HomeMy WebLinkAbout12-Code Compliance
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Glenn Baude, Code
Compliance Director
Subject: Resolution of the City of San Bernardino
authorizing execution of a services
agreement with Los Padrinos Youth
Services
Dept: Code Compliance
Date: June 16, 2003
ORIGINAL
Synopsis of Previous Council Action:
6/19/2000 - Resolution 2000-183 approved extension of contract with Los Padrinos for
one year for citywide graffiti program
6/4/2001 - Resolution 2001-145 approved extension of contract with Los Padrinos for
one year for citywide graffiti abatement
8/20/2001 - Resolution 2001-269 executed a new Services Agreement with Los
Padrinos consolidating the Economic Development Agency and City Services
Agreement into one City master services agreement and expanding the contract to
include weed and litter abatement and Project Curb Appeal
7/01/2002 - Resolution 2002-216 approved extension of a contract with Los Padrinos
Youth Services for one year.
Recommended Motion:
Adopt Resolution
,VL i1c~&
- ,
Signature
Contact person: Glenn Baude, Director of Code Compliance
Phone: 384-5364
Supporting data attached:
Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $488,000
Source: (Ace!. No.)
001-077 -5505
(Ace!. Description) Graffiti Abatement
Finance:
Council Notes:
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Resolution of the City of San Bernardino authorizing execution of a services agreement,
in the amount of$488,000, with Los Padrinos Youth Services Inc., a non-profit
organization, for fiscal year 2003-2004.
BACKGROUND:
Since June of 1992 the City of San Bernardino has contracted with Los Padrinos Youth
Services to provide citywide graffiti removal. On July 3, 2001 the City Council
expanded the Services Agreement to include weed, litter and debris removal and staffing
for Project Curb Appeal.
The proposal for 2003-2004 continues the expanded services and graffiti abatement
program as follows:
>- Three full graffiti crews to respond daily, except weekends and holidays, to requests
for graffiti abatement.
>- A full time Project Curb Appeal crew to work on common areas around sidewalks
and curbs on North, South, East and West main corridors. Streets will include but not
be limited to: Mount Vernon, Medical Center, E Street, D Street, Mountain View,
Arrowhead, Sierra, Waterman, Baseline, Highland, Kendall, Del Rosa and 40th Street
between Electric and Waterman.
>- A crew assigned to do weed abatement and pick-up of illegal dumping. This crew,
along with the graffiti abatement crews will provide focused weed, litter, debris and
graffiti removal in the special project areas of Delman Heights and Arden/Guthrie.
>- Other Projects as assigned: assisting on an as needed basis to help elderly, disabled or
other persons that are financially unable to take care of weeds/debris on their
property; removal of temporary signs; large projects such as: the Soap Box Derby, the
Chili Cook-off, helping pass out flyers for neighborhood associations, helping with
community clean-ups and numerous other events and maintaining as necessary
Economic Development Agency owned properties.
The Los Padrinos contract is administered by Code Compliance.
FINANCIAL IMP ACT:
Funding includes $264,000 from Community Development Block Grant funds and
$224,000 from general funds.
RECOMMENDATION:
Adopt the resolution authorizing an agreement with Los Padrinos to provide citywide
graffiti removal to include weed, litter and debris removal and staffing for Project Curb
Appeal.
Attachments:
I) Resolution
2) Services Agreement
Lp2202/2003
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fP>f0',~~
RESOLUTld~d,'_ ~
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
EXECUTION OF A SERVICES AGREEMENT IN THE AMOUNT OF
$488,000 WITH LOS PADRINOS, YOUTH SERVICES INC., A NON-
PROFIT ORGANIZATION, FOR FISCAL YEAR 2003-2004.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute, on behalf of said City, a Services Agreement with
LOS PADRlNOS, INC" a non-profit organization, a copy of which is attached
hereto and incorporated herein by this reference.
SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of
the passage of this resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
EXECUTION OF A SERVICES AGREEMENT IN THE AMOUNT OF
$488,000 WITH LOS PADRINOS, YOUTH SERVICES INC., A NON-
PROFIT ORGANIZATION, FOR FISCAL YEAR 2003-2004.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting
thereof. held on the
day of
,2003, by the following vote, to wit:
Council Members
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN-LONGVILLE
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this _day of
.2003.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
legal content:
James F. Penman
City torney
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SERVICES AGREEMENT
THE EFFECTIVE DATE OF THIS AGREEMENT is day
of
, 2003 between
("CONTRACTOR") and the CITY OF SAN
BERNARDINO ("CITY").
WITNESSETH:
A. WHEREAS, CITY has need for graffiti. weed and debris removal services within the
CITY and,
B. WHEREAS, CONTRACTOR is competent, experienced and able to perform
said services;
NOW THEREFORE, the parties hereto agree as follows:
1. That this contract supersedes previous contracts and agreements for
service between the City of San Bernardino, San Bernardino Economic Development
Agency and Los Padrinos Youth Services.
2. CONTRACTOR shall furnish services to CITY to include the
following:
a) The purpose of this agreement is to effect a comprehensive citywide
graffiti, weed, litter and debris abatement program. In all instances, paint will be matched
on all surfaces to be abated. When paints cannot be matched, surfaces to be abated will be
completely repainted in a color which is aesthetically consistent with that of surrounding
structures.
b) Natural unpainted surfaces (i.e., brick walls, concrete curbs, sidewalks and
metal railings) will be waterblasted, whenever possible.
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e)
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10 common areas around sidewalks and curbs on North, South, East and West main corridors.
11 Streets will include but not be limited to: Mount Vernon, Medical Center, E Street, D Street,
12 Mountain View, Arrowhead, Sierra, Waterman, Baseline, Highland, Kendall, Del Rosa and
13 40th Street between Electric and Waterman. This crew will remove weeds from the front (3)
14 feet on all vacant lots, remove weeds and litter from the parkway, sidewalk, curbs and
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gutters. CONTRACTOR will provide the City with a maintenance schedule for each street.
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f) CONTRACTOR shall assign a full time crew to do weed abatement and trash
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18 pick-up of illegal dumping. This crew, along with the graffiti abatement crews will provide
19 focused weed, litter. debris and graffiti removal in the special project areas of Delman
20 Heights and Arden/Guthrie. They will provide service two full days in the Delman Heights
21 area and two half days in Arden/Guthrie.
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g) CONTRACTOR will continue to help the Economic Development Agency with
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its maintenance responsibilities on Agency owned properties, as needed.
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c) Over time, all structures (which previously have been spot painted) will be
recovered to conform to the primary color of the structure, or completely repainted.
d) CONTRACTOR shall respond to abatement requests two (2) times daily.
CONTRACTOR'S turnaround time for completion of abatement requests will be 24-
hours from receipts of electronic report from the CITY. For purposes of this agreement,
24-hours is defined in terms of consecutive hours.
CONTRACTOR shall provide a full time Project Curb Appeal crew to work on
i) CONTRACTOR shall perform special services at the direction of the City
Administrator or Executive Director of the Economic Development Agency.
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3. Over the term of this Agreement, CONTRACTOR shall be paid $488,000 for
such services. As the length of this contract is eleven months payments will be made
monthly in amounts equal to 1/12 of the contract amount.
4. CONTRACTOR shall provide the Director of Code Compliance with a monthly
invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY
retains the right to challenge all or any part of an invoice. Financial records shall be
maintained in accordance with generally accepted accounting principles by
CONTRACTOR in such manner as to permit CITY to easily trace the expenditure of
funds. All books and records of CONTRACTOR are to be kept open for inspection at
any time during the business day by the CITY or its officers or agents.
Failure to submit the financial records in accordance with this section will result in the
CONTRACTOR reimbursing the CITY in the full amount received by CONTRACTOR.
5. The term of this Agreement shall be from July I. 2003 to June 30, 2004. It
may be canceled by thirty days written notice by either party. The Mayor, or her
designee, is authorized to extend this agreement for up to thirty (30) days and approve
line item adjustments to the Agreement's program budget as long as any such extension
is upon the same terms and conditions as specified herein.
6. By mutual agreement between the City of San Bernardino and CONTRACTOR
this contract will replace all previous service contracts between the City of San Bernardino,
the San Bernardino Economic Development Agency and said CONTRACTOR.
7. CONTRACTOR shall indemnify, defend and hold CITY AND ECONOMIC
DEVELOPMENT AGENCY, its officers, employees and agents harmless from any claim,
demand, liability, suit, judgement of expenses (including, without limitation, reasonable
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costs of defense) arising out of or related to CONTRACTOR'S performance of this
agreement, except that such duty to indemnify, defend and hold harmless shall not apply
where injury to person or property is caused by CITY'S OR ECONOMIC
DEVELOPMENT AGENCY'S willful misconduct or sole negligence
While not restricting or limiting the foregoing, during the term of this
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Agreement, CONTRACTOR shall maintain in effect policies of comprehensive public,
general and automobile liability insurance, in the amount of $2,000,000.00, per
occurrence combined single limit, naming the City of San Bernardino and Economic
Development Agency as additional named insureds. CONTRACTOR shall also maintain
statutory worker's compensation coverage, and shall file copies of said policies with the
CITY'S Risk Manager prior to undertaking any work under this Agreement. City shall be
given thirty (30) days written notice if the insurance is cancelled or substantially altered.
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CONTRACTOR shall perform work tasks as directed by the Code Compliance
Director but for all intents and purposes CONTRACTOR shall be an independent
contractor and not an agent or employee of the CITY.
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10. In the performance of this Agreement and in the hiring and recruitment of the
employees, CONTRACTOR shall not discriminate on the basis of race, creed, color,
religion, sex, physical handicap, ethnic background or country of origin.
22 11.
Any notice to be given pursuant to this Agreement shall be deposited with the
23 United States Postal Services, postage prepaid and addressed as follows
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TO THE CITY:
Glenn Baude, Die of Code Compliance
Code Compliance Department
City of San Bernardino
20 I "E" Street Suite 20 I
San Bernardino, CA 924 I 8
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TO THE CONTRACTOR:
Los Padrinos
PO Box 479
San Bernardino, CA 92402
Nothing in this paragraph shall be construed to prevent the giving of notice by
personal service.
12.
CONTRACTOR agrees and understands that prior to commencing work under
this Agreement, it shall first obtain a Business Registration Certificate from the City
Clerk and shall keep such Certificate current during the term ofthis Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and date first above shown.
Date:
By
Business Name
Signature
Date:
By
Judith Valles,
Mayor
ATTEST
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman,
22 City Attorney
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OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.us
c.'..1
June 24, 2003
Los Padrinos
P.O. Box 479
San Bernardino, CA 92402
Dear Sir or Madam:
At the Mayor and Common Council meeting of June 16, 2003, the City of San Bernardino
adopted Resolution 2003-137 - Resolution authorizing execution of a services agreement in the
amount of$488,000 with Los Padrinos Youth Services Inc. for Fiscal Year 2003/2004.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by August IS, 2003.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
..L,(,-;
/ "..,., '-"
. ~ . 1 ,"
( N rOt, U.
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 30, 2003
TO:
Glenn Baude, Director of Code Compliance
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2003-137 - Los Padrinos, Inc.
CC:
Veronica Martinez, Senior Secretary
Attached is a fully executed copy of services agreement with Los Padrinos Youth Services, Inc.,
for Fiscal Year 2003/2004. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ex!. 3206.
., .
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
ZC'03' 13'1
Absent .G-
Meeting Date (Date Adopted): tc-\ ~C::S Item #
Vote Ayes \. ') Nays .er.
17
Resolution #
Abstain .h-
Change to motion to amend original documents:
See Attached: ./' Date Returned: ~':30-0:S
See Attached:
See Attached:
Reso. # On Attachments: ~ Contract term: .fj (,3 JoY
f
Note on Resolution of Attachment stored separately: --==-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
~.
Date Sent to Mayor:
{., - \'6'-0':':>
Date ofMayar's Signature:
~.ICl-(\":>
Date of Clerk/CDC Signature: (c, - ~ C "0;>)
Date Memo/Letter Sent for Signature:
I
'.(J- 0'1-03
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney I
Parks & Rec.
Code Compliance / Dev. Services
Police Public Services Water
Notes:
Null/VoidAfter: (,..,c:, 0"1.) I "6-ISQ~
,
By: -
Reso. Log Updated:
Seal Impressed:
./"
./'
Yes ./ No By
Yes No..L By
Yes No...L By
Yes No / By
Yes No / B
EDA
Finance /'
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE IContract Term, etc.)
Ready to File: ~
Date:
Revised 01/12/01