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CITY OR' SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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From: Michaet E. Hays, Director
Subject:
Authorization to Purchase Traffic Paint Supplies Per
Specification No. F-99-17
ORIGINAL
Dept: Development Services
File No.:
9.01
Date: August 11, 1998
MCC Date: September 8, 1998
Synopsis of Previous Council Action:
June 1998 Adoption of Budget.
Recommended Motion:
Adopt Resolution.
<-P~
Michael . Hays
Contact person: Gene R. Klatt
Phone: 384-5125
Supporting data attached: Staff Re.port. Re.port of Bids. Resolution Ward(s): All
FUNDING REQUIREMENTS: Amount: $74.169.71
Source: (Acet. No.): 001-187-5111
(^<ct. D=riptioo), M>leri&, "" :=~~
Council Notes:
Agenda Item No. J S"
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
SUBJECT:
STAFF REPORT
Authorization to purchase traffic paint supplies per Specification No. F-99-17.
BACKGROUND:
The department prepared specifications for traffic paint used to mark the traffic legends and
pavement lane lines throughout the City. The purchasing department advertised for bids and
sent bid packages to firms that supply traffic painting supplies.
Bids were received and opened on August 6, 1996. Two bids were received and one notification
of no bid. The bids ranged from $74,169.71 to $119,151.25. Unit prices are slightly lower
than prices received in last year's order. The bid was comprised of the following materials:
MEK Thinner
Thinner Wash
Low VOC Paint
Black
Yellow
White
Water Base Paint
Yellow
White
Blue
Red
Green
Stencil Guard
150 gal.
250 gal.
1,500 gal.
2,750 gal.
750 gal.
800 gal.
3,000 gal.
50 gal.
50 gal.
25 gal.
125 gal.
The low bid price was submitted by Morton International of Salem, Oregon. This supplier has
been supplying traffic paint for the past several years and the City is very satisfied with the
quality of the product. This year's order is larger than last year's order by approximately
$25,000 as is due largely to the increased production of the section. Unit prices for materials
are slightly lower than last year.
FINANCIAL IMPACT:
Funds for the purchase of traffic paint are contained within the adopted budget as Item 001-187-
5111 materials and supplies for the traffic signing and striping section. A total of $142,700 is
allocated under the designated account number for supplies used in the performance of assigned
duties.
RECOMMENDATION:
Staff recommends that the resolution be adopted allowing purchasing to issue a purchase order
for the purchase of traffic paint based on the RFQ F-99-17.
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RESOLUT:ION NO.
RESOLUT:ION OJ' THE C:ITY OJ' SAN BBRNARD:INO AWARD:ING A PURCDSB
ORDBR TO MORTON :INTBRNAT:IONAL J'OR THE J'URN:ISB:IIIG AND DBL:IVERY OJ'
TRAJ'J':IC PA:INT AND SUPPL:IES.
BE :IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. MORTON INTERNATIONAL is the lowest, responsible
bidder for the furnishing and delivery of TRAFFIC PAINT AND
SUPPLIES, per Specification No. F-99-17 for a total amount of
$74,169.71. Pursuant to this determination, the Purchasing Manager
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is hereby authorized and directed to issue a Purchase Order for
said product to said vendor; but such award shall only be effective
upon the issuance of a Purchase Order by the PurChasing Manager;
and all other bids are hereby rejected.
SECTION 2.
The authorization to execute the above referenced
Purchase Order is rescinded if it is not issued within sixty (60)
days of the passage of this resolution.
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1 RESOLUTION.. . AWARDING A PURCHASE ORDER TO MORTON
INTERNATIONAL FOR THE FURNISHING AND DELIVERY 01' TRAFFIC PAINT AND
2 SUPPLIES.
3 I HEREBY CERTIFY that the foregoing resolution was duly
4 adopted by the Mayor and Common Council of the City of San
5 Bernardino at a meeting thereof, held on the
6 day of , 1998, by the following vote, to
7 wit:
8 council Members:
9 ESTRADA
10 LIEN
11 ARIAS
12 SCHNETZ
13 ANDERSON
14 DEVLIN
15 MILLER
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ABSTAIN
ABSENT
AYES
NAYS
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
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day of
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, 1998.
Judith Valles, Mayor
City of San Bernardino
Approved as to form
and legal content:
James F. Penman
ci ty ,J ttorneYl
By: I A ? V~'l-<--Y""'"
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.. FOR OmCE USE ONI.. Y . Nor A PUBUC DOCUMENT ..
JiFSOf,tmON AGENDA ITEM TRACKING FORM
Meeting Date(Daw Adopted): 0'1 ,,:/3/98 Item" /5 Resolution" 9?-- ..25Y'
Vote: Ay~:1 2 L/,~, 7' Nays: er- Abstain: g- Absent: .5 ,~
, ,-'; I / -'
Change to motion to amend original docs: Vt / t>--'
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Attachments:
Contract Term:
",lev
, r-1tJ<..;
I
(J"7
/ Or /98
/ 10 /98
Date Sent to Mayor:
Date of Mayor's Signature: 17'9
V
Reso Log Updated:
DateMemoSenttoDepartmentforSignature: () '7 /
Date Letter Sent to Outside Parry for Signature:
60 Day Reminder Letter Sent on 30th day:
90 day Reminder Letter Sent on 45th day:
_ day Reminder Letter Sent:
Note With/On Reso of AttaChment stored separately:
'htA-
,
Resolution" On Attachmenis: ~ j
Contract Expiration Date: ? () . = I~ ~-It?'
Date Returned from Mayor:
Date of Clerk's Signature:
Seal Impressed: /
tJ? / /() /98
t:J<y / / / /98
/98 Seefvtf'1 ~ Date Received Back:
See Attached: Date Received Back:
See Anached:
See AttaChed:
See Attached:
Direct City Clerk-PUBLISH, POST, RECORD W COUNTY (circle 1) Date:
I
,
,'98
See Attached: r-~
,
Request for Council Action & Staff Repon Attached:
Updated Prior Resolutions:
Updated Personnel Folders (6413, 6429, 6433, 10584. 12634):
Updated Traffic Folders (3985, 8234, 655):
Yes /~ No_ By mam
Yes_ No VBy mam
Oat"''! / C'f /98
Datc7? / 1//98
Datet?'1/ 1/ /98
Da~9 / 11/98
Yes_ No .,....- By mam
Yes _ No ..,..- By mam
Copies Distributed To: Cltv Attornev & Others: !i~ ,.tJ,:!~/~ 9~~~
By: mam Date: tJ9/ I / /98
Other:
BEFORE FILING REVIEW FORM TO ENSURE ANY NorATlONS MADE HERE ARE TRAMSFERRED TO THE YEAR!
RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Tenn. etc.)
-
Date: 01 / / / /98
Ready to File:
Last Undated: 08120/1998