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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
ORr,Gl.NAL
Subject: Resolution authorizing a
purchase order to Matich Corporation
and/or Vulcan Materials/Cal Mat
Division to supply materials for roadway
pavement rehabilitation for use by the
Public Services Department.
From: Lynn Merrill, Director
Dept: Public Services
Date July 24, 2003
Meeting Date: August 4, 2003
Synopsis of Previous Council Action
Reso 2003-43
Reso 2003-92
February 3, 2003
April 21, 2003
Increase P.O. by $69,300
Increase P.O. by $189,400
Recommended Motion:
Adopt resolution, and authorize the Director of Finance to appropriate $241,000.00 from the
State Gasoline Tax Fund (Account 126), $378,000 from the Half-Cent Sales Tax - Local
Funds (Measure I) (Account 129),$60,000 from the AB-2928 Traffic Congestion Relief Fund
(Account 135) and $38,000 from the Street Constructio und (Account 242).
Signature
Contact person Lynn Merrill, Director
Phone: 5140
Supporting data attached: Staff Report, Reso
Ward All
FUNDING REQUIREMENTS:
Amount $717,000
Source Account numbers
126 - State Gasoline Tax Fund $241,000
129 - Yz Sales Tax Local Funds $378,000
135 - AB-2928
Traffic Congestion Relief $ 60,000
242 Street Construction Fund $ 38,000
Finance:
Council Notes:
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Agenda Item No. 1 (p
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing the execution of purchase orders to Matich Corporation and/or
Vulcan Materials/Cal Mat Division to supply materials for roadway pavement
rehabilitation for use by the Public Services Department.
Background:
As part of an overall emphasis on street repair and maintenance activities within the
current fiscal year, the Public Services Department Street Division, in conjunction with
Development Services, has developed a joint departmental strategy to rehabilitate certain
streets. On major street resurfacing efforts, the strategy utilizes Street Division crews to
perform street surface preparation, sweeping, placement, leveling, rolling, traffic control,
and hauling of recycling debris generated by the cold-milling process. All project related
signing, striping, and inspection is also performed in-house.
Matich Corporation and Vulcan Materials/Cal Mat are the only two asphalt manufacturers
located within the City of San Bernardino and have been providing materials for City
street repairs for several years. They are both considered a selected source for this
service and each vendor is used according to availability of specified pavement materials
on the date of the project.
Staff is requesting authorization to issue a single purchase order for paving materials for
a combined total of $717,000 for the following CIP projects identified below to Matich
Corporation and/or Vulcan Materials/Cal Mat Division.
Ward Project Location
Valencia from Highland to 200' n/o 29th St.
Del Rosa btwn Date St. & Bonita Vista
Lt. Mtn from 1000' n/o 27th St. to Kendall Dr.
Pepper St. from Birch to Mill St.
Palm Ave. from Piedmont Ave. to Orchid Dr.
9th St. from H St. to Arrowhead
6th St. from Waterman Ave. to Pedley
Waterman Ave. fr Commercial-Vanderbilt
TOTAL
Project
Cost Account No.
$65,000 126-369-5504-7304
$176,000 126-369-5504-7244
$150,000 129-367-5504- xxxx
$20,000 129-369-5504-7198
$60,000 135-378-5504-xxxx
$48,000 129-367-5504-7200
$38,000 242-362-5504-7227
$160,000 129-367-5504-7301
$717,000
The Public Services Department is hereby requesting purchase orders in the combined
amount of $717,000 to Matich Corporation and/or Vulcan Materials/Cal Mat Division for
materials to be utilized for the CIP paving projects listed above.
Financial Impact:
These eight projects are currently identified as part of the proposed FY2003/2004 CIP
program and total $717,000. Funds in the amount of $241 ,000.00 are contained in the
State Gasoline Tax (Account 126). Funds in the amount of $378,000 are contained in the
Half-Cent Sales Tax - Local Funds (Measure I) (Account 129). Funds in the amount of
$60,000 are contained in the AS 2928 Traffic Congestion Relief (Account 135). Funds in
the amount of $38,000 are contained in the Street Construction Fund (Account 242).
Recommendation:
Adopt resolution, and authorize the Director of Finance to appropriate $241,000.00 from
the State Gasoline Tax Fund (Account 126), $378,000 from the Half-Cent Sales Tax-
Local Funds (Measure I) (Account 129),$60,000 from the AS-2928 Traffic Congestion
Relief Fund (Account 135) and $38,000 from the Street Construction Fund (Account 242).
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REsoLutDEl1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF PURCHASE ORDERS
TO MATICH CORPORATION AND/OR VULCAN MATERIALS/CAL MAT DIVISION
TO SUPPLY MATERIALS FOR ROADWAY PAVEMENT REHABILITATION FOR
USE BY THE PUBLIC SERVICES DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Matich Corporation and/or Vulcan Materials/Cal Mat Division
provides materials for City street repairs; pursuant to this determination the Purchasing
Manager is hereby authorized to issue purchase orders to Matich Corporation and/or
Vulcan Materials/Cal Mat Division for a total combined amount not-to-exceed
$717,000
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SECTION 2. The Purchase Orders shall reference this Resolution No. 2003-
and shall read, "Matich Corp and/or Vulcan Materials/Cal Mat Division,
15 materials for roadway pavement repairs - Purchase Order numbers
, not-
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to-exceed $717,000," and shall incorporate the terms and conditions of the Contract,
which is on file in the City Clerk's Office.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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July 17, 2003
/ if /(f)
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] A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF PURCHASE ORDERS TO MATICH
" CORPORATION AND/OR VULCAN MATERIALS/CAL MAT DIVISION TO SUPPLY
MATERIALS FOR ROADWAY PAVEMENT REHABILITATION FOR USE BY THE
J PUBLIC SERVICES DEPARTMENT.
-1 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5 and Common Council of the City of San Bernardino at a
6 meeting thereof, held on the
7 vote, to wit:
8 COUNCIL MEMBERS: AYES
9 ESTRADA
]0 LONGVILLE
]] MCGINNIS
12 DERRY
n SUAREZ
e 1-1 ANDERSON
15 MCCAMMACK
16
17
]8
day of
,2003, by the following
NAYS
ABSTAIN
ABSENT
CITY CLERK
]9
The foregoing Resolution is hereby approved this
day of
2003,
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JUDITH VALLES, Mayor
City of San Bernardino
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Approved as to form and
24 legal content:
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By:
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~~ L\~C8
Vote: Ayes?:'-.S ( 'I Nays
Change to motion to amend original documents: --
Item # 2("
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Resolution #2003 - 2Z-D
Abstain ~ Absent -A-
Reso. # On Attachments: - Contract term: -
Note on Resolution of Attachment stored separately: ----=--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
Null/Void After: <c,C) .DP,,~ j 10' 3-03
1 I
Date Sent to Mayor: 'is ~'" - C,,:>
Date of Mayor's Signature:
Date of ClerkJCDC Signature:
Reso. Log Updated: ./
Seal Impressed:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attached:
Date Returned:--
Date Memo/Letter Sent for Signature:
'-- .
60 Day Kt:llllUdt:1 Lt:::lLt;1 .5t:Hl UII 38... daj I
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
YesL No By
Yes No ..L- By_
Yes No~ By
Yes No 1- By_
Yes No B
Copies Distributed }o:
City Attorney ,/
Parks & Rec.
Code Compliance Dev. Services
Police Public Services /' Water
EDA
Finance ,/
MIS
Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc,)
Ready to File: _
Date:
Revised 01/12/01