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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: A resolution authorizing an
Annual. Purchase Order, with three
single year renewal options, to Drake
Supply Company of Fontana for Unity
spotlights, Target Tech strobes and light
bars, and miscellaneous electrical
supplies for the City's fleet.
Dept: Public Services
Date June 22,2006
Meeting Date: July 10, 2006
Synopsis of Previous Council Action .
Recommended Motion:
Adopt resolution
Contact person Don Johnson, Fleet Manager
Phone:
5220
Supporting data attached:
Ward: All
FUNDING REQUIREMENTS:
Amount:
$27,500
Source: 635-341-5111
Materials and Supplies
Finance:
Council Notes: }Z.fSl'\- JJm~ Jd- tf~
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Agenda Item No. ~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an Annual Purchase Order, with three single year renewal options,
to Drake Supply Company of Fontana for Unity spotlights, Target Tech strobes and light
bars, and miscellaneous electrical supplies for the City's fleet.
Background:
Drake Supply Company has been the City's selected source for supplying emergency
lighting, miscellaneous electrical supplies and support components to the City's Fleet for the
past five years. Drake Supply Company is the nearest authorized distributor for Unity
spotlights. Unity spotlights are standard specified equipment for all Police Department
patrol cars and Animal Control units. Drake Supply is also the nearest authorized Target
Tech brand lighting supplier. Target Tech strobe lights and directional light bars are
standard specified equipment on all Refuse trucks, Animal Control units, Parking Control
units and Street Division units.
There are no local dealers able to supply this type of equipment. Therefore, the Fleet
Division is requesting an exemption to a formal bid as referenced in Section 3.04.01 0-B3 of
the Municipal Code "Purchases approved by the Mayor and Common Council".
Financial Impact:
Funds for this purchase order are contained in the Public Services Department Fleet
Division Fiscal Year 2006/2007 Budget, Account No. 635-341-5111, in the amount of
$27,500.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN ANNUAL PURCHASE ORDER, WITH
THREE SINGLE YEAR RENEWAL OPTIONS, TO DRAKE SUPPLY COMPANY OF
FONTANA, FOR UNITY SPOTLIGHTS, TARGET TECH STROBES AND LIGHT
BARS AND MISCELLANEOUS ELECTRICAL SUPPLIES FOR THE CITY'S FLEET.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Drake Supply Company is the nearest authorized distributor
of Unity spotlights and Target Tech brand emergency lighting products. Pursuant to
this determination, the Purchasing Manager is hereby authorized to issue an Annual
Purchase Order, with three single year renewal options, to Drake Supply Company in
an amount not to exceed $27,500.
SECTION 2. The Purchase Order shall reference this Resolution No. 2006-
and shall read, "Unity spotlights, Target Tech emergency lighting and
miscellaneous electrical supplies" P.O. No.
not to exceed $27,500 and shall
incorporate the terms and conditions of the Contract.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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June 23, 2006
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN ANNUAL PURCHASE ORDER, WITH
THREE SINGLE YEAR RENEWAL OPTIONS, TO DRAKE SUPPLY COMPANY OF
FONTANA FOR UNITY SPOTLIGHTS, TARGET TECH STROBES AND LIGHT
BARS, AND MISCELLANEOUS ELECTRICAL SUPPLIES FOR THE CITY'S FLEET.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
day of
, 2006, by the
meeting thereof, held on the
9 following vote, to wit:
10 Council Members:
AYES
NAYS
ABSTAIN ABSENT
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ESTRADA
BAXTER
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2006.
day of
Patrick J. Morris, Mayor
City of San Bernardino
June 23, 2006
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adoptecd): 1 \ Il) \ () \0 Item # d. \r Resolution #
Vote: Ayes \ ~ \;~~ Abstain CA--
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Change to motion to amend original documents D Companion Resolutions
d DDb .J.. y~t
Absen'fO
Null/Void After: (0{) days / () r A-
I
Resolution # On Attachments: D f\~ Note on Resolution of attachment stored separately: D
PUBLISH D POST D RECORD W/COUNTY D By:
Reso. Log Updated: 1il
Seal Impressed: ~
Reso. # on Staff Report ~
Date Sent to Mayor:
Date of Mayor's Signature:
Date ofClerk/CDC Signature:
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985,8234,655,92-389):
YesL
Yes
Yes
Yes
Yes
No-X-
No A-
No~
No \(
No
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
EDA
D Information Services
D Parks & Recreation
r:l U.QJtOfUfCcPolice Department
D Public Services
D Water Department
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D
%IttVt.D..-!
D
D
Facilities
Finance
Fire Department
Human Resources
By_
By_
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Notes:
Ready to File: _
Date:
Revised 12/18/03