Sierra Way(SS 06-50), "H" Street (SS 06-52), 16th Street(SS 06-53) & (SS 06-54), Mill Street (SS 06-
57), "D" Street (SS 06-70), Mt. Vernon Avenue (SS 06-77), per Project Plan No. 11735; and
authorization for the Director of Finance to amend the FY 2006/07 Budget.
Background:
On August 15, 2005, the Mayor and Common Council allocated funds, as part of the FY 2005/06
Capital Improvement Program (CIP) for pavement rehabilitation at the above-mentioned eleven
locations. Funding for these projects was carried over in the FY 2006/07 Budget. On July 10, 2006,
the Mayor and Common Council awarded a contract in the amount of $1,259,952.00 to Matich
Corporation for Pavement Rehabilitation at eleven (11) locations.
During construction it was determined that the work limits on University Parkway needed to be
extended to include the segment between College Avenue to Varsity Avenue. Street sections on both
sides of this segment were rehabilitated within the last 5 years, so staff felt it was appropriate to extend
I the work limits to fill in the gap and provide a continuous improved roadway on University Parkway
between I-215 and Kendall Drive. The contractor was asked to extend the construction limit to cover
the additional area.
Change Order No One, in the amount of$169,110,consists of the following changes:
Item No. 1-1 Remobilization.
Item No. 1-2 Traffic control.
Item No. 1-3 Cold mill— 17,000 sq. ft. @ $1.30/per sq. ft.
Item No. 1-4 Asphalt pavement overlay— 1,400 tons @ $56.90/per ton.
Item No. 1-5 Removal of deteriorated asphalt—36,00 sq. ft. @ $9.00/per sq. ft.
Item No. 1-6 45 additional traffic loops @ $250/ea.
Financial Impact:
Adequate total funding for this change order is available from the FY 2006/07 CIP from the various
accounts. Budget adjustments are needed to supplement the funding for work along University
Parkway. The supplemental funding will be transferred from other locations in this contract as
indicated in Attachment "l." There will be no net increase in total budget requirements for this
contract.
The estimated project costs are as follows:
Original Contract Amount $ 1,259,952.00
Contract Change Order No. One $ 169,110.00
Revised Construction Cost $ 1,429,062.00
2
12/20/2006 5:11 PM
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Change Order No. 1 is 13.42% of the original contract amount.
Recommendation:
1. Authorize the Director of Development Services to execute Change Order No. One in the amount
of $169,110.00 to contract with Matich Corporation for Pavement Rehabilitation at Eleven
Locations — 2"a Street (SS 06-07), Del Rosa Avenue (SS 06-19), "H" Street (SS 06-21), University
Parkway (SS 06-32), Sierra Way (SS 06-50), "H" Street (SS 06-52), 16`h Street (SS 06-53) & (SS
06-54), Mill Street (SS 06-57), "D" Street (SS 06-70), Mt. Vernon Avenue (SS 06-77), per Project
Plan No. 11735.
2. Authorize the Director of Finance to amend the FY 2006/07 Budget as indicated in the attached
spreadsheet marked Attachment"l."
Attachment:
"1"—Cost Distribution Chart
3
12/20/2006 5:11 PM
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• DEVELOPMENT SERVICES DEPARTMENT
300 North"D"Street•San Bernardino •CA 92418-0001
Planning&Building 909.384.5057•Fax: 909.384.5080
Public Works/Engineering 909.384.5111 •Fax: 909.384.5155
San Bernar lino , www.sbcity.org
SM
CONTRACT CHANGE ORDER NO. ONE
FILE NO. 1.7605 W.O.NO. 7605 DATE: JANUARY 8, 2007
PROJECT: PAVMENT REHABILITATION AT 2nd STREET (SS06-07); DEL ROSA
AVENUE (SS06-19); "H" STREET (SS06-21); UNIVERSITY PKWY
(SS06-32); SIERRA WAY (SS06-50); "H" STREET (SS06-52); 16TH
STREET (SS06-53 & SS06-54); MILL STREET (SS06-57); "D" STREET
(SS06-70); AND MT. VERNON AVE (SS06-77),PER PLAN NO. 11735.
TO: MATICH CORPORATION
1596 HARRY SHEPPARD BLVD.
SAN BERNARDINO, CA 92708
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
1-1 Remobilization $ 21,000.00
1-2 Traffic Control $ 2,700.00
1-3 Cold Mill 17,000 sq. ft. @ $1.30/per sq. ft. $ 22,100.00
1-4 Asphalt Pavement Overlay 1,400 tons @ $56.90/per ton $ 79,660.00
1-5 Removal of Deteriorated Asphalt 3,600 sq. ft. @ $9.00/per sq. ft. $ 32,400.00
1-6 45 Additional Traffic Loops @ $250.00/ea. $ 11,250.00
TOTAL COST CCO#1 $ 169,110.00
JUSTIFICATION:
Remobilization
i
During construction, it was determined that the pavement on University Parkway,
Item 1-1 between College Avenue and Varsity Avenue, was to be included in the project for
No. thru rehabilitation. The contractor was notified of this contract change late in the construction
1-6 phase and it was too late to utilize the equipment on-site. Therefore, to complete the
project, it was necessary for the contractor to remobilize to complete this portion of
roadway rehabilitation.
CHANGE ORDER NO.ONE—MATICH CORPORATION
PAVMENT REHABILITATION AT 2nd STREET(SS06-07);DEL ROSA AVENUE(SS06-19);"H"STREET(SS06-21);UNIVERSITY
PKWY(SS06-32);SIERRA WAY(SS06-50);"H"STREET(SS06-52);16r"STREET(SS06-53&SS06-54);MILL STREET(SS06-57);"D"
STREET(SS06-70);AND MT.VERNON AVE(SS06-77),PER PLAN NO. 11735.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................$ 1,259,952.00
Contract Change Order No. One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 169,110.00
Revised Construction Contract cost . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 1,429,062.00
Additional time to complete Contract due to this Change Order.......................... -0-Working Days
This change order represents 13.4% of the original contract amount.
I
MATICH CORPORATION CITY OF SAN BERNARDINO
CONTRACTOR DEVELOPMENT SERVICES
Accepted Approved
By: By:
VALERIE C. ROSS
Title: Director of Development Services
Date: Date:
Approved by Mayor and Common Council
Date: January 8, 2007
Item No.
2