HomeMy WebLinkAbout27-Public Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date May 27, 2003
Subject: Resolution authorizing the
execution of a purchase order to Great
Western Leasing & Sales, Inc. for the
furnishing and delivery of one (1) Slide
Axle Tag Trailer to be utilized by the
Public Services Street Division
From: Lynn Merrill, Director
Dept: Public Services
ORiGiNAL
Meeting Date: June 16, 2003
Synopsis of Previous Council Action:
Recommended Motion:
Adopt resolution
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Contact person Don Johnson, Fleet Manager
Phone: 5220
Supporting data attached:
Ward: All
FUNDING REQUIREMENTS:
Source:
$29,524
635-341-5701
Motor Vehicles
Amount
Finance:
Council Notes:
12,-,:1SC' ~ '2 <::<::.3 ,C~S
(p I J fp /03
Agenda Item No. 17
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Attachment No 1
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TE40PSA AND TE40ASA SLIDING AXLE TRAILERS
GENERAL SPECIFICATIONS:
Payload Capacity TE40PSA: 40,000 lb.
Payload Capacity TE40ASA: 40,000 Ib
DIMENSIONS:
Overall Length:
Tilt Sed Length
Width:
Upper Deck:
Height
Load Angle Degrees:
TEPSA
35'
30'
8'6"
37"
8
TEASA
39'
30'
8'-6"
9'
37"
8
WHEELS: (8) 6:75 X 17.5 Disc pilot mounted.
SUSPENSION: H-9700 Spring
NARROW NECK W/KING PIN: 8' (TEASA)
PINTLE HITCH: 3" 10 adjustable (TEPSA)
STAKEPOCKETS: On 2' centers/rub rail.
SAFETY CHAINS: 1/2" with hooks (TEPSA)
TONGUE JACK: 12,000 lb. crank type (TEPSA)
PARK STANDS: Pin drop (TEASA)
FRAME. MHt:Hi:::>il8 ~teel H)&dJII mdln irame
and crossmembers,
PLI\TF'Om,1, , 3.'3" ~,,:\ ,I,,,, ~
Steel over wheel area,
Hydraulic approach ramp
Over center deck lock
CYLINDERS: One tilting cyl'nje'
One sliding cylinder
BRAKES: j21'~ '" 1'2'
with S-Carn ai!' auto slack 2djl::::ters,
ASS, spring brakes and outboard drllms
WINCH: 12,000 lb. mounted at base of neck. (TEASA)
ELECTRICAL: ICC DOT standard light and reflectol kit.
PAINT: Enamel with hardener,
WARRANTY: Limited 5 Year Prorated Ivlajo: Structura,
Warranty
AXLES: (2) ,i,'
OPTIONS:
Apitong Decking Side E. [snslons
Self-contained Hydraulics Custon' Paint
Hydraulic Wlndl (Std, on TEA,SA:
TiRES ,8 ~'13<',:,fi '< '? S rld,ilidl':
J!!C to Ih,' -"';;-:'t~T1t
;r:,~,l.;! ,::or...>t,.d:,-) 1hs ds'sjgr~, :iiClTsria:t; aiXl specifications are subject to CJ18nqe without ;lctic8
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PRJGE FORt!;
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Rt=Q F-03-026
DESCR!PT!or,! O~ ~FQ:
Skis ,~.x19 Tag T;-ailer
B!DDER'S NAME/ADDRESS:
Great Western Leasing & Sales, Inc.
14212 valley Blvd
Fontana. CA 92335
NAMEiTELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
Robert Welsh - Sales
909-357-1817 or 909-453-4127
BID PR!CES
Please provide detailed Firm Fixed Price cost information in the spaces provided
below, and any other incidental or additional costs required to complete the Technical
Specification requirements.
Item Descriotion I Price
1 Siide Axle Tag I railer I
Per specifications $25,550.00
I Estimatod completion, 9-10 weeks f. om order
Options:
To be priced Air ride suspension, 22,500 !bs. axles, I $ 2,105.00
separate Iv suspension dump valve
Winch:
12,OOOib hydraulic, PTO powered $ 1,670.00
12,OOOlb Warn electric winch 12 volt ~ 1,715.00
...
15,OOOlb Warn electric winch 12 volt. $ 1,850.00
I Warranty:
Five year Pro-Rated Major Structurai Standard
One (1) year bumper to bumper. Standard
California Sales Tax -Not incl. options $ 1,980.13
Additional Costs (please attach list) None
CITY OF SAN BERNARDINO
TECHNICAL SPECIFICATIONS
SLIDE AXLE TAG TRAILER
"SPECIAL INSTRUCTIONS TO THE BIDDER"
Services: Bidder shall com;:Jlete right hand column indicating brief reasoning
for exceptions to requirements when not acceptable. State
"Acceptable" if requirements are agreeable as set forth on the left-
hand column.
Equipment: Bidder shall complete right hand column indicating specific size
and/or make and model of all components when not exactly as
specified. State "As Specified" if item is exactly as set forth in the
left-hand column.
1. SCOPE
The City of San Bernardino is soliciting Bids from qualified providers for a sliding axle
equipment trailer described as a 40,000Ib.payload capacity, two axle equipment trailer with
hydraulic sliding axles, hydraulic tilt cylinder and hydraulic approach ramp. Shall be of
current, standard production model and has been in production for a minimum of two (2)
years.
2. MINIMUM REQUIREMENTS
Hydraulic sliding axle 20 ton capacity, pintle hitch trailer with 30' deck length, 8% load angle
and a 35" loaded deck length with a 2:1 safety factor.
All items and equipment listed as standard in manufactures literature shall be provided. Also
Provide at the time of bid, current applicable literature of bid model along with drawings and
certification affixed the seal of a licensed professional engineer certifying design.
3. GENERAL REQUIREMENTS
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
Specifications Acceptable/As Snecified
Payload capacity:
Forty thousand (40,000) pounds payload capacity at
50 miles per hour. Built with a 2:1 safety factor As Specified
engineered into the major structure to cover shock
loads.
, Soecifications Acceotable/As Soecified
Description:
l.YQg- Pintle hitch, sliding axle, full tilt As Specified
Size- 20 ton payload capacity
Finished weiaht- Less than 14,000 Ibs.
Width- 102"
Minimum Lenath 35'
Deck heiaht less than 36" loaded in travel position
Paint- Sandblasted, primed and painted white Urethane, t
wheels.
Frame:
IYlliL - I beam center frame design, 14.5" deep
1- Beam with y," x 6" flanges and 3/8" web. As Specified
Material- High tensile quality steel, free of defects,
100,000 psi high tensile strength.
Caoacitv- 40, 000 Ibs.
Construction:
l.YQg-Center frame construction
Beams- Fabricated I-Beam type flange and web As Specified
Constructed of 100,000 psi. high tensile steel.
Web stiffeners- Located at high load points.
Crossmembers- High-tensile steel I-beams 6"
3.7 Ibs. per foot and 4" 3.2 Ibs. on 12" centers.
Deckina- 1 3/8" oak raised approximately 1/8" with
Yo" steel over the wheels and 18" approach ramp.
Two (2) bolt action deck locks.
Deck Lenath 30' usable space.
Landina Gear 12,OOOlb. Crank style with drop foot.
Aooroach Ramo- 18" standard hang down approach ramp
independently activated by hydraulics.
Under-ride orotection Must be DOT approved.
Deck Tilt:
Tvoe- Hydraulic activated deck tiltdeck mechanism.
Slidina Axles- Standard full hydraulic activated with a sing As Specified
cylinder. Axles slide full length by the use of hydraulic pov
pads.
Reauirements- Shall be capable of transporting load with
position.
Load Anale- 8 degree maximum from horizontal.
Hvdraulic Kit Set up to operate from a wet kit.
S ecifications
Running Gear: I
Axles- Two (2) 20,000Ib. Axles with 12x1/4" x 7 1/2" air br~
spring parking brakes and auto slack adjusters.
Suspension- H-9700 Hutch heavy duty rated at 44,000Ib.
Wheels 1 Tires - 9-6.75 x 17.5 hub pilot mounted steel dis
and 8- 235/75R x 17.5 Radials rated at 5,675Ibs. Spare
tire shall be included.
O-Rings:
Total of ten (10), five (5) each side evenly spaced.
As Specified
As Specified
Safety Chains:
;;''' with ositive latch hooks.
Pintle Eye:
3" inside diameter, adjustable with a 3" range-
24" to 27"
As Speified
As Specified
Electrical:
ICC DOT standard Ii ht and reflector acka e.
Air System Connections:
Two 2 W' x 36" air hoses with lad hands
Hydraulic Couplers:
One 1 ;;''' and one 1 %" male Parker uick cou lers.
Options: To be priced separately
Air ride sus ension, 22,500 Ibs. axles, sus ension dum v
Winch
12,0001b hydraulic, PTO powered
12,0001b Warn electric winch 12 volt
15,0001b Warn electric winch 12 volt.
Warranty:
Five year Pro-Rated Major Structural
One 1 ear bum er to bum er.
As Specified
As Specified
As Specified
As
As Specified
See Price Form
As Specified
Standard Warranty
Department Technical Contact
Don Johnson
Fleet Managerl Technical Authority
(909) 384-5220
Are ihere any oiher addiiional or incidenial costs which will be required by y~r-.ti.["m in
order to meet the requirements of the Technical Specifications? Yes /f No j.
(circle one). If you answered "Yes", please provide detail of said additional c~ _
Please indicate any elemenis of the Technical Specifications which cannot be met by
your firm. None
Have you included in your bid all informational items and forms as requested@
~ (circle one). If you answered "No", please explain:
* Please see attached specification for clarification of our
standard specifications. Bid specifications had missing text.
This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable
Net thirty (30) days.
2 % 20 days; unless otherwise stated, payment terms are:
*Discount applies to base price and options.
In signing this bid, Bidder warrants that all certifications and documents requested herein are
attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below, please
indicate all Addenda to this RFQ received by your firm, and the date said Addenda was/were
received.
Verification of Addenda Received
Addenda No: N011~_____ Received on: _Jillf___
Addenda No: _______ Received on: _______
Addenda No: __________ Received on: _____~_ ~/' 51"
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AUTHORIZED SIGNATURE: /' /$~Vh:__
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PRINT SIGNER'S NAME AND TITLE:
Robert Welsh
Sales
DATE SIGNED:
0r~~
COMPANY NAME & ADDRESS:
Great Western Leasing & Sales, Inc
14212 Valley Blvd.
Fontana, CA 92335
PHONE: 909-357-1817
FAX: 909-357-1818
IF SUBMITTING A "NO BID", PLEASE STATE REASON (S) BELOW:
I
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,
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned hereby states,
under penalty of perjury:
That he/she has not, either directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken action in restraint of free
competitive bidding in connection with RFQ F-03-026.
Business Name_~reat Wes!:.~:'::E_ Le_~~!.ng_~ Sales, Ine
BusinessAddress 14212 Valley Blvd, Fontana,CA
n . SI,"tutu of b;dd" x....Z/~----
K;,;ers/de
Place of Residence
Subscribed and sworn before me this _/ ~__ day of /f~ ~_~}
20/)3 (), =-1-
Notary Public in and for the County of /<; II e rs) de.. ,State of
California.
My commission expires ~ . ;;{ 3 . {) 3
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~ GEORGIA L. FIELD s:
o COMM. , 1222934 Gl
e - . NOTARY PUBLIC-CALIFORNIA 0
RIVERSIDE couNTY ..
~ COMM. EXP. JUNE 23, 2003
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TE40PSA - Sliding Axle Trailer
Hydraulic sliding axle, 20 tou capacity, pintle hitch trailer with 30' deck length, 8
degree load angle and a 35" loaded deck length with a 2:1 safety factor. All items
and equipment listed as standard in manufactures Ilteratnrl: shall be provided.
Also, provided at time of bid, current, applicable literature of hid m9!Jelltl9ng with
drawing and certification affixed the seal of a licensed professional engineer
certifYing design.
Scope:
This specification describes a 40,0001b. payload capacity, two (2) axle equipment
trailer with hydraulic sliding axles, hydraulic tilt cylinder and hydraulic approach
ramp. Shall be a cUlTent, standard production model and have been In production
for a mInimum aftive (5) years.
Payload Capacity:
Forty thouslUId pounds payload capacity at 50 miles per hour. Built ~ith a 2:1
safety factor engineered into the major structure to cover shock loads.
Description:
1. Type - l'intle hitch, sliding axle, rull tilt
2. Size - 20 ton payload capacity
3. Weight - Approximately 1l,800lbs.
4. Width -102"
S. Length-35'2"
6. Deck Height - Less than 36" loaded in the travel position
7. Paint - Sandblast, primed and painted standard colors: Red, Black or White _
other options available.
Frame:
1. Type - I-Beam center frame design is standard, 14.5" deep I-beam with ~")o 6"
flanges and 3/16" web
2. Material- High tensile quality steel, free of defects, 100,000 psi high tensile
strength
3. Capacity - 40,OOOlbs. in 10' concentrated
Construction:
1. Type - Center frame construction
2. Beams - Fabricated I-beam type flange and web constructed of 100,000 psi
high-tensile steel
3. Web Stiffeners - Located at high load points
4. Crossmembers - High-tensile steel I-beams 6" 3.7Ibs. per foot and 4" 3.2Ibs. on
12" centers
5. Decking - Standard 1 3/8" oak raised approximately 1/8" with W' steel over the
wheels and 18" approach ramp. Two (2) bolt action deck locks
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6. Deck Length - 30' useable space
7. Landing Gear ~ 12,OOOlb. Crank style with pin drop fOllt
8. Approach Ramp - 18" standard hang down approach ramp, independently
activated by hydraulics, this also serves as an approved DOT under ride
protection
Deck Tilt:
1. Type - Hydraulic activated deck tilt deck mechanism
2. Sliding Axles - Manufacture's standard full hydraulic activated with a single
stage cylinder. Axles slide full length by the use of hydraulic power on slide
pads. "NO ROLLERS"
3. Requirements - Shall be capable oftransporting load with axles in any position
4. Load Angle - 8 Degree muimuID from horizontal
5. Hydraulic Kit - Set up to operate from a wet kit
Running ~ar:
1. ,,\x1es - Two (2) 20,000lb. axles with 12 14" x 7 W' air brakes, ABS, spring
parking brakes and auto slack adjusters
2. Suspension - H-9700 Hutch heavy duty rated at 44,000Ib. capacity
3. Wheels I Tires - 8 - 6.75 x 17.5 hub pilot mounted steel disc wbeels and 8 _
235175R x 17.5 Radials rated at 5,675lbs. capacity (Generals)
D-Rings:
Total of ten (10), five (5) each side, evenly spaced
Safety Chains:
W' with books
Pintle Eye:
3" Inside diameter, adjustable with a 3" range - 24" to 27"
Electrical:
ICC DOT Standard light and reflector package
Air System Connections:
Two (2) y," x 36" Air hoses with glad hands
Hydraulic Couplers:
One (1) W' and one (1) %" male parker quick couplers
Warranty:
Five (5) Year Pro-Rated Major Structural
Options:
1. HydrauHc winch
2. Self-contained hydraulic unit
'uSI.30/2i3i3L
Si35-995-5572
3. Apitong decldng
4. Increased deck length
5. Traction Bars I Traction material
TRAIL EZE
Pt!.r:;~ 1",,::1
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P. O. Box 1188 - 1909 South Rowley, Mitchell, South Dakota 57301 - 7811
Web Site: www.traileze.com - E-Mail: sales@traileze.com - SO-605-996-5571 _ 1800-232-5682 _ Fax-605-996-5572
TE40PSA AND TE40ASA SLIDING AXLE TRAILERS
GENERAL SPECIFICATIONS:
Payload Capacity TE40PSA: 40,000 lb.
Payload Capacity TE40ASA: 40,000 lb.
DIMENSIONS:
Overall Length:
Tilt Sed Length:
Width:
Upper Deck:
Height
Load Angle Degrees:
TEPSA
35'
30'
8'-6"
TEASA
39'
30'
8'_6"
9'
37"
8
37"
8
FRAME: Hi-tensile steel I-beam main frame
and crossmembers.
PLATFORM: 1-3/8" oak decking
Steel over wheel area.
Hydraulic approach ramp.
Over center deck lock
CYLINDERS: One tilting cylinder.
One sliding cylinder.
BRAKES: 12-1/4" X 7-1/2"
with S-Cam air auto slack adjusters,
ASS, spring brakes and outboard drums.
AXLES: (2) 20,000 lb. capacity.
TIRES: (8) 215/75R X 17.5 Radials
WHEELS: (8) 6:75 X 17.5 Disc pilot mounted.
SUSPENSION: H-9700 Spring
NARROW NECK W/KING PIN: 8' (TEASA)
PINTLE HITCH: 3" 10 adjustable (TEPSA)
STAKEPOCKETS: On 2' centers/rub rail.
SAFETY CHAINS: 1/2" with hooks (TEPSA)
TONGUE JACK: 12,000 lb. crank type (TEPSA)
PARK STANDS: Pin drop (TEASA)
WINCH: 12,000 lb. mounted at base of neck. (TEASA)
ELECTRICAL: ICC DOT standard light and reflector kit.
PAINT: Enamel with hardener.
WARRANTY: Limited 5 Year Prorated Major Structural
Warranty
OPTIONS:
Apitong Decking / Side Extensions
Self-contained Hydraulics / Custom Paint
Hydraulic Winch (Std. on TEASA)
Due to the constant improvement in our products, the design, materials and specifications are subject to change without notice.
Over 38 Years Buildina TraHAn: Tn Wnr/r I i/r", Vnu nnl_
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RESOLUT@N~)f
RESOLUTION OF THE MAYOR ~ COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO GREAT WESTERN LEASING & SALES, INC. FOR THE FURNISHING AND
DELIVERY OF ONE (1) SLIDE AXLE TAG TRAILER TO BE UTILIZED BY THE
PUBLIC SERVICES STREET DIVISION
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Great Western Leasing & Sales, Inc. is the only responsible
bidder for the furnishing and delivery of one Trail-Eze Slide Axle Tag Trailer; pursuant
to this determination the Purchasing Manager is hereby authorized to issue a
purchase order to Great Western Leasing & Sales, Inc. for said vehicle in the total
amount of $29,524.
SECTION 2. The Purchase Order shall reference this Resolution No. 2003-
and shall read, Slide Axle Tag Trailer P.O. No.
not to exceed $29,524
and shall incorporate the terms and conditions of the Contract, which is on file in the
City Clerk's Office.
SECTION 4. The authorization to execute the above referenced Purchase
19 Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
20 11/
21 11/
22
23
24
25
26
27
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11/
III
/II
11/
/II
June 5, 2003
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
2 TO GREAT WESTERN LEASING & SALES, INC. FOR THE FURNISHING AND
DELIVERY OF ONE (1) SLIDE AXLE TAG TRAILER TO BE UTILIZED BY THE
3 PUBLIC SERVICES STREET DIVISION
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
5
Mayor and Common Council of the City of San Bernardino at a
6
7
meeting thereof, held on the
day of
, 2003, by the
8 following vote, to wit:
18
19
20
21
22
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2003.
day of
23 Approved as to
24 Form and legal content:
Judith Valles, Mayor
City of San Bernardino
25 JAMES F. PENMAN,
City Attorney
26
27 By:
28
~
'.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Change to motion to amend original documents:
2003-\3.5
Absent -h
Meeting Date (Date Adopted): ~'l '"' ." O.S Item # 2, f) Resolution #
Vote: Ayes \ - 'I Nays ,.0 Abstain J:;:r.
Reso. # On Attachments: -=------- Contract term: -
Note on Resolution of Attachment stored separately: =-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
,-
Date Sent to Mayor:
&"'('6""03,
Date of Mayor's Signature: (,,-1<1' 03
Date ofClerk/CDC Signature: Ie. 3D -0')
Date MhooL1~tter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed )1':
City Attorney /
Parks & Rec.
Code Compliance
Dev. Services
Public Services /'
Water
Police
Notes:
NullNoid After: /"'0 DPJ \ I $,-,5-0 ':)
/
By:
~
Reso. Log Updated: ,,/
Seal Impressed: ,,--
---
Date Returned:
Yes 1 No By
Yes NoL By
Yes NoL By
Yes No / By
Yes NOZ By
EDA
Finance ,/""
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc,)
Ready to File: _
Date:
Revised 01/12/01