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Home My WebLink About31-Parks & Recreation . I ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Date: September 26, 2006 Subject: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECUTION OF AMENDMENT NO.4 TO CONTRACT 02-1166 WITH THE COUNTY OF SAN BERNARDINO DEPARTMENT OF PUBLIC HEALTH TO PROVIDE YOUTH MENTORING SERVICES FOR THE PERIOD OF JULY 1,2006 THROUGH JUNE 30, 2007. From: Lemuel Randolph, Director Dept: Parks, Rec. & Community Services Department M/CCMeeting Date: November 6, 2006 Synopsis of Previous Council Action: August 24, 2006 - Resolution No. 2005-281 Recommended Motion: Adopt Resolution /;(df;A / ig tur Contact person: Lemuel Randolph Phone: 5030 Supporting data attached: Staff report Reso Agmot Ward: N/ A FUNDING REQUIREMENTS: Amount:$55,OOO Source: (Acct. No.) 123-551-xxxx (Acct. Description) Mentorina Focus Grant- (State Funds) Finance: Council Notes: Ke-so 0200& - .3?-( ,ItMtD (, Agenda Item No. -.2J tit tit tit CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the execution of Amendment No.4 to Contract 02-1166 with the County of San Bernardino Department of Public Health to provide Youth Mentoring Services for the period of July 1,2006 through June 30, 2007. Background: The Mentoring Program was established in April of 1992 as a project of the Mayor's Youth Task Force, The initial funding came from the City and the San Bernardino City Unified School District as a partnership to provide both mentoring and the Late Night Hoops Program. The City of San Bernardino Mentoring Program became a collaborative partner with the San Bernardino County Public Health Department in applying and receiving a FOCUS Community Challenge Grant through the State of California Department of Health Services. This amendment extends this collaborative contract from July'l, 2006 through June 30, 2007. The program will serve at-risk youth by providing one-on-one mentoring for 25 youth between the ages of 12 through 19 years old. The program will support relationships formed between mentors and mentees, recruit mentors for youth, and provide outreach services to their famili~s and assist in preventing teen pregnancy. Mentees are referred to the program from San Bernardino City Unified School District. The scope of work for the mentoring program includes recruitment, training, monitoring, administration, reporting, fundraising, and monthly advisory committee meetings. Additional activities will include a camping trip, family picnics, recognition program and a Christmas party. At this time, the three (3) signed, original copies of Contract No. 02-1166 A-4 are being processed by the County; therefore, a copy of the original document is included as part of this package. Financial Impact: The City will provide an in-kind match (volunteers, donations and building space) of$18,333. Recommendation: Adopt Resolution. . . . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLL'TION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECUTION OF AMENDMENT NO.4 TO CONTRACT 02-1166 WITH THE COUNTY OF SAN BE&"IARDINO DEPARTMENT OF PUBLIC HEALTH TO PROVIDE YOUTH MENTORING SERVICES FOR THE PERIOD OF JULY 1,2006 THROUGH JUNE 30, 2007. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION I. The Mayor and Common Council of the City of San Bernardino hereby ratify the execution of Amendment No.4 to Contract 02-1166 with the County of San Bernardino Department of Public Health in the amount of S55,000 for youth mentoring services for the period of July 1, 2006 through June 30, 2007, a copy of which is attached hereto, marked Attachment A & B and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization to ratify the above referenced agreement is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage of this resolution. III III III II! III III III III III lflo..3/ I//tt /64 e e JO I 11 12 13 I HI 15i I 16 1 2 3 RESOLUTION OF THE '\fAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECVTION OF AMENDMENT NO.4 TO CONTR<\CT 02-1166 WITH THE COUNTY OF SAN BERl'oIARDINO DEPARTMENT OF PUBLIC HEALTH TO PROVIDE YOUTH MENTORING SERVICES FOR THE PERIOD OF JULY 1,2006 THROUGH JUNE 30, 2007. 4 I I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 I and Common Council of the City of San Bernardino at a 6 7 meeting thereof, held on the day of , 2006, by the following 8 vote, to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER VACANT DERRY KELLEY JOHNSON Rachel G. Clark, City Clerk day of ,2006. Patrick J. Morris, Mayor City of San Bernardino FAS :i: New Vendor Code Deol Contract Number Change SANBERN772 SC PHL A 02-1166 A-4 Cancel County Department Depl Orgn. Contractor's License No. Department of Public Health PHL County Department Contract Representative Telephone Total Caolraet Amount Karen Goodyear, PhD. 793-6469 l' . $235,000 , , Contract Type i CJ Revenue 00 Encumbered o Unencumbered 0 Other If not encumbered or revenue contrad type. provide reason' CommodIty Code Contract Start Date Contract End Date Original Amount Amendment Amount Aug 1, 2002 June 30, 2007 $45,000 $55,000 Fund Depl Organization Appr Obj/Rev Source GRC/PROJ/JOB No. Amount AAA PHL 0813 , 200 2445 , $55,000 Fund Depl Organization Appr Obj/Rev Source GRC/PRDJ/JOB No. Amount , Fund Depl Organization Appr Obj/Rev Source GRC/PROJ/JOB No. Amount , Project Name Estimated Payment Totat by Fiscal Year FY Amount 110 FY Amount 110 CCG - FOCUS PrOiect 06-07 $55,000 I - - - - FOR COUNTY USE ONL y e County of San Bernardino STANDARD CONTRACT alS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called .. County, and Name City of San Bernardino hereinafter called Contractor Address 547 North Sierra Way San Bernardino, CA 92410 Telephone FederallD No. or Social Security No. (909) 384-5233 IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets_ Set forth service to be rendered. amount to be paid. manner of payment, time for performance or completion. determmation of satisfactory performance and cause for termination, other terms and conditions. and attach plans. spec,hcatlOfls and addenda, if any) Amendment No.4 It is hereby agreed to amend Contract number 02-1166 as follows: Section V: Fiscal Provisions Paraaraph A. "Maximum Reimbursement." Item 1, is amended to read, "The maximum amount of reimbursement under the Contract shall not exceed $235,000 ($45,000 for FY 2002-2003, $45,000 for FY 2003-2004, $45,000 for FY 2004-2005, $45,000 for FY 2005-2006 and $55,000 for FY 2006-2007), and is subject to availability Of funds to the County. The consideration to be paid to the Contractor as provided herein shall be in full payment for all of the Contractor's services and expenses incurred in the performance hereof, including travel and per diem. e Auditor/Controller-Recorder Use Onl o Contract Database 0 F AS Input Date Keyed By Paoe I of 3 Reimbursement of invoices shall be based on items included in Attachment B - Project Budget. All _bursement to the Contractor shall be contingent upon the submission by the Contractor, and approval by the Wmty, of the herein required reports, invoices, and supporting documentation." ParaQraph C, "Invoices." Item 2, is amended to read, "The Contractor shall maintain documentation for all expenditures claimed for reimbursement from the County under the Contract. The Contractor shall only be reimbursed for expenses that are substantiated by the supporting documentation submitted. Invoices shall be submitted to the address below. All other notices shall be mailed to the address as show in Section X (Al. County of San Bernardino Department of Public Health Reproductive Health 800 E. Lugonia, Ste F Redlands, CA 92374 Section VIII: Contract Term The term is amended to read, "This Contract is effective as of August 1, 2002, and is being extended from its amended expiration date of June 30, 2006 to expire on June 30, 2007, but may be terminated earlier in accordance with provisions of Section IX, "Early Termination." Section X: General Provisions ParaQraph A, County contact information, is amended to read, 4IUNTY: County of San Bernardino Department of Public Health Reproductive Health Program Altn: Karen Goodyear, Ph.D. 800 E. Lugonia, Ste F Redlands, CA 92374" ATTACHMENT A: Workplan: Add Attachment A, titled "Workplan for Fiscal Year 2006-2007" dated August 2006. ATTACHMENT B: Proiect BudQet: Add Attachment B, titled "2006-2007 Project Budget" dated August 2006. e Auditor/Controller-Recorder Use Onl o Contract Database 0 FAS Input Date Keyed By Paoe 2 013 _her terms and conditions of the Contract shall remain in full force and effect. _NTY OF SAN BERNARDINO (Print or type name of corporation, company, contractor, etc.) Dated (Print or type name of person signing contract) ~ Bill Postmus, Chairman, Board of Supervisors By ------ SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino. Title (Print or Type) Dated: By Address Deputy Approved as to legal Form Reviewed by Contract Compliance Presented to BOS for Signature ~ Charles larkin, County Counsel ~ CynthIa Lambrich, DPH Contrads .. Eric Frykman, Interim Director Dale Date Approved as to Form: e Auditor/Controller-Recorder Use Onl o Contract Database 0 F AS Input Date Keyed By ~ Attorney Paoe 3 013 Workplan lor Fiscal Year 2UU6-2007 Community Challenge Grant (CCG) Program 01 San Bernardino Parks, Recreation and Communit Services De artment, Mentorin ,';'~ "t' Work Ian _~. '.~'-:~,j:1_~.~"-+.~.~i...~~~;;:-.~;.~-- .-sf,,;'.. .. :.:O-;A GOAL: Promote and support the development of self-assured, fulure-onented youth capable of navigaltng through adolescence to res on sible adulthood and contnbutin .~S .'~~ ositivel to soclet ActJvltleelTub N ''''., h "ThleO < 1. Recruit at least 25 adult mentors via community presentations. print and telecast ads, and personal contacts, 2 Attend monthly FOCUS collaborative meetings with Public Health (Lead Agency) Screen volunteer mentors, including fingerprinting and background checks. Accept referrals for youth mentees from San Bernardino City Unified School District and collaborative partners. 5. Provide initial and on-going training for mentors 6. Collaborate With Public Health to provide 90-minute training workshops to 25 mentors regarding teen pregnancy Strategy: 10. Mentoring 3 4 7. Match at least 25 mentors With mentees. mentee 8. Provide monthly support meetings for mentors 9. Provide information to parents of mentees on the Program. Plan and conduct 2 family actiVities for parents of mentees in collaboration with Public Health, 10. Maintain documentation of mentor/mentee contact hours and activities. Submit documentation quarterly to Public Health. 11 Mentors and mentees will complete a Relationship Goals Contract to establish 3 general life goals to work on together for one hour a week for a six-month period. Mentees Will complete a pre-survey. Pre- surveys will be submitted quarterly to Public Health Pre-survey data will be entered for analysis, 60 Mentoring Coordinator (MC) 07/06- 06/07 07/06- 12/06 07/06- 06/07 MC MC MC 07/06- 06/07 07/06- 06/07 MC MC/Health Education Specialist II (HES II) MC 07/06- 06/07 07/06- 06/07 07/06- 06/07 MC MC/HES II 07/06- 06/07 MC 07/06- 06/07 MC 07/06- 06/07 MC HES II 01/07- 06/07 ....at 8ervIc:e. },t..~., ,~ City of San Bernardino Parks, Recreation and Community Services Department. Mentonng Program Ie cuntCliIuiiI" - No Title: Strlltefly ~ of Stat....dde Evaluation? . ~ No Yes Documentation and Evaluation." .:', Process & Outcomes: 1. From pre/post-surveys, 80% of Completers will Indicate progress on at least 1 life goal. relative to their Relationship Goals Contract. 2 From pre/post-surveys, 80% of Com pieters will demonstrate higher perceptions of (a) mentor support. (b) self-worth, & (c) general future thinking and life goals. D'fentation/Methods: 1. . ndance Logs Sign-in Sheets 2 ,en tor Reports of Monthly Hours 3 Pre/Post-tests, Relationship Goals Contracts August 2006 '~:1!> Pagelof2 YVorkplan lor ~Iscal Year ,006-Z007 Community Challenge Grant (CCG) Program A : Strategy: 10. Mentoring 15 04/07- HES II 06107 16. Data will be analyzed 04/07- HES II 06107 17. Review data analysIs with Public Health and 04/07- Project Coordinator make changes to Improve program 06/07 (PC). MC. HES II effectiveness 18 Quarterly reports will be submitted on forms 07/06- PCIMC provided by Public Health. 06/07 19. Quarterly invoices for actual expenditures will 07/06- 'PC/MC be submitted with copies of back-up 06107 , documentation ,. mentee 60 20; ... ~ No Title: Su,tegy palrt of ~tIIr.wld. "~.' , E~~tIon? ." .. . :'..J. (2J No 0 Yes Documentation and Evaluation,',:.; -_.' Process & Outcomes: From pre/post-surveys, 80% of Com pieters Will indicate progress on at least 1 life goal. relative to their Relationship Goals Contract. 2 From pre/post-surveys, 80% of Com pieters will demonstrate higher perceptions of (a) mentor support. (b) self-worth. & (c) general future thinking and life goals. Documentation/Methods: 1~ttendance Logs, Sign-In Sheets 2 ntor Reports of Monthly Hours 3. re/Post-tests, Relationship Goals Contracts ,.. . ~:,-"',;c S__-",8ervIce-~~":",,: ':;-;"::"~'-y":Z~::';;.~'i;~.l1;>:;';':\.~ ;~;~i"~ City of San BernardinO Parks, Recreation and Community Services Department, Mentoring Program ,.-' . August 2006 Page 2 of 2 . e e . - Q No Data Entry Requiredl (Data transfers automatically from Worksheet) Program Community Challenge Grant Granlee Name: San Bernardino County DPH Grant Number: Subcontract: SB City Parks & Recreation... Grant Year' 2015 F lseal Year: 200612007 Budget Period: 07/01/06-06/30/07 Initial Allotment: 0 MAJOR EXPENSE CATEGORIES ORIGINAL BUDGET . 1 PERSONNEL 54.266 2 OPERATING EXPENSES 734 3 SUBCONTRACTORS 0 4 OTHER COSTS 0 5 INDIRECT COSTS (10% MAX) 000% 0 TOTAL EXPENDITURES 55.000 State Use Only Evaluation 5.500 Total Evaluation Costs 10.00% % 01 Budget August 2006 Page 1 015 e e e - Program Communit Challen e Grant Grantee Name San Bernardino Count DPH c:) Grant Number: Subcontract: S8 City Parks & Recreation... Grant Year: 2 of 5 Fiscal Year: 200612007 Budget Period: 07101106-06/30107 PERSONNEL DETAIL ANNUAL %FTE ORIGINAL SALARY BUDGET 1 Mentoring Coordinator 40.768 1000% 40.768 2 0 0 0.0% 3 0 0 0.0% 4 0 0 0.0% 5 0 0 0.0% 6 0 0 0.0% 7 0 0 0.0% 8 0 0 0.0% 9 0 0 00% 10 0 0 0.0% 11 0 0 0.0% 12 0 0 0.0% TOTAL WAGES 40.768 AVERAGE FRINGE BENEFIT RATE 33.11% TOTAL BENEFITS 13.498 TOTAL PERSONNEL EXPENSES 54.266 OPERATING EXPENSES DETAIL ORIGINAL BUDGET 1 Travel 734 2 0 0 3 0 0 4 0 0 5 0 0 6 0 0 7 0 0 8 0 0 g 0 0 10 0 0 11 0 0 12 0 0 TOTAL OPERATING EXPENSES 734 August 2006 Page 2 of 5 tit tit tit c::::) Program Community Challenoe Grant Grantee Name: San Bernardino County DPH Grant Number: Subcontract: SB City Parks & Recreation... Grant Year: 2015 Fiscal Year: 2005:2007 Budget Period: 07/01/06-06/30/07 SUBCONTRACTORS DETAIL ORIGINAL BUDGET 1 0 0 2 0 0 3 0 0 4 0 0 5 0 0 6 0 0 7 0 0 8 0 0 9 0 0 10 0 0 11 0 0 12 0 0 TOTAL SUBCONTRACT EXPENSES 0 OTHER COSTS DETAIL ORIGINAL BUDGET 1 0 0 2 0 0 3 0 0 4 0 0 5 0 .0 6 0 0 7 0 0 8 0 0 9 0 0 10 0 0 11 0 0 12 0 0 TOTAL OTHER COST EXPENSES 0 Augusl2006 Page 3 of 5 '", c it - ., Cl ~ " m - u ., it N , to '" '" N .: .2 ... e u .. II: all :I: " ca..'f l! 0" '; E'~ ~5U .!!um iioU) b ..c c: 0 u:.o'U M ~lil! iD .c E- b~ ::I Q) c: 0..... ~~j"'ia~ o t'U :I '0 g;::: Ucn(l)NNOO e E .. ~ E ",,, o Z ci: .. .. c " <3 t" ~ ~ "8 c Cb Cb _ IV E >- >- a; E :;'cliQ..:g Z l1) U -- ... VI lU<( 'E au::.g'" " ~= .. (DE .~ .. 0 v': ~ VI 6fi~~ ID"'Fii.2 -Ilo;- ~ c ;;; ~ ~ ~ ~ ~ S;.gE -g~&~ co ii ~ & W IIi ~ I'll C: I ~ 'ES iIi g U.I ~ !! c:: Q. &U.gC; ~ ~ ~ ~~ o = e~;'; z ~Q..!! II ~ Ii g>il c .... 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W 2 " "' == z W '0 ... ... ~ ~ ... " 0 ii z 0 ~ ;: " ... "0 ~ c: 0 u; "' " W E a e " 0 E .. c: 52 1i " .. > . we .. " 0 "0 E ... .. -;:f.;' t~ ~:.~~~: .~~.;;:::~ ....:. ":~ j~ a... Wz l;;::l 1:>0 a:l ill" ~ , a , < z o~ ' ;:!~ .. ' ::I. ';, ...JO .;. Slj . '\~ ',' o ... o o o W I:> .. ... Z W o a: W Q. '" o o N e e e FOCTS PROJECT BlDGET CITY OF SA'i BER'iARI:\O DErr. of I'\RKS. RFTRE.\TIO\, and CO""l:\IT\ SFR\"ICES JILY 1.2006 THROICIl Jr'\E 3ll. 2llG: PERSO'\'\EL. \IC1110r Coordil1;l!()r .1Il. :{,S . SrBTOT-\L PERSO'\'\EL ..l1'l,:hS F'RI\GE BE\EFITS 13. ~(l(l TOTAL PERSON:\EL s 5.1.2(,8 lR\\TL. A1\D PER DIDI s 732 SlIlCO:\TR.\CTS " OTlIER COSTS " TOTAL OTHER COSTS ~ I:\DIRECT COSTS ~ TOTAL PROJECT COSTS s 5::.llll11 'I.\TClI . ____ ..l.1!,J3.J ,