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Home My WebLink About10-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION e From: Valerie C. Ross, Director Subject: Resolution awarding a contract to Environmental Project Services, Inc., for Dept: Development Services Cul-de-sac Street Improvements on Loop Street from Stoddard A venue to ~'D" Date: December 4, 2006 Street (SS-C 2006/07), per Project Plan No. 11643. File No. 1.7156 MCC Date: January 8, 2007 Synopsis of Previous Council Action: 10117/2005 Resolution No. 2005-273 adopted ordering the vacation of a portion of the east/west street lying between "0" Street and Stoddard A venue. Resolution No. 2005-338 adopted establishing fair market value and minimum sale price for vacated city owned property, located between "0" Street and Stoddard A venue, and public hearing set for November 21,2005. Resolution Nos. 2005-389 and 2005-390 adopted authorizing execution of Agreements - Sale of City Property, located between "0" Street and Stoddard A venue, north of 29th Street and south of State Route 210. Mayor and Common Council approved FY 2006-07 CIP Budget. 08/0 I /2005 I 1/2 1/2006 08/07/2006 Recommended Motion: e Adopt Resolution. ~ 1/. Rm-- Valerie C. Ross Contact Person: Mark Lancaster, Deputy Director/City Engineer Phone: 3305 Supporting data attached: Staff Report. Resolution & Map Ward: 7 FUNDING REQUIREMENTS: Amount: $64.000.00 Source: (Acc!. Nos.) 129-367-5504-7156 Acct. Description: Measure "\" & II,-Cent Sales Tax e Finance: COUNCIL NOTES 1/8'-Jn7 Agenda Item No. /0 e e e CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution awarding a contract to Environmental Project Services, Inc., for Cul-de-sac Street Improvements on Loop Street from Stoddard Avenue to "0" Street (SS-C 2006/07), per Project Plan No. 11643 Background: On August 7, 2006, the Mayor and Common Council allocated funds, as part of the FY 2006/07 Capital Improvement Program (C1P) for street safety improvements at various locations. Loop Street was constructed by Caltrans between Stoddard Avenue and "0" Street in the 1970's as part of the Route 30 Freeway project. Upon completion of construction, Caltrans relinquished Loop Street to the City for operation and maintenance. Since that relinquishment, problems such as dumping, auto theft, prostitution, graffiti, loitering, and illegal drug use have been attributed to the uncontrolled access provided by Loop Street to this isolated area. On August 1,2005, the Mayor and Common Council, at the request of local residents, determined that Loop Street was not needed for present or future circulation and ordered it vacated. Caltrans relinquished the property presently occupied by Loop Street to the City in fee. Fee ownership of vacated Loop Street was sold in November of 2005 to the adjacent property owners; however, sufficient right-of-way was retained in the vicinity of Stoddard Avenue and "0" Street to construct the turnaround improvements. To address security issues resulting from the vacation, the City agreed to provide turnaround improvements at both Stoddard Avenue and "0" Street. The turnaround improvements have been designed with driveways to allow for acces~ to utilities that have easements. Wrought iron fencing and gates will be installed to secure the vacated area. This construction project consists of the following: 1. Milling and removing asphalt concrete pavement. 2. Construction of asphalt pavement, sidewalk, driveway access for the turnarounds. 3. Installation of wrought iron gates and fencing. 4. Replacement of roadway improvements. The plans and specifications for this project have been completed and the project was opened to public bidding on October 31, 2006. The project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Bid Board, High Desert Plan Room, San Diego Daily Transcript, Sub-Hub Online Plan Room, Reed Construction Data, Bid America Online, Construction Bid Source, Bid Ocean, the City's web site, and with the San Bernardino Area Chamber of Commerce. 2 12106/2006 IOA2 AM CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION STAFF REPORT - Continued . Bids have been received and are listed below: Name of Bidder City Amount of Basic Bid ENVIRONMENTAL PROJECT SERVICES, INC. San Bernardino $ 49,855.00 JB General Ene;ineerine; Etiwanda $ 53,347.00 NPG Corp. Perris $ 58,934.00 Hillcrest Contractine; . Corona $ 63,550.00 Wheeler Paving, Inc. Riverside $ 63,861.00 Grand Pacific Contractors, Inc. Mira Loma $ 67,884.85 EGN Construction, Inc. Upland $ 68,086.00 EBS, Inc. Corona $ 73,000.00 Eneineer's Estimate $ 51,484.00 Based on review of the sealed competitive bids received, staff has determined that Environmental Project Services, Inc. of San Bernardino, CA., the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines; and, therefore, recommends that the Mayor and Common Council award the referenced contract to Environmental Project Services, Inc. The estimated project costs are as follows: . rox. 13%) $ 49,855.00 $ 6,667.00 $ 7,478.00 $ 64,000.00 If approved, this project is expected to begin construction in January of 2007 and be completed by February of2007. Financial Impact: Adequate total funding for this project is available from the FY 2006/07 CIP from Acct. No. 129-367- 5504-7156 (SS-C) "Street Safety Improvements at Various Locations." Recommendation: Adopt Resolution. Attachments: Vicinity Map . 3 12121120069:38 AM City of San Bernardino, California Development Services Department Public Works Division Drawing No. 11643 CUL-DE-SAC IMPROVEMENTS FOR LOOP STREET FROM STODDARD A VE TO "D" STREET :" ? 4, .~~ ~.' . ~~ p R(jletjp:~~; '. flOC)![;!f'ION if.. '-,I,. ':' _'j z:i ' ':.-~' ," Ft\'.;n S.T -=, d ~r "J:;: _8~Xq ~r "; W __~:__. - ~ ~j"'~: z z' ;,oC ;::~. !. ; ..'Jo.....p,;.~ 576 "j -r 1 " ,-f.>".~,..;;- ~ I , t- ;:. ... .:[ ~,::~;.:'I "D ;0:' c,',,, ~ .....~ .,- .; ...:.' w , I .. (..,.1..... 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Environmental Project Services, Inc., 1585 S. '"D" Street, Suite #203, 8 9 10 Improvements on Loop Street from Stoddard Avenue to '"D" Street (SS-C 2006/07), per Project 11 12 13 14 15 16 17 18 19 San Bernardino, CA 92408, is the lowest responsible bidder for Cul-de-sac Street Plan No. 11643. A contract is awarded accordingly to said bidder in a total amount of $49,855.00, with a contingency amount of$ 7.478.00, but such contract shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be 20 21 22 23 24 obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it 25 26 27 28 1/1/ within sixty (60) days of passage of this resolution. 111/ -If- / () /. t'07 l e e e RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO ENVIRONMENTAL PROJECT SERVICES, INC. FOR CUL-DE-SAC STREET IMPROVEMENTS ON LOOP STREET FROM STODDARD AVENUE TO "D" STREET (SS-C 2006/07), PER PROJECT PLAN NO. 11643. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 The foregoing resolution is hereby approved this I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,1007, by the following vote, to wit: Council Members: AYES ABST AIN ABSENT NAYS ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MC CAMMACK City Clerk day of ,1007. 21 22 Patrick J. Morris, Mayor City of San Bernardino 23 24 25 26 Approved as to Form: II ~ t, f?~A",^ ~_ 27 J~S F. Penman, CIty Attorney I :' 28