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Home My WebLink AboutR39-Economic Development Agency ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO FROM: Gary Van Osdel Executive Director SUBJECT: ASBESTOS REMOVAL AND DEMOLITION - UNIVERSITY INN MOTEL DATE: June 9, 2003 ORiG1NAl Svnonsis of Previous Commission/Council/Committee Actiou(s): On May 21, 2001, the Community Development Commission and/or the Common Council approved the Disposition and Development Agreement (DDA) between the Redevelopment Agency and SBT Partners, LLC; certified the final Environmental Impact Report; approved the Harriman Place Improvement Project Acquisition, Construction and Financing Agreement; authorized an application for California Infrastructure and Economic Development Bank fmancing; and held the first reading of a Development Code and General Plan Amendment. On October I, 2001, the Community Development Commission and the Mayor and Common Council approved execution of an Owner Participation Agreement with In-N-Out Burgers. Recommended Motion(s): (Community Develonment Commission) MOTION: A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO DEMOLISH BUILDINGS AND SITE IMPROVEMENTS AT 1914 TIPPECANOE AVENUE (UNIVERSITY INN) Contact Person(s): Project Area(s) Gary Van Osdel/John Hoeger IVDA Phone: (909) 663-1044 3 Ward(s): Supporting Data Attached: "" Staff Report "" Resolution(s) 0 Agreement(s)/Contract(s) "" Map(s) 0 Letters FUNDING REQUIREMENTS Amount: $ Source: CDBG SIGNATURE: Budget Authority: ld2~~ 2001/2002 Fiscal Year Budget Commission/Council Notes: ~~ ~Qf)<2.I-c:C"93-d.;:2 -- ------------------- P:\Clerical Service'S Dept\Margaret ParkeMgenda\CDC 2003\03-06-16 University Inn Motel Demo COC ltem.doc COMMISSION MEETING AGENDA Meeting Date: 06/16/2003 Agenda Item Number: b!1-- ECONOMIC DEVELOPMENT AGENCY STAFF REPORT Asbestos Removal and Demolition - University Inn Motel BACKGROUND: On April 28, 2003, the Agency advertised for bids to remove asbestos and to demolish structures and site improvements at 1914 Tippecanoe Avenue, the University Inn motel. Although a work proposal had been received prior to that advertisement, no conforming bids were received. On June 2, 2003, the Agency again advertised for bids for the same demolition work. CURRENT ISSUE: On June 5, 2003, Staff apprised the Redevelopment Committee that, in the interest of meeting the In- N-Out Burger construction start date of August 1, 2003, and meeting the schedule in the October 2001 Agreement, Staff would be placing the award of the University Inn Motel demolition contract prior to bids being received for consideration by the Community Development Commission meeting ofJune 16,2003. As such, Bid results are not available at the time of writing this agenda item. A summary will be forwarded after the opening of the bids on Friday afternoon, June 13,2003. ENVIRONMENTAL IMPACT: This work is within the scope of the final Environmental Impact Report for the HUB project that was certified on May 21, 2001. Remediation of asbestos containing materials will be carried out in accordance with Asbestos Survey Report #90315 (Enviro- Test) dated February 29, 2003. FISCAL IMPACT: Funds for this activity will come from the CDBG Tippecanoe Demolition Account. RECOMMENDATION: That the Community Development Commission adopt the attached Resolution. f1?~ Gary Van Osdel, Executive Director P:\Clcrical Services Dept\Margaret Parker\Agenda\CDC 2003\03-06-16 University Inn Motel Demo CDC Item.doc COMMISSION MEETING AGENDA Meeting Date: 06/16/2003 Agenda Item Number: fJ!J- Economic Development Agency Staff Report Asbestos Removal and Demolition - University Inn Motel Page 2 SITE MAP UNIVERSITY INN MOTEL @ eo @) @'@ 114 G3 e2 ;~eo @G1 P:\Clerical SeJViccs Dept\Margaret Parker\Agenda\CDC 2003\03-06-16 University Inn Motel Demo CDC Item.doc ; I IItJ ~\ ~1 f:1 -1 I ~ ,- !_.~^^ I' I lr j if I \1- ~~...J~- " ,-, I ,:;;; d 3ll <0 .. .2 t COMMISSION MEETING AGENDA Meeting Date: 06/1612003 Agenda Item Number: -f:3..!J- ECONOMIC DEVELOPMENT AGENCY TO: FROM: SUBJECT: DATE: COMMUNITY DEVELOPMENT COMMISSION C~D MEMBERS GARY VAN OSDEL, EXECUTIVE DIRECTOR ~ TIPP - UNIVERSITY INN MOTEL DEMOLITION BIDS 6/13/2003 CC: .~HUSTON CARLYLE; RACHEL CLARK; DAVID GONDEK; BARBARA LINDSETH; JOHN HOEGER; FILE To refresh your memory, a notice inviting bids to demolish the University Inn was published on April 28, 2003. No bids were received. On June 2, 2003, a second invitation was published. In an effort to overcome the delays caused by being required to bid the project a second time, an item was placed on Monday's Community Development Commission meeting agenda Oune 16, 2003) ptior to the bid opening. This memo is forwarded to you to provide you with the bidding results. Bids were opened at 3;00 p.m. this afternoon (Friday, June 13, 2003). Bidding was as follows: $31,140 CR. GANN DEMOLITION, INC $39,283 WARREN DUNCON CONTRACTING $47,800 CST ENVIRONMENTAL, INC $56,000 EUGENE A. SHROSBREE CR. Gann, the low bidder, submitted a fully conforming bid package. It has done work for the Agency on many projects in the past and has a record for doing good work and for doing it on time and within budget. Based upon the above it is the recommendation of staff that the Commission award this demolition bid to CR. Gann Demolition, Inc. for $31,140 plus staff budget authority of $3,114 for change orders. Please call me with any questions. Complete copies of all contract documents and each of the bid packages are on file if you wish to inspect them. RESOLUT~~ ~g)t- 2 3 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO DEMOLISH BUILDINGS AND SITE IMPROVEMENTS AT 1914 TIPPECANOE AVENUE (UNIVERSITY INN) 4 5 6 NOW, THEREFORE, THE COMMUNITY DEVELOP!vfENT COMMISSION OF THE CITY OF SAN BERNARDINO DOES HEREBY RESOLVE, DETERMINE AND ORDER, AS FOLLOWS: 7 8 9 Section 1. C.R. Gann Demolition, Inc. is the lowest responsible bidder for asbestos 10 removal and demolition of structures, foundations, landscaping, flatwork, and underground 11 utilities at 1914 Tippecanoe Avenue (University Inn Motel). A contract is awarded accordingly to said bidder in the amount of $31,140 with a contingency amount of $3,114 but such award 12 shall be effective only upon being fully executed by both parties. All other bids, therefore, are 13 hereby rejected. The Executive Director is hereby authorized and directed to execute said 14 contract on behalf of the Redevelopment Agency of the City of San Bernardino; a copy of the 15 16 contract is on file in the office of the Agency and incorporated herein by reference as fully as though set forth at length. 17 Section 2. This contract and any amendment or modifications thereto shall not take 18 effect or become operative until fully signed and executed by the parties and no party shall be 19 obligated hereunder until the time of such full execution. No oral agreements, amendments, 20 modifications or waivers are intended or authorized and shall not be implied from any act or 21 course of conduct of any party. 22 Section 3. The Resolution shall become effective immediately upon its adoption. 23 / / / 24 / / / 25 / / / -1- COMMISSION MEETING AGENDA Meeting Date: 06/16/03 Agenda Item Number: R39 P:\Allclllbs\Resolulions\Resolulions\200J\OJ-06-16 Universily Inn Demo Conlr me Rcso.doc 2 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO A WARDING A CONTRACT TO DEMOLISH BUILDINGS AND SITE IMPROVEMENTS AT 1914 TIPPECANOE AVENUE (UNIVERSITY INN) 3 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the 5 Community Development Commission of the City of San Bernardino at a meeting 6 thereof, held on the day of ,2003, by the following vote to wit: 7 Commission Members: Nays Abstain Absent Ayes 8 ESTRADA LONGVILLE MCGINNIS DERRY SUAREZ ANDERSON MC CAMMACK 9 10 11 12 13 14 15 Secretary 16 ,2003. The foregoing resolution is hereby approved this day of 17 18 19 Judith Valles, Chairperson Community Development Commission of the City of San Bernardino 20 21 Approved as to form and Legal Content: 22 By: Agency Counsel 23 24 25 -2- COMMISSION MEETING AGENDA Meeting Date: 06/16/03 Agenda Item Number: R39 P:\Agcndls\Rcsolulions\Rcsolulions\2003\03-06-16 Univ=ily Inn Demo Conlr COC Rcso,doe ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): ~" \ C:, '<5~ Item # ~3 <1 Resolution # Vote: Ayes [-') Nays,kY Abstain~' Change to motion to amend original documents: - ur [2m3 - d;;'> Absent .er Reso. # On Attachments: ~ Contract term: Note on Resolution of Attachment stored separately: ~ Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY NullNoid After: - By: ~, Date Sent to Mayor: (;, nS-D:::> Reso. Log Updated: ,../ Seal Impressed: Date of Mayor's Signature: Date of ClerklCDC Signature: Date Memo/Letter~ignature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: Date Returned: - S<:e A tt~~hed: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes ./ No By Yes No ./ By_ Yes No -.L- By Yes No~ By Yes No / Copies Distributed to: City Attorney Parks & Rec. Code Compliance Dev. Services EDA"/ Finance Police Public Services Water Others: MIS Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: _ Date: Revised 0 1/12/0 1