HomeMy WebLinkAbout24-City Manager
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson
Subject: Resolution for FY 06/07 civic and promotion funding
Little League Inc. Western Regional Tournament
August 4-13,2006.
Dept: City Manager
Meeting Date: July 24, 2006
ORIGINAL
Date: July 6, 2006
Synopsis of Previous Council Action:
8/01/05
Resolution 2005-27 adopted authorizing civic and promotion funding to Western Region Little League
for 2005 Tournament.
Ways and Means Committee recommended for approval.
7/12/06
Recommended Motion:
Adopt resolution.
That direct funding in the amount of$5,000 from the FY06/07 civic and promotion fund be approved;
that indirect funding in the amount of $39,200 be transferred from the FY 06/067 civic and promotion
fund to various City departmental accounts as listed in the attached staff report; and that a waiver of fees
and use of City personnel and equipment be authorized in the conduct of the' 2006 tournament season.
Contact Person: Fred Wilson
Phone: 5122
Supporting Data Attached--.res
Ward 5
FUNDING REQUIREMENTS: Amount: $ 5,000 direct! indirect $39,200
Source (Acct. No.) 001-091-5186
(Acct. Description) civic and promotion fund
Finance
Council Notes:
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution authorizing agreement between the City of San Bernardino and Little League
Baseball, Inc. for civic and promotion funding in the amount of$5,000 from the FY 06/07
budget to assist with the conduct of their Western Regional tournament on August 4-13,2006.
The organization is also requesting a waiver of applicable departmental fees in connection with
the event.
BACKGROUND:
James Gerstenslager, Western Regional Director, is requesting financial assistance from the FY
06/07 civic and promotion fund in the amount of$5,000 to aid in the conduct of their 2006
tournament scheduled for August 4-13, 2006. They are also requesting a waiver offees for
department personnel and equipment connected with the event. These fees are as follows:
Police
Parks/Rec
Public Services
City Manager's Office
$32,000
1,900
4,900
400
TOTAL
$ 39,200
Attached is a letter to the City dated June 28, 2006 and a completed Request for Funding
Assistance including a proposed budget and anticipated revenue from other sources, for your
reVIew.
Last year, the Mayor and Council approved $5,000 in civic and promotion funding to support the
activity with a similar waiver offees. Staff has reviewed the accounting submitted in accordance
with the agreement and found it to be acceptable.
FINANCIAL IMPACT:
Included in the FY06/07 budget is $153,500 (Acct. #001-091-5186) in civic and promotion funds
which are traditionally used to support events of common interest to the community. Attached is
a matrix illustrating FY05106 funding activity.
RECOMMENDATION:
1. Adopt resolution.
2. That direct funding in the amount of$5,000 be approved; that indirect funding in the
amount of $39,200 be transferred from the FY06/07 civic and promotion fund to various
City departmental accounts as listed in the attached staff report; and that a waiver of fees
and use of city personnel and equipment be authorized to assist in the 2006 Western
Regional Little League tournament.
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SAN BERNARDINO
REQUEST FOR CIVIC AND PROMOTION FUNDING (PART n
of Organization
~ittle League Baseball and Softball, Incorporated
Address
6707 Little L1!ague>Dr., San Bernardino CA 92407
PhonelFAX Contact Person PhonelF AX
(909)887-6444 James M. Gerstenslager, Director
Designation of 50 1 c (3) non-profit status of Organization (Attached: Yes _ XX No ~
Date of Event
August ~ - 13, 2006
Purpose of Funding
Help defray the cost of
Location Estimated No. of Attendees
Little Jc:eague Baseball, Western Region Headquarters 50,000 - 60,000
the tournament expenses.
PROPOSED CURRENT BUDGET
A. REVENUES: (List all anticipated revenues other than City of San Bernardino)
AMOUNT TOTAL
Sponsorships
.ations
Promotions concessions, souvenirs, programs sales $107 500 $107 500
Donations ticket sales $15 000 $1'i.000
.
In Kind Services (Other than City Services)
.
Total Dollar Amount Requested ofCitv ." nnn $'i.nnn
A. TOTAL PROPOSED REVENUES
$127,500 $127,500
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MUST BE SUBMITTED TO CITY ADMINISTRATOR'S OFFICE 60 DAYS PRIOR TO EVENT FOR WillCH FUNDING IS REOUESTED. NO EXCEPTIONS.
NAME OF ORGANIZATION: Little League Baseball and Softball, Incorporated
e REQUEST FOR CIVIC AND PROMOTION FUNDING
PROPOSED CURRENT BUDGET (PART II)
B. EXPENDITURES: (Include all known direct expenses connect with event)
EXPENSES AMOUNT TOTAL
Personnel/Salaries
Permits
Fire
Bus. Lie.
ABC
Other
Insurance
City of SB Attached (Yes No x )
Park Damage Bond
Park Clean Up DepositJDamage Bond
Security
S.B.P.D
Private Security
Other
Advertising
Radio
. Newspaper
Banners
Flyers
Other
Entertainment
Music
Sound System
Other
Promotional Items
Trophies
Plaques
T-Shirts
Other
Sanitation
Portable Restrooms - Public Services
Special Events
Banquet Facilities
Parade
Other - Parks, Recreation
B. TOTAL PROPOSED EXPENDITURES ** (SEE ATTACHED)
See Attachment $187,000 $187,000
Imary:
A. Total Revenues $ 127,500- D. Total Amount Requested
B. Total Expenditures - $ 187,500 5,000
C. Total Fee Waivers - $ 39,176
(from Part III)
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2006 Budget
Western Regional Tournament
Little League Baseball, Inc
Revenue
Budget 2006
Concession/Souvenir Sales
105,000
Collection & Ticket Sales
15,000
Program Sales
2,500
Total Projected Revenue
122,500
Expenditures
Salaries & Benefits
(Directors, Part Time, etc)
44,500
Utilities
15,000
Equip Rental/Field Maintenance
28,800
Feeding/Housing-Participants
24,000
Uniforms/Equipment
6,200
Concessions/Sourvenirs
57,000
Miscellaneous Supplies
12,000
Total Projected Expenditures
187,500
Net Loss for Tournaments
(65,000)
Prepared By Melissa Singer
Treasurer, uttle League Baseball, Inc.
6123/2006
NAME OF ORGANIZATION: Little League Baseball and Softball, Incorporated
REQUEST FOR CIVIC AND PROMOTION FUNDING (pART III)
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REQUEST FOR FEE WAIVERS
(List all City services for which you are requesting fee waivers)
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C. Fee Waivers Amount
Police 32,000
Security
Traffic Control
Fire
Site Inspections
Crowd Control
Facilities
Sound System
Civic Center Use Permit
Public Services
Refuse Bins 4,929 -
Street Sweeping
Development Services
Planning TUP
Building
Other (Explain) Parks, Rec 1 847
Street Banner Fees 400
Total Amount of Fee Waivers (In-Kind Services) 39,176
For Office Use Only:
Departmental Costs In: Police
Fire
Public Services
Public Works
Development Services
Facilities
Previous Year's Accounting Reviewed: Admin:
Finance
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Baseball and Softball
Honorable Mayor Patrick Morris
Mayor and Common Council
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Dear Mayor Morris:
The 2006 Little League Baseball Western Regional Tournament is scheduled for Friday,
August 4,2006 through Sunday, August 13,2006. Twelve Championship teams from the
II states of the Little League Western Region will begin arriving on Wednesday, August
2, 2006.
In past years, we have greatly appreciated the financial support from the San Bernardino
City Council. The financial support will again help defray the cost of the tournament. I
am respectfully requesting a grant of $5,000.00 for our 2006 event.
These funds will be used to offset costs associated with transporting teams to and from
the airport in rented buses and serving approximately 9000 meals for teams and
volunteers for the 10 day event.
Each year more that 200 players, managers and coaches come to San Bernardino to
compete for the opportunity to advance to the Little League Baseball World Series in
Williamsport, PA. We will again be sending two representatives from the Western
Region. Both championship games will be televised live on ESPN2 from Al Houghton
Stadium here at the Western Regional Headquarters. The West Division Championship
will be televised on August 12th and the Northwest Division Championship will be
televised live on August 13th. We again anticipate between 50 and 60 thousand visitors
from throughout the eleven Western Region States. Their return is testimony to the warm
family welcome they receive from the City of San Bernardino.
We sincerely thank the City Council for the outstanding support we have received in the
past and hope that you will look favorably on this request. We ask that you again honor
us with your presence at some of the activities listed on the enclosed schedule.
?'~~~
James Gerstenslager
Western Regional Director
encl: 7
cc: Fred Wilson, City Adminstrator
6707 Little League Drive' San Bernardino, CA 92407 . 909-887-6444 . Fax: 909-887-6135' www.littleleague.org/west
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CITY OF SAN BER.~AR>>INO
STREET BANNER APPLICA nON
AND AGREEMENT TO HOLD CITY HARMLESS
DATE OF APPLICATION"
June 28, 2006
APPLlCA nON FEE: $200
To be erected: July 25, 2006
Time AM
Removal August 14,20~eAM
B3IUler to be suspended at: Hospitali ty Lane by Hilton Hotel
Purpose ofb3lUler: Advertise Wester,vRegional Tournament
Western Regional Little League Baseball
Eleven State Regional Tornament
cStadium 6707 Little Lea ue Dr
In space above, print exact wording as it will appear on proposed banner
Applieant bereby acknowledges tbat be bas read and understands provisions of Section 16.16.040 of
tbe Sau Bernardino Munieipal Code pertaining to banners. Applicant also acknowledges tbat a
$200.00 permit fee mnst be paid at time of application, which is refundable if the permit is not
granted. Applicant further acknowledges that the City of San Bernardino is not responsible for loss
or damage to the banner(s) placed bereunder.
HOLD HARMLESS AGREEMENT
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The undersigned, bereinafter referred to as "Owner", hereby deposits with tbe City of San
Bernardino, hereinafter referred to as "City", certain property intended for display/public viewing.
The property deposited with the City sball be beld by City at the sole risk of the Owner thereof, and
the City shall not be liable or otherwise responsible for injury, loss or destruction from any cause,
whatsoever. Owner accepts foil risk of any such loss. Owner understands that City is not
guaranteeing or in any way assuring the safekeeping of such property, and all risk of loss by fire,
flood, earthquake, theft, mysterious disappearance or any otber cause is solely OD the owner. Owner
agrees to hold City, its officers, employees and ageuts free aud harmless from and against any such
loss, injury or destruction of such property. Owner represents and warrants that be is tbe owner of
the subject property aud has autbority to deposit such property with City.
Little League Baseball and Softball, Inc.
Name of Spousoring Orgauizatiou-Ap licant
Treasurer's Receipt No.
6707 Little League Dr
Street Address 01 UrgaDlzatlon-Apphcant
San Bernardino, CA 92407
City, State, Zip
Approval of City Mauager by:
1f/-'r~
(909)887-6444
PhoueIF AX
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CITY -OF-S.'_"I BER."IARDIN(}
STREET BANNER APPLlCA nON
AND AGREEMENT TO HOLD CITY HARMLESS
DATE OF APPLICATION. June 28, 2006
APPLICATION FEE: $200
To be erected: July 25, 2006
Time AM
RemovaJAugust,14,2006rime AM
Banner to be suspended at:
"E" Street at the ll.iation Hotel & Convention Center
Purpose of banner:
Advertise Western Regional Tournament
Western Regional Little LEague Baseball, Eleven State Tournament
August 4 - 13, 2006 at Al Houghton Stadium
r: di ('/I. ~)? L
In space above, print exact wording as it will appear on proposed banner
Applicant bereby acknowledges tbat be bas read aDd understaDds provisions of Section 16.16.040 of
the San Bernardino Municipal Code pertaining to banners. Applicant also acknowledges tbat a
$200.00 permit fee must be paid at time of application, wbich is refundable if the permit is not
granted. Applicant fnrtber acknowledges tbat the City of SaD Bernardino is not responsible for loss
or damage to the banner(s) placed berennder.
HOLD HARMLESS AGREEMENT
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The undersigned, hereinafter referred to as "Owner", hereby deposits with the City of SaD
Bernardino, bereinafter referred to as "City", certain property intended for display/public viewing.
Tbe property deposited witb tbe City sball be beld by City at the sole risk of the Owner thereof, and
the City shall not he liable or otberwise respoDsible for injury, loss or destruction from any canse,
wbatsoever. Owner accepts fnll risk of any snch loss. Owner understands that City is not
guaranteeing or in any way assuring the safekeeping ofsuch property, and all risk ofloss by fire,
flood, eartbqnake, tbeft, mysterions disappearance or any other canse is solely on the owner. Owner
agrees to bold City, its officers, employees and agents free and harmless from and against any snch
loss, iDjnry or destruction of sucb property. Owner represents and warrants tbat be is the owner of
the snbject property and bas authority to deposit such property witb City.
Inc.
By:
Treasurer's Receipt No.
6707 Little Lea~ue Dr
Street Address 01 OrgaDlzation-Appllcant
San Berna~dino, CA 92407
City, State, Zip
Approval of City Manager by:
(909)887-6444
PboneIF AX
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Baseball and Softball
June 21, 2006
San Bernardino City Parks & Recreation Dept.
Mr. Lemuel Randolph, Director
300 North "D" Street
San Bernardino, Ca 92419
Dear Mr. Randolph:
The 2006 Little League Baseball Western Regional Tournament, featuring 12 State
Champions from the eleven Western States, is just around the comer. Our tournament
will begin Friday, August 4th. Our schedule that day includes Opening Ceremonies and
Tournament games. Tournament play will conclude with the West Division
Championship game on Saturday, August 12th and our Northwest Championship game on
Sunday, August 13th. Both of the Championship games will be televised live on ESPN2.
1 have enclosed a copy of our game schedule for your review.
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We are asking for your assistance in providing us help with stadium clean-up help during
our tournament as has been provided in the past. We would appreciate the assistance of
two men along with Air Blowers. (Breakfast will be provided) Any help you can provide
will be greatly appreciated. The times, days and dates that we could use help are listed
below.
Saturday, August 5th 6:00-9:00a.m.
Monday, August 7th 6:00-9:00 a.m.
Wednesday, August 9th 6:00-9:00 a.m.
Friday, August 11 th 6:00-9:00 a.m.
Sunday, August 13th 6:00-9:00 a.m.
Sunday, August 6th 6:00-9:00a.m.
Tuesday, August 8th 6:00-9:00am.
Thursday, August 10th 6:00-9:00 a.m.
Saturday, August 12th 6:00-9:00 am.
Monday, August 14th 6:00-9:00 a.m.
We invite you to visit our Little League Baseball Western Regional Tournament as often
as your schedule allows. Again thank you for your continued support.
Please contact me with any questions or concerns you may have in this matter.
~~ ~~4
James Gerstenslager
Western Regional Director
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Encl: 1
6707 Little league Drive' San Bernardino, CA 92407 . 909-887-6444 . Fax: 909-887-6135 . www.littleleague.orgtwest
Little League. Western Region Headquarters
June 22, 2006
; , ~ .3-PLJ..' ,
Mr. Lyoo ~t:"u:I1
Superintendent Public Services
300 North "D" Street, Room, 421
San Bernardino, CA 92418
Dear Mr.~ ..J;u.lLL--
It is once again time for the Little League Baseball Western Regional Tournament. The
2006 Little League tournament play begins on Friday, August 4th and ends on Sunday,
August 13,2005. Teams will arrive on Thursday, August 3,2005.
I am asking your consideration once again in providing us with 50 traffic cones, 35
barricades, a Daihatsu electric cart, 6 additional dumpsters to include daily pick up and
one 40 yard dinosaur to be picked up August 5, 7,9, II and 13. This would certainly
relieve us of the tremendous amount of refuse that is left behind by the thousands of
spectators.
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If this request is granted, we would like the items delivered to 6707 Little League Drive,
San Bernardino no later than Wednesday, August 2, 2006. All items may be picked up
Tuesday, August IS, 2006.
Mr. Merrill, thank you again for your continued support, and for any help that you can
provide. I take this opportunity to extend a personal invitation to attend some or all of the
games. A schedule is enclosed.
;;;2' ~ ~.f4
James Gerstenslager
Western Regional Director
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6707lillle league Drive. San Bernardino, CA 92407 . 909-887-6444 . Fax: 909-887-6135 . www.lillJeleague.orglwesl
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Baseball and Softball
June 21, 2006
Mr. Michael Billdt
Chief of Police
City of San Bernardino
446 West Fourth Street
San Bernardino, CA 92401
Dear Mr. Billdt:
The 2006 Western Regional Little League Baseball Tournament is right around the
comer. This tournament is for the 11 and 12 year old State Champions from eleven
Western States including Hawaii and Alaska.
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We are again asking for your assistance in assigning Police Personnel to help with crowd
control and security. Additionally, we are again asking for the support of the Reserve
Units. Their services in the past have been greatly appreciated as they have been most
helpful in monitoring our parking areas and grounds surrounding the Stadium Field.
Their uniformed presence has made a positive difference.
Opening Ceremonies and Tournament Play for this year's Western Regional Tournament
are scheduled to begin Friday, August 4, 2006 and continue through Sunday, August 13,
2006. I have enclosed a copy of our 2006 Regional Tournament Schedule for your
convenience.
Thank you for your continued support of the Little League Baseball Program and our
Western Regional Tournament. Your help is greatly appreciated. I extend a personal
welcome to you to attend some or all of the games, as your busy schedule will allow.
Meals and refreshments will be available for your workers.
SI_ly, ~
~- ~~ ~
James Gerstenslager
Western Regional Director
encl: 1
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6707 Little League Drive. San Bernardino, CA 92407 . 909-887-6444 . Fax: 909-887-6135 . www.liltleleague.orglwes\
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WESTERN REGION
2006 LITTLE LEAGUE BASEBALL TOURNAMENT
San Bernardino, California
westregion@littleleague.org
Fri., 8/4/06 Sat., 8/5/06 Sun"8/6/06 Mon,,8/7/06 Tue,,8/8/06 Wed"8/9/06
Arizona Idaho Montana No, California
Game 9 (W) Game 13 (NW Game 17(NW) Game 21(W)
9,00 a,m, 9,00 a,m, 9,00 a,m, 9.00 a,m,
No, California Alaska Oregon Utah
Hawaii Idaho Alaska Hawaii Nevada
Game 2 (W) Game 6 (NW) Game 10 (NW Game 18 (W) Game 22 (W)
11:45 a,m, 11 :45 a,m. 11:45a,m, 11:45a,m, 11:45a,m,
Arizona Wyoming Montana No, California So, California
ESPN2
Will televise both Championship Games
Top four (4) records in Pool Play from
each Pool will advance to single elimination
Semi-Final round.
Approved Tie Breaker Method Will Apply.
West
Thur., 8/10/06
Semi-Final
Games
Seed 2
IGame W-1
3:30 p,m,
Seed 3
Seed 1
IGame W-2
8.00 p,m,
_seed 4
Northwest
West
Frid" 8/11/06
Semi-Final
Games
Sat., 8/12/06
Championship
Game
Seed 2
IGame NW-1
3:30 p,m,
Seed 3
WinnerW-1
EJ
Winner W-2
Northwest
Sun, ,8/13/06
Championship
Game
Winner NW-1
EJ
Winner NW-2
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Tentative Schedule
2006
Western Regional Tournament
(subject to change)
Thur Fri Sat Sun Man Tue Wed
3-Aua 4-Aua 5-Aua 6-Aua 7 -Aug 8-Aug 9-Aua
Golf
Tourn.
9:00 AM 9:00 AM 9:00 AM 9:00 AM 9:00 AM 9:00 AM
Teams NW-1 NW-2 W-5 NW-7 NW-9 W-11
"-
Arrive 11 :45 AM
i W-1 11 :45 AM 11:45 AM 11:45 AM 11:45 AM 11:45 AM
3:30 PM NW-3 NW-5 NW-8 w-9 w-12
W-2
I ,,-
Team 6:00 PM 5PM 5PM 5PM 5PM 5PM
Pictures Opening NW-4 W-6 W-7 NW-10 NW-11
,"
I Ceremonies
I
8PM 8PM 8PM 8PM 8PM 8PM
, W-3 W-4 NW-6 W-8 W-10 NW-12
,
-,
" """,'"" ",.,",. j~5~;~~ #i~1~ -'.'=
,"'i,', ..... ;".' ",.... ,.',"J"J,""" "i",,",;;;,;i'i';/':~";
Thur Fri Sat Sun
10-AuQ 11-Aua 12-Aua 13-Aua
, 8:30 AM
Alumni
Breakfast
'"
11:00 AM 10:00 AM
WR DA
Luncheon Brunch
SEMI FINALS
3:30 PM 3:30 PM
~, W-1 NW-1
7:00 PM 6:00 PM
6:00 PM 6:00 PM Chamo Chamo
Challenaer Closina W NW
Game Ceremonies ESPN2 ESPN2
8PM 8PM
W-2 NW-2
corrltourn/06regscb.xls
6/27/2006
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN AGREEMENT WITH THE CITY OF
SAN BERNARDINO AND WESTERN REGIONAL LITTLE LEAGUE BASEBALL
FOR FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTION FUND FOR
FY 2006/07.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City an Agreement with San Bernardino Western Regional
Little League Baseball, Inc., for civic and promotion funding in the amount of $5,000 in direct
funding from the FY 2006/07 Budget, a copy of which is attached hereto, marked Exhibit "A"
and incorporated herein by reference as fully as though set forth at length.
Section 2.
Expenditure of indirect funding in the amount of $39,176 is further
authorized to be transferred from the civic and promotion fund to various general fund
departmental accounts as noted in the staff report included as Attachment "B".
Section 2.
The authorization to execute the above referenced agreement IS
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the adoption
ofthis resolution.
1111/
/1111
1111/
/1111
/1111
1111/
/1111
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
AGREEMENT WITH THE. CITY OF SAN BERNARDINO AND WESTERN
REGIONAL LITTLE LEAGUE BASEBALL FOR FINANCIAL ASSISTANCE FROM
THE CIVIC AND PROMOTION FUND FOR FY 06/07.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
, 2006, by the following vote to-wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
McGINNIS
DERRY
KELLY
JOHNSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2006.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
By:
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AGREEMENT
The parties agree to as follows:
1. Recitals.
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B. The expenditure is for a valid municipal public purpose, to wit: for the
conduct of events related to their annual Little League baseball tournament.
2. Payment.
Upon presentation of a claim to the City Finance Director, City shall pay to Little
League Baseball, Inc., Western Regional Headquarters, on behalf of Organization
from the civic and promotion budget for the 2006/07
fiscal year, the total sum of FIVE THOUSAND DOLLARS ($5,000).
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AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
1 BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY06/07 CIVIC AND
PROMOTION FUND ASSISTANCE.
3.
Use of Funds.
The funds paid on behalf of Organization shall be used solely for the purposes set
forth in Paragraph 1 above. No deviation from these provisions shall be made without the
express approval of the City of San Bernardino. Any unexpended funds shall be returned to the
7
8 City by Organization.
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4.
Accountability.
Financial records shall be maintained in accordance with generally
11 accepted accounting principles by Organization for this event in such manner as to permit City to
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easily trace the expenditure of the funds. All books and records of Organization for this event
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are to be kept open for inspection at any time during the business day by the City or its officers
15 or agents. Failure to submit the financial records in accordance with this section will result in the
16 Organization reimbursing the City in the full amount received by Organization. At the
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conclusion of the program, Organization or its designee shall present the City Administrator or
his designee copies of all receipts for expenditures connected with said program in the total
amount of FIVE THOUSAND DOLLARS ($5,000).
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5. Hold Harmless.
Organization covenants and agrees to defend, (if requested by City), indemnify, and hold
23 harmless the City, its departments, agencies, boards, commissions, elected officials, officers,
24 attorneys, employees and agents from all liabilities and charges, expenses (including counsel
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fees), suits, or losses, however occurring, or damages arising or growing out of the use or receipt
of the funds paid hereunder and all operations under this Agreement. Payments hereunder are
made with the understanding that the City is not involved in the performance of services or other
2
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
1 BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY06/07 CIVIC AND
PROMOTION FUND ASSISTANCE.
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3 activities of Organization. The costs, salary and expenses of the City Attorney and members of
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4 his office in enforcing this Agreement on behalf of the City shall be considered as "counsel fees"
5
for the purposes of this paragraph.
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6. Insurance.
While not restricting or limiting the foregoing, during the term of this
9 Agreement, Organization shall maintain in effect policies of comprehensive public, general and
10 automobile liability insurance, in the amount of $1 ,000,000, per occurrence combined single
11 limit, naming the City of San Bernardino, its departments, agencies, boards, commissions,
12
elected officials, officers, attorneys, employees, and agents as additionally insured. A certificate
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of insurance evidencing such coverage shall be provided to the Mayor or her designee, with the
added notation that the insurance policy shall not be terminated or materially altered without 10
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16 days prior written notice to the City.
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7.
Termination.
City shall have the right to terminate this Agreement and any funding
remaining unpaid hereunder at its sole discretion by mailing a ten-day written notice to
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Organization and this Agreement shall terminate ten days after the mailing of such notice. In the
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event this Agreement is terminated for reasons of improper use of funds or use of funds for any
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23 purpose other than those authorized, any unexpended portion of the funds provided by City shall
24 be returned to City, and the Organization shall reimburse to City any funds expended which were
25 used for any purpose other than those authorized under this Agreement, as set forth in Exhibit
26 "A".
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3
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
1 BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY06/07 CIVIC AND
PROMOTION FUND ASSISTANCE.
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8.
Authorization to Execute.
Organization hereby covenants that it has taken all actions necessary to
take the adherence to the obligations imposed by this Agreement a binding obligation of the
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Organization.
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9.
Notices.
9 All notices herein required shall be in writing and delivered in person or
10 sent by certified mail, postage prepaid, addressed as follows:
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As to City:
As to Organization:
City of San Bernardino
LITTLE LEAGUE BASEBALL, INC.
WESTERN REGIONAL HEADQUARTERS
300 N. D. Street
6707 Little League Drive
San Bernardino, CA 92418
San Bernardino, CA 92407
16 Attn: City Manager
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20 II/II
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22 /1111
23 /1111
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II/II
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II/II
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Attn: James Gerstenslager, Executive Director
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AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY06/07 CNIC AND
PROMOTION FUND ASSISTANCE.
10. Entire Agreement.
This Agreement and any documents or instruments attached hereto or
referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and
supersede all negotiations and prior writing in respect to the subject matter hereof. In the event
of conflict between the terms, conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this Agreement shall prevail.
In witness whereof, the parties hereto have executed this Agreement on the day and date
12 first above shown.
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ATTEST:
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22 By:
City Clerk
23 Approved as to form:
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25 James F. Penman
26 City A orney
27 By:
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CITY OF SAN BERNARDINO
By.
Patrick J. Morris, Mayor
LITTLE LEAGUE BASEBALL, INC.
WESTERN REGIONAL HEADQUARTERS
By.
James Gerstenslager, Executive Director
5
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date AdoPted):'\\L~\ ~
Vote: Ayes ) ,.1 y :;, 'f-~ Nays
.J J '..J
Change to motion to amend original documents 0
Item # ~
'&
Resolution # d-Cbb Jd-l ~
Z>-- Absent 3 'I- 7
Abstain
Companion Resolutions
Null/Void After: h () days /
Resolution # On Attachments: 0
q 1:2 J lot/)
I
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORDW/COUNTY 0
By:
Date Sent to Mayor: 10>
Date of Mayor's Signature: 7/:110 V
Date ofClerk/CDC Signature: 1/;j 0 Co
Reso. Log Updated: ~
Seal Impressed: 0
Reso. # on Staff Report i&.
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985,8234,655,92-389):
YesL No By_
Yes No-X-- By_
Yes NoL By_
Yes NoL By_
Yes NOJ...- By_
Copies Distributed to:
Animal Control 0 EDA
City Administrator ~ ~f4"acilities
City Attorney u;(' Finance
Code Compliance 0 Fire Department
Development Services 0 Human Resources
Others:~
0 Information Services 0
0 Parks & Recreation 0
[if Police Department 0
0 Public Services 0
0 Water Department 0
Notes:
Ready to File: ~
Date:
Revised 12/18/03
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
August 2, 2006
TO:
Marilyn Dixon, Executive Secretary
City Manager's Office
Sandra Medina, Assistant to the City Clerk )tfv-..---
Duplicate Signed Agreement
FROM:
RE:
Please find enclosed one duplicate original executed copy of the agreement attached to
Resolution No. 2006-274, authorizing execution an agreement with the City of San Bernardino
and Western Regional Little League Baseball for financial assistance from the Civic and
Promotion Fundfor FY 2006/07
If you have any questions, please call Dodie Otterbein at ext. 3215.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
August 2, 2006
TO:
Peggi Hazlett, Assistant to the Mayor
Sandra Medina, Assistant to the City Clerk <!/t..--/
.
FROM:
RE:
Duplicate Signed Agreement
Please find enclosed a copy of the executed agreement attached to Resolution No. 2006-274,
authorizing execution an agreement with the City of San Bernardino and Western Regional Little
League Baseball for financial assistance from the Civic and Promotion Fund for FY 2006/07
If you have any questions, please call Dodie Otterbein at ext. 3215.