HomeMy WebLinkAbout22-Police Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Garrett W. Zimmon, Chief of Police
Date: August 7, 2003
ClmfS1NAL
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing the Purchasing
Manager to issue an Annual Purchase Order in
an amount not to exceed $35,000.00 to the
Wackenhut Corporation, Inc., for clerical
support services within the Police
Department's Records Bureau.
Dept: Police Department
Synopsis of Previous Council Action
Resolution #2003-344, on 8-4-03, adopting the City's General Fund budget for FY 2003-04.
Motion on 8-4-03 approving the implementation of the proposed Records reorganization in the
Police Department for FY 2003-04.
Resolution #1999-324, on 12-20-99, authorizing the Purchasing Manager to issue a services
agreement and an annual purchase order, with the option of five one-year extensions, to the
Wackenhut Corporation, Inc.
Recommended Motion:
Adopt Resolution.
~~
MICHAEL BIL ,ASSI TANT CHIEF OF POLICE
Contact person:
Captain Robert Curtis
Phone: 384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS: Amount: $35,000.00
Source: 001-222-5505 (Other Professional Services)
Council Notes:
Finance
l2~~ L m3-- 210
Agenda Item No. JJ-
KII~//)3
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Purchasing Manager to issue an Annual Purchase Order in an amount not to exceed $35,000.00 to
the Wackenhut Corporation, Inc., for clerical support services within the Police Department's
Records Bureau.
BACKGROUND
As part of the budget reduction strategies for FY 2003-04, the police department submitted a
proposal to reorganize the Records Bureau. Implementation of this budget reduction package will
increase efficiency within the Records Bureau, improve the delivery of service to the public, and
cause significant budget savings for FY 2003-04 and the following rwo fiscal years.
On July 28, 2003, the Personnel Committee approved the recommendations contained in the
Records reorganization proposal and referred them to the full Council for their consideration. On
August 4, 2003, City Council approved a motion authorizing the implementation of the proposed
reorganization. The City Council further approved Resolution #2003-223 adopting the City's
General Fund budget for FY 2003-04. The adopted budget reflects the salary increases for the
additional city positions associated with the reorganization as well as reduction of funds in the
appropriate expenditure accounts.
On July 15, 2003, a certified letter was sent to the Wackenhut Corporation notifying them that their
Services Agreement for clerical support services in the Records Bureau would be tenninated
effective August 31, 2003. The letter provided them will the 30-day notice required in Section 4 of
the Services Agreement and Resolution #1999-324. This will provide sufficient time for the newly
hired city employees to receive training and avoid an interruption of services.
The cost of continuing the Services Agreement from July 1, 2003 through August 31, 2003 is
estimated at $34,311.78. This action will not reduce the projected savings associated with the
Records reorganization.
FINANCIAL IMPACT
The Police Department's adopted budget for FY 2003-04 includes $118,400.00 for Other
Professional Services in Account #001-222-5505, including outsourcing clerical support services in
the Records Bureau. There will be sufficient remaining monies in this account for the remaining
budgeted line items.
RECOMMENDATION
Adopt Resolution.
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(C(Q)[PY
RESOLlJTlON NO.
RESOLUTION OF THE MAYOR AND COJ\1:\lOl\' COUNCIL OF THE CITY
OF SAN BERNARDINO ALTIIORIZING THE PITRCHASING MANAGER TO ISSL,E
AN ANNLAL PURCHASE ORDER NOT TO EXCEED 535,000.00 TO TIlE
WACKENHllT CORPORATION, INC., FOR CLERICAL Sl'PPORT SERVICES
WITHIN THE POLICE DEPARTMENT'S RECORDS BUREAr.
BE IT RESOLVED BY THE '\1 A YOR AND CO]\1MO'l COL''1CIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I. That thc Purchasing Manager is herebv authorized and directed to issuc
an annual purchase order to the Wackenhut Corporation. Inc. in an amount not to exceed
535.000.00 for clerical support services for the Police Department's Records Bureau.
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RESOLlTIO\' OF THE :\IA YOR A\'D COi\IMO:\' COl'\'CIL OF THE CITY
OF SAN BER:\'ARDIi\O AlTHORIZI!\'G THE PlRCIIASING i\lA!\AGER TO ISSl'E
A\' A"\'L\L Pt;RCHASE ORDER NOT TO EXCEED 535,000.00 TO THE
\VACKENHl'T CORPORA no,,", I\'c., FOR CLERICAL SlPPORT SERVICES
"UHI:\' THE POLICE DEPARTI\IE:\'T'S RECORDS BliREAl'.
5 I HEREE Y CERTIFY that the foregoing Resolution \\as duly adopted by the l\1ayor
and Common Council of the Cit) of San Bernardino at a
meeting thereof. held on the
da) of
. :::'003. by the foIlo\\ing \ote. to \\it:
Council \lcmbers:
.\YES
XA YS
ABSTAI:\
ABSEl\T
ESTRADA
LO:\(,VILLE
\1CG1:\:\IS
DERRY
SUAREZ
Al\DERSOl\
\1CCA'\1\lACK
City Clerk
The l()regoing Resolution is hereby approved this ~ day of
, :::'003,
Judith Valles. Mayor
City of San Bernardino
Apprm'ed as to
Form and legal content:
JA1\1ES F PEl\\1AN,
City Attorney
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Vote:
Ayes
1-<"
Nays
.&
Abstain
b
'2-c'Q.3- Z,,\ 0
Absent r'J
Meeting Date (Date Adopted):
$j-Ib'-03
Item #
'2'-
Resolution #
Change to motion to amend original documents:
Reso. # On Attachments: /' Contract term: -
Note on Resolution of Attachment stored separately: --=-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
NulllVoid After:
By: -
Date Sent to Mayor: 'X - ( '1 - (": '<..
Date of Mayor's Signature: 2>-IC(-O::<'
Date of Clerk/CDC Signature: 25 -.::;6 -c.:,~
Reso. Log Updated: ,,/
Seal Impressed: -----
See Attached:
See Attached:
~ached:
Date Returned:
DateMerno/Letter Sent for Signature:
60 Day Reminder Letter Se~to-;;-j(ithllay:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached: Yes /"
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No ----..L- By
No ~ By
No ,/ By
No / B
Copies Distributed to:
City Attorney ,/
Parks & Rec.
Code Compliance Dev. Services
Police /' Public Services
EDA
Finance ,,-'
MIS
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: _
Date:
Revised 0 I /12/0 I