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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: ~ro~16,2006
Subject: RESOLUTION OF TIlE CITY OF
SAN BERNARDINO AUTIlORIZING
TIlE PURCHASE OF 29 MOTOROLA
XTS 5000 PORTABLE AND 10
MOTOROLA XTL MOBILE 5000
RADIOS FROM MOTOROLA, INC.
From: Torn Marek, Director ofIT
Dept: IT Department
MlCC Meeting Date: November 20, 2006
Synopsis of PreviOU8 Council Action:
Resolution #2006-105- Approved the purchase of 74 Motorola XTS 5000 portable radios.
Recommended Motion:
Adopt resolution.
~~,;
Torn Marek, Direcror of IT
Contact person:
Mi("h~pl Pt'1rlpy
Phone:
1Sl4.'\/\71
Supporting data attached:
StaffR~ort
Ward:
Citywide
FUNDING REQUIREMENTS: Amount:
$128,831.40
Source: OTS Grant Funds and General Funds
(see Staff Report)
Council Notes:
keso
Finance:
~oo6- </01
Agenda Item No. 1..b-
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect
Resolution of the City of San Bernardino authorizing the purchase of 29 Motorola XTS 5000
portable radios and 10 Motorola XTL mobile radios from Motorola, Inc.
Backe:round
The City of San Bernardino's adopted budget for FY 2006/07 includes funding for 14 additional
Police Officer positions as p!lrt of the Combined Hiring Plan and 10 additional Reserve Police
Officers. Additionally, the Police Department obtained an Office of Traffic Safety grant that
provided personnel costs for four additional motor officers and necessary support equipment for
these officers and their supervising Sergeant. Motorola XTS 5000 portable radios make up part
of the approved equipment items. These portable radios allow officers to communicate when
they are away from their patrol vehicle. Five Motorola XTS 5000 radios will be purchased using
OTS grant funds. Fourteen Motorola XTS 5000 radios will be purchased with Law Enforcement
DlF (Development Impact Fee) funds. Ten Motorola XTS 5000 radios will be purchased with
General Fund monies to equip the new Police Officer and Reserve Police Officer positions.
In addition to the portable radios, the OTS grant provides funding to purchase five Motorola
XTL 5000 mobile radios for grant funded motorcycles. These in-car mobile radios allow officers
to communicate while in their patrol vehicle. An additional five Motorola XTL 5000 radios
were approved in the Information Technology budget to equip four new marked police vehicles
and one unmarked detective vehicle added to the Police Department's fleet to support the
Combined Hiring Plan.
The City of San Bernardino owns a proprietary Motorola SmartNet radio backbone. This
proprietary system only supports Motorola brand radios. Other alternative radios will not
function on our radio infrastructure. ComSerCo, Inc is Motorola's regional government sales
representative for the Motorola radios that work on our City 800 MHz radio system. It is
recommended that the City Council approve a sole source purchase for these proprietary radios
under San Bernardino Municipal Code Section 3.4.01O.B.3 (Purchases approved by the Mayor
and Common Council).
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Financial Impact
Qty Item
5 - Motorola XTS 5000 portable radios
14- Motorola XTS 5000 portable radios
10- Motorola XTS 5000 portable radios
5 - Motorola XTL 5000 mobile radios
5 - Motorola XTL 5000 mobile radios
Amount
$16,396.56
$45,910.34
$32,793.20
$16,865.65
$16,865.65
Total $128,831.40
Account
123-795-5703
261-481-5703
001-224-5703
123-795-5703
679-252-5703
OTS Grant
Law Enf. DIF *
General Fund
OTS Grant
IT Fund
* Budgets for Development Impact Fee Funds (DIFs) were approved in concept during the FY
,06-07 Budget Preparation process. Detailed budgets for each of the DIFs will be presented to the
Mayor and Council in December.
Recommendation
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PURCHASE OF 29 MOTOROLA XTS 5000 PORT ABLE AND 10 MOTOROLA XTL
5000 MOBILE RADIOS FROM MOTOROLA, INC.
SECTION I. Whereas, Motorola clo ComSerCo Inc., of Riverside, Ca. is Motorola's
regional government sales representative for the Motorola radios that work on the City's
proprietary Motorola 800 MHz radio system, we must purchase this proprietary radio
equipment from Motorola clo ComSerCo Inc. Therefore, the Mayor and Common Council
authorize an exemption from the regular bid process in accordance with Section 3.04.010 B.3
of the San Bernardino Municipal Code.
SECTION 2. That the Mayor and Common Council authorize the Purchasing
Manager to issue a purchase order for $128,831.40 to Motorola clo ComSerCo, Inc for the
purchase of 29 Motorola XTS 5000 portable radios and 10 Motorola XTL 5000 mobile radios,
Motorola quote no. 40856. The Purchase Order shall reference the number of this resolution
and shall read "29 Motorola XTS 5000 portable radios and 10 Motorola XTL 5000 mobile
radios. Motorola quote no. 40856. Not to exceed $128,831.40."
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11/20/o~
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PURCHASE OF 29 MOTOROLA XTS 5000 PORTABLE AND 10 MOTOROLA XTL
5000 MOBILE RADIOS FROM MOTOROLA, INC.)
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
day of
, 2006, by the following vote, to wit:
the
8 Council Members
Navs
Abstain
Absent
Aves
9 ESTRADA
BAXTER
Vacant
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this _ day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
James F. Penman, City Attorney
25 BY:
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