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Home My WebLink About27-Parks & Recreation CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lemuel P. Randolph, Director Subject: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE AMENDMENT NO. 4 TO THE AGREEMENT FOR CONSULTANT SERVICES FOR THE CAPS PROGRAM BElWEEN THE CITY AND THE SAN BERNARDINO UNIFIED SCHOOL DISTRICT. Dept: Parks, Recreation & Community Services Dept. Date: August 7, 2006 MCtC Meeting Date: September 5, 2006 Synopsis of Previous Council Action: February 6, 2006 - Resolution No. 2006-34. Recommended motion: Adopt Resolution. ;;;/ ~ /' "/ Signature Contact person: Lemuel P. Randolph Phone: 384-5030 Supporting data attached:. Staff report, Reso & A!!",ement Ward: Citywide. FUNDING REQUIREMENTS: Amount: $11,500 (From Federal & Stale Program Funds) Source: (Acct. No.) 123-594-5014 (Acet. Description) CAP S Finance: Council Notes: Agenda Item NO'~ II CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the Director of the Parks, Recreation and Community Services Department to execute Amendment No.4 to the Agreement for Consultant Services for the CAPS Program between the City and the San Bernardino Unified School District. Back2round: The Children's After-School Program for Success (CAPS) is a grant funded program administered by the San Bernardino City Unified School District to provide before & after- school programs at school sites. The city has been a sub-contractor to the school district in this program since 1999. The schools provide teachers and aides to instruct educational and tutorial programs. The Parks, Recreation and Community Services Department (PRCSD) provides various recreational activities to the youth in the program. The agreement covered the term July 1,2005 through June 30, 2006 in the amount of $401,109. Over the course of this agreement the School District requested several changes to the agreement to increase staff at some CAPS sites and add staff to additional CAPS sites. These additional staff and programs were added by PRCSD with the understanding that the district would draft agreement amendments to reflect these new costs. The amendments highlight each specific program expansion that occurred throughout the agreement term. Amendment No.1 increased the funding by $42,700 to a total of $443,809. Amendment No.2, a companion item on this City Council docket, increases the agreement amount by $2,500 to $446,309. Amendment No. 4 includes $11,500. The new total is $457,809. All of these amendments reflect the agreement's original term of July 1, 2005 through June 30, 2006. Amendment No. 3 was approved by previous City Council action to extend the term of the original agreement to September 30, 2006 in the amount of$IIO,494. Financial Impact: The total of $457,809 will cover all staff costs for the period July I, 2005 - June 30; 2006. Recommendation: Adopt Resolution. RESOLUTION NO. 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING THE DIRECTOR OF THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE 3 AMENDMENT NO.4 TO THE AGREEMENT FOR CONSULTANT SERVICES FOR 4 THE CAPS PROGRAM BETWEEN THE CITY AND THE SAN BERNARDINO UNIFIED SCHOOL DISTRICT. 5 6 OF SAN BERNARDINO AS FOLLOWS: 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 8 SECTION 1. The Director of the Parks, Recreation and Community Services 9 Department of the City of San Bernardino is hereby authorized and directed to execute 10 11 12 Amendment No.4 to the agreement for consultant services for the CAPS Program with the San Bernardino City Unified School District. A copy of said agreement is hereby attached hereto, marked Exhibit "A", and incorporated herein by reference as fully as though set forth at length. 13 14 SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties and returned to the Office of the 15 16 City Clerk within 120 days following effective date of the Resolution. 17 18 III 19 III RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 1 SAN BERNARDINO AUTHORIZING THE DIRECTOR OF THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE 2 AMENDMENT NO.4 TO THE AGREEMENT FOR CONSULTANT SERVICES FOR THE CAPS PROGRAM BETWEEN THE CITY AND THE SAN BERNARDINO 3 UNIFIED SCHOOL DISTRICT. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a Meeting, thereof, 6 7 held on the day of , 2006, by the following vote to wit: COUNCIL MEMBERS AYES ABSTAIN ABSENT NAYS 8 9 BAXTER 10 11 12 13 ESTRADA VACANT DERRY KELLEY 14 JOHNSON 15 MC CAMMACK 16 17 18 19 20 Rachel G. Clark, City Clerk ,2006. The foregoing resolution is hereby approved this day of 21 22 23 Approved as to form 24 25 26 27 28 Patrick J. Morris, Mayor City of San Bernardino By: ~# Special Couns ATTACHMENT "A" Contract No.: 05106-747-0056 RD SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT 777 North F Street San Bernardino, CA 92410 AGREEMENT FOR CONSULTANT SERVICES IN COLLABORATION WITH DISTRICT FOR THE CREATIVE BEFORE AND AFTER SCHOOL PROGRAM FOR SUCCESS (CAPS) THE AGREEMENT made and entered into the 18th day of July, 2005, by and between the SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the "DISTRICT", and CITY OF SAN BERNARDINO PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT, hereinafter referred to as the "CONSULTANT" is hereby amended this 19th day of July, 2006, hereinafter Amendment No. 4. RECITALS WHEREAS, the DISTRICT is authorized by Section 53060 of the California Government Code to contract with and employ any persons for the furnishing of special services and advice in financial, economic, accounting, engineering, legal, or administrative matters, if such persons are specially trained and experienced and competent to perform the special services required; and, WHEREAS, the CONSULTANT itself is, or those hired by the CONSULTANT are, specially trained, experienced and competent to render the special services required by the DISTRICT, and such services are needed on a limited basis; and, NOW, THEREFORE, in consideration of the covenants and conditions hereinafter set forth, the DISTRICT and the CONSULTANT mutually agree to amend this agreement as follows: L CHANGES TO THE AGREEMENT: Pa2e 3. Article IV. Consultant's Fee and Payment Thereof, Paragraph A is amended as follows: The amount payable to the CONSULTANT for the period July I, 2005 - June 30, 2006, shall be increased by an amount not to exceed Eleven Thousand Five Hundred Dollars ($11,500.00) for a new aggregate total for this period of not-to-exceed Four Hundred Fifty-Seven Thousand Eight Hundred Nine Dollars ($457,809.00). Page I or2 Consultant Services Agreement: City or San Bernardino Parks, Recreation & Conununity Services Department- CAPS ProgIam Contract No.: 05f06. 747-0056 RD a AMENDMENT CONDITIONS: Any prior Amendment to this Agreement is hereby revoked to the extent it is inconsistent with this Amendment. All other terms and conditions will remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment NO.4 in duplicate as set forth below. CITY OF SAN BERNARDINO PARKS, RECREATION & COMMUNITY SERVlCESDEPARTMENT SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT LEMUEL P. RANDOLPH Director MOHAMMAD Z. ISLAM Assistant Superintendent Business and Finance Date: Date: Pagelof2 Consultant Services Agreement: City of San Bernardino Parks, Recreation & Conununity Services Department - CAPS Program