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Home My WebLink About25-Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lynn Merrill, Director Subject: Resolution authorizing the execution of a purchase order to Matich Corporation for the rental of paving equipment including operators for roadway pavement rehabilitation. Dept: Public Services Date July 24, 2003 ORtGINAL Meeting Date: August 4, 2003 Synopsis of Previous Council Action Recommended Motion: Adopt resolution, and authorize the Director of Finance to appropriate $21,000.00 from the State Gasoline Tax Fund (Account 126), $27,000.00 from the Half-Cent Sales Tax - Local Funds (Measure I) (Account 129),$9,000 from the AB-2928 Traffic Congestion Relief Fund (Account 135) and $3,000 from the Street Construction nd (Account 242). Signature Contact person Lynn Merrill, Director Phone: 5140 Supporting data attached: Staff Report, Reso FUNDING REQUIREMENTS: Ward All Amount: $60,000 Source Account numbers 126 - State Gasoline Tax Fund $21,000 129 - Yz Sales Tax Local Funds $27,000 135 - AB-2928 Traffic Congestion Relief $ 9,000 242 Street Construction Fund $ 3,000 Finance: Council Notes: k"""""'SG ~ ~ S ~. ;;J \ '1 1/'1 ftJ3 Agenda Item No. 25 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: A resolution authorizing the execution of a purchase order to Matich Corporation for the rental of paving equipment including operators for roadway pavement rehabilitation. Background: As part of an overall emphasis on street repair and maintenance activities within the current fiscal year, the Public Services Department Street Division, in conjunction with Development Services, has developed a joint departmental strategy to rehabilitate certain streets. On major street resurfacing efforts, the strategy utilizes Street Division crews to perform street surface preparation, sweeping, placement, leveling, rolling and traffic control. The cold- milling process, and hauling of recycling debris generated by the process will be performed by the three person operation crew. All project related signing, striping, and inspection is also performed in-house. The Public Services Department is hereby requesting issuance of a purchase order in the amount of $60,000 to Matich Corporation for the rental of paving equipment including operators for the roadway pavement rehabilitation projects listed below. Ward Project Location Valencia from Highland to 200' n/o 29th Sl. Del Rosa btwn Date Sl. & Bonita Vista Lt. Mtn from 1000' n/o 27th Sl. to Kendall Dr. Pepper Sl. from Birch to Mill St. Palm Ave. from Piedmont Ave to Orchid Dr. 9th Sl. from H Sl. to Arrowhead 6th Sl. from Waterman Ave. to Pedley Waterman Ave. fr Commercial-Vanderbilt TOTAL Project Cost Account No. $ 6,000 126-369-5504-7304 $15,000 126-369-5504-7244 $15,000 129-367-5504-xxxx $ 3,000 129-369-5504-7198 $ 9,000 135-378-5504-xxxx $ 3,000 129-367-5504-7200 $ 3,000 242-362-5504-7227 $ 6,000 129-367-5504-7301 $60,000 Notices inviting bids were sent to eight vendors and the San Bernardino Area Chamber of Commerce for a self-propelled Paving Machine including an operation crew for the rehabilitation of roadway pavemenl. Three responses were received in response to Bid Specification Number RFO 003017. The vendors provided a daily services rate with unlimited maximum quantity under the quote. The quoted rate is based on up to sixty days of services. The lowest best quote was submitted by Matich Corporation. Companv Location Bid Matich Corporation Colton $ 2,980 per day Laird Construction Co. Rancho Cucamonga $ 3,335 per day Vulcan Materials San Bernardino . No bid 'Vulcan Materials no longer offers rental paving equipment Based on the daily prices established by the bid process, staff is requesting that the Mayor and Common Council approve authorization of award of this work without a formal bid, due to the fact that the total aggregate amount of $60,000 under this request exceeds $25,000. Chapter 3.04.010 Adoption of the Purchasing Code Section B.3 authorizes an Exemption for Purchases approved by the Mayor and Common Council. Financial Impact: These eight projects are currently identified as part of the proposed FY2003/2004 CIP program and total $60,000. Funds in the amount of $21 ,000.00 are contained in the State Gasoline Tax (Account 126). Funds in the amount of $27,000.00 are contained in the Half- Cent Sales Tax - Local Funds (Measure I) (Account 129). Funds in the amount of $9,000 are contained in the AB 2928 Traffic Congestion Relief (Account 135). Funds in the amount of $3,000 are contained in the Street Construction Fund (Account 242). Recommendation: Adopt resolution, and authorize the Director of Finance to appropriate $21,000.00 from the State Gasoline Tax Fund (Account 126), $27,000.00 from the Half-Cent Sales Tax - Local Funds (Measure I) (Account 129),$9,000 from the AB-2928 Traffic Congestion Relief Fund (Account 135) and $3,000 from the Street Construction Fund (Account 242). 2 . . 12 13 14 15 16 17 18 19 20 21 22 23 24 25 . 26 III 27 III 28 1 2 3 4 5 6 7 8 9 r:=:::> ~ 1,.--.,"\ '" /7 RESOLUTION NO. ' RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO MATICH CORPORATION FOR THE RENTAL OF PAVING EQUIPMENT INCLUDING OPERATORS FOR ROADWAY PAVEMENT REHABILITATION. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Matich Corporation provides the services of rental paving equipment, including an operating crew and was the best lowest bidder for RFO 003017. Pursuant to this determination, the Purchasing Manager is hereby 10 authorized to issue a purchase order to Matich Corporation in an amount not to 11 exceed $60,000 . SECTION 2. The Purchase Order shall reference this Resolution No. 2003- and shall read, "Matich Corporation, Paving Equipment, including crew", PO. No. not to exceed $60,000 and shall incorporate the terms and conditions of the Contract, which is on file in the City Clerk's Office. SECTION 4. The authorization to execute the above referenced Purchase Order is rescinded if not issued within sixty (60) days of the passage of this resolution. III 11/ 11/ III III III July 17, 2003 ~- '/ /, <- Ii (. .J."j E'1,,j 1e..3 . e A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO MATICH o CORPORATION FOR THE RENTAL OF PAVING EQUIPMENT INCLUDING OPERATORS FOR ROADWAY PAVEMENT REHABILITATION. 3 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a day of , 2003, by the following NAYS ABSTAIN ABSENT CITY CLERK 19 2003. The foregoing Resolution is hereby approved this day of 20 21 22 JUDITH VALLES, Mayor City of San Bernardino 23 Approved as to form and legal content: 24 25 ------ " , 26 By: '- , ..- 27 '.', .. -I (. '.' ~ \.-. ' (:_ ! 28 MAT 21, 2003 CITT OF SAN BERNARDINO PUBLIC NORKS OEPARTMENT ATTN: EOO'IE ~EL"' ~ . -', RE: Q[NTA~ ,RATES .' PAVING EQUIPMENT WITH OPERATORS DEAR EDDIE. AS REQUi5TED HERE ~E TNf RE~TAL RATES FOR THE PAVING EQUIPMENT WITh ~E OPERATORS; IARBER ;AUNE BAlIIER QREEhE ,~pfRATOR " , StREEDMAN . l2J 150.00 PEA 1t0lHl . 8 HOURS. S 1.200.00 60.00 PER HOUR . 8 HOURS . $ 410.00 120.00 PER 'IIllUR , I HOURS. S 9SO.00 ~VE IN , OUT llS.OO, PER HOl!R' . 4 HOURS. J 3110.00 $ 2.980.00 TH($E REIIlAL RATES #ll.E 600ll THRU !lARCH 31, 2004. IF TOU NAVE ANT ~lTIOMS PLEASE FEll FREE TO GIVE ME A CALL. SINCERE!. T . ~~Il.. p.nlCK MAllett MAnCjl CORPORATlOII 1\" _1O-.tAII__GAa.u.IIft-n1U_--'-(Wfl'~ (-- G0 39\1d Grill:) G!i6!il>8E606 9E :!i1 "'E00GITG/!i0 05/08/200- 13:47 909-944 '01 ) CONSTRUC~ 'i PAGE 02/03 .. ..'. . . '1:,. REQUEST FOR QUOTATION. THIS IS NOT AN ORDER MAY - . FROM THE CITY OF SAN BERNARDINO 0 7 2003 Purchasing Department LAIRD CONST 300 No. D Street, San Bernardino, CA 92418 . CO.. INC. (909) 384-5085 FAX (909) 384-5043 ISSUE ORG REQ REPLY (fax ok) DATE 5/6103 DEPT NO# Q030017 TYPE ROWltine DUE BY 5/14/03 VENDOR NAME ." .-. ._.~ ..-... ._~. ....- VENDOR ADDRESS Laird Construction Co - 9460 Lucas Ranch Rd CITY. STATE, ZIP Rancho Cucamonga, CA 91730 , PLEASE ~ESPOi'lo-WITH"NOBID IF NOT BIDDING; i"Alt:'dRE TO'RESPONOW1LL-RESUL T liIl REMO'o'At:FROflII.-aIO I:IST.' UNIT' ITEM # DETAIL DESCRIPTION OF PRODUCT OR SERVICE QUAN UOM PRICE TOTAL PRICE If"jr. ;!ml;iif.u~i:"~~I: :.~~;i ..:{J ;": ;',:'~~: ,r,,~~tj;!..an~~~I!;rl:l~I,,~ll:M' '. Self-Prooelled Pavina Machine i1'{ ':illI;:~w~ ::,.~,,::,~'\~'~'~~~:l,:fl ,1 . ~h~ 'I' 11l~,b""~l.(\o::;," . ;.' j:l!ii.' "~. ~.i ',:;;. ~,:':'::!I'.~I~/;lm~l.W~fli !I.m~il"lb~;'l~'tll"v.. 'r,j" ..';.~. . ,. .' 1 Dallv Rental Rate to include crew 1 day 3,335. .' . ....,.. "'3'3""1iil~~" !lV:":'.'r. ~i. . [~i!1 ..,1\...:0;..",.,......,.....".., , t~"~IIJ:lIII'llil!liijil';'l~'J;"~'" : ': " ;!;i~,~~i.:~\l !I/ I~!:;!; .B.,i! ihi;, ~;Ii,i~ \:!I!' ~i/iji:::\;~!:';::~ p ,:.,"!~\\!.~l;;:~i' ,..Jhlli\;\\I. "l.,\~..'r..,h..,..,.. .'. ~ ..~;I;~D;n;~:::r;i:;.~~~,11~::~W!~!!~i!!l~m ;;i~,:p;:~~i?~~~~.~~r.~~:!r~~ml!11;@:;llii!~ !:Jliliii\l;l~~~~nr:t;~".: ,\, ,':;:,,:j .",~..!',: ":!iil.IalII~".,:I',I,,.. r;fu.~;~~.;'},li*l'\\:,~:~:\.:'. "'..' ~r~. :'.\;1: ..~I,li~!,~!I.Dlilf,\"j,rl~~!lli:!:.,,: .:..,.. ~;i~iji'f;\~iltlfi~i...~.:~;:::.:~::~,\~;i~;~~~ i~i':~ ~:;,.;,;.:,~:;:l~.t?::~~I!W~i!;!~i~!i.! . ':I"'ll-;:1J1fll'llt"I""""IJj" ..,..... : .,':I,,~~...!, :.. '\.:"'~ll~I,lllll!:";!":':' 'I..'...., ::.::..":'.::;il::~!:I!I.'JI;Mf,:.ij! Note: Please use this sheet to list price. !!!l.,~!~:j:i~\~~i~>'l:; :'":,'. ":~~. ~~;::!!!~. '.~llt;l~ill UI~llij~l!;':~:;I~!,.;i:i: ;')'. .,., ,,..i' Subtotal ~ .-:1"\5.00 Tax N/A Total Bid ~.~~~nn CITY CONTACT - SHEILA A. FUTCH NO CHARGE WILL BE ALLOWED OVER AND ABOVE PRICES QUOTED ON THIS SHEET. THE RIGHT IS RESERVED TO ACCEPT OR REJECT QUOTATIONS ON EACH ITEM, SEPARATELY OR AS A WHOLE. IF SUBSTITUTES ARE OFFERED. MAKE FULL EXPLANATION AND INCLUDE BROCHURES FROM THE MANUFACTURER. 5/8/03 . Destination~ QUOTE DATE FOB Be ~ / SHIP VIA ........ TERMS DELIVERY DATE FREIGHT VENDORS SIGNATURE / j1. ~;f!./ } TITLE Vice 'Pre5ident PLEASE PRINT NAME 11.,_....-4'.4":--. / TELEP# 89-5595 V "f /' FAX# "M\;." I I - REiCE'~ 05108/200- 13: 47 909-944 '~l -' CONSTRUC- 'N PAGE 03/03 , 'v City of San Bernardino TECHNICAL SPECIFICA nONS ~ID SPECIFlCATIONNO: RFQ Q03017 SELF-PROPELLED PAVING MACHINE NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" SerVices: Bidd~ ~ha11 c'!mplete right-~ colu~ in~cating brie!r~~oning for.,e1'~~tions to requirements when not acceptable. State "Acceptable" if requirements are agreeable as set forth in left-hand column. Equipment: Bidder shall complete right-hand column indicating specific size and or make and model of all components when not exactly as specified. State "As Specified" if item is exactly as set forth in the left-hand column. FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID REQUIREMENTS ACCEPTABLE I AS SPECIFIED The contractor will provide three person operation crew: one driver, two screed persons, for self-propelled rubber- tire paver or track paver to operate paving machine for Acceptable maintenance and repair operations. The contractor shall provide a self-propelled Blaw-Knox, Barber-Greene, Lee-Boy, or a comparable paving Acceptable machine. Screed capacity to allow 10 foot to 19-foot variance as directed. SerVice to be provided on a daily rental rate. Acceptable May-i4-D3 am From-Vulcan Mat Is 190987306S8 T-2.4 P.001/00. F-S.7 , :> ; ISSUE DATE 5/6103 ORG DEPT REQUEST FOR QUOTATION. THIS IS NOT AN ORDER FROM THE CITY OF SAN BERNARDINO Purchasing Department 300 No. 0 Street, San Bernardino, CA 92418 (909) 384.5085 FAX (909) 384-5043 REQ NO# Q030017 TYPE Rountine REPLY DUE BY (fax ok) 5/14/03 VENDOR NAME VENDOR ADDRESS _ Vulcan Materials 2350 W Highland ,crrY. STATE, ZIP _ San Bernardino, CA 92407 I PL~E-RESPONO"W1TH-1II0'SID'IFNOT-BIODlNG'.rAlUJRE TCJRESPoNOINIl:r:- RE:SOL T IN REMOVAL FROM BID LIST. I ~rr ITEiM # DETAil DESCRIPTION OF PRODUCT OR SERVICE QUAN UOM PRICE TOTAL PRICE ';',.'", Self-Prooelled Pavina Machine 'l. . ':.... . :,,},:: ~ : ".. ~~. :': ., , . . :.".~ :.: ~; ::.:. \{:~: 1 Dailv Rental Rate to include crew 1 day ,I.... ::n..';.~.~~~<,.j-: '" ',: :":~.. .., . 'j ':,:;:.~. '.~~~. . it'- [Va nl:~ , , ,.. , .. 10 . VOI(;\.fl) "lIA 1\If/III' no IU'lI.1"K (),t'\t CIAU;ll!/lor.n. -'~aJ . . . :::. '" .' "L:: .'":-: :~'..' .... .',.., .~ ." ,",.,. I "'"." " .;':J.. '. '. .. .!.;.:. "~. ~",.;"~":;. . ': 1 .". I . r- .' .....: ;,~:.~ .:: ..' .. ....,..." .; .':., . ..... I ':"".'..,'1..' Nqte: Please use this sheet to list price. :.~: ':> ;.. ~'.l': !.:;..;<'."::I:I:.l; '.:, "::,.:;'::,/::;'.::::~::,\:'.'~ Subtotal Tax Total Bid CITY CONTACT - SHEILA A. FUTCH 10 CHARGE WILL BE ALLOWED OVER AND ABOVE PRICES QUOTED ON THIS SHEET. THE RIGHT IS RESERVED TO ACCEPT OR REJECT QUOTATIONS ON EACH ITEM, SEPARATELY OR AS A WHOLE. IF SUBSTITUTES ARE OFFERED, MAKE FULL EXPLANATION AND INCLUDE BROCHURES FROM THE MANUFACTURER. at OTE DATE Destination FOB POINT SHIP VIA TERMS DELIVERY DATE FREIGHT VE~DORS SIGNATURE PlrSE PRINT NAME TITLE TELEP# FAX# ( I ( ) Request for Quolation.xls May:' 4-03 r am F rom-Vu I can Mat Is 19098730858 T-234 P.002/00B F-537 , Il. .. t" . . City of San Bernardino TEC~CALSPEC~CATIONS BID SPECIFICATION NO: RFQ Q03017 SELF-PROPELLED PAVING MACHINE NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" Services: _ _ _ '__ B~shalllompl.ete right,.hand colll111Ilindi<:ating.briefIflas.cming for .exceptions_. to requirements when not acceptable. State "Acceptable" if requirements are agreeable as set forth in left-hand column. Equipment: Bidder shall complete right-hand column indicating specific s~e and or make and model of all components when not exactly as specified. State "As Specified" if item is exactly as set forth in the left-hand column. FAILURE TO COMPLETE RIGHT BAND COLUMN WILL INVALIDATE BID REQUIREMENTS ACCEPTABLE IAS SPEClFlED The contractor will provide three person operation crew: one driver, two screed persons, for self-propelled rubber- tire paver or track paver to operate paving machine for maintenance and repair operations. The contractor shall provide a self-propelled Blaw-Knox, Barber-Greene, Lee-Boy, or a comparable paving machine. Screed capacity to allow 10 foot to 19-foot variance as directed. Service to be provided on a daily rental rate. . ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM ZCD 3 -Z\~ Absent '-8- Meeting Date (Date Adopted): 'if --'\-o?, Vote: Ayes~-5, Il Nays , Item# "2 S 1,2, (0 Resolution # -er Abstain Change to motion to amend original documents: - Null/Void After: (" 0 0"', Co, } /0- 3-0", I Reso, # On Attacbments: ~ Contract term: - Note on Resolution of Attachment stored separately: ~ Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTV By: - / ~-',-o.':) Reso, Log Updated: Seal Impressed: Date Sent to Mayor: Date of Mayor's Signature: Date of ClerklCDC Signature: Date Returned: - See Attached: ttached: See Attached: Dat emo/Letter Sent for Signature: 60 Day Reminder Letter ent on ay: 90 Day Reminder Letter Sent on 45th day: Ves / No No~ No -.L No ;/ No~ By By By By By~ Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITV Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Ves Ves Ves Ves Copies Distributed, City Attorney Parks & Rec, F' ./' mance MIS EDA Code Compliance Dev, Services Police Public Services ,/ Water Others: Notes: BEFORE FILING, REVIEW FORM TO ENSURE ANV NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.) Date: Ready to File: _ Revised 01/12/01