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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: A resolution increasing a
purchase order to Matich Corporation
for asphalt paving services.
Dept: Public Services
Date: July 26, 2006
Meeting Date: August 7, 2006
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution.
Signature
Contact person: Ken Fischer, Director
Phone: 5140
Supporting data attached: Staff Report
Ward: All
FUNDING REQUIREMENTS: Amount: $112,320.00
Source: 004-431-5505-5073
FEMA: 75% - $84,240.00
State OES: 18.75% - $21,060.00
001-402-5505-5073
City of San Bernardino: 6.25% - $7,020.00
Council Notes:
Finance:
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Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution increasing a purchase order to Matich Corporation for paving services, labor,
and materials.
Background:
During the period December 27, 2004 through January 11, 2005, severe storms and
flooding resulted in heavy run-off and overflow. The overflow resulted in a washout of
800 feet (x) 50 feet of roadway including asphalt on 40th Street between Valencia and
Harrison. The repair of this road is an approved Federal Emergency Management
Authority (FEMA) project. .
Per FEMA's Project Worksheet Report; this project must be complete by August 4,
2006. Matich Corporation is the vendor who completed the paving services for this
project. July 22"d and 23rd were the days Matich Corporation was available to complete
the work prior to the August 4th deadline. Matich Corporation has completed the work
and City staff has inspected the project and approved of the work completed. All work
completed by Matich Corporation was completed per paving industry standards.
Matich Corporation currently has a purchase order for $24,900.00. The projected
project cost is $112,320.00. Staff recommends an increase to the Matich Corporation
purchase order in the amount of $87,420.00.
Financial Impact:
Per the FEMA Project Worksheet Report, the City of San Bernardino will be reimbursed
seventy-five percent (75%) of the final project cost, which would not exceed $84,240.00
by FEMA; eighteen and three-quarters percent (18.75%) will be reimbursed of the final
project cost, which would not exceed $21,060.00 by State DES; six and one-quarter
percent (6.25%) of the final project cost, which would not exceed $7,020.00 will not be
reimbursable and is the responsibility of the City. The Public Services Department FY
2006-2007 budget, Account 001-402-5505-5073 will be utilizecj for non-reimbursable
costs.
Recommendation:
Adopt Resolution.
,
,
.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER
WITH MATICH CORPORATION FOR ASPHALT PAVING SERVICES
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
5 Mayor and Common Council of the City of San Bernardino at a
6 meeting thereof, held on the
7 following vote, to wit:
day of
, 2006, by the
8
9
10
11
12
13
14
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
VACANT
DERRY
KELLEY
. 15 JOHNSON
.
16
17
18
19
20
21
22
23
24
25
26
27
28
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
:2006.
day of
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to Form:
By: ~/L'
Special Counsel
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
,...
Meeting Date (Date Adopted): '0 (.. ~ Item # ::LO Resolution #
Vote: -4f-AyeS'~) Y (",'t Nays ~'- Abstain 1 I
Change to motion to aplend original do~uments 0 Companion Resolutions
~ ~jC'- \l.JCl.rc\ C\:,'v,f'I C~ (~d. \j (}. U\ ,1.1:
JOO6~~3
Absent S--
Null/Void After:
days/
Resolution # On Attachments: liQ.
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date of ClerklCDC Signature:
g
Reso. Log Updated: ~
Seal Impressed: ~
Reso. # on Staff Report Cll
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2"d Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes~ No By_
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
o
o
~fal'\c,-
o
o
EDA
o Information Services
o Parks & Recreation
%J V{ilunH ({\!,olice Department
o Public Services
o Water Department
o
o
o
~~'I\,
o
Facilities
Finance
Fire Department
Human Resources
Notes:
Ready to File: _
Date:
Revised 12/18/03