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MAYOR & COMMON COUNCIL AND
COMMUNITY DEVELOPMENT COMMISSION
MEETING BACKUP
MEETING DATE: November 20,2006
DEPUTY: Linda Hartzel
ITEM NO. STATUS
15 Continued to 12/4/06
24 Continued to 12/4/06
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Resolution authorizing the
execution of an agreement and
purchase order between the City of San
Bernardino and NPG Corporation for
miscellaneous street repairs as detailed
in Bid Specifications No. RFQ F-07-14.
Meeting Date: November 6, 2006
Dept: Public Services
Date: October 11, 2006
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution
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Contact person: Ken Fischer, Director
Phone:
5140
Supporting data attached: Staff Report, Bids Ward: All
Resolution
FUNDING REQUIREMENTS:
Amount: $207,435.00
Source:
FY 2006-07
Account No. 001-402-5502
Contractual Services
Finance:
Council Notes: 'i1LtJ1fl!d{ /1~OlrtJh ""'35'
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution authorizing the execution of an agreement and purchase order between the
City of San Bernardino and NPG Corporation for miscellaneous street repairs as
detailed in Bid Specification No. RFQ F-07-14.
Background:
A formal bid process was initiated to solicit bids for repairs of damaged asphalt and
asphalt berms. Notices inviting bids for Bid Specification RFQ F-07-14 Asphalt Paving
Repair were sent to ten (10) contractors, the San Bernardino Area Chamber of
C.ommerce, the City's Web Site and advertised in the Daily Journal. Four bids were
received. The results are as follows:
Contractor
JCW General Engineering
NPG Corporation
Hardy and Harper
International Pavement Solutions
Advantage Sealing Systems
Canon Coating
Guzman Construction
GM Sager Construction
Matich Corporation
Wheeler Paving
Location
Etiwanda
Perris
Santa Ana
San Bernardino
Fontana
Norco
San Bernardino
Pomona
San Bernardino
Riverside
Bid
$186,050.00
$207,435.00
$208,400.00
$245,550.00
Non-Responsive
Non-Responsive
Non-Responsive
Non-Responsive
Non-Responsive
Non-Responsive
Staff has discussed the proposed work with prospective low bidder JCW and contacted
their references. JCW is a small company and after our review JCW does not feel they
can meet the demands of this bid and have sent a letter (attached) withdrawing their
bid. Staff discussed the bid with the second lowest bidder NPG Corporation and
contacted their references. NPG is able to meet the demands of this bid and has
indicated they will purchase all the asphalt for the work from the asphalt plant located in
San Bernardino. Approval of this contract will allow permanent asphalt repairs to be
made more quickly to high complaint areas as they are called into the office. Staff
recommends awarding the contract to NPG.
Financial Impact:
The $207,435 funding for these repairs is included in the FY 2006/2007 Street Division
Budget in Account No. 001-402-5502 Contractual Services.
Recommendation:
Adopt Resolution.