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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date July 16, 2003
ORIGINAL
Subject: Resolution authorizing the
execution of an Annual Purchase Order,
with three single year renewal options,
to Fourth Street Rock for disposal of
street sweeping materials.
From: Lynn Merrill, Director
Dept: Public Services
Meeting Date: August 4, 2003
Reso 2000-89
Reso 2001-42
April 17, 2000 Annual PO $24,000
February 20, 2001 Increase PO - $21,000
Recommended Motion:
Adopt resolution
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Contact person Lynn Merrill
Phone:
5140
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount:
$46,800
Source:
527-414-5179
DumplWaste Fees
Finance:
Council Notes:
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Agenda Item No. J. 'I
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution authorizing the execution of an Annual Purchase Order, with three single
year renewal options, to Fourth Street Rock for disposal of street sweeping materials.
Background:
The Street Sweeping unit of the Public Services Refuse Division sweeps approximately
1,200 miles of curbed streets each month which generates in the region of 3,000 tons of
sand and debris each year. Fourth Street Rock, located in San Bernardino, has been
receiving material generated from the City's street sweepers since 1997 for disposal of
inert waste materials as an alternative method other than the County landfill. Street
sweeping materials are taken to Fourth Street Rock, then screened, separating organic
material, bottles, plastic and other trash from the soil and sand; and the trash is placed
in a City provided roll off bin for disposal at the landfill. The balance is disposed of at
Fourth Street Rock.
Fourth Street Rock has agreed to accept all of the street sweeping material at $25.00
per ton, a less costly process than hauling the material to a landfill at $30.84 per ton.
Additionally, there are significant savings of time and equipment wear associated with
hauling to a landfill. Fourth Street Rock is the only facility in this area that offers this
process of operation, utilizing the materials generated by the City's street sweeping
operation; therefore, it is considered a sole source provider for this service.
Financial Impact:
Funds for this annual purchase order are contained in the Public Services Refuse
Division FY2003/2004 budget Account No. 527-414-5179 in the amount of $46,800; and
contingent upon budget approval.
Recommendation:
Adopt resolution.
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RESOLUTIOc'(Q) IF V
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN ANNUAL
PURCHASE ORDER, WITH THREE SINGLE YEAR RENEWAL OPTIONS, TO
FOURTH STREET ROCK FOR DISPOSAL OF STREET SWEEPING MATERIALS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Fourth Street Rock processes, separates and disposes of
inert materials generated from the City's street sweeping operation; pursuant to this
determination, the Purchasing Manager is hereby authorized to issue an Annual
Purchase order, with three single year renewal options, to said Fourth Street Rock for
disposal of street sweeping materials in an amount not to exceed $46,800. This
Annual Purchase Order and future year renewal options shall be contingent upon
budget approval.
SECTION 2. The Purchase Order shall reference this Resolution No. 2003-
and shall read, "Disposal of street sweeping materials" P.O. No.
not to
exceed $46,800 and shall incorporate the terms and conditions of the Contract, which
is on file in the City Clerk's Office.
SECTION 4. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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July 16, 2003
. 14 SUAREZ
15 ANDERSON
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN ANNUAL
PURCHASE ORDER, WITH THREE SINGLE YEAR RENEWAL OPTIONS, TO
FOURTH STREET ROCK FOR DISPOSAL OF STREET SWEEPING MATERIALS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2003, by the
following vote, to wit:
8 Council Members:
AYES
NAYS
ABSTAIN ABSENT
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ESTRADA
LONGVILLE
MCGINNIS
DERRY
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2003.
day of
Judith Valles, Mayor
City of San Bernardino
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Approved as to
Form and legal content:
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JAMES F. PENMAN,
City Attorney
By: L1.t~
o
July 16, 2003
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): '6 --4-0-:' Item # '2 "'l Resolution #
Vote: Ayes 1- :, Nays .~ Abstain .-4d
Change to motion to amend original documents:
7()o3- Z\("
Absent -e
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: _
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
Date Sent to Mayor: "6 ' i.,. () :-:,
Date of Mayor's Signatnre:
Date of ClerkJCDC Signatnre:
Date Memo/Letter Sent for Signatnre:
'--
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Atta<:hed:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance Dev. Services
Police Public Services /'
Water
Notes:
NulllVoid After:
Reso. Log Updated: .../
Seal Impressed:
Date Retnrned: -
Yes./' No By
Yes No..L.. By
Yes No v By
Yes No ./ By
-
Yes No /
-
EDA
Finance /'
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File:_
Date:
Revised 01/ 12/0 I