HomeMy WebLinkAbout39-Development Services ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director Subject: Resolution Authorizing execution of a
Dept: Development Services cooperative agreement with the
County of San Bernardino and the
Date: July 26, 2006 San Bernardino City Unified School
District for the installation of a
File: flashing beacon device at the
crosswalk located on Lynwood Drive
at Merito Avenue, adjacent to Del
Vallejo Middle School.
MCC Date: August 21, 2006
Synopsis of Previous Council Action:
None.
Recommended Motion:
1. Adopt Resolution.
Valerie C. Ross
Contact person: Mark Lancaster, Deputy Director/City Engineer Phone: 3305
Supporting data attached: Staff Report,Map,Reso&Agreement Ward: 3�
FUNDING REQUIREMENTS: Amount: $ 10,000
Source: (Acct. Nos.) 250-370-5504-7338
Acct. Description: City-Wide Traffic Signal Impovements
Finance:
Council Notes: 1�Z � p6
Agenda Item
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution authorizing execution of a Cooperative Agreement with the County of San
Bernardino and San Bernardino City Unified School District for the installation of a flashing
beacon device, signing and markings for a crosswalk located on Lynwood Drive at Merito
Avenue, adjacent to Del Vallejo Middle School.
Background:
In the vicinity of the subject crosswalk and within the property limits of Del Vallejo Middle
School, the north side of Lynwood Drive is in the City and the south side is in the County. The
principal of Del Vallejo Middle School contacted the City and County with concerns about
pedestrian safety at the subject crosswalk and requested a meeting between on-site school
administrators, City staff, County staff and District staff to discuss ways to improve pedestrian
safety at the subject location. County staff recommended the installation of flashing yellow
beacons mounted on poles and mast arms for both eastbound and westbound traffic approaching
the subject crosswalk. The intent is to supplement the signs and markings to get the attention of
drivers, alerting them to the presence of the crosswalk. Subject to final approval, staff of all
three agencies agreed to pursue a cooperative agreement to share in the cost equally. The total
cost is estimated to be $30,000, with each agency responsible for one-third (1/3) of the cost or an
estimated $10,000 each. The County agreed to lead the project and prepare the required
construction documents.
Under the terms of the three-party Agreement, the City as agreed under certain circumstances to
pay its share of project costs that are in excess of$10,000, if such costs are incurred after bid
opening for the installation work. The City has also agreed to undertake right-of-way
acquisition, either through negotiation with property owners or through considering whether to
I
file eminent domain actions, and to pay right-of-way acquisition costs on the basis of t he
proportion of such right-of--way being located either within the City or the County.
The City has until 10 days after the receipt of public bids by the County to determine the final
the Agreement to provide for termination of the
costs of the protect. A provision is included m g p
Agreement by any party prior to contract award and to allocate excess costs in addition to the
$10,000, p a Y Y able b each party at the time of contract award. The County may proceed with the
project and the award of the contract bid, if the bid costs do not exceed 25% of the estimated
project costs. After completion of the project, all parties will be responsible for the payment of
any excess project costs allocated to each party plus the City and the County will each be
responsible for 50% of costs of the ongoing maintenance activities.
p g
FinancialIm act:
i P
The estimated cost to the City is approximately$10,000 and it will be paid through CIP Project No.
TC-A"City-Wide Traffic Signal Improvements"(Account No. 250-370-5504-7338).
el 2 t3-�
/3
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Recommendation:
1. Adopt Resolution.
Attachments:
"1"—Map.
3
At a went:'1"
AR City San Bernardino, Cali ornia
�. No tJ' f
Department of Public Works, Division of Engineering
�I TJ 0
F'
>K
I�
D CITY WIDE
TRAFFIC SIGNAL IMPROVEMENTS
AT
L YNWO OD DRIVE
AND
Del Vallejo Middle School
547 z
E n s ELMONT Y E; _ IRONW-0 ST
StE1SAYE�11Er l `^ AV .: .. ��,. t� -"'1 [ MESA >'"IVCRBE_ 9'�[DONOODST • '.�
�' z w AV 10 ELAOOD RD HEMLOCK F DR s
E 37TH ST d FiooTN3LLB° R r \ r �QO..
,. E NOHIROSc"AY
� I �`PL z 10 4��8 1 fi 4 3 2
577 36TH Si �; a
FA r SOOT a e�t`�� Gp
Ali x �� � � a < �
E<.A.f f YrRt# � „ MESACTc`�-.��f
57 CT f. CIt-z b. .° 5700 � C '13
H ,
m LOS.. FLORB OR u.i t95 FtLNES a y'
' '� � > O--'R
c E AT`
TDLUCA DR � � '� F � «a�;�� D L w Fl 1
x Ok DR S 25300 p Li R Ok 1,
' J ST EUREKA �1 P c g ctt
330 Sr u,
' � ',
y z 8 331m 8S kOGw cp Y 33RD ST f Oo
u€.vw� ( eex.1an� 1 � o 000
O Sam
zpJOffTYE,Ir•az cEMNI I r _... L :vlti.: wR
a
..
MARSHALL E BLVD 25440 1 s4fK cri"yP�E AL MpR � < a (
F!D a
� F. FCC- �• k.�•N � F ? 01S`>`�'� r �,; I °w C� lY}. ESy,
°a c .� 3 a x ,. scar ,
c `
DR �_ "Sw zsrsG' DR
E Avunl 274Q
f , LYNWOOD IVD4 AY J1 AV
{n E I y 1503 ; �� ¢y L wu cA
ate° ..40 ff a a M € �T 'a ° a
a.. £ &'A1
F �+ At1K t`. _ v� t.YO...z E ST
z a € CARt 4Ts, �.! .. YISiA S;
it)l1.Y'. •'° E = z 51 HOL VISTA 2oiO4 HM1.Y s..
visrA vQ _ C _ BLVD r ArAllAkS V1 I -IQ CIT 115 z �, S7 62 �x E X11 Sr
< LATiAJLIE I
{ NS MIRtD
z.EE.N`I4Ri1AllH A{ x�
E
L ARA ; M c ST..............
�E
9 I ST -3 0 2270 s i
_ a 25800 ST
u Q 1140 1340 4 QQjF 27TH
E 2TR4 ST w 27TH ST W iii ew ns{ son lull M It
... Z O Po
� � I
X00 ?400, E B51H ST<x Ltz51H 3 +3 P, , J o a6n L 26TH ST L' ,sr
r _ T 2500 > PlJ I Q
25111 ST 25tT1 ST z E PCJMALD � '— �� QEiCHID DR
leo4 t `+
r
E t 51 1. 2244 r 3 HID DR g F w y�r o ST �' p ON
23RD A
r [
L
X115`
;sue k11YNll.f'U'IU �� A'h'A E
2500
ti 1404 1 D �� 2004 Im CASE 21ST 57 i CX€
VICINITY MAP
N.T.S.
TC A
ORIGINAL
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES DEPARTMENT
MEMORANDUM
TO: Mayor and Common Council
FROM: Robert Eisenbeisz, Senior Civil Engineer
SUBJECT: Cooperative Agreement - Lynwood Drive/Del Vallejo Middle School
Pedestrian Crossing Flashing Beacons
DATE: August 29, 2006
CC: Valerie Ross, Mark Lancaster
At the August 21, 2006 meeting of the Mayor and Common Council, this item was continued so
that staff could provide additional information.
In early November, staff was contacted by the principal of Del Vallejo Middle School regarding
concerns about pedestrian and traffic safety on Lynwood Drive in front of the school in light of a
recent accident. The accident involved a student crossing Lynwood Drive in the crosswalk when
a westbound vehicle struck him.
Lynwood Drive is under both County and City jurisdiction in this area. Westerly of the school,
Lynwood Drive, and the abutting property on both sides, is within County jurisdiction. Adjacent
to the school the City/County boundary ine is located along the centerline of Lynwood Drive
Y Y
Y
such that south of the centerline is City jurisdiction and north of the centerline is County
jurisdiction. Easterly of the school, Lynwood Drive, and the abutting property on both sides, is
within City jurisdiction.
This results in a joint responsibility between the City and the County for the crosswalk and its
advance warnings. This situation requires close cooperation between the agencies to provide
proper advance markings and signing for the crosswalk.
Staff visited the location to observe the condition of the crosswalk, signing and markings and
found the signing and markings located in the City's jurisdiction(westbound approach)to be in
place and in good condition. Staff also observed the number of students using the crosswalk,
traffic conditions and the actions of drivers traveling on Lynwood Drive during school dismissal.
Based upon the number of students crossing and the volume and speed of traffic on Lynwood
Drive, it was determined that a traffic signal or other active warning device would be justified.
� o. 39
Pursuant to the principal's request, staff attended a meeting at the school on November 17, 2005
to hear the concerns of school administrators and parents regarding the Lynwood Drive
crosswalk and concerns about traffic safety. The meeting included school administrators,parents,
district staff, school police, and SBPD. Unfortunately, County staff was unable to attend the
meeting. School administrators and parents expressed concerns about the speed of traffic on
Lynwood Drive, the number of students using the crosswalk and the failure of drivers to reduce
their speed in advance of the crosswalk. The parents of the student involved in the recent
accident were also present and they expressed concerns that the existing traffic control devices
were not adequate. They wanted a crossing guard,but staff had to explain that the current policy
is only to use crossing guards for elementary school students at locations that meet specific
criteria with the cost equally shared between the District and the City. They were informed that
the school district could elect to place a crossing guard at that location at their sole expense.
Expansion of the program to include middle schools would likely result in a significant increase
in the cost of the program.
upon observations of the number of pedestrians using the crosswalk, it
that based P
Staff explained p
hat time
traffic signal. At t
warrants for t
was likely hat this location would meet one or more �
Y
there were concerns expressed about the timing and cost for a new traffic signal. The school
administrators and p arents were lookin g for immediate action. Staff explained that because this
location is also partially under the control of the County, a final decision could not be made
without their concurrence. The meeting concluded with an understanding that we would meet
again with the principal, his staff, and the County, as soon as the key person from the County
returned from vacation.
A follow-up meeting occurred at the school on December 13, 2005 and at that meeting Mr. Jacob
Babico, County Traffic Engineer, suggested the use of flashing yellow beacons instead of a
traffic signal. He felt that this would provide advance warning to get drivers' attention so that
they hopefully will ho efull slow down before reaching the crosswalk area. The benefit of this device is
that it can be designed and constructed relatively quickly compared to a traffic signal. Another
benefit is that it can be programmed with operation that coincides with school arrival and
departure times so that during other times it will not be active. One disadvantage is that the
crosswalk remains uncontrolled, meaning that no devices are present to stop traffic at the
crosswalk such as a traffic signal or stop sign. It is generally preferred to use crosswalks at
controlled locations and avoid using them at"uncontrolled"locations, although there are several
exceptions located throughout the City. In this case, the county felt that flashers would be more
desirable than a traffic signal based upon cost and effectiveness.
Mr. Babico's suggestion satisfied the principal and the school administrative staff because they
wanted something to y Y pp q happen quickly. The Count proceeded with design and construction of the
r enc basis with an understanding that there would eventually be a
on an emergency flashing beacons g y g
-wa agreement between the County, City and District. Staff received a copy of a draft
three-way gr Y Y
nt on May 23 2006 for staff review and comment. Staff found the draft agreement to be
agreement ,
�' Y
Ma
acceptable for p Y presentation to the or and Council for approval.
There have been concerns expressed about the height of the flashing beacons. The design
specifies the use of standard poles,mast arms and equipment. Based upon staff's review of the
site, it appears that the flashing beacons have been installed according to the design plans and
specifications. The flashing beacons may seem to be too high when stopped at the crosswalk,but
they are intended to be "advance" warnings, which means the focal point is several hundred feet
in advance of the crosswalk area. The intent is to get drivers' attention far enough in advance to
allow them time to perceive, react, and brake to an appropriate speed and/or stop in advance of
reaching the crosswalk. The pavement markings and signs are intended to supplement the
advance warnings by helping drivers identify the actual crosswalk location as they approach.
In addition to the flashers, the crosswalk marking has been converted to a high visibility,
"ladder" type crosswalk making it more visible to drivers. The flashers will only operate during
the specified school arrival and departure hours and they will be inactive at all other times. It is
staff's understanding that the District has signed the agreement and the City needs to sign the
agreement before it can be presented to the County Board of Supervisors for final approval.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director Subject: Resolution Authorizing execution of a
Dept: Development Services cooperative agreement with the
County of San Bernardino and the
Date: July 26, 2006 San Bernardino City Unified School
District for the installation of a
File: flashing beacon device at the
crosswalk located on Lynwood Drive
at Merito Avenue, adjacent to Del
Vallejo Middle School.
MCC Date: August 21, 2006
Synopsis of Previous Council Action:
None.
Recommended Motion:
1. Adopt Resolution.
(/Valerie C. Ross
Contact person: Mark Lancaster, Deputy Director/City Engineer Phone: 3305
Supporting data attached: Staff Report, Map,Reso&Agreement Ward: 3
FUNDING REQUIREMENTS: Amount: $ 10,000
Source: (Acct. Nos.) 250-370-5504-7338
Acct. Description: City-Wide Traffic Signal Impovements
Finance:
Council Notes:
Agenda Item No. �7
4
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution authorizing execution of a Cooperative Agreement with the County of San
Bernardino and San Bernardino City Unified School District for the installation of a flashing
beacon device, signing and markings for a crosswalk located on Lynwood Drive at Merito
Avenue, adjacent to Del Vallejo Middle School.
Background:
In the vicinity of the subject crosswalk and within the property limits of Del Vallejo Middle
School, the north side of Lynwood Drive is in the City and the south side is in the County. The
principal of Del Vallejo Middle School contacted the City and County with concerns about
pedestrian safety at the subject crosswalk and requested a meeting between on-site school
administrators, City staff, County staff and District staff to discuss ways to improve pedestrian
safety at the subject location. County staff recommended the installation of flashing yellow
beacons mounted on poles and mast arms for both eastbound and westbound traffic approaching
the subject crosswalk. The intent is to supplement the signs and markings to get the attention of
drivers, alerting them to the presence of the crosswalk. Subject to final approval, staff of all
three agencies agreed to pursue a cooperative agreement to share in the cost equally. The total
cost is estimated to be $30,000, with each agency responsible for one-third (1/3) of the cost or an
estimated $10,000 each. The County agreed to lead the project and prepare the required
construction documents.
Under the terms of the three-party Agreement, the City as agreed under certain circumstances to
pay its share of project costs that are in excess of$10,000, if such costs are incurred after bid
opening for the installation work. The City has also agreed to undertake right-of-way
acquisition, either through negotiation with property owners or through considering whether to
file eminent domain actions, and to pay right-of-way acquisition costs on the basis of the
proportion of such right-of-way being located either within the City or the County.
The City has until 10 days after the receipt of public bids by the County to determine the final
costs of the project. A provision is included in the Agreement to provide for termination of the
Agreement by any party prior to contract award and to allocate excess costs in addition to the
$10,000, payable by each party at the time of contract award. The County may proceed with the
project and the award of the contract bid, if the bid costs do not exceed 25% of the estimated
project costs. After completion of the project, all parties will be responsible for the payment of
any excess project costs allocated to each party plus the City and the County will each be
responsible for 50% of costs of the ongoing maintenance activities.
Financial Impact:
The estimated cost to the City is approximately $10,000 and it will be paid through CIP Project No.
TC-A"City-Wide Traffic Signal Improvements"(Account No. 250-370-5504-7338).
2 d i*
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Recommendation:
1. Adopt Resolution.
Attachments:
"1"—Map.
3
At a meet:'1"
griARfl City of San Bernardino, California
� J
Department of Public Works, Division of Engineering
X
.�pUN 10~4
CITY WIDE
TRAFFIC SIGNAL IMPROVEMENTS
AT
LYNWOOD DRIVE
AND
Del Vallejo Middle School
z E Ica z c aELMOXT CN ec ti 2 i.,.
547 a - 8 1RONAU ST
8 �
AV, a{; i�r 8 E MESA �u[a�E�� g DOOM ST HEMLOCK �DR
AY — 10 ELM10LiD al
FOOT
_ f G
,�Eyp�z � i I 2ssg
AV 10 PE�t9 J z 10 :918 7 6 6 8 ,3 2 lilt. a OR I,
577 "! i 36711 sr
vi
`' E 951€4Vt3 - S e ramia� k S DR
4 ,� I I�. ° cr A+�A i �4 4 a < .�
$ a
MESA'
ESA 'Tyl�
rt� � o -3591 S1 .S7CQ •°�� e. ^ '^�-ICCp 1 },,
,N -1 A
7300 Etn�s � w €Eas�<
z 5 r� r < a lffi 'wo OA 4
t i .xm E7CttS T04UCA Dft_�1 ` ;ot�cA s�rk 'Y4E tEr
! ` 25300 EUREKA R� $ F 0 ut h,
c, f y s�cwrt
Q'aA15Q0 Q v'1�vT � LL!°_'.,�i
33RC
Sam I
O o `•� �� � �
FMD OC CiR
- - - —-- -
_. 25408 I nva yob cia yr
MARSHALL E t5 6LYC w�~ ttu~`3F 1 ctt"> k i r�y ¢ E tv ,
E ' a
t. 4 .0 �... Z' �
Enc svc 123 _ `� DR `.z
7— ' i� k a f" a o I a.. s E A4Ahi7l AV 2706
V E �s: LYMrQDD s AVAJa AV I _> e o
11500 ��: Q n aF �MSAPJA r
Qa = < P4 aii'a M ►- <'AAYSE ` r
1 Z
{
M
iAA 'YTTiR VISTA
5 .» '=<9YK-
rE ty SpJY �� w. fLW z f..CSTRS 57 st'd 4 .
, 25700
HiLYt v1s7A ravn El s. a Sr HISIL,Y VISTA I ST- 2E280 .2;Sx E :!i115 sr a k1
BLVD t Ap(llNAS o CITRTIS �„ � to ( �
r X11 — Chas Si z . I C47tAJLIC MSR7Ua
4ST I 3 HS [ b^ w� r MIRADA ST n
E+..f.. MIkAi 4 t o E 2"' -
�.r •.+
nr,
ST ' ._ 4 �` —xo ' tt '_ .. Oq���.'� °1. 28TIfi $F '
ST ST � E E 26000 bkff
3 y E _ DATE — a 25800 2200 yh K
E a 211#1 1100 ST 2308 Q4T 2 & J 27TH STrtur som <Y
1 900 '000 w— Zed �d v. y - p< s 26T1E ST I �7lgq, I
PO
"o F ?6tH S7 y x ¢, I 26TH _.... I�i PUMALO ST` s7�.....,
15915 ST � �iE~ < 2515 A z I PUMALO _ $1 2'�500 a — ORCHID D
j E21 �12C0 E z3 ORfHID A DR I V5 23RD n3 ST
cr �--
J'. �_ Y
�} P IS z`6 _ �u
5 I M sT `�' AV "�+ ,r�E
la HIC IIJ�ND �IaQa
1730 �� ___ z Nor, N} _jg" MA ----
1100 , 1�. -
VICINITY MAP
N.T.S.
TC-A
1 C(DPY
2 RESOLUTION NO.
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING EXECUTION OF A COOPERATIVE
4 AGREEMENT WITH THE COUNTY OF SAN BERNARDINO AND THE SAN
5 BERNARDINO CITY UNIFIED SCHOOL DISTRICT FOR THE INSTALLATION OF A
FLASHING YELLOW BEACON DEVICE, SIGNING AND MARKINGS FOR A
6 CROSSWALK LOCATED ON LYNWOOD DRIVE AT MERITO AVENUE,
ADJACENT TO DEL VALLEJO MIDDLE SCHOOL.
7
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
8 OF SAN BERNARDINO AS FOLLOWS:
9 SECTION 1. The Mayor is hereby authorized and directed to execute a Cooperative
10
Agreement with the County of San Bernardino and the San Bernardino City Unified School
11
District for the installation of a flashing beacon device, signing and markings for the crosswalk
12
13 located on Lynwood Drive at Merito Avenue, adjacent to Del Vallejo Middle School. A copy of
14 the Cooperative Agreement is attached hereto as Exhibit "1" and incorporated herein by
15 reference.
16 SECTION 2. This Agreement and any amendment or modifications thereto shall not
17 .
take effect or become operative until fully signed and executed by the parties and no party shall
18
be obligated hereunder until the time of such full execution. No oral agreements, amendments,
19
20 modifications or waivers are intended or authorized and shall not be implied from any act or
21 course of conduct of any party.
22 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
23 within one-hundred twenty (120) days of passage of the resolution.
24
25
26
27
28
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN - BERNARDINO AUTHORIZING EXECUTION OF A COOPERATIVE
3 AGREEMENT WITH THE COUNTY OF SAN BERRNARDINO AND THE SAN
BERNARDINO CITY UNIFIED SCHOOL DISTRICT FOR THE INSTALLATION OF A
4 FLASHING YELLOW BEACON DEVICE, SIGNING AND MARKINGS FOR A
5 CROSSWALK LOCATED ON LYNNVOOD DRIVE AT MERITO AVENUE,
ADJACENT TO DEL VALLEJO MIDDLE SCHOOL.
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7
Common Council of the City of San Bernardino at a meeting thereof, held on the
8
9 day of , 2006, by the following vote, to wit:
10 Council Members: AYES NAYS ABSTAIN ABSENT
11 ESTRADA
12 BAXTER
13 VACANT
14
DERRY
15
KELLEY.
16
17 JOHNSON _
18 MC CAMMACK
19
20 City Clerk
21
The foregoing Resolution is hereby approved this day of 2006.
22
23
24 PATRICK J. MORRIS, Mayor
City of San Bernardino
25 Approved as to form:
26
"'' 27
Exhibit "1"
FOR COLWTY USE ONLY
New Vendor Code Dept. Contract Number
Change SC TRA IA
IUD Cancel
COo NTy County Department Dept. Orgn. Contractor's License No.
AN BERNARDIN Public Works—Transportation
County Department Contract Representative Telephone Total Contract Amount
i BRENDON BIGGS 387-8166 LEAD AGENCY—NO ENCUMBRANCE
Contract Type
❑ Revenue ❑ Encumbered ® Unencumbered ❑ Other:
If not encumbered or revenue contract type,provide reason: Lead a enc —no encumbrance
Commodity Code Contract Start Date Contract End Date Original Amount This Amendment
I
� I I
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Ong.Amount
COUNTY OF SAN BERNARDINO SAA TRA TRA 200 2445 17H14108
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig.Amount
FAS
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Ong.Amount
STANDARD CONTRACT
Project Name Estimated Payment Total by Fiscal Year
LYNWOOD DR. (a) DEL FY Amount I/D FY Amount I/D
VALLEJO MS BEACON
Contract Type- Special _
(Risk Management Approved) _
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino,
hereinafter called the County, and
Name and Name
SAN BERNARDINO UNIFIED SCHOOL DISTRICT CITY OF SAN BERNARDINO
Address Address
777 N "F" STREET 300 NORTH D STREET
SAN BERNARDINO, CA 92410 SAN BERNARDINO, CA 92418
Telephone Federal ID No.or Social Security No. Telephone Federal ID No.or Social Security No.
(909) 381-1100 (909) 384-5211
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
WITNESSETH
WHEREAS, the COUNTY OF SAN BERNARDINO (hereinafter referred to as COUNTY), the
SAN BERNARDINO UNIFIED SCHOOL DISTRICT (hereinafter referred to as DISTRICT), and the
CITY OF SAN BERNARDINO (hereinafter referred to as SAN BERNARDINO) desire to cooperate
and jointly participate in the design, construction and construction management for the installation of
a flashing beacon at the Lynwood Drive pedestrian crossing at Del Vallejo Middle School (hereinafter
referred to as PROJECT); and
WHEREAS, the PROJECT is partially (50%) within the unincorporated area of the COUNTY
and partially (50%) within the incorporated area of SAN BERNARDINO, and will be of mutual benefit
to the COUNTY, SAN BERNARDINO, and DISTRICT; and
WHEREAS, the DISTRICT has agreed to pay a percentage of PROJECT costs as it will
benefit from completion of the PROJECT; and
Auditor/Controller—Recorder Use Only
❑Contract Database O FAS
Input Date Keyed By Page 1 of 7
WHEREAS, it is anticipated that the funding for the PROJECT will be from COUNTY road
funds, SAN BERNARDINO local funds, and DISTRICT local funds; and
WHEREAS, the total PROJECT cost is estimated to be $30,000. COUNTY's share of
PROJECT cost is estimated at $10,000 (33.4%), DISTRICT's share of PROJECT cost is estimated at
$10,000 (33.3%), and SAN BERNARDINO's share of PROJECT cost is estimated at $10,000
(33.3%), as more particularly set forth in Exhibit "A", attached hereto and incorporated herein by
reference; and
WHEREAS, COUNTY, SAN BERNARDINO and DISTRICT desire to set forth responsibilities
and obligations of each as pertains to such participation and to the design, construction, and funding
of the proposed PROJECT.
NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:
1.0 COUNTY AGREES TO:
1.1 Act as the Lead Agency in the obtaining of environmental clearances, design, construction,
and construction engineering of the PROJECT.
1.2 Provide plans and specifications and all necessary construction engineering for the PROJECT
for prior review and approval by SAN BERNARDINO and DISTRICT.
1.3 Construct the PROJECT by contract in accordance with the plans and specifications of
COUNTY, which have been reviewed and approved by SAN BERNARDINO and DISTRICT
and the Caltrans Design Manual, 10 year life, to the satisfaction of and subject to concurrence
of SAN BERNARDINO and DISTRICT.
1.4 Arrange for relocation of all utilities which interfere with construction of the PROJECT within
the unincorporated area of the PROJECT site.
1.5 Obtain a no-cost permit from SAN BERNARDINO and temporary right-of-entry from
DISTRICT for work within the respective right-of-way of each.
1.6 Advertise, award, administer, and fund the construction of the PROJECT, in accordance with
the California Public Contract Code.
1.7 Require its contractors to maintain Workers' Compensation Insurance or a state-approved
Self-Insurance Program in an amount and form to meet all applicable requirements of the
Labor Code of the State of California, including Employer's Liability with $250,000 limits,
covering all persons providing services on behalf of the contractor and all risks to such
persons under this Agreement. Comprehensive General Liability to include contractual
coverage and Automobile Liability Insurance to include coverage for owned, hired and non-
owned vehicles. The Comprehensive General and Automobile Liability policies shall have
combined single limits for bodily injury and property damage of not less than one million
dollars ($1,000,000) and shall name SAN BERNARDINO, DISTRICT and the COUNTY as
additional insured.
Waiver of Subrogation Rights — Contractors shall require the carriers of the above required
coverages to waive all rights of subrogation against the COUNTY, SAN BERNARDINO,
DISTRICT, and their officers, employees, agents, volunteers, contractors and subcontractors.
Policies Primary and Non-Contributory — All policies required above are to be primary and
non-contributory with any insurance or self-insurance programs carried or administered by the
COUNTY, SAN BERNARDINO, and DISTRICT.
1.8 Provide adequate inspection of all items of work performed under the construction contract(s)
with COUNTY's contractors or subcontractors for the PROJECT and maintain adequate
records of inspection and materials testing for review by SAN BERNARDINO and DISTRICT.
COUNTY shall provide copies of any records of inspection and materials testing to SAN
BERNARDINO or DISTRICT within ten (10) days of COUNTY's receipt of written demand
from SAN BERNARDINO or DISTRICT for such records.
1.9 Pay for its proportionate share of the PROJECT costs. The PROJECT costs shall include the
cost of PROJECT construction design, construction engineering, and overhead costs.
2of7
COUNTY's proportionate share of PROJECT costs is estimated at $10,000 (33.4% of
PROJECT). COUNTY shall be responsible for the sum of $10,000, plus its proportionate
share of any PROJECT cost increases pursuant to Section 4.6 below and pay such costs from
COUNTY road funds.
1.10 Submit to SAN BERNARDINO an itemized accounting of actual PROJECT costs incurred by
COUNTY to date and which have not already been paid by COUNTY, SAN BERNARDINO or
DISTRICT. If SAN BERNARDINO's proportionate share exceeds the sum of $10,000 paid up-
front by SAN BERNARDINO, the itemized accounting shall include a statement for SAN
BERNARDINO's proportionate share of the PROJECT costs exceeding this amount, as
provided herein. Costs shall be amended following acceptance of the final construction cost
accounting by COUNTY, SAN BERNARDINO, and DISTRICT.
1.11 Submit to DISTRICT an itemized accounting of actual PROJECT costs incurred by COUNTY
to date and which have not already been paid either by COUNTY, SAN BERNARDINO or
DISTRICT, and a statement for DISTRICT's proportionate share of the PROJECT costs as
provided herein. Costs shall be amended following acceptance of the final construction cost
accounting by COUNTY, SAN BERNARDINO, AND DISTRICT.
1.12 Although not anticipated,•if right-of-way is needed, the COUNTY shall order title reports on
such parcels. All costs associated with right-of-way acquisition shall be reimbursed by the
responsible party dependent upon jurisdiction. For example, if a parcel to be acquired is
located completely within the COUNTY (or SAN BERNARDINO), the COUNTY (or SAN
BERNARDINO) shall pay all costs of right-of-way acquisition. If a parcel is located 75% in the
COUNTY and 25% in SAN BERNARDINO, the COUNTY would pay 75% and SAN
BERNARDINO would pay 25% of the costs of right-of-way acquisition.
1.13 Provide services to acquire the right-of-way if needed for the PROJECT, to include contacting
owner or occupant, entering properties, appraising right-of-way parcels, inspecting and
negotiating takes and easements including improvements.
1.14 Include completion of any applicable NEPA and CEQA requirements.
1.15 After acceptance of the construction contract work by COUNTY, SAN BERNARDINO, and
DISTRICT, the COUNTY shall act as the Lead Agency in performing or causing the
performance of maintenance activities for the PROJECT. Maintenance responsibilities shall
include preventative maintenance and emergency maintenance. The COUNTY shall be
responsible for 50% of the maintenance costs associated with the PROJECT. The remaining
50% of the maintenance cost shall be the responsibility of SAN BERNARDINO.
2.0 SAN BERNARDINO AGREES TO:
2.1 Pay for its proportionate share of the PROJECT costs. The PROJECT costs shall include the
cost of PROJECT construction, design, construction engineering, and overhead costs. SAN
BERNARDINO's proportionate share of PROJECT costs is estimated at $10,000 (33.3% of
PROJECT). SAN BERNARDINO will pay the sum of $10,000, to the COUNTY after bid
opening and prior to award of contract to the successful bidder.
2.2 Pay to COUNTY, on a reimbursement basis, its share of PROJECT costs in excess of the
sum of $10,000 paid up-front by SAN BERNARDINO. This includes SAN BERNARDINO's
portion of any PROJECT cost increases pursuant to Section 4.6 below. Such payment shall
be made within thirty (30) days after receipt of an itemized statement as set forth in Section
1.10 of this Agreement setting forth all actual PROJECT costs incurred by COUNTY to date
and which have not already been paid by COUNTY, SAN BERNARDINO, or DISTRICT,
together with adequate documentation of said expenditures.
2.3 Pay for its proportionate share of those right-of-way costs for properties that are located within
SAN BERNARDINO's jurisdiction. For example, if a parcel to be acquired is located completely
within SAN BERNARDINO (or COUNTY), SAN BERNARDINO (or COUNTY) shall pay all costs of
right-of-way acquisition. If a parcel is located 25% in SAN BERNARDINO and 75% in the
COUNTY, SAN BERNARDINO would pay 25% and COUNTY would pay 75% of the costs of right-
of-way acquisition.
2.4 Provide a no-cost permit to the COUNTY for its work in SAN BERNARDINO's right-of-way.
2.5 Although right-of-way acquisition is not anticipated, should COUNTY be unable to acquire the
necessary right-of-way located within the limits of SAN BERNARDINO, then SAN
3 of 7
BERNARDINO, in consultation with COUNTY, shall consider using the power of Eminent
Domain to acquire any necessary rights-of-way at a public hearing noticed and conducted in
accordance with California Code of Civil Procedure, Section 1245.235 for the purpose of
considering the adoption of a resolution of necessity. If SAN BERNARDINO elects to proceed
with using its power of Eminent Domain, it shall do so in a timely manner and at no cost to the
COUNTY. The parties acknowledge and understand that this Agreement does not obligate
SAN BERNARDINO_in any way to use the power of Eminent Domain to acquire any rights-of-
way within SAN BERNARDINO. SAN BERNARDINO's use of the power of Eminent Domain
is conditioned by law upon certain findings and determinations that SAN BERNARDINO, in its
sole discretion, must make in accordance with the California Code of Civil Procedure. SAN
BERNARDINO makes no warranty or guarantee of the eventual result or outcome of its
discretionary consideration of the use of Eminent Domain to acquire any rights-of-way within
SAN BERNARDINO or of any actual Eminent Domain proceeding. In the event that COUNTY
is unable to acquire the necessary right-of-way located within the limits of SAN BERNARDINO
and SAN BERNARDINO is unable or unwilling to use Eminent Domain to acquire right-of-way,
this Agreement shall be deemed to be terminated by mutual consent. In the event of
termination as provided herein, all PROJECT costs required to be paid by the parties prior to
the effective date of termination shall be paid by the parties in the proportion provided herein.
2.6 After acceptance of the construction contract work by COUNTY, SAN BERNARDINO, and
DISTRICT, SAN BERNARDINO shall be responsible for 50% of the maintenance costs
associated with the PROJECT as its fair share. Maintenance responsibilities shall include
preventative maintenance and emergency maintenance.
3.0 DISTRICT AGREES TO:
3.1 Pay for its proportionate share of the PROJECT costs. The PROJECT costs.shall include the
cost of PROJECT construction, design, construction engineering, and overhead costs.
DISTRICT's proportionate share of PROJECT costs is estimated at $10,000 (33.3% of
PROJECT).
3.2 Pay to COUNTY, on a reimbursement basis, its proportionate share of any PROJECT cost
increases pursuant to Section 4.6 below, within thirty (30) days after receipt of an itemized
statement as set forth in Section 1.11 of this Agreement setting forth all actual PROJECT
costs incurred by COUNTY to date and which have not already been paid by either COUNTY,
SAN BERNARDINO or DISTRICT, together with adequate documentation of said
expenditures.
3.3 Provide a temporary right of entry to the COUNTY for its work in DISTRICT's property.
4.0 IT IS MUTUALLY AGREED:
4.1 COUNTY agrees to indemnify and hold harmless SAN BERNARDINO and DISTRICT, their
officers, employees, agents, and volunteers from any and all liabilities for injury to persons
and damage to property arising out of any act or omission of COUNTY, its officers,
employees, agents or volunteers in connection with COUNTY's performance of its obligations
under this Agreement.
4.2 SAN BERNARDINO agrees to indemnify and hold harmless the COUNTY and DISTRICT,
their officers, employees, agents, and volunteers from any and all liabilities for injury to
persons and damage to property arising out of any act or omission of SAN BERNARDINO, its
officers, employees, agents or volunteers in connection with SAN BERNARDINO's
performance of its obligations under this Agreement.
4.3 DISTRICT agrees to indemnify and hold harmless the COUNTY and SAN BERNARDINO,
their officers, .employees, agents, and volunteers from any and all liabilities for injury to
persons and damage to property arising out of any act or omission of DISTRICT its officers,
employees, agents or volunteers in connection with DISTRICT's performance of its obligations
# under this Agreement.
4.4 In the event the COUNTY and/or SAN BERNARDINO and/or DISTRICT is found to be
comparatively at fault for any claim, action, loss or damage which results from their respective
obligations under the Agreement, the COUNTY and/or SAN BERNARDINO and/or DISTRICT
4 of 7
shall indemnify the other parties to the extent of its comparative fault. Furthermore, if the
COUNTY, SAN BERNARDINO or DISTRICT attempts to seek recovery from the other parties
for Workers' Compensation benefits paid to an employee, the COUNTY, SAN BERNARDINO
and DISTRICT agree that any alleged negligence of the employee shall not be construed
against the employer of that employee.
4.5 COUNTY, SAN BERNARDINO and DISTRICT are self-insured public entities for purposes of
Professional Liability, Automobile Liability, General Liability, and Workers' Compensation.
COUNTY, SAN BERNARDINO and DISTRICT warrant that through their programs of self-
insurance, they have adequate Professional Liability, Automobile Liability, General Liability,
and Workers' Compensation to provide coverage for liabilities arising out of COUNTY's, SAN
BERNARDINO's, and DISTRICT's performance of this Agreement.
4.6 The parties acknowledge that final PROJECT costs may ultimately exceed current estimates
of PROJECT costs. Any additional PROJECT costs resulting from increased bid prices or
change orders (but not from unforeseen conditions or requested additional work by a party
which are addressed in Section 4.8 below) over the estimated total PROJECT costs of
$30,000 (which is the sum of $10,000 from COUNTY, $10,000 from SAN BERNARDINO, and
$10,000 from DISTRICT) shall be borne by each party in proportion to where the work actually
lies (based on jurisdiction) as part of the parties' respective obligations to pay for PROJECT
costs.
4.7 COUNTY shall notify SAN BERNARDINO and DISTRICT of the bids received and the
amounts thereof. Within ten (10) days thereafter, COUNTY, SAN BERNARDINO, and
DISTRICT shall determine the cost of the PROJECT. In the event that any party intends to
cancel this Agreement based upon the bids or amount thereof, said party shall notify the other
parties at a reasonable time so as to avoid the letting of a contract to construct the PROJECT
and any detrimental reliance by either contract or any potential contractor.
4.8 Additional work/costs arising from unforeseen site conditions, including Utility relocation, will
be paid by COUNTY, SAN BERNARDINO, or DISTRICT in proportion to where the work
actually lies. If COUNTY, SAN BERNARDINO, or DISTRICT requests additional work that is
beyond the scope of the original PROJECT, said work will be paid solely by the agency
requesting the work at the construction contract unit costs.
4.9 If after opening bids for the PROJECT, it is found that a total project cost overrun (including
environmental clearance, right of way acquisition, agency provided equipment, and design
and construction engineering) of 25% or less of the estimated PROJECT costs will occur,
COUNTY may award the contract and notwithstanding any provision herein to the contrary the
COUNTY, SAN BERNARDINO, and DISTRICT shall pay for the cost of construction as
provided by this Agreement.
4.10 If, upon opening of bids, it is found that a total PROJECT cost overrun (including
environmental clearance, right of way acquisition, agency provided equipment, and design
and construction engineering) exceeding 25% of the estimated PROJECT costs will occur,
COUNTY shall not award any contracts for the PROJECT. Rather COUNTY, SAN
BERNARDINO, and DISTRICT shall endeavor to agree upon an alternative course of action,
including re-bidding of the PROJECT. If, after thirty (30) days, an alternative course of action
is not mutually agreed upon in writing, this Agreement shall be deemed to be terminated by
mutual consent.
4.11 In the event that change orders are required during the course of the PROJECT, said change
orders must be in the form and substance as set forth in attached Exhibit "B" of this
Agreement and approved by COUNTY, SAN BERNARDINO and DISTRICT. Contract Change
Order forms will be delivered by fax and must be returned within two (2) working days.
4.12 This Agreement may be cancelled upon thirty (30) days written notice of any party, provided
however, that no party may cancel this Agreement after COUNTY lets a contract to construct
the PROJECT. In the event of cancellation as provided herein, all PROJECT costs required
to be paid by the parties prior to the effective date of cancellation shall be paid by the parties
in the proportion provided herein.
4.13 Except with respect to the parties' operation, maintenance and indemnification obligations
contained herein, this Agreement shall terminate upon completion of the PROJECT and
5of7
payment of final billing by SAN BERNARDINO and DISTRICT for their shares of the
PROJECT.
4.14 This Agreement contains the entire agreement of the parties with respect to subject matter
hereof, and supersedes all prior negotiations, understandings or agreements. No supplement.
modification, or amendment of this Agreement shall be binding unless executed in writing and
signed by all parties.
4.15 This Agreement shall be governed by the laws of the State of California. Any action or
proceeding between COUNTY, SAN BERNARDINO and DISTRICT concerning the
interpretation or enforcement of this Agreement, or which arises out of or is in any way
connected with this Agreement or the PROJECT, shall be instituted and prosecuted in the
appropriate state court in the County of San Bernardino, California.
4.16 Time is of the essence for each and every provision of this Agreement.
4.17 Since the parties or their agents have participated fully in the preparation of this Agreement,
the language of this Agreement shall be construed simply, according to its fair meaning, and
not strictly for any or against any party. Any term referencing time, days or period for
performance shall be deemed work days. The captions of the various articles and paragraphs
are for convenience and ease or reference only, and do not define, limit, augment, or describe
the scope, content, or intent of this Agreement.
4.18 No waiver of any default shall constitute a waiver of any other default or brief, whether of the
same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given
or performed by a party shall give the other parties any contractual rights by custom, estoppel,
or otherwise.
4.19 If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or
otherwise unenforceable, the remaining provisions shall continue in full force and effect,
unless the purpose of this agreement is frustrated.
4.20 This Agreement may be signed in counterparts, each of which shall constitute an original.
THIS AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of
all parties.
6 of 7
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands.
CITY OF SAN BERNARDINO SAN BERNARDINO UNIFIED SCHOOL DISTRICT
nt or type name of corporation, company, contractor,etc.) (Print or type name of corporation, company,contractor, etc.)
!?y BY
(Authorized signature-sign in blue ink) (Authorized signature-sign in blue ink)
Name Name
(Print or type name of person signing contract) (Print or type name of person signing contract)
Title Title
(Print or Type) (Print or Type)
Dated: Dated:
Address 300 NORTH D STREET Address 777 N "F" ST
SAN BERNARDINO, CA 92418 SAN BERNARDINO, CA 92410
COUNTY OF SAN BERNARDINO
Bill Postmus, Chairman, Board of Supervisors
Dated:
3NED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Clerk of the Board of Supervisors
of the County of San Bernardino.
By
Deputy
Approved as to Legal Form Reviewed by Contract Compliance Presented to BOS for Signature
► ► No-
County Counsel Department Head
Date Date Date
7 of 7
EXHIBIT "A"
ESTIMATE OF PROJECT COSTS
FOR CITY OF SAN BERNARDINO/SAN BERNARDINO UNIFIED SCHOOL DISTRICT/COUNTY OF
SAN BERNARDINO
FOR FLASHING BEACONS AT CROSSWALK ON LYNWOOD DRIVE
DESCRIPTION LIMITS TOTAL COUNTY OF %OF SAN %OF PROJECT CITY OF SAN %OF
COST OF SAN PROJECT BERNARDINO SAN BERNARDINO PROJECT
PROJECT BERNARDINO COUNTY UNIFIED BERNARDINO SHARE SAN
SHARE SCHOOL UNIFIED BERNARDIN
DISTRICT SCHOOL O
SHARE DISTRICT
DESIGN & Lynwood
INSTALL Drive at $30,000 $10,000 33.4% $10,000 33.3% $10,000 33.3%
BEACONS Del Vallejo
Mls
i
TOTAL $30,000 $10,000 33.4% $10,000 33.3% $10,000 33.3%
PROJECT costs may be increased or decreased, depending upon the amount of the construction contract, project change
orders and other final costs.
EXHIBIT "B"
CONTRACT CHANGE ORDER REVIEW/APPROVAL
PROJECT:
FLASHING BEACONS ON LYNWOOD DRIVE AT DEL VALLEJO MIDDLE SCHOOL
SAN BERNARDINO COUNTY CONTRACT#
File:
Proposed Contract Change Order No. has been reviewed in accordance with the existing agreements with the City of San Bernardino, San Bernardino
Unified School District,and County of San Bernardino for the above project and the following shall apply:
DATE OF CITY OF SAN BERNARDINO ACTION:
•APPROVED for Implementation with 100%Participation by City of San Bernardino
•APPROVED Subject to Comments/Revisions Accompanying This Document
❑APPROVED With Limited Funding Participation by City of San Bernardino
❑ %of Actual Cost to be Funded by City of San Bernardino
❑ City of San Bernardino Participation Not to Exceed$
❑ DISAPPROVED-Not Acceptable City of San Bernardino
DATE OF SAN BERNARDINO UNIFIED SCHOOL DISTRCT ACTION:
❑APPROVED for Implementation with 100%Participation by San Bernardino Unified School District
❑APPROVED Subject to Comments/Revisions Accompanying This Document
❑APPROVED With Limited Funding Participation by San Bernardino Unified School District
❑ %of Actual Cost to be Funded by San Bernardino Unified School District
❑San Bernardino Unified School District Participation Not to Exceed$
❑ DISAPPROVED-Not Acceptable to San Bernardino Unified School District
OF COUNTY OF SAN BERNARDINO ACTION: / /
❑APPROVED Subject to Comments/Revisions Accompanying This Document
❑ DISAPPROVED-Not Acceptable to COUNTY OF SAN BERNARDINO
Note: Approval under any of the above conditions shall in no case be construed as agreement to increase the total financial participation beyond that
prescribed in the existing COUNTY OF SAN BERNARDINO, CITY OF SAN BERNARDINO,and SAN BERNARDINO UNIFIED SCHOOL DISTRICT
agreements without separate amendment to said agreements. Net increases in costs deriving from this and previously approved Contract Change
Orders shall not cause the total construction costs to exceed the sum of the authorized contract total and contingency amounts.
Comments,as follows and/or attached,are conditions of the above action? ❑YES ❑ NO
CITY OF SAN BERNARDINO SIGNATURE: COUNTY OF SAN BERNARDINO SIGNATURE:
CITY OF SAN BERNARDINO TITLE: COUNTY OF SAN BERNARDINO TITLE:
SAN BERNARDINO UNIFIED SCHOOL DISTRICT SIGNATURE:
SAN BERNARDINO UNIFIED SCHOOL DISTRICT TITLE:
Distribution:
Signed Original Returned to City of San Bernardino Resident Engineer(FAX#909-370-5154), San Bernardino Unified School District Representative(FAX#909-
885-6392),and County of San Bernardino Resident Engineer(FAX#909-387-7927)
Signed Original for CITY OF SAN BERNARDINO, SAN BERNARDINO UNIFIED SCHOOL DISTRICT,and COUNTY OF SAN BERNARDINO Files
EXHIBIT "A"
ESTIMATE OF PROJECT COSTS
FOR CITY OF SAN BERNARDINO/SAN BERNARDINO UNIFIED SCHOOL DISTRICT/COUNTY OF
SAN BERNARDINO
FOR FLASHING BEACONS AT CROSSWALK ON LYNWOOD DRIVE
DESCRIPTION LIMITS TOTAL COUNTY OF % OF SAN ",.CF PROJECT CITY OF SAN %OF
COST OF SAN PROJECT BERNARDINO SAN BERNARDINO ! PROJECT
PROJECT BERNARDINO COUNTY UNIFIED BERNARDINO SHARE SAN
SHARE SCHOOL UNIFIED BERNARDIN
DISTRICT SCHOOL O
SHARE DISTRICT
DESIGN & I Lynwood
Drive at
INSTALL Del Vallejo $30,000 ! $10,000 33.4% $10,000 33.3% $10,000 I 33.3%
BEACONS MS
TOTAL I $30,000 li $107000 33.4% $10,000 33.3% $10,000 33.3%
PROJECT costs may be increased or decreased, depending upon the amount of the construction contract, project change
orders and other final costs.
EXHIBIT "B"
CONTRACT CHANGE ORDER REVIEW/APPROVAL
PROJECT:
FLASHING BEACONS ON LYNWOOD DRIVE AT DEL VALLEJO MIDDLE SCHOOL
SAN BERNARDINO COUNTY CONTRACT#
File
Proposed Contract Change Order No has been reviewed in accordance with the existing agreements with the City of San Bernardino. San Bernardino
Unified School District.and County of San Bernardino for the above project and the following shall apply.
DATE OF CITY OF SAN BERNARDINO ACTION _! _
❑APPROVED for Implementation with 100% Participation by City of San Bernardino
❑APPROVED Subject to Comments/Revisions Accompanying This Document
❑APPROVED With Limited Funding Participation by City of San Bernardino
❑ %of Actual Cost to be Funded by City of San Bernardino
❑ City of San Bernardino Participation Not to Exceed$
❑ DISAPPROVED-Not Acceptable City of San Bernardino
DATE OF SAN BERNARDINO UNIFIED SCHOOL DISTRCT ACTION
❑APPROVED for Implementation with 100% Participation by San Bernardino Unified School District
❑APPROVED Subject to Comments/Revisions Accompanying This Document
❑APPROVED With Limited Funding Participation by San Bernardino Unified School District
❑ %of Actual Cost to be Funded by San Bernardino Unified School District
❑ San Bernardino Unified School District Participation Not to Exceed$
❑ DISAPPROVED-Not Acceptable to San Bernardino Unified School District
D,'-E:OF COUNTY OF SAN BERNARDINO ACTION:
❑APPROVED Subject to Comments/Revisions Accompanying This Document
❑ DISAPPROVED-Not Acceptable to COUNTY OF SAN BERNARDINO
Note: Approval under any of the above conditions shall in no case be construed as agreement to increase the total financial participation beyond that
prescribed in the existing COUNTY OF SAN BERNARDINO, CITY OF SAN BERNARDINO, and SAN BERNARDINO UNIFIED SCHOOL DISTRICT
agreements without separate amendment to said agreements. Net increases in costs deriving from this and previously approved Contract Change
Orders shall not cause the total construction costs to exceed the sum of the authorized contract total and contingency amounts.
Comments, as follows and/or attached,.are conditions of the above action? ❑YES ❑ NO
CITY OF SAN BERNARDINO SIGNATURE. COUNTY OF SAN BERNARDINO SIGNATURE.
CITY OF SAN BERNARDINO TITLE: COUNTY OF SAN BERNARDINO TITLE:
SAN BERNARDINO UNIFIED SCHOOL DISTRICT SIGNATURE:
SAN BERNARDINO UNIFIED SCHOOL DISTRICT TITLE.
Distribution:
Signed Original Returned to City of San Bernardino Resident Engineer(FAX#909-370-5154), San Bernardino Unified School District Representative(FAX#909-
885-6392).and County of San Bernardino Resident Engineer(FAX#909-387-7927)
Signed Original for CITY OF SAN BERNARDINO, SAN BERNARDINO UNIFIED SCHOOL DISTRICT,and COUNTY OF SAN BERNARDINO Files
FOR COC'A'T F L'SE 0.,N'L)'
New Vendor Code Dept. Contract Number
Change SC TRA A
CUD Cancel I
COoUINry� County Department Dept. Orgn. Contractors License No.
AN BERNARDINO Public Works — Transportation
Total Contract Amount
County Department Contract Representative Telephone
BRENDON BIGGS 387-8166 LEAD AGENCY—NO ENCUMBRANCE
Contract Type
❑ Revenue ❑ Encumbered ® Unencumbered ❑ Other:
If not encumbered or revenue contract type, provide reason. Lead a enc — no encumbrance
Commodity Code Contract Start Date Contract End Date Original Amount This Amendment
I
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Ong.Amount
COUNTY OF SAN BERNARDINO SAA TRA TRA 200 2445 17H14108
FAS Fund Dept Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Ong Amount
Fund Dept Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Orig.Amount
STANDARD CONTRACT
Project Name Estimated Payment Total by Fiscal Year
LYNWOOD DR. (d? DEL FY Amount I/D FY Amount UD
VALLEJO MS BEACON
Contract Type - Special
(Risk Management Approved)
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino,
hereinafter called the County, and
Name and Name
SAN BERNARDINO UNIFIED SCHOOL DISTRICT CITY OF SAN BERNARDINO
Address Address
777 N "F" STREET 300 NORTH D STREET
SAN BERNARDINO. CA 92410 SAN BERNARDINO. CA 92418
Telephone Federal ID No. or Social Security No. Telephone Federal ID No. or Social Securty No.
(909) 381-1100 (909) 384-5211
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment. time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
WITNESSETH
WHEREAS, the COUNTY OF SAN BERNARDINO (hereinafter referred to as COUNTY), the
SAN BERNARDINO UNIFIED SCHOOL DISTRICT (hereinafter referred to as DISTRICT), and the
CITY OF SAN BERNARDINO (hereinafter referred to as SAN BERNARDINO) desire to cooperate
and jointly participate in the design, construction and construction management for the installation of
a flashing beacon at the Lynwood Drive pedestrian crossing at Del Vallejo Middle School (hereinafter
referred to as PROJECT); and
WHEREAS, the PROJECT is partially (50%) within the unincorporated area of the COUNTY
and partially (50%) within the incorporated area of SAN BERNARDINO, and will be of mutual benefit
to the COUNTY, SAN BERNARDINO, and DISTRICT; and
WHEREAS. the DISTRICT has agreed to pay a percentage of PROJECT costs as it will
benefit from completion of the PROJECT; and
Auditor/Controller—Recorder Use Only
❑Contract Database 0 FAS
Input Date Keyed By Page 1 of 7
WHEREAS, it is anticipated that the funding for the PROJECT will be from COUNTY road
funds, SAN BERNARDINO local funds. and DISTRICT local funds: and
WHEREAS, the total PROJECT cost is estimated to be $30,000. COUNTY's share of
PROJECT cost is estimated at $10.000 (33.4°/x), DISTRICT's share of PROJECT cost is estimated at
$10,000 (33.3%), and SAN BERNARDINO's share of PROJECT cost is estimated at $10,000
(33.3%), as more particularly set forth in Exhibit "A", attached hereto and incorporated herein by
reference: and
WHEREAS. COUNTY, SAN BERNARDINO and DISTRICT desire to set forth responsibilities
and obligations of each as pertains to such participation and to the design, construction, and funding
of the proposed PROJECT.
NOW THEREFORE, IT IS MUTUALLY AGREED as follows:
1.0 COUNTY AGREES TO:
1.1 Act as the Lead Agency in the obtaining of environmental clearances, design, construction,
and construction engineering of the PROJECT.
1.2 Provide plans and specifications and all necessary construction engineering for the PROJECT
for prior review and approval by SAN BERNARDINO and DISTRICT.
1.3 Construct the PROJECT by contract in accordance with the plans and specifications of
COUNTY, which have been reviewed and approved by SAN BERNARDINO and DISTRICT
and the Caltrans Design Manual, 10 year life, to the satisfaction of and subject to concurrence
of SAN BERNARDINO and DISTRICT.
1.4 Arrange for relocation of all utilities which interfere with construction of the PROJECT within
the unincorporated area of the PROJECT site.
1.5 Obtain a no-cost permit from SAN BERNARDINO and temporary right-of-entry from
DISTRICT for work within the respective right-of-way of each.
1.6 Advertise, award. administer. and fund the construction of the PROJECT, in accordance with
the California Public Contract Code.
1.7 Require its contractors to maintain Workers' Compensation Insurance or a state-approved
Self-Insurance Program in an amount and form to meet all applicable requirements of the
Labor Code of the State of California, including Employer's Liability with $250,000 limits,
covering all persons providing services on behalf of the contractor and all risks to such
persons under this Agreement. Comprehensive General Liability to include contractual
coverage and Automobile Liability Insurance to include coverage for owned, hired and non-
owned vehicles. The Comprehensive General and Automobile Liability policies shall have
combined single limits for bodily injury and property damage of not less than one million
dollars ($1,000.000) and shall name SAN BERNARDINO.. DISTRICT and the COUNTY as
additional insured.
Waiver of Subrogation Rights — Contractors shall require the carriers of the above required
coverages to waive all rights of subrogation against the COUNTY, SAN BERNARDINO,
DISTRICT, and their officers, employees, agents, volunteers, contractors and subcontractors.
Policies Primary and Non-Contributory — All policies required above are to be primary and
non-contributory with any insurance or self-insurance programs carried or administered by the
COUNTY, SAN BERNARDINO, and DISTRICT.
1.8 Provide adequate inspection of all items of work performed under the construction contract(s)
with COUNTY's contractors or subcontractors for the PROJECT and maintain adequate
records of inspection and materials testing for review by SAN BERNARDINO and DISTRICT.
COUNTY shall provide copies of any records of inspection and materials testing to SAN
BERNARDINO or DISTRICT within ten (10) days of COUNTY's receipt of written demand
from SAN BERNARDINO or DISTRICT for such records.
1.9 Pay for its proportionate share of the PROJECT costs. The PROJECT costs shall include the
cost of PROJECT construction design, construction engineering, and overhead costs.
2of7
COUNTY's proportionate share of PROJECT costs is estimated at 510.000 (33.4% of
PROJECT). COUNTY shall be responsible for the sum of $10,000, plus its proportionate
share of any PROJECT cost increases pursuant to Section 4.6 below and pay such costs from
COUNTY road funds.
1.10 Submit to SAN BERNARDINO an itemized accounting of actual PROJECT costs incurred by
COUNTY to date and which have not already been paid by COUNTY, SAN BERNARDINO or
DISTRICT. If SAN BERNARDINO's proportionate share exceeds the sum of $10,000 paid up-
front by SAN BERNARDINO, the itemized accounting shall include a statement for SAN
BERNARDINO's proportionate share of the PROJECT costs exceeding this amount, as
provided herein. Costs shall be amended following acceptance of the final construction cost
accounting by COUNTY, SAN BERNARDINO, and DISTRICT.
1.11 Submit to DISTRICT an itemized accounting of actual PROJECT costs incurred by COUNTY
to date and which have not already been paid either by COUNTY, SAN BERNARDINO or
DISTRICT, and a statement for DISTRICT's proportionate share of the PROJECT costs as
provided herein. Costs shall be amended following acceptance of the final construction cost
accounting by COUNTY. SAN BERNARDINO, AND DISTRICT.
1.12 Although not anticipated, if right-of-way is needed, the COUNTY shall order title reports on
such parcels. All costs associated with right-of-way acquisition shall be reimbursed by the
responsible party dependent upon jurisdiction. For example, if a parcel to be acquired is
located completely within the COUNTY (or SAN BERNARDINO),. the COUNTY (or SAN
BERNARDINO) shall pay all costs of right-of-way acquisition. If a parcel is located 75% in the
COUNTY and 25% in SAN BERNARDINO, the COUNTY would pay 75% and SAN
BERNARDINO would pay 25% of the costs of right-of-way acquisition.
1.13 Provide services to acquire the right-of-way if needed for the PROJECT, to include contacting
owner or occupant, entering properties, appraising right-of-way parcels, inspecting and
negotiating takes and easements including improvements.
1.14 Include completion of any applicable NEPA and CEQA requirements.
1.15 After acceptance of the construction contract work by COUNTY, SAN BERNARDINO, and
DISTRICT, the COUNTY shall act as the Lead Agency in performing or causing the
performance of maintenance activities for the PROJECT. Maintenance responsibilities shall
include preventative maintenance and emergency maintenance. The COUNTY shall be
responsible for 50% of the maintenance costs associated with the PROJECT. The remaining
50% of the maintenance cost shall be the responsibility of SAN BERNARDINO.
2.0 SAN BERNARDINO AGREES TO:
2.1 Pay for its proportionate share of the PROJECT costs. The PROJECT costs shall include the
cost of PROJECT construction, design, construction engineering, and overhead costs. SAN
BERNARDINO's proportionate share of PROJECT costs is estimated at $10,000 (33.3% of
PROJECT). SAN BERNARDINO will pay the sum of $10,000 to the COUNTY after bid
opening and prior to award of contract to the successful bidder.
2.2 Pay to COUNTY, on a reimbursement basis, its share of PROJECT costs in excess of the
sum of $10,000 paid up-front by SAN BERNARDINO. This includes SAN BERNARDINO's
portion of any PROJECT cost increases pursuant to Section 4.6 below. Such payment shall
be made within thirty (30) days after receipt of an itemized statement as set forth in Section
1.10 of this Agreement setting forth all actual PROJECT costs incurred by COUNTY to date
and which have not already been paid by COUNTY, SAN BERNARDINO, or DISTRICT,
together with adequate documentation of said expenditures.
2.3 Pay for its proportionate share of those right-of-way costs for properties that are located within
SAN BERNARDINO's jurisdiction. For example, if a parcel to be acquired is located completely
within SAN BERNARDINO (or COUNTY), SAN BERNARDINO (or COUNTY) shall pay all costs of
right-of-way acquisition. If a parcel is located 25% in SAN BERNARDINO and 75% in the
COUNTY. SAN BERNARDINO would pay 25% and COUNTY would pay 75% of the costs of right-
of-way acquisition.
2.4 Provide a no-cost permit to the COUNTY for its work in SAN BERNARDINO's right-of-way.
2.5 Aithough right-of-way acquisition is not anticipated, should COUNTY be unable to acquire the
necessary right-of-way located within the limits of SAN BERNARDINO, then SAN
3of7
BERNARDINO, in consultation with COUNTY, shall consider using the power of Eminent
Domain to acquire any necessary rights-of-way at a public hearing noticed and conducted in
accordance with California Code of Civil Procedure. Section 1245.235 for the purpose of
considering the adoption of a resolution of necessity. If SAN BERNARDINO elects to proceed
with using its power of Eminent Domain, it shall do so in a timely manner and at no cost to the
COUNTY. The parties acknowledge and understand that this Agreement does not obligate
SAN BERNARDINO_in any way to use the power of Eminent Domain to acquire any rights-of-
way within SAN BERNARDINO. SAN BERNARDINO's use of the power of Eminent Domain
is-conditioned by law upon certain findings and determinations that SAN BERNARDINO, in its
sole discretion, must make in accordance with the California Code of Civil Procedure. SAN
BERNARDINO makes no warranty or guarantee of the eventual result or outcome of its
discretionary consideration of the use of Eminent Domain to acquire any rights-of-way within
SAN BERNARDINO or of any actual Eminent Domain proceeding. In the event that COUNTY
is unable to acquire the necessary right-of-way located within the limits of SAN BERNARDINO
and SAN BERNARDINO is unable or unwilling to use Eminent Domain to acquire right-of-way.
this Agreement shall be deemed to be terminated by mutual consent. In the event of
termination as provided herein, all PROJECT costs required to be paid by the parties prior to
the effective date of termination shall be paid by the parties in the proportion provided herein.
2.6 After acceptance of the construction contract work by COUNTY, SAN BERNARDINO, and
DISTRICT, SAN BERNARDINO shall be responsible for 50% of the maintenance costs
associated with the PROJECT as its fair share. Maintenance responsibilities shall include
preventative maintenance and emergency maintenance.
3.0 DISTRICT AGREES TO:
3.1 Pay for its proportionate share of the PROJECT costs. The PROJECT costs shall include the
cost of PROJECT construction, design, construction engineering, and overhead costs.
DISTRICT's proportionate share of PROJECT costs is estimated at $10.000 (33.3% of
PROJECT).
3.2 Pay to COUNTY, on a'reimbursement basis, its proportionate share of any PROJECT cost
increases pursuant to Section 4.6 below, within thirty (30) days after receipt of an itemized
statement as set forth in Section 1.11 of this Agreement setting forth all actual PROJECT
costs incurred by COUNTY to date and which have not already been paid by either COUNTY,
SAN BERNARDINO or DISTRICT, together with adequate documentation of said
expenditures.
3.3 Provide a temporary right of entry to the COUNTY for its work in DISTRICT's property.
4.0 IT IS MUTUALLY AGREED:
4.1 COUNTY agrees to indemnify and hold harmless SAN BERNARDINO and DISTRICT, their
officers, employees, agents, and volunteers from any and all liabilities for injury to persons
and damage to property arising out of any act or omission of COUNTY, its officers,
employees, agents or volunteers in connection with COUNTY's performance of its obligations
under this Agreement.
4.2 SAN BERNARDINO agrees to indemnify and hold harmless the COUNTY and DISTRICT,
their officers, employees, agents, and volunteers from any and all liabilities for injury to
persons and damage to property arising out of any act or omission of SAN BERNARDINO, its
officers, employees, agents or volunteers in connection with SAN BERNARDINO's
performance of its obligations under this Agreement.
4.3 DISTRICT agrees to indemnify and hold harmless the COUNTY and SAN BERNARDINO,
their officers, employees. agents, and volunteers from any and all liabilities for injury to
persons and damage to property arising out of any act or omission of DISTRICT its officers,
employees, agents or volunteers in connection with DISTRICT's performance of its obligations
under this Agreement.
4.4 In the event the COUNTY and/or SAN BERNARDINO and/or DISTRICT is found to be
comparatively at fault for any claim, action, loss or damage which results from their respective
obligations under the Agreement. the COUNTY and/or SAN BERNARDINO and/or DISTRICT
4 of 7
- n
t
shall indemnify the other parties to the extent of its comparative fault. Furthermore, if the
COUNTY, SAN BERNARDINO or DISTRICT attempts to seek recovery from the other parties
for Workers' Compensation benefits paid to an employee, the COUNTY. SAN BERNARDINO
and DISTRICT agree that any alleged negligence of the employee shall not be construed
against the employer of that employee.
4.5 COUNTY, SAN BERNARDINO and DISTRICT are self-insured public entities for purposes of
Professional Liability, Automobile Liability, General Liability, and Workers' Compensation.
COUNTY, SAN BERNARDINO and DISTRICT warrant that through their programs of self-
insurance, they have adequate Professional Liability, Automobile Liability. General Liability..
and Workers' Compensation to provide coverage for liabilities arising out of COUNTY's, SAN
BERNARDINO's. and DISTRICT's performance of this Agreement.
4.6 The parties acknowledge that final PROJECT costs may ultimately exceed current estimates
of PROJECT costs. Any additional PROJECT costs resulting from increased bid prices or
change orders (but not from unforeseen conditions or requested additional work by a party
which are addressed in Section 4.8 below) over the estimated total PROJECT costs of
$30,000 (which is the sum of $10.000 from COUNTY, $10,000 from SAN BERNARDINO, and
$10,000 from DISTRICT) shall be borne by each party in proportion to where the work actually
lies (based on jurisdiction) as part of the parties' respective obligations to pay for PROJECT
costs.
4.7 COUNTY shall notify SAN BERNARDINO and DISTRICT of the bids received and the
amounts thereof. Within ten (10) days thereafter, COUNTY, SAN BERNARDINO, and
DISTRICT shall determine the cost of the PROJECT. In the event that any party intends to
cancel this Agreement based upon the bids or amount thereof, said party shall notify the other
parties at a reasonable time so as to avoid the letting of a contract to construct the PROJECT
and any detrimental reliance by either contract or any potential contractor.
4.8 Additional work/costs arising from unforeseen site conditions, including Utility relocation, will
be paid by COUNTY, SAN BERNARDINO, or DISTRICT in proportion to where the work
actually lies. If COUNTY, SAN BERNARDINO, or DISTRICT requests additional work that is
beyond the scope of the original PROJECT, said work will be paid solely by the agency
requesting the work at the construction contract unit costs.
4.9 If after opening bids for the PROJECT, it is found that a total project cost overrun (including
environmental clearance, right of way acquisition, agency provided equipment. and design
and construction engineering) of 25% or less of the estimated PROJECT costs will occur,
COUNTY may award the contract and notwithstanding any provision herein to the contrary the
COUNTY, SAN BERNARDINO. and DISTRICT shall pay for the cost of construction as
provided by this Agreement.
4.10 If, upon opening of bids, it is found that a total PROJECT cost overrun (including
environmental clearance, right of way acquisition, agency provided equipment, and design
and construction engineering) exceeding 25% of the estimated PROJECT costs will occur.
COUNTY shall not award any contracts for the PROJECT. Rather COUNTY, SAN
BERNARDINO, and DISTRICT shall endeavor to agree upon an alternative course of action,
including re-bidding of the PROJECT. If. after thirty (30) days, an alternative course of action
is not mutually agreed upon in writing, this Agreement shall be deemed to be terminated by
mutual consent.
4.11 In the event that change orders are required during the course of the PROJECT, said change
orders must be in the form and substance as set forth in attached Exhibit "B" of this
Agreement and approved by COUNTY, SAN BERNARDINO and DISTRICT. Contract Change
Order forms will be delivered by fax and must be returned within two (2) working days.
4.12 This Agreement may be cancelled upon thirty (30) days written notice of any party, provided
however, that no party may cancel this Agreement after COUNTY lets a contract to construct
the PROJECT. In the event of cancellation as provided herein, all PROJECT costs required
to be paid by the parties prior to the effective date of cancellation shall be paid by the parties
in the proportion provided herein.
4.13 Except with respect to the parties' operation, maintenance and indemnification obligations
contained herein, this Agreement shall terminate upon completion of the PROJECT and
5of7
payment of final billing by SAN BERNARDINO and DISTRICT for their shares of the
PROJECT.
4.14 This Agreement contains the entire agreement of the parties with respect to subject matter
hereof, and supersedes all prior negotiations, understandings or agreements. No supplement,
modification, or amendment of this Agreement shall be binding unless executed in writing and
signed by all.parties.
4.15 This Agreement shall be governed by the laws of the State of California. Any action or
proceeding between COUNTY, SAN BERNARDINO and DISTRICT concerning the
interpretation or enforcement of this Agreement, or which arises out of or is in any way
connected with this Agreement or the PROJECT, shall be instituted and prosecuted in the
appropriate state court in the County of San Bernardino, California.
4.16 Time is of the essence for each and every provision of this Agreement.
4.17 Since the parties or their agents have participated fully in the preparation of this Agreement.
the language of this Agreement shall be construed simply, according to its fair meaning, and
not strictly for any or against any party. Any term referencing time, days or period for
performance shall be deemed work days. The captions of the various articles and paragraphs
are for convenience and ease or reference only, and do not define, limit, augment, or describe
the scope, content, or intent of this Agreement.
4.18 No waiver of any default shall constitute a waiver of any other default or brief. whether of the
same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given
or performed by a party shall give the other parties any contractual rights by custom, estoppel,
or otherwise.
4.19 If a court of competent jurisdiction declares any portion of this Agreement invalid. illegal, or
otherwise unenforceable, the remaining provisions shall continue in full force and effect,
unless the purpose of this agreement is frustrated.
4.20 This Agreement may be signed in counterparts, each of which shall constitute an original.
THIS AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of
all parties.
6of7
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands.
CITY OF SAN BERNARDINO SAN BERNARDINO UNIFIED SCHOOL DISTRICT
int or type name of corporation, company, contractor, etc.) (Print or type name of corporation, company, contractor,etc.)
By ►
Authorized si nature-sign in blue ink)
blue ink
( 9
Authorized signature-sign in b e )
Name Name
(Print or type name of person signing contract) (Print or type name of person signing contract)
Title
Title
(Print or Type) (Print or Type)
Dated: Dated:
Address 300 NORTH D STREET Address 777 N "F" ST
SAN BERNARDINO, CA 92418 SAN BERNARDINO, CA 92410
COUNTY OF SAN BERNARDINO
Bill Postmus, Chairman, Board of Supervisors
Dated:
3NED AND CERTIFIED THAT A COPY OF THIS
—JCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Clerk of the Board of Supervisors
of the County of San Bernardino.
By
Deputy
Approved as to Legal Form Reviewed by Contract Compliance Presented to BOS for Signature
► ► ►
County Counsel Department Head
Date Date Date
7of7
EXHIBIT "A"
ESTIMATE OF PROJECT COSTS
FOR CITY OF SAN BERNARDINO/SAN BERNARDINO UNIFIED SCHOOL DISTRICT/COUNTY OF
SAN BERNARDINO
FOR FLASHING BEACONS AT CROSSWALK ON LYNWOOD DRIVE
DESCRIPTION LIMITS TOTAL COUNTY OF %OF SAN %OF PROJECT CITY OF SAN %OF
COST OF SAN PROJECT BERNARDINO SAN BERNARDINO PROJECT
PROJECT BERNARDINO COUNTY UNIFIED BERNARDINO SHARE SAN
SHARE SCHOOL UNIFIED BERNARDIN
DISTRICT SCHOOL O
SHARE DISTRICT
Lynwood
DESIGN &
INSTALL Drive at 830,000 $10,000 33.4% $10,000 33.3% $10,000 33.3%
BEACONS Del Vallejo
MS
TOTAL $30,000 510,000 33.4% 1 $10,000 33.3% $10,000 33.3%
I
PROJECT costs may be increased or decreased, depending upon the amount of the construction contract, project change
orders and other final costs.
>„yrrttrrrrw
Oft
EXHIBIT "B"
CONTRACT CHANGE ORDER REVIEW/APPROVAL
PROJECT
FLASHING BEACONS ON LYNWOOD DRIVE AT DEL VALLEJO MIDDLE SCHOOL
SAN BERNARDINO COUNTY CONTRACT#
File:
Proposed Contract Change Order No. has been reviewed in accordance with the existing agreements with the City of San Bernardino, San Bernardino
Unified School District,and County of San Bernardino for the above project and the following shall apply
DATE OF CITY OF SAN BERNARDINO ACTION: / /_
❑APPROVED for Implementation with 100%Participation by City of San Bernardino
❑APPROVED Subject to Comments/Revisions Accompanying This Document
❑APPROVED With Limited Funding Participation by City of San Bernardino
❑ %of Actual Cost to be Funded by City of San Bernardino
❑ City of San Bernardino Participation Not to Exceed$
❑ DISAPPROVED-Not Acceptable City of San Bernardino
DATE OF SAN BERNARDINO UNIFIED SCHOOL DISTRCT ACTION:
❑APPROVED for Implementation with 100% Participation by San Bernardino Unified School District
❑APPROVED Subject to Comments/Revisions Accompanying This Document
❑APPROVED With Limited Funding Participation by San Bernardino Unified School District
❑ %of Actual Cost to be Funded by San Bernardino Unified School District
❑ San Bernardino Unified School District Participation Not to Exceed $
❑ DISAPPROVED-Not Acceptable to San Bernardino Unified School District
D7 OF COUNTY OF SAN BERNARDINO ACTION:_/_!
'"Sr ❑APPROVED Subject to Comments/Revisions Accompanying This Document
❑ DISAPPROVED-Not Acceptable to COUNTY OF SAN BERNARDINO
Note: Approval under any of the above conditions shall in no case be construed as agreement to increase the total financial participation beyond that
prescribed in the existing COUNTY OF SAN BERNARDINO, CITY OF SAN BERNARDINO, and SAN BERNARDINO UNIFIED SCHOOL DISTRICT
agreements without separate amendment to said agreements. Net increases in costs deriving from this and previously approved Contract Change
Orders shall not cause the total construction costs to exceed the sum of the authorized contract total and contingency amounts.
Comments,as follows and/or attached. are conditions of the above action? ❑ YES ❑ NO
CITY OF SAN BERNARDINO SIGNATURE: COUNTY OF SAN BERNARDINO SIGNATURE
CITY OF SAN BERNARDINO TITLE: COUNTY OF SAN BERNARDINO TITLE:
SAN BERNARDINO UNIFIED SCHOOL DISTRICT SIGNATURE:
SAN BERNARDINO UNIFIED SCHOOL DISTRICT TITLE:
S t r;tiUUti VII.
Signed Original Returned to City of San Bernardino Resident Engineer(FAX#909-370-5154), San Bernardino Unified School District Representative(FAX#909-
885-6392),and County of San Bernardino Resident Engineer(FAX#909-387-7927)
Signed Original for CITY OF SAN BERNARDINO, SAN BERNARDINO UNIFIED SCHOOL DISTRICT,and COUNTY OF SAN BERNARDINO Files