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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: A resolution increasing a
purchase order to Matich Corporation
for asphalt paving services.
Dept: Public Services
Date: September 12,2006
Meeting Date: October 2, 2006
Synopsis of Previous Council Action:
August 7,2006; Resolution 2006-283 authorized an increase to a purchase order in the
amount of $87,420.00
Recommended Motion:
Adopt Resolution.
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Signature
Contact person: Ken Fischer, Director
Phone: 5140
Supporting data attached: Staff Report
Ward: All
FUNDING REQUIREMENTS: Amount: $23,000.00
Source: 004-431-5505-5073
FEMA: 75% - $17,250.00
State OES: 18.75% - $4,315.00
001-402-5505-5073
City of San Bernardino: 6.25% - $1 :435.00
Finance:
Council Notes:
Agenda Item No. ~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution increasing a purchase order to Matich Corporation for paving services, labor,
and materials.
Background:
During the period December 27, 2004 through January 11, 2005, severe storms and
flooding resulted in heavy run-off and overflow. The overflow resulted in a washout of
800 feet (x) 50 feet of roadway including asphalt on 40th Street between Valencia and
Harrison. The repair of this road is an approved Federal Emergency Management
Authority (FEMA) project.
Per FEMA's Project Worksheet Report, this project was required to be completed by
August 4, 2006. Matich Corporation completed the paving services for this project on
July 22nd and 23rd City staff has inspected the project and approved the completed
work. All work completed by Matich Corporation was completed per paving industry
standards.
On August 7, 2006 Council authorized an increase to initial $24,900 purchase order in
the amount of $87,420.00. The increase provided funding for the anticipated project
cost. However, the final project cost was subject to final invoicing to the City by Matich
Corporation and approval by staff of the invoices. Matich has submitted invoices for the
project totaling $135,265.38. The $22,945.38 added cost is for additional asphalt
material. The increase ilJ materials was necessary to apply the proper amount of
asphalt for the inverted channel roadway. To meet the proper transition for one end of
the ground roadway to the other additional asphalt material was needed. The road
section that was removed and replaced was brought back to the original road condition
prior to the storm damage that occurred during the flood.
Staff recommends an increase to the Matich Corporation purchase order in the amount
of $23,000.00. As noted below under Financial Impact, upon receipt of FEMA and State
reimbursements the only un-reimbursed cost to the City for this project will be
$8,500.00.
Financial Impact:
Per the FEMA Project Worksheet Report, the City of San Bernardino will be reimbursed
seventy-five percent (75%) of the final project cost, which would not exceed
$102,000.00 by FEMA; eighteen and three-quarters percent (18.75%) will be
reimbursed of the final project cost, which would not exceed $25,500.00 by State OES;
six and one-quarter percent (6.25%) of the final project cost, which would not exceed
$8,500.00 will not be reimbursable and is the responsibility of the City. The Public
Services Department FY 2006-2007 budget, Account 001-402-5505-5073 will be utilized
for non-reimbursable costs.
Recommendation:
Adopt Resolution.