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Home My WebLink About14-Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Funk, Director File: 1. 7156-03-2 ORlGlNAl Subject: Resolution awarding a contract to Guzman Construction Company for Street Improvements on Terrace Road between 6th Street and Maple Street and on 9th Street between Pennsylvania Avenue and Flores Street and Sidewalk and ADA Access at Highland Avenue and Ramona Avenue per Plan No. 10620 and 10618. Dept: Development Services Date: July 20, 2003 MCC Date: August 4, 2003 Synopsis of Previous Council Action: July 2002 Council approved 2002/2003 CIP. Street Improvements/Safety Improvement -- Citywide. Recommended Motion: Adopt Resolution. ~f~ Contact person: Michael Grubbs, Acting City Engineer Phone: 5179 Supporting data attached: Staff Report, Resolution & Map Ward: 1&6 FUNDING REQUIREMENTS: Amount: $ 222,000 Source: (Acct. No.) 129-367-5504-7156 Acct. Description: Street Improvements/Safety Improvements-Citywide Finance: Council Notes: '~Co :;Ir -z..{{) 3- 2 I '1 Agenda Item NO.~ 8/;;/03 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution awarding a contract to Guzman Construction Company for Street Improvements on Terrace Road between 6th Street and Maple Street and on 9th Street between Pennsylvania Avenue and Flores Street and Sidewalk and ADA Access at Highland Avenue and Ramona Avenue per Plan No. 10620 and 10618. Background: As part of the proposed 2003/04 Capital Improvement Program (CIP), staff is recommending that the Mayor and Common Council allocate a total of $428,000 from the V2 cent sales tax fund for Street Improvement/Safety Improvement-Citywide in Account No. 129-367-5504--7156. This account is intended to provide flexible funds for use in solving drainage and safety problems that are reported to us by City officials and the public. This project has been identified in the proposed 2003/2004 CIP, Item SS04-13, as one of the projects to be funded from Account No. 129-367-5504-7156 "Street Improvement/Safety Improvement-Citywide" . This project consists of the following: 1. Widening and improving both sides of 9th Street between Pennsylvania A venue and Flores Street, including construction of curb & gutter, sidewalk, driveway approaches and ADA access ramps. This Project was requested by the School Principal at a School of the Month meeting at the Arroyo Valley High School. 2. Construction of a 12" high asphalt dike along the east edge of Terrace Road from 6th Street to 400' north of Maple Street. This project was requested by residents in lieu of a standard guard rail. 3. Construction of accessibility improvements along the north side of Highland Avenue at Ramona Avenue to comply with the Americans with Disabilities Act (ADA), including ADA curb ramps, sidewalk and related work. This project was requested by the owner of the Mug Restaurant to complete the sidewalk along Highland Avenue in front of their business. The plans and specifications for this project are complete, bids have been received and the contract is ready to be awarded. The estimated project costs are as follows: Construction Cost (basic bid) $ 185,922.40 Desil!:n, Inspection, and Contract Administration $ 18,077.60 Continl(encies $ 18,000.00 Total $ 222,000.00 2 " ]",!I\ilc \\"1"1,,1(1 i\'" ",11; \1: 1..\_.11,) II; \\\:\1,1 (;! ( ,\llll~I,,1 I ','II:IVc 1\<I-'ill1 \1 (\ 111~'III,lllci :11,' i-Zll \. \lldt", 1(,'IIII:kl I(il:k,' I\ll 'It!1 "I S 24TH STREET ~ ... ll:: 0 :> z ll:: ~ ~ ~ ... .... ~ () z ~ II< ~ 0 ; UJ ::I AIlENUE PROJECT SITE BASEUHE STM:ET MIEI.lNE STM:ET ~ ! I ... :> ~ ~ to/APLE STREET ~ '"' ! ETIWAHQI. AIlENUE ~ u II< ~ ~ 1IlCT0RIA STREET 0 ... PROJECT :I 8TH STREET ~ Iii SfT'E VICINI1Y ICT.S. MAP STREET IMPROVEMENTS ON TERRACE ROAD BETWEEN 6111 STREET AND MAPLE STREET AND ON 9TH STREET BETWEEN PENNSYLVANIA AVENUE AND FLORES STREET AND SIDEWALK AND ADA ACCESS AT HIGHLAND AVENUE AND RAMONA A VENUE PER PLAN NO. 10620 . . . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION Nrr;: 0 fP r RESOLUTION OF THE MAYOR AND COM!\ION COCNCIL OF THE CITY OF SAN BER"'ARDINO AWARDING A CONTRACT TO GUZMAN CONSTRVCTlO" COMPANY FOR STREET IMPROVEMENTS ON TERRACE ROAD BETWEEl'\ 6T11 STREET AND MAPLE STREET AND ON 9TH STREET BETWEEN PE~'NSYL VANIA A VEl'iLJE AND FLORES STREET AND SIDEWALK Al'\D ADA ACCESS AT HIGHLAND A VEl'iLJE AND RAMONA A VEl'IlJE PER PLAN NO. 10620 AND 10618. BE IT RESOLVED BY THE MAYOR AND CO!\IMON COL'NCIL OF THE CITY OF SA'" BERNARDINO AS FOLLOWS: SECTION 1. Guzman Construction Company, 1264 S. Waterman Avenue, Suite # 3, San Bernardino. CA 92408 is the lowest responsible bidder for Street Improvements on Terrace Road between 6th Street and Maple Street and on 9th Street between Pennsylvania A venue and Flores Street and Sidewalk and ADA Access at Highland A venue and Ramona Avenue per Plan No. 10620 and 10618. A contract is awarded accordingly to said bidder in a total amount of $185,922.40, with a contingency amount of $18,000.00, but such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. ., /~ ') :f2'~lo:f~%:~ IIII . . . 1 2 3 4 RESOLUTION OF THE. MAYOR AND COMMON COUl\'CIL OF THE CITY OF SA:" BERNARDINO AWARDING A CONTRACT TO GUZMAN CONSTRUCTION COMPA:'\Y FOR STREET IMPROVEMENTS ON TERRACE ROAD BETWEEN 6TH STREET AND MAPLE STREET AND ON 9T11 STREET BETWEEN PEN;\'SYL VANIA A VEl\'UE A:'\D FLORES STREET AND SIDEWALK AND ADA ACCESS AT HIGHLAND AVE]'I,'UE A}\;D RA:\IONA A VENUE PER PLAN NO. 10620 AND 10618. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 6 and Common Council of the City of San Bernardino at a meeting thereof, held on 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 the day of ,2003, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LONGVILLE MC GINNIS DERRY SUAREZ ANDERSON MC CAMMACK City Clerk The foregoing resolution is hereby approved this day of ,2003. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: a es F. Penman, 28 ty Attorney . 24TH STREET w ~ w '" 0 ::> z '" ~ ~ ~ w >- Z w () z ~ 0 '" ~ ~ i5 III w w ~ ::Ii AIIE'lUE PROJECT SITE BASEUHE STMET IWIEl.M: S""'fD ~ . s I w ::> ~ z ~ WAPLE STREET ~ '" ! ETIWAHO.O. AIlENUE ~ w u '" ~ w ::Ii VICTORIA PROJECT 25 STREET w PROJECT SITE :2 6TH STREET ~ tn SITE . VIC/N/1Y /( r.5. MAP STREET IMPROVEMENTS ON TERRACE ROAD BETWEEN 6TH STREET AND MAPLE STREET AND ON 9TH STREET BETWEEN PENNSYLVANIA A VENUE AND FLORES STREET AND SIDEWALK AND ADA ACCESS AT HIGHLAND A VENUE AND RAMONA A VENUE PER PLAN NO. 10620 .~ > - I- - .. II II . II II II II II . .. . . i- ;~-~ ~....>/ ;~~" ,-'":_~ '. " FILE NO. 1.7156-03-2 ACCT. NO. 129-367-5504-7156 CITY OF SAN BERNARDINO STATE OF CALIFORNIA . BID k'\TD CO:-lTRACT DOCUME]';TS PLANS AND SPECIAL PROVISIONS NO. 10620 & 10618 FOR STREET IMPROVEMENTS ON TERRACE ROAD BETWEEN 6TH STREET AND MAPLE STREET AND ON 9TH STREET BETWEEN PENNSYL VANIA AVENUE AND FLORES STREET AND SIDEW ALK AND ADA ACCESS AT DIVISION OF PUBLIC WORKS DEPARTMENT OF DEVELOPMENT SERVICES CIlY OF SAN BERNARDINO JUNE. 2003 BIDS WILL BE RECEIVED UP TO THE HOUR OF 2:00 PM ON JULY 15 ,2003 ...---, - \\,." "c__.... '/ji;'2.;j '...,', ~k' -:">' ~,~ ~ ~ ..11. .~ ~;: ~.~ ."'~ ~<, tlft~ .$Y':~ :";'-' AGREEMENT: STREET IMPROVEMENTS ON TERRACE ROAD BETWEEN 6T11 STREET Ao"'D MAPLE STREET: AND ON 9TH STREET BETWEEN PENNSYLVANIA AVENUE Ao"'D FLORES STREET: AND SIDEWALK AND ADA ACCESS AT HIGHLAND AVENUE AND RAMONA A VENUE 4. City hereby promises and agrees with the said Contractor to employ, and does hereby employ the said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby contracts to pay the same at the time, in the manner, and upon the conditions above set forth; and the same parties for themselves, their heirs, executors, administrators, and assigns, do hereby agree to the full performance of the covenants herein contained. 5. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of said terms of said bid conflicting herewith. IN WITNESS WHEREOF, the parties of these present have hereunto set their hands the year and date first above written. CONTRACTOR CITY OF SAN BERNARDINO '\ame of Firm: BY: JUDITH VALLES, Mayor City of San Bernardino BY: TITLE ATTEST: MAILING ADDRESS RACHEL CLARK, City Clerk PHONE NOLl APPROVED AS TO FORJvj AND LEGAL CONTENT JAMES F. PENMAN, City Attorney BY .tvV'-0 <} , p~ o CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: August 11, 2003 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2003-217 At the Mayor and Common Council meeting of August 4, 2003, the City of San Bernardino adopted Resolution 2003-217 - Resolution awarding a contract to Guzman Construction Company for street improvements on Terrace Road between 6th Street and Maple Street, and on 9th Street between Pennsylvania Avenue and Flores Street; and sidewalk and ADA access at Highland Avenue and Ramona Avenue per Plan No. 10620 and 10618. I am providing you with one certified copy of Resolution 2003-217 and four (4) sets of original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or by October 3, 2003. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. I hereby ajoW;if,ryceiPt Oftrabove~ehtioned documents. "giro, ~ ~;t-Y)?J1Y Date': / (Q ~ ~' Please sign and return. CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: September 23, 2003 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Resolution 2003-217 - Guzman Construction Company Our office has not received the executed contract with Guzman Construction Company for street improvements on Terrace Road between 6th Street and Maple Street, and on 9th Street between Pennsylvania Avenue and Flores Street; and sidewalk and ADA access at Highland Avenue and Ramona Avenue, per Plan No. 10620 and 10618. This contract was approved at the Mayor and Common Council meeting held on August 4, 2003, and will be null and void if not executed and returned to the City Clerk's Office by October 3,2003. Please forward the executed agreement to the City Clerk's Office, to my attention, as soon as possible. If you have any questions, please do not hesitate to call me at ext. 3206. .,.. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Resolution # -2LD '3 - ;;;;J 1'1 Abstain ..G-- Absent ,e- Meeting Date (Date Adopted): '6' -9 -o~ Item # I ~ Vote: Ayes 1-', Nays ,-e- Change to motion to amend original documents: Reso, # On Attachments: / Contract term: .- Note on Resolution of Attachment stored separately: / Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date Sent to Mayor: '2s - 100::' Date of Mayor's Signature: Date of Clerk/CDC Signature: NulVVoid After: I,;() DAfl/10'3-(')3 By:- Reso, Log Updated: / Seal Impressed: Date Memo/Letter Sent for Signature: 2;' - J 1-0':::' 6g.p::riReminder Letter Sent o~ day: q . Z ::, ,-c, OS 90 Day Reminder Letter Sent on 45th day: See Attached:'/ Date Returned: "{- 30-G-'$ See Attached: ,--",' See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney ,,/ Parks & Rec, Code Compliance Dev, Services / Police Public Services Water Notes: !3:x.,.1\!) C()r~ "- Pe::j- Yes ,,/ No By Yes No --L- By Yes No / By Yes NO-----1L- By Yes NoL By EDA Finance ,/" MIS Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: _ Date: Revised 01/12/01