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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Rachel G. Clark, CMC
Subject: Designation of Voting Delegate for
League of California Cities Annual
Conference to be held September 7-10, 2003
in Sacramento
Dept: City Clerk 0 RIG I
Date: August 27, 2003 N A L
Council Meeting: September 2, 2003
Synopsis of Previous Council Action:
12/07/2001 - Council Member Lien was designated as the City's voting representative for the
League of California Cities Annual Conference held in Sacramento, California.
08/1912002 - Council Member Anderson was designated as the City's voting representative for
the League of California Cities Annual Conference in Sacramento and Council
Member McCammack was designated as the alternate voting representative.
Recommended Motion:
That Council Member Derry be designated as the City of San Bernardino's voting representative
for the League of California Cities Annual Conference to be held September 7-10, 2003 in
Sacramento, California.
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" Signature
Contact person:
Rachel G. Clark. City Clerk
Phone: 384-5002
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS: Amount:
Source:
(Ace!. No.)
(Ace!. Description)
Finance:
Council Notes:
No. J.,l
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STAFF REPORT
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and Members of the Common Council
Rachel G. Clark, City Clerk
August 27, 2003
Designation of Voting Delegate for League of California Cities Annual
Conference to be held September 7-10, 2003, in Sacramento, California
The League of California Cities Annual Conference will take place September 7-10, 2003, in
Sacramento, California.
One very important aspect of the Annual Conference is the General Business Meeting when the
membership takes action on conference resolutions. Annual conference resolutions guide cities
and the League in efforts to improve the quality, responsiveness and vitality oflocal government
in California.
To expedite the conduct of business at the above-referenced policy-making meeting, the League
has requested that each City designate a voting representative and an alternate who will be
present at the Annual Business Meeting. Council Member Neil Derry will be attending this
year's conference.
Request is hereby made to designate Council Member Derry as the City of San Bernardino's
voting delegate at the League of California Cities Annual Conference in Sacramento.
League of California Cities
Annual Conference Votinq Procedures
1. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. To cast the city's vote, a city official must have in his or her possession
the city's voting card and be registered with the Credentials Committee.
3. Prior to the Annual Conference, each city should designate a voting
delegate and an alternate and return the Voting Delegate Form to the
League Credentials Committee.
4. The voting delegate, or alternate, may pick up the city's voting card at
the voting card desk in the conference registration area.
5. Free exchange of the voting card between the voting delegate and
alternate is permitted.
6. If neither the voting delegate nor alternate is able to attend the Business
Meeting, the voting delegate or alternate may pass the voting card to
another official from the same city by appearing in person before a
representative of the Credentials Committee to make the exchange.
Prior to the Business Meeting, exchanges may be rnade at the "Voting
Card" table in the League Registration Area. At the Business Meeting,
exchanges may be made at the "Voting Card" table in the front of the
meeting room. Exchanges may not be made while a roll call vote is in
progress because the Credentials Committee will be conducting the roll
call.
7. Qualification of an initiative resolution is judged in part by the validity of
signatures. Only the signatures of city officials who are authorized to
use the city's voting card, and who have left a sample of their signature
on file for the Credentials Committee, will be approved.
8. In case of dispute, the Credentials Committee will determine the right of
a city official to vote at the Business Meeting.
G:\policy\acres\voteproc03.doc
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June 20, 2003
To:
The Honorable Mayor and City Council
From:
John Russo, League President, City Attorney, Oakland
Re:
Designation of Voting Delegate for 2003 League Annual Conference
The League's 2003 Annual Conference is scheduled for Sundav. September 7 throuqh
Wednesdav. September 10. 2003 in Sacramento. One very important aspect of the annual
conference is the annual business meeting where the membership takes action on conference
resolutions. Annual conference resolutions guide cities and the League in our efforts to
improve the quality, responsiveness and vitality of local government in California. It is
important that .!ill cities be represented at the Annual Business Meeting on Wednesday,
September 10, at 10:00 a.m. at the Sacramento Convention Center.
To expedite the conduct of business at this important policy-making meeting, each city council
should designate a voting representative and an alternate who will be registered at the
conference and present at the Annual Business Meeting. A voting card will be given to the city
official that is designated and indicated on the enclosed "Voting Delegate Form."
Please complete and return the enclosed form to the League's Sacramento office at the earliest
possible time (not later than Friday, August 8, 2003), so that proper records may be
established for the conference.
The city's designated voting delegate may pick up the city's voting card at the Voting Card desk
located in the League registration area. The Desk will be open on September 7,8,9 and 10.
Voting cards should be picked up before the Annual Business Meeting on September 10.
The voting procedures to be followed at this conference are printed on the reverse side of this
memo.
Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated.
If you have any questions, please call Lorraine Okabe at (916) 658-8236.
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League of California Cities
2003 ANNUAL CONFERENCE
VOTING DELEGATE FORM
CITY:
San Bernardino
1. VOTING DELEGATE:
Councilman Neil Derry
(Name)
Council Member
(Title)
2. VOTING ALTERNATE:
(Name)
(Title)
ATTEST:
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1-/' \ "A 1',.( ~(
(Nalne)
(i {. {(j,-A~
City Clerk
(Title)
PLEASE COMPLETE AND RETURN TO:
League of California Cities
Attn: Lorraine Okabe
1400 K Street
Sacramento, CA 95814
., Fax: (916) 658-8240
Deadline: Fridav. AUQust 8. 2003
G:\LEGISLTV\POLICY\ACRES\VoteDel1eUer 03.doc
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300 North "D" Street, San Bernardino, CA 92418 FAX: 909 384-5158
CITY OF SAN
BERNARDINO
CITY CLERK'S
OFFICE
Fax
To:
Lorraine Okabe
From: Michelle Taylor
Fax: (916) 658-8240
Date: September 2, 2003
Phone:
Pages: 2 (including cover)
Re:
Voting Delegate Form
cc:
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-Comments:
Thanks and have a blessed day!
Michelle Taylor
Sr. Secretary, City Clerk's Office
(909)384-5002, ex!. 3206
TAYLOR MI(1j)SBCITY.oRG