HomeMy WebLinkAbout17-Facilities Management
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director
Dept: Facilities Management
Date: June 30, 2003
ORIGINAL
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt resolution, and
Subject: Resolution authorizing the issuance
of a purchase order to SCR Group, Inc. dba
Southern California Roofing Company for
reroofing and roofing repairs to Delmann
Heights Center and Galaxy Gymnasium, and
authorizing the issuance of a purchase order
to Reycrest Roofing and Waterproofing
Company for reroofing and roofing repairs
to Hernandez Center and Galaxy
Community Center.
Meeting Date: July 21, 2003
Authorize the Director of Finance to appropriate $550,000 from the Park Construction Fund for
FY 03-04 as outlined in the staff report. ~
James W. Sharer
Contact person:
James Sharer
Supporting data attached: Staff Report
FUNDING REQUIREMENTS:
Council Notes:
\2-t.-~ "'2-003..,".j C)
Phone:
3 84- 5 244
Ward(s): 1,6
Amount: $550,000.00
Source: Acct. No 243-363-5504-7355
Park Construction Funds &
Prop 12 Roberta Zebert Funds (RBZ)
Finance
7/,1//03
kenda Item No.l7
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the issuance of a purchase order to SCR Group, Inc. dba Southern
California Roofing Company for reroofing and roof repairs to Delmann Heights Center
and Galaxy Gymnasium, and authorizing the issuance of a purchase order to Reycrest
Roofing and Waterproofing Company for reroofing and roof repairs to Hernandez Center
and Galaxy Gymnasium
BACKGROUND
Roofleaks at the following Parks and Recreation facilities have become chronic over the
last few rainy seasons: Hernandez Community Center, Galaxy Community Center,
Galaxy Gymnasium, and Delmann Heights Community Center and Poolhouse. The
roofing materials on these facilities have aged well beyond designed life cycles.
The Parks and Recreation Department requested Facilities Management create a
combined project to replace the roofing of these centers. Staff inspected the existing
condition of the roofs on the above listed facilities, then determined the best roofing
material and application solutions for each and drafted the technical specifications.
Request for Quotations # RFQ F-03-025 was mailed to nine vendors, the San Bernardino
Chamber of Commerce, advertised in the Sun newspaper, and placed on the City
Website. Three local vendors were included in this bid list: Bell Roofing, Morrisson
Hope Roofing and PanyAgua Roofing. Four bids were received on May 1,2003, and they
were reviewed by Marsha Zeller, Purchasing Manager, and David Taylor, Project
Manager. One of the bidders asked to rescind his bid due to 'gross clerical errors in the
tabulation of the bid'. The bid results are noted below:
Reycrest Roofing Company
Southern California Roofing
Best Roofing Company
Huffman Roofing
Los Angeles
Downey
Gardena
Riverside
$665,755
$677,250
Withdrawn
$698,380
The budget for this project is $550,000. The lowest single bid received for all facilities
was $665,775. All received bids were higher than the original engineer's estimate due to
three causes:
Facilities Management - Projects
I) Rising workers comp insurance cost doubled over the last year;
2) Rising prevailing wage rates; and
3) Rising oil prices pushed up materials costs, on average 4%.
To have a project fall within the parameters of this budget, and place the expenditure of
these funds in the most need areas, Staff pursued the following scope revisions:
. As allowed by the RFP, the entire project would not be awarded to one contractor,
but to the lowest responsive bidder by individual facility.
. In discussions with Parks and Recreation, the Oelmann Heights Poolhouse would
be dropped from the scope. This is a seasonal facility that is utilized three months
out of the year. Staff will develop a future project with a roofing system that
incorporates these issues and meets the needs of the City
. The Galaxy upper roof sections have been re-roofed by the County within the last
5 years. There are isolated leaks at the vent and drain assemblies. The scope
would be revised to repair the areas where the leaks are occurring, and delete the
remainder of the upper roof scope. The complete removal and replacement of the
lower roof areas over the ballroom will remain in the scope.
Based upon scope and term revisions the project cost breaks down as follows:
Cost of Scope
Contingency (6%)
Project Total
$517,925.00
$ 32,025.00
$550,000.00
Staffrecommends award the scope of work for the re-roofing ofthe Hernandez
Community Center, Galaxy Community Center, Galaxy Gymnasium, and the Oelmann
Heights Community Center to the following low bidders:
Southern California Roofing - 2 Facilities:
Oelmann Heights Center
Galaxy Gymnasium
Total
$101,500
$181,000
$282,500
Reycrest Roofing - 2 Facilities:
Hernandez Community Center
Galaxy Community Center
Total
$134,000
$101,425
$235,425
Facilities Management - Projects
FINANCIAL IMPACT
The Parks, Recreation, & Community Services Department is funding this project. This
project is currently identified as part of the FY 2003/2004 CIP program. Staff anticipates
approval of this project. The project account number is 243-363-5504-7355, allocated by:
Park Construction Funds
Prop 12 Roberta Zebert Funds (RBZ)
Total
$165,000
$385,000
$550,000
RECOMMENDATION
Adopt resolution, and authorize the Director of Finance to appropriate $550,000 from the
Park Construction Fund for FY 03-04 as outlined in the staff report.
Facilities Management - Projects
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ReSOIUtiot 0 lPY
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO
SCR GROUP, INC. dba SOUTHERN CALIFORNIA ROOFING COMPANY FOR
REROOFING AND ROOFING REPAIRS TO DElMANN HEIGHTS COMMUNIlY
CENTER AND GALAXY GYMNASIUM, AND AUTHORIZING THE ISSUANCE OF
A PURCHASE ORDER TO REYCREST ROOFING AND WATERPROOFING
COMPANY FOR REROOFING AND ROOF REPAIRS TO HERNANDEZ
COMMUNIlY CENTER AND GALAXY COMMUNIlY CENTER.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CIlY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. SCR GROUP, INC. dba SOUTHEfu.'J CALIFORNIA ROOFING
COMPANY is the lowest responsible bidder for the reroofmg and roofmg repairs to Delmann
Heights Community Center and Galaxy Gynmasium, San Bernardino, per Request For Quotation
specification F-03-025. A puehase order is awarded accordingly to said vendor in a total amount
of $282,500.00. Such award shall be effective only upon being fully executed by both parties. The
Purchasing Manager is hereby authorized and directed to issue a purchase order to said vendor in
the amount of $282,500.00.
SECTION 2. REYCREST ROOFING COMP A."N is the lowest responsible bidder
for the reroofmg and roofmg repairs to Hernandez Community Center and Galaxy Community
Center, San Bernardino, per Request For Quotation specification F-03-025. A purchase order is
awarded accordingly to said vendor in a total amount of $235,425.00. Such award shall be effective
only upon being fully executed by both parties. The Purchasing Manager is hereby authorized and
directed to issue a purchase order to said vendor in the amount of $235,425.00.
SECTION 3. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
No. /1
7/)..1/03
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO
SCR GROUP, INC. dba SOUTHERN CALIFORNIA ROOFING COMPANY FOR
REROOFING AND ROOFING REPAIRS TO DELMANN HEIGHTS COMMUNITY
CENTER AND GALAXY GYMNASIUM, AND AUTHORIZING THE ISSUANCE OF
A PURCHASE ORDER TO REYCREST ROOFING AND WATERPROOFING
COMPANY FOR REROOFING AND ROOF REPAIRS TO HERNANDEZ
COMMUNITY CENTER AND GALAXY COMMUNITY CENl"ER.
modifications or waivers are intended or authorized and shall not be implied from any act
or course of conduct of any party.
SECTION 4. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of the passage of this resolution.
IIIII
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO
SCR GROUP, INC. dba SOUTHERN CAUFORNIA ROOFING COMPANY FOR
REROOFING AND ROOFING REPAIRS TO DELMANN HEIGHTS COMMUNITY
CENTER AND GALAXY GYMNASIUM, AND AUTHORIZING THE ISSUANCE OF
A PURCHASE ORDER TO REYCREST ROOFING AND WATERPROOFING
COMPANY FOR REROOFING AND ROOF REPAIRS TO HERNANDEZ
COMMUNITY CENTER AND GALAXY COMMUNITY CENTER.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting
thereof, held on the
day of
. 2003, by the following vote, to wit:
Council Members:
Ayes
Nays
Abstain
Absent
ESTRADA
LIEN
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCM-h\iACK
City Clerk
The foregoing resolution is hereby approved this
,2003.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
Legal con ten t;
James F. Penman, City Attorney
"
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
200ce. I '1 <i
Absent B
Meeting Date (Date Adopted): ". 7 \. 03 Item #
Vote: Ayes i'" Nays b
Change to motion to amend original documents:
I ;) Resolution #
Abstain.€-
Reso. # On Attachments: -=-- Contract term: -
Note on Resolution of Attachment stored separately: -=--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: 'I. Z ~:)C':)
Date of Mayor's Signature: '))" <,-3
Date of ClerklCDC Signature: " a. \ - c- ,
Date Memq/Letter Sent for Signature:
60 Day Reminder LetteiSent Oft30tlu!~~
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Anached:
S...e }- tt:l~hed:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
NulllVoidAfter: <co OA7::' /9-1""-03
I
By: -
Reso. Log Updated:
Seal Impressed:
~-
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,/
Date Returned:-
Yes ,/ No By~
I
Yes No ..L..- BYL-
Yes No -.L-- By~
Yes No~ By~
Yes NoL By~
EDA
Finance ,/'
f):l,c I L\ll ~-::,
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE IContract Term, etc.)
Ready to File: ~
Date:
Revised 01/12/01