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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: June 26, 2006
Subject: RESOLUTION OF THE MAYOR
AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING
THE FINANCE DIRECTOR OR HER
DESIGNEE TO EXECUTE A PURCHASE
ORDER TO ATHLETIC FIELD
SPECIALISTS FOR THE DESIGN AND
INSTALLATION OF IRRIGATION
SYSTEM IMPROVEMENTS FOR TWO (2)
BASEBALL FIELDS AND PARK
LOCATED AT NICHOLSON PARK.
From: Lemuel P. Randolph, Director
Dept: Parks, Recreation &
Community Services Dept.
MICC Meeting Date: July 24, 2006
Synopsis of Previous Council Action:
Project was approved in the Prop. 40 Per Capita Grant Program by Resolution
2003-296 and included in CIP for 2003-04.
Recommended Motion:
/
/
'--J
Adopt Resolution
Contact person: Dan Ustation
Phone: 5031
Supporting data attached:
yes
Ward: 7
FUNDING REQUIREMENTS: Amount: $101,296.20
Source: (Acct. No.) 243-363-5504-7457
(Acct. Description) Park Construction Fund
Finance:
Council Notes: j?,:fSO, ;).DO ~ - ::Lip 1
Agenda Item No.
013
71d-If/OD
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Finance Director or her designee to execute a Purchase Order to Athletic Field Specialists for the
design and installation of irrigation system improvements for two (2) baseball fields and park
located at Nicholson Park.
Background:
The project' will replace the current hydraulic irrigation system at two (2) baseball fields and park
area at Nicholson Park and was approved in the Prop. 40 Per Capita Grant Program by
Resolution 2003-296 and included in the CIP for 2003-04. The current irrigation system is
outdated and repair costs would be substantial. In addition, a significant amount of downtime
would be necessary to repair the hydraulic valves. The new irrigation system will operate more
efficiently and reduce water consumption.
The Parks, Recreation and Community Services Department prepared the appropriate
specifications that were provided to the Purchasing Department, Division of Finance. The
Purchasing Department then advertised contract bid documents in the San Bernardino County
Sun newspaper and the City's Web site. Bids were publicly opened and declared on
May 25, 2006.
A mandatory job-walk was conducted on May 11, 2006. The companies listed below attended:
Companv
Citv
Athletic Field Specialists
Siapin Horticulture, Inc.
Community Works Design
Highland, CA
Pico Rivera, CA
Riverside, CA
The following bid was received:
Companv
Bid
Athletic Field Specialists
$91,296.20
Financial Impact:
Funding in the amount of $101,296.20 is contained within the Park Construction Fund. This
funding amount includes a contingency of $1 0,000.
Recommendation:
Adopt Resolution
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR OR HER
DESIGNEE TO EXECUTE A PURCHASE ORDER TO ATHLETIC FIELD
SPECIALISTS FOR THE DESIGN AND INSTALLATION OF IRRIGATION SYSTEM
IMPROVEMENTS FOR TWO (2) BASEBALL FIELDS AND PARK LOCATED AT
NICHOLSON PARK.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor of the City of San Bernardino or his designee is hereby
authorized to execute a purchase order to Athletic Field Specialists in the amount of$91,296.20
with a contingency amount of $10,000, but such award shall be effective only upon being fully
executed by both parties for the irrigation system improvements for two (2) baseball fields and
park at Nicholson Park. Pursuant to this determination the issuance of a purchase order by the
purchasing Manager or designee to Athletic Field Specialists in an amount not to exceed
$101,296.20 is hereby authorized and all other quotations therefore are hereby rejected.
SECTION 2. The authorization granted hereunder shall expire and be void and of no
further effect if the agreement is not executed by both parties and returned to the Office of the
City Clerk within 120 days following effective date of the Resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR OR HER
DESIGNEE TO EXECUTE A PURCHASE ORDER TO ATHLETIC FIELD
SPECIALISTS FOR THE DESIGN AND INSTALLATION OF IRRIGATION SYSTEM
IMPROVEMENTS FOR TWO (2) BASEBALL FIELDS AND PARK LOCATED AT
NICHOLSON PARK.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2006, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
MCGINNIS
DERRY
14 KELLEY
15 JOHNSON
16
MCCAMMACK
17
18
19
20 2006.
21
22
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
Patrick J. Morris, Mayor
City of San Bernardino
23 Approved as to Form:
24
JAMES F. PENMAN, City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): \ \ ').~\ Dlo Item #
Vote: Ayes I ~,,}I r" 't J Nays 'G-
) J J
Change to motion to amend original documents 0
d.. 3 Resolution # rl:DJ)O - d..-lP .1
Abstain ~ Absent <Q ,
Companion Resolutions
NulVVoid After: \ 'l.D days / ~ .
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Reso. Log Updated: ~
Seal Impressed: W
Reso. # on Staff Report ~
Date Memo/Letter Sent for Signature:
I " Reminder Letter Sent:
tv! / A Date Returned:
/ 2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
o
~
o
o
Yes-h-
Yes
Yes
Yes
Yes
No
By_
By_
By_
By_
By_
NO*-
No i:--
NoL
No }.
EDA
o
o
if
o
o
Water Department
Facilities
Information Services
Parks & Recreation
Police Department
Public Services
o
~
o
o
o
Finance
Fire Department
Human Resources
Notes:
Ready to File: ~
Date:
Revised 12/18/03