HomeMy WebLinkAbout10-Police Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Garrett W. Zinunon, Chief of Police
Dept:
Police Department
May 16, 2003 ORIGINAL
Subject: Resolution of the City of San
Bernardino authorizing the Police Department
to apply for and accept a Homeland Security
Overtime Program (HSOP) grant from the
U.S. Department of Justice, COPS Office.
Date:
Synopsis of Previous Council Action
5-13-03
Review and approval by Grants COnmllttee.
Recommended Motion:
Adopt Resolution
~~
MICHAEL BILLDT, ASSISTANT CHIEF OF POLICE
Contact person:
Captain Robert Curtis
Phone: 384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS: Amount: $312,728
Source: $250,000 - Account #103-767-5015
$ 62,728 - Account #108-271-5193
Council Notes:
Finance
.:R~;l;l-zD::-->3--1 ~
Agenda Item No. /0
S/d/tJ3
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino authorizing the Police Department to apply for and
accept a Homeland Security Overtime Program (HSOP) grant from the U.S. Department of
Justice, COPS Office.
BACKGROUND
The U.S. Department of Justice, COPS Office, has released a solicitation for the new Homeland
Security Overtime Program (HSOP) grant, which will provide local law enforcement agencies
with additional police officer overtime funding to support community policing and homeland
security efforts. HSOP funding must be used to supplement the agency's locally funded officer
overtime budgets, increasing the amount of overtime funding available to augment community
safety and security, and reduce public fear. The COPS Office will give priority consideration to
applications that demonstrate the use of community policing strategies to prepare for and
respond to acts of terrorism through officer overtime.
HSOP grants can be used to pay for officer overtime during homeland security training sessions
and other law enforcement activities that are designed to assist in the prevention of acts of
terrorism and other violent and drug-related crimes. Funding may also be used to deploy officers
on an overtime basis to address temporary vacancies caused when sworn officers are lost to
military reserve duty.
The police department is eligible to apply for a maximum award of $250,000 in HSOP grant
funds. There is a mandatory 25% local cash match that will not be waived. The cash match
must be made from local, state, or other non-COPS funds and may not be paid through
reallocating funds otherwise budgeted for specific law enforcement purposes. Overtime grants
will be awarded for a one-year period.
FINANCIAL IMPACT.
The HSOP grant will provide $312,728 of additional funding for police officer overtime in FY
03/04. $250,000 will be provided by the COPS Office. The remaining $62,728 will be provided
by Asset Forfeiture funds in Account #108-271-5193 on a one-time basis, not to be carried over
from year-to-year. The will be no impact on the City's General Fund.
RECOMMENDATION
Adopt Resolution.
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tQ)f~
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
POLICE DEPARTMENT TO APPLY FOR AND ACCEPT A HOMELAND SECURITY
OVERTIME PROGRAM (HSOP) GRANT FROM THE U.S. DEPARTMENT OF
JUSTICE, COPS OFFICE.
SECTION I:
That the Mayor and Common Council of the City of San
Bernardino hereby authorize the Police Department to apply for and accept a Homeland
Security Overtime Program (HSOP) grant in the amount of $250,000 from the U.S. Department
of Justice, COPS Office.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
POLICE DEPARTMENT TO APPLY FOR AND ACCEPT A HOMELAND SECURITY
OVERTIME PROGRAM (HSOP) GRANT FROM THE U.S. DEPARTMENT OF
JUSTICE, COPS OFFICE.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
meeting thereof, held on
Common Council of the City of San Bernardino at a
7 the_dayof
8
, 2003, by the following vote, to wit:
Council Members
Nays
Abstain
Absent
Ayes
ESTRADA
LIEN-LONGVILLE
McGINNIS
DERRY
SUAREZ
ANDERSON
McCAMMACK
19 City Clerk
20 The foregoing resolution is hereby approved this _ day of
,2003.
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26 BY:
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Judith Valles, Mayor
City of San Bernardino
u.s. Department of Justice
Office of Community Oriented Policing Services
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COPS
COPS Application Packet
www.cops.usdoj.gov
C..-TT __._.~ ....tc'.
-.s......,...r ar ..vsr.
Homeland Security Overtime Program
Application Packet
June 13, 2003 (priority consideration) and
June 27, 2003 final deadline
u.s. Department of Justice
Office of Community Oriented Policing Services
Carl R. Peed, Director
OMB Approval Number: 1103-0027
Homeland Security Overtime Program
Application Packet
For more information about COPS grants, call the U.S. qepartment of Justice
Response Center at 800.421.6770.
~
U.S. Department of Justice
Office of Community Oriented Policing Services
Homeland Security Overtime Program (HSOP) Control Desk
1100 Vermont Avenue, N.W.
7lh floor
Washington, D.C. 20530 (use zip 20005 for overnight mail)
Due to continued mail delays in the Washington, D.C. area, we strongly encourage
you to submit your application packet by an express or overnight delivery service. If
you choose to use an express delivery service, please use zip code 20005 for your
submission.
COPS Online: www.cQDs.u5\doi vnv
Revised: April 2003
Contents
Application Intructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I
General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Executi ve Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Department Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Required Signatures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Terrorism Preparedness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Local Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Budget for Requested Federally Funded Additional Overtime. . . . . . . 14
Addenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Assurances. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Certifications. . . . . .. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Disclosure of Lobbying Activities. . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Sheriff's Department Questionnaire . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Special Department Questionnaire. . . . . . . . . . . . .'. -. . . . . . . . . . . . . 27
Return Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
letter From the Director
Dear Colleague:
The COPS Office is pleased to announce the new Homeland Security Overtime Program (HSOP),
which will offer state, local, and tribal law enforcement agencies the opportunity to apply for
additional officer overtime funding to support community policing and homeland security efforts.
HSOP will support programs that increase community safety and security, and reduce public fear.
HSOP grants will supplement the selected agencies' state or locally-funded officer overtime
budgets, increasing the amount of overtime funding available for these critical functions.
The National Strategy for Homeland Security, the Administration's roadmap for securing the
homeland, highlights the key role that state, local and tribal governments play in responding to a
terrorist attack. Terrorism preparedness and prevention have become key responsibilities for state
and local agencies. As such, while all policing agencies are eligible to apply for this program,
COPS will give priority consideration to applications that demonstrate the use of community
policing strategies to prepare for or respond to acts of terrorism through officer overtime.
HSOP grants can be used to pay officer overtime during homeland security training sessions and
other law enforcement activities that are designed to assist in the prevention of acts of terrorism
and other violent and drug-related crimes. Law enforcement agencies that have temporarily lost
sworn officers to military reserve duty and wish to deploy other officers on an overtime basis to
help address these temporary vacancies are also eligible to apply for HSOP grants. HSOP funds
may also be available to support the overtime efforts of non-supervisory sworn personnel
including intelligence officers, crime analysts, undercover officers, and other sworn personnel
who work on homeland security/terrorism task forces (such as Joint Terrorism Task Forces). These
funds may only be used for non-supervisory sworn personnel and may not be applied towards
civilian or reserve officer costs. - -
HSOP funds must be used consistently with the agency's typical or average officer overtime pay
scale. In other words, HSOP funds must be used to support officer overtime at the same pay scale
that the agency would normally use for locally funded overtime. As stated above, HSOP grants
also must supplement the selected agency's state or locally funded officer overtime budgets. To
comply with the COPS statute, agencies may not rely on the availability oj HSOP grant funding
to reduce the amount oj state or local Junds budgeted and expended Jor officer overtime in their
current or future budget cycles.
Up to $60 million is available under this program. We anticipate that funding for these grants will
be extremely competitive. Law enforcement agencies may apply for funding amounts based on the
size of the population they serve !![ the size of their budgeted sworn strength at the time of
application. Federal funds may be requested for up to 75 percent of the total requested additional
overtime costs, with a minimum 25 percent local cash match. The chart below represents the
maximum 75 percent federal share of HSOP funding that may be requested based on population
or budgeted sworn strength.
Hi
Homeland Security Overtime Program Application Packet
Please use the following guidelines when determining your department's request for HSOP:
A g:encies servin l!
nODulations:
under 24,999
from 25,000 to 49,999
from 50,000 to 99,999
from 100,000 to 249,999
from 250,000 to 499,999
from 500,000 to 999,999
over 1,000,000
QR
BuMeted sworn
force'
1-49
50-99
100-199
200-499
500-999
1,000-1,999
above 2,000
Mav aoolv for a federal
share of un to:
$25,000
$50,000
$100,000
$250,000
$500,000
$1,000,000
$3,000,000
A local cash match of 25 percent is required for all HSOP grants. The match must be a cash
match, made from local, state or other non-COPS funds and may not be paid through
reallocating funds otherwise budgeted for specific taw enforcement purposes, Given the
expected demand and limited funding, waivers of the local match willl!ll1 be available for grants
awarded under this particular program. Overtime grants will be awarded for a one-year period.
When determining how much additional overtime funding to request within the limits noted
above, agencies should consider the one-year grant period; the amount of state or local funding
that they will otherwise budget for officer overtime; their ability to meet the 25 percent local cash
match; past officer overtime expenditures; and current and anticipated law enforcement needs that
will require additional officer overtime beyond the state or locally-funded amount. HSOP grants
cannot be used to reimburse grantees for overtime expenditures that occur prior to the award start
date.
There are two application deadlines for this program, Applications that are postmarked on or
before June 13, 2003 will receive priority consideration. However,COPS will also accept
applications that are postmarked on or before June 27, 2003, Applications postmarked after June
27. 2003 will not be considered. The application kit includes the specific mailing address and
unique zip code for overnight mail deliveries.
Agencies are strongly encouraged to electronically downtoad the HSOP application kit from
COPS Online at www,coos.usdoi.llov. To have a paper copy mailed to your agency, please
contact the U.S. Department of Justice Response Center at 800.421.6770.
We look forward to your interest in this program.
Sincerely,
GJ\(~
Carl R. Peed
Director
iv
Application Packet
I. Application Instructions
Applications without all requested information and the required original
signatures will not be considered for funding. Please send the original
application and two copies to the COPS Office by June 13, 2003, or by
the second deadline of June 27, 2003. Applications received by the first
deadline will receive priority consideration.
Before mailim! vour aDDlication. Dlease ensure that the followinl! are
included:
o Please complete Sections II, III, IV, V. Under Section V, please
include original signatures from the appropriate law
enforcement executive and government executive.
o Please complete Section VI, answering all questions when
appropriate for your agency. In particular, please provide a
narrative for Question 8 describing how your department
plans to use the overtime funding to improve or build upon
your homeland security efforts, and for Question 9 describing
your agency's specific need for federal assistance.
o Please complete Sections VII and VIII, providing accurate
and complete financial and budget information.
o Please complete and provide the appropriate original
signatures for the following documents located in. Section IX:
. Assurances (please sign and return)
. Certifications (please sign and return)
. Disclosure of Lobbying Activities
(please sign and return, if applicable)
. Sheriffs Department Questionnaire
(please sign and return, if applicable)
. Special Department Questionnaire
(please sign and return, if applicable)
1
Homeland Security Overtime Program Application Packet
II. General Information
Applicant Organization's Legal Name:
Applicant Agency ORI Number: ..k.. 8.... (L.J..Q..L JL
The ORI number is assigned to your agency by the FBI for purposes of
VCR crime reporting. It begins with your state abbreviation followed by
five dil!its. If your agency does not have an ORI number. leave this blank.
and the COPS Office will assign one to you.
Applicant Agency EIN Number: ..9...5.. fi....Jl....o..l L 2- L
The EIN number is assigned to your agency by the Internal Revenue
Service (IRS) and consists of nine dil!its. If the Office of Justice Programs
has assigned your department an EIN number. please use that assigned
number. Otherwise, use your IRS EIN number.
Federal Congressional District Number: 43
. Do not substitute state or local congressional districts. If your agency
spans more than one congressional district, please list all of those
districts above.
Is your agency contracting for law enforcement services?
[Check one)
[ 1 Yes [Xl No
If "yes." enter the name and agency information of the contract law
enforcement department in Section Ill.. Executive Information.
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Application Packet
III. Executive Information
The law enforcement and government executives that appear in this
section must be those individuals who will have ultimate financial and
Dfmrrammatic authoritv for this grant. Typically, these are the highest-
ranking officials within your jurisdiction (e.g., Chief of Police, Sheriff, or
equivalent for law enforcement executives, and Mayor, City
Administrator, or equivalent for government executives). Listing
individuals without ultimate- financial and programmatic authority for the
grant could delay the review of your application or remove your
application from consideration.
Law Enforcement Executive's Name: Garrett W. Z; mmon
Title: Chi ef of Pol; ce
Agency Name: San Bernard;no Pol ice Department
Address: 710 North '0' Street
(PO Box 1559)
City: San Bernarllthnn
CA Zip COOe:92401
Telephone: 909-384-5607
Fax: 909-3811-4950
E-mail (if applicable): z;mmon_ga@sbc;ty.org
Type of Law Enforcement Agency:
!!J Municipal 0 State 0 County Police Department
o Sheriff* 0 Tribal 0 Transit'
o School' 0 Public Housing'
o University/College' Please indicate: (0 Public or 0 Private)
OOther' (please specify):
, Agency types with an asterisk next to them must complete the
appropriate additional questionnaire found in Section IX.
3
Homeland Security Overtime Program Application Packet
Government Executive's Name:
Judith Valles
Title: Mayor
Name of Government Entity: Ci ty of San Bernardi no
Address:
300 North '0' Street
City:San Bernardi nOState:
CA
Zip Code: 92402
Telephone: 909-384-5133
Fax: 909-384-5067
E-mail (ifapplicahle): valles ju@sbcity.orq
Type of Government Entity:
o State ~City o Town o County
o Village o Borough o Township o Territory
o Region o Council o Community o Pueblo
o Nation o School District
o Other (please specify~: _
Contact Information:
Contact person in your department who is familiar with this grant:
Name:
Robert Curtis
Title:
r..phin
Telephone: 909-384-5606
Fax: 909-388-4950
E-mail (if applicable): curt is ro@sbcitv.oro
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Application Packet
IV. Department Information
Poputation served as of 2000 U.S. Census:
1 A~ 4n1
.
If the population that your agency serves is not represented by U.S.
Census figures (e.g., colleges, special departments), please indicate
the size of the population served here:
Exclude the population primarily served by other law enforcement
agencies within your jurisdiction. For example, a sheriff's department
must exclude populations covered by a city police department for which
the sheriff's department has no primary law enforcement authority.
Current budgeted sworn strength as of the date of application. The
budgeted sworn strength is the number of sworn officer positions your
department has allocated for its budget. This number will include all
budgeted officer positions. including locally:fimded, COPS-funded.
vacancies. and other grant-funded officer positions:
Full-time officers: 297
Part-time officers:
-0-
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Homeland Security Overtime Program Application Packet
V. Required Signatures
IMPORTANT! PLEASE READ PRIOR TO SIGNING BELOW:
Prior to receiving an HSOP grant award, your agency must
comply with 0/1 application and program requirements set forth
in the Public Safety Partnership and Community Policing Act of
1994 and 0/1 other requirements of federal law. Your signatures
below certifY that by submitting this application, your agency is
requesting COPS funding only for officer overtime which would
not other,.,.;se be funded in your agency's budget with state or
local funds. Reminder: In order to process your agency's
funding request, original signatures of the law enforcement and
government executives who will have ultimate financial and
programmatic authority for this grant are required on a/l
application documents. Faxed copies will not be accepted.
Stamped or electronic signatures also will !1!!1 be accepted. It is
not permissible for someone to sign application forms in place of
the law enforcement and/or government executives named in the
application. Applications with missing, incomplete or inaccurate
signatures or responses may not be considered for funding.
By signing below, I certify that the information provided on this form and
on the attached forms is true and accurate to the best of my knowledge. I
understand that false statements or claims made in connection with COPS
grants may result in fines:imprisonment, debarment from participating in
federal grants or contracts, and/or any other remedy available by law. I
also acknowledge that a hold may be placed on this application if it is
deemed that the applicant agency is not in compliance with Federal civil
rights laws and/or is not cooperating with an ongoing Federal civil rights
investigation.
Law Enforcement Executive's Signature:
Date:
(Signature of person named in Section 1lI of this form)
Garrett W. Zimmon
(Print name)
Government Executive's Signature:
Date:
(Signature of person named in Section 1II of this fonn)
Judith Valles
(Print name)
6
Application Packet
VI. Terrorism Preparedness
The questions below relate to your agency's present and anticipated
homeland security/anti-terrorism efforts. Please answer all questions
below as completely and accurately as possible for your agency as a
whole. Please do not include any confidential or classified information in
your responses. For the questions that require a written explanation, do
not exceed the maximum number of words specified. Additionally, your
responses must be consistent with the definitions of homeland
security/anti-terrorism and terrorism as defined below.
Homeland Security/Anti-Terrorism: Your agency's efforts to detect,
prepare fOl; prevent. protect against, respond to, and recover from
terrorist attacks within your jurisdiction.
Terrorism: An act that 1) is dangerous to human life or potentially
destructive of critical ilifrastructure or key resources, and is a violation of
the criminal laws of the United States or of any state or other subdivision
of the United States, and 2) appears to be intended to intimidate or coerce
a civilian populatioll, to influence the policy of a government by
intimidatioll or coercion, or to affect the conduct of a government by mass
destruction, assassination, or kidnapping.
l. In the past fiscat year, on average, how many overtime hours
per week did your current officers engage in homeland security-
related activities?
[Check one)
QO 0 hours or only on an as-needed basis
o 1-5 hours per week
o 6-10 hours per week
o 11-261iours per week
o 21-30 hours per week
o 30+ hours per week
2. On average, how many additional hours per week do you
anticipate the reouested overtime funding would be used
specifically for anti-terrorism/homeland security activities?
[Check one)
!XI 0 hours or only on an as-needed basis
o 1-5 hours per week
o 6-10 hours per week
o 11-20 hours per week
021-30 hours per week
o 30+ hours per week
3. What is the average number of annual hours for homeland
security/anti-terrorism training that your agency anticipates
providing for officers this year?
[Check one)
[j 0 hours or only on an as-needed basic
o 1-5 hours per year
o 6-10 hours per year
11111-20 hours per year
o 20+ per year
o Don't know
7
Homeland Security Overtime Program Application Packet
4. Do you have any of the following critical infrastructures within
your law enforcement jurisdiction? [Please check l!!l that apply,
and provide a one to three word description for each item that is
checked.]
III Major bridges or tunnels
o Significant national or regional monuments
o Major sites of historical significance
Ii Skyscrapers or tall apartment/commercial buildings
o Nuclear reactors/plants
III Dams or hydro-electric facilities
Il!I Reservoirs or other major public water systems
Il!I Major electric or other power plants (non-nuclear or
hydro-electric)
Il!I Chemical plants or storage facilities
Ii Buildings that house/develop/maintain biologically hazardous
materials
8
o Borders with other countries (e.g., Mexico, Canada)
[J Airports utilized by commercial aircraft
III Trains or subway systems
o Major waterway ports of entry
III OiVpetroleum refineries, pipes, or storage facilities
o Major tourist atrractions (e.g., major theme parks, zoos)
III Major sporting arenas (e.g., collegiate or professional stadiums)
Arrowhead stadium, Western Reqional Little Leaque
... M . rt' bl' ts Route 66 Rendezvous. Nati ona 1
"" aJor spo mg or pu IC even ~ ~I
VI allYc oJ lun
o Acti ve military bases
o Major communication centers (e.g., TV, radio, Internet, satellite,
newspapers)
o Strategic missile or other weapon sites
Ii Centers of govemment (e.g., state capitals) r.mmty ~,,"t, ~ity seat
o Major financial centers
o Major industrial centers
o Immigration ports of entry
o Other
o Other
Application Packet
5. Has your agency participated in any type of joint terrorism task
force activity, or are such activities planned in the near future?
[Check one]
!!J Yes [] No
6. Does your agency/j urisdiction have any ofthe following currently
in place, or do you plan to implement any of the following if
awarded in this grant?
[Please check lIlI that applyj
III Public anti-fear campaigns
III Riot control protocols
III Evacuation plans
QD Dccontamination units/plans
I!I Bomb threat protocols
[] Protection protocols against major cyber-attacks
!!J Public broadcast systems/reverse 911/email notification protocols
!!J Printed and publicly disseminated documents on citizen
preparedness (including website information)
III Public/community meetings focused on homeland security/citizen
preparedness
III Increased swom officer presence at potential terrorism targets.
7. How many officers within your agency have been called up as full
time military reservists in the past year (and are therefore no
longer available for local policing services)?
[Check one)
[]o
I!I 1-5
[] 6-10
[] 11-50
[] Over 50
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Homeland Security Overtime Program Application Packet
8. Overtime grants can be used to pay for additional officer overtime,
over and above your agency's state and locally-funded overtime
budget, in connection with training and other law enforcement
activities that are designed to assist in the prevention of acts of
terrorism and other violent and drug-related crimes. While all
policing agencies are eligible to apply for this program, priority
consideration will be given to applications that demonstrate the use of
community policing strategies to prepare for or respond to acts of
terrorism. Please explain how your agency will use the additional
officer overtime funded through HSOP, if awarded, to improve or
enhance your current homeland security efforts. Please exolain in
250 words or tess (You may attach an additional sheet if necessary,
but do not exceed the 250 words allotted).
See attached
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SECTION 8:
In 1984, the police department adopted Community Oriented Policing and Problem Solving
(COPPS). The city was divided into five geographical area commands and police services are
tailored to individual neighborhoods within each area.
In the wake of the September 11 th terrorist attacks, the department has taken a lead role
implementing a comprehensive citywide homeland security plan. We have incorporated a
terrorism prevention/preparedness component within our COPPS program and enlisted the
support and participation of key community stakeholders and groups.
The department would use HSOP grant funding to facilitate the following improvements in
training, deployment, service, and protection.
Overtime Purpose Projected Overtime Hours
45-personnel Rapid Deployment Force 2,000
./ Personal protective equipment
./ Force protection
./ Response to a WMD event
./ Crowd controVcivil disobedience
./ Tactical operations in a contaminated environment
First responders training at the Center for Domestic Preparedness 800
./ CERT
./ Incident command
./ HOT . .
./ 1R TB
First responder's POST certified training 100
./ Terrorism
./ WMD
./ Tactics
Training and deployment of Terrorism Liaison Officer 100
./ Training
./ Operations
./ Public meetings
Enforcement activities to assist in the prevention of acts of
terrorism and other violent and drug-related crimes. 1,000
Homeland Security Plan updates. 400
Backfill shifts for police officers on active military duty
due to presidential recall of reservists 1,500
Total overtime hours requested 6,150
Application Packet
9. [n reference to Question #8, please describe what specific goals or
public safety needs your agency would be able to address using additional
officer overtime that it would I!llt be able to address without these funds.
Please exola;n in 150 words or less (You may attach an additional sheet
if necessary, but do not exceed the 150 words allotted).
1. Enhance the ability of personnel to respond
to a terrorist incident by attending the Center
for Domestic Preparedness.
2. Assigning a Terrorism Liaison Officer will
provide the agency with a point of contact.
3. Conducting PPE training with first responders
will allow officers to become proficient in
the use, deployment, and maintenance of PPE
issued to them.
4. Training exercises for the department's Rapid
Deployment Force will allow the unit to develop
procedures, plans, tactics, and the ability to
deploy using PPE in support of missions through
mutual aid, incident command, or unified command.
5. Allow for the broader training of line personnel
at California POST certified training courses.
6. Enhance the caoabilitv to work with a broader
spectrum of stakeholders under mutual aid,
incident command, or unified command.
11
Homeland Security Overtime Program Application Packet
VII. Local Budget
Overtime funds being requested must be in addition to overtime already
funded in your ageney's budget. In other words, COPS funds eannot be
used to pay for any overtime for whieh your agency has already budgeted
(or will otherwise budget during the grant period). HSOP provides for 75
percent of anticipated additional overtime costs for non-supervisory
sworn personnel based on an average overtime rate specific for your
department (please refer to the example provided in Section VIII for
assistance when determining your department's average overtime rate).
Federal funds may be requested for up to 75 percent of the total requested
additional overtime costs, with a minimum 25 percent local cash match.
The match must be a cash match, made from local, state or other non-
COPS fimds and may not be paid through reallocating funds otherwise
budgeted for specific law enforcement purposes.
In the spaces provided below, please identify the amount of state and/or
local funding for officer overtime currently budgeted in your fiscal year
2003 budget, and your anticipated budgeted level of officer overtime
funding for fiscal year 2004 (in the absence of HSOP funding). You may
provide additional comments below, but please do not exceed the space
provided. The COPS Office reserves the right to request documentation
demonstrating state and/or local funds budgeted for overtime; however,
this documentation should not be submitted at the time of application.
State and/or local fundin~ currentlv budp'eted for officer overtime:
Fiseal Year 2003
51, S11,400
State and/or local fundinp anticinated for officer overtime:
Fiscal Year 2004
51.511.400
Comments: (please do not exceed the space allotted)
The State
affectinq
of California's budget crisis is
local qovernment's abilitv to
adversely
maintain
current services. Locallv. the citv is
minimum deficit of $3 million. which has
up by reducing the city's budget reserves
reductions for all city departments.
facing a
been made
and budget
12
Application Packet
Locallv Funded Fiscal Year
Starting date of your fiscal year: 07 I 01 I 2003
Ending date of your fiscal year: 06 I 30 I 2004
Co~nizant Federal A~encv
Many state and municipal agencies that receive federal grants are required
to have audits of those grants forwarded to a single federal agency (e.g.,
Justice, HUD, HHS, Transportation). The single federal agency where
such audits are sent is known as your "Cognizant Federal Agency."
Please enter the name of your Cognizant Federal Agency (typically the
federal agency that provides your government entity with the most federal
funding) in the space provided. If your department does not receive
federal funds. enter "U.S. Department of Justice."
Health & Ruman Services
(Cognizant Federal Agency)
13
Homeland Security Overtime Program Application Packet
VIII. Budget for Requested Federally Funded Additional Overtime:
Please read through the following example for guidance when determining and calculating your
department's need for additional overtime.
The COPSville Police Department applies for an HSOP grant for overtime to allow officers to assist
with the Molina County Task Force. The additional overtime funding will allow these officers to
perform task force duties on an overtime basis while not reducing the patrol staffmg levels.
COPSville Police Department is requesting 1540 hours to complete this project, which will be in
addition to the $53,600 that is budgeted in their Fiscal Year 2003 for officer overtime. The
COPSville Police Department serves a population of30,000 and currently has a budgeted sworn
strength of 53 sworn officers.
When calculating your department's average overtime hourly estimate. please average the overtime
rate paid within your agency for nan.suverv;sorl' sworn personnel.
Overtime rate for Officer/Deputy level:
Overtime rate for JourneymanlPFC level:
Overtime rate for MasterIMPO level:
$26.45 hourly
$32.16 hourly
$36.33 hourly
Average Overtime Estimate Per Hour: "
$31.65 hourly
"To calculate your average overtime estimate per hour, please add all applicable categories. and
divide by the number of total categories.
- -
$31.65 hourly x 1540 hours requested = $48,741 total overtime (before fringe benefits)
When calculating your fringe benefits. please use the standard rate specific for your department.
based on the tOlal overtime requested before fringe benefits.
Frinr!e Benefits
Social Security
Medicare
$48,741 x 6.2%
$48,741 x 1.45%
Total Fringe Benefits
$3,022
L1.Q1
$3,729
Total HSOP Project Costs ($48,741 + $3,729)
$52.470
Federal Request (75 percent of total project costs)
$39 353
Non-Federal Amount (25 percent Local Cash Match)
$13.117
Based on the population and budgeted sworn force strength of COPSville, they would be eligible to
apply for up to $50,000 (please refer to the funding chart found in Overtime Request Summary
below). Based on COPSville's specific needs, their request for federal funds will be $39,353, with a
local match of$I3,1I7.
14
Application Packet
Calculating Your Department's Average Overtime Rate Per Hour
When calculating your department's average overtime rate per hour. please average the overtime
rate paid within your department for non-sl(oervisorv sworn personnel at the base salary. Please
list below the personnel rankslcategories, their current overtime rate, and the calculations from
averaging these categories to determine your Avera"e Overtime Rate Per Hour. Please use the
number of categories that is appropriate for your agency, however. do not exceed 5 personnel
rankslcategories when calculating your overall average. For those agencies who have more than 5
ranks/categories, please select those that are representative of your non-supervisory sworn
personnel. Once you have determined your department's Averave Overtime Rate Per Hour. please
multiply by the number of hours your department anticipates a need for above and beyond what is
locally budgeted in Fiscal Year 2003 Jar officer overtime. The Additional Overtime Hours
Reauested is used for the purpose of determining your specific overtime request. If awarded, you
will not be required to expend overtime at the level of hours requested, as long as your department
can demonstrate that the goals and objectives of the program were met, and all overtime used under
the grant was paid within the personnel categories listed below.
1.
2.
3.
4.
5.
Personnel Category
Police officer
Corporal/investigator
Overtime Rate Per Hour
46.99
53.26
. .
.
.
Overtime Rate Per Hour Number of Catellories Average Overtime
Across All Calel'ories Rate Per Hour
S 100 .00 I 2 = S 50 .00
Average Overtime Additional Overtime Total Cost of Overtime
Rate Per Hour Hours Reouested (Before Frinlle Benefits)
S 50 .00 x 6,150 = S 307,500 .00
15
Homeland Security Overtime Program Application Packet
Fringe Benefits
Fringe benefits should be based on known actual costs or an establishedfomlula. On(v fringe
benefits associated with overtime hours are provided. Include the computation for each benefit
requested. When calculating your fringe benefits. please use the total of the
Tntal Cost of Overtime (Before Frinee Benefits) completed above.
Your computation will consist of Total Cost of Overtime (Before Frinre Ben~fits) multiplied by
standard rate for fringe benefits specific to your department.
Annual Frinve Benefits:
Computation'
.00 (not to exceed 6.2%)
4 4~Q .00 (not to exceed1.4S%)
.
.00
7fiq .00
.00
Social Security
Medicare 6; 150 hrs x $SO x 1 4S'.l:
Worker's Compensation
Other. emp 10 yment
Other. insurance
$
$
$
6,150 hrs x $50 x 0.25% $
$
.If requesting other fringe benefits. please include a copy of your fringe benefits section from your
personnel handbook or department's officiDI policy for verification purposes.
Fringe Benefits Total:
$ 5,228 .00
16
Application Packet
Overtime Request Summary
When you have completed the average overtime rate per hour and the fringe benefits. transfer the
totals for each category to the spaces below. Please compute the total overtime costs and place that
amount on the applicable line
Average Overtime Rate Per Hour
$ _ .5.0 .00
Additional Overtime Hours Requested
x 6.-1.50
Total Cost of Overtime (Before Fringe Benefits)
Fringe Benefits Total
Total HSOP Project Costs
Federal Request (up to 75 percent of the Total HSOP Project Costs)
Non-Federal Amount (25 percent Minimum Local Cash Match)
. ,
+
$ 307.500.00
$ 5,228 .00
$312.728 .00
=
$ 250.000 .00
$ 62,728 .00
The Non-Federal Amount or your Local Match must represent, at a minimum. 25 percent
of the Total Overtime Costs.
As a reminder, law enforcement agencies can apply forftnding based on the size of the population
they serve, IlL their budgeted sworn force at the time of application using the following guidelines:
A 2encies servim!
pnnulations:
under 24,999
from 25,000 to 49,999
from 50,000 to 99,999
from 100,000 to 249,999
from 250,000 to 499,999
from 500,000 to 999,999
over 1,000,000
Q&
Bud2eted sworn
~
1-49
50-99
100-199
200-499
500-999
1,000-1,999
above 2,000
May aDnlv for a federal
share of un to:
$25,000
$50,000
$100,000
$250,000
$500,000
$1,000,000
$3,000,000
,---'.:..
17
Homeland Security Overtime Program Application Packet
IX. Addenda
. Assurances (please sign and return)
. Certifications (please sign and return)
. Disclosure of Lobbying Activities (please sign and return if applicable)
. Sheriff's Department Questionnaire (if applicable)
. Special Department Questionnaire (if applicable)
Please be advised that a hold may be placed on this application if it is
deemed that the applicant agency is not in compliance with federal civil
rights laws and/or is not cooperating wifh an ongoingfederal civil rights
investigation.
Paperwork Reduction Act Notice
The public reporting burden for this collection of information is
estimated to average 8 hours per response, including time for reviewing
instructions, searching existing data sources, gathering and
maintailling the data needed, and completing and reviewing the
application. Send comments regarding this burden estimate or any
other aspect of this collection of information, including sllggestionsfor
reducing this burden, to the Office of Community Oriented Policing
Services, U.S. Department of Justice, 1100 Vermont Avenue, N.W.,
Washington, D.C. 20530; and to the Public Use Reports Project, Office
of Information and Regulatory Affairs, Office of Management and
Budget, Washington, D.C. 20503.
18
Application Packet
Assurances
Several provisions (If fcdernllaw and policy apply to aU h'Tallt programs. We (the Office of Community OrientL-d Policing Sl..'f'\ri.ccs) nCt.oJ to
secure your assurance that the applicant will comply with these provisions. If you would like further information about ao)' of these
assur:U1CCS, please contact your state's COPS Grant Program Specialist at (800) 421-6770.
By the applicant's authorized representative's sih'fl:J.tute., the applicmt :lS:::ures that it will comply with allleJ..,ral and adminil'trativc rr..'l.JWrcments
that govern the applicant fnr acceptance and ust: of federal b>r.u1t fund!>. In parncul:lt, the applic:mt assures us that:
t. It h:J.s been lcg;illy and officially authorized by the appropriate
governing body (for example. mayor or city council) to apply for
this grant and that the person:; siJ.,'1ling- the application and these
assurances nn its behalf are authorizcd to do so and to act on its
bchalf with rcspect to any issues that may arise during processing
of this application.
2. It will comply with the provisions of fcderallaw which limit
certain political activities of grantee employecs whosc principal
l'fl'lplnyml'tlt is in conncction with an acrivlty financed in whole or
i~ paft with this grant. These restrictions arc set forth in 5 U.S.c.
~ 1501. et Sl,\!.
3. It will comply with the minimum wage and maximum hounl
provisions of the I ;ederal Fair Labor Standards Act, if applicable.
4. It will establish safeguards, if it has not done so already, to
prohibit employees from using their positions for a purpose that
is, or 1-,..jvcs the appl.'arance of being, motivated by a desire for
private hr.lin for themselves or othCnl, particularly thosc with
whom they have famil)'. bu...iness or oth~ ties.
5. I t will brive (he Department of Justice or the Comptroller
Gcnl.'t:lI. access to and the right to examine records and
documents related to the grant.
6. I t will comply with all rcquln.'ffients imposed by the
Department of Justice as a condition or adminis(['J.rivc
requirement of the grant, including but not limited to: the
rCl]uirl'ffil'Ots of OMB Circulars .:\-87. ':\.21, A-12.2, or the
Federal Acquisition Rq,rulations. as applicable (governing cost
principles); OMB Circulars A-102 or 1\-110, as applicable
(Uniform Administrative Rl.'lJuirl'ffiertts for Grants and
Coopef";uivc Agreements); OMB Circular A-B3 (governing
audits); the applicable provisions of the Omnibus Crime Control
and Safe Streets Act of 1968, as amended; the current edition of
the COPS Grant MonitorinK Standard~ and Guidelines; and with
aU other applicable prognm rcquiremcl1ts,laws, orden;.
regulations, or circulaf~
7. If applicable, it will. to the extent practicable and consistent
with applicable law. seek, recruit and hire qualified members of
radal and ethnic minority groups and qualified wmnen in order to
further effective law t..'Oforcement b)' increasing their ranks within
the sworn positions in the agency.
8. It will not, on the ground of race, color, religion, national
ori~, gender, disability or age, unlawfully exclude an)' person
from participation in, deny thc benefits of or employment to an}'
pcn;on. Of subject an)' person to discrimination in connection
with any progr:um or activlties funded in whole or in part with
federal funds. lllese civil rights requirements arc found in the
non-discrimination provisions of the Omnibus Crime Control
and Safe Streets Act of 1968, a~ amt..-nded (4.2 US.c. ~ 3789(d));
Tide VI of the Civil Rights Act of 1964, as amended (42 US.c. ~
2000d); the Inw.n Civil RighlS Act (25 Us.c. ~\ 1301-1303);
Section 504 of the Rehabilitation Act of 1973, as amended (29
USe. S 794); TItle II. Subtitle A of the Americans with
Disabilities Act (ADA) (42 u.s.c. ~ 12101, ct lil'll.): the Age
Discrimination Act of 1975 (42US.C. S 6101, ct seq.); and
Department of Justice Non-Discrimination Regulations contained
in Tide 28, Parts 35 and 42 (subparts C. D, E and G) of the Code
of Federal Regulations.
r\. In the event that any court or administrative agency makes a
finding of discrimination un b~ounds of race, color. religion,
national origin, gender, disability or age against the applicant after
a due process hearing, it agrees to forward a copy of the finding
to the Office of Civil Rights. Office of Justice Programs. 810 7[h
Strl.'Ct, N\V, Washington, DC. 20531.
B. Grantees that have 50 or more employees and grants over
SSOO,ooo.(or over $1,000,000 in grants over an eightet.'O-month
period), must submit an acceptable Equal Employment
Oppnrtunity Pbn C'EEOP'') or EEOP .hort form ~f grantee is
ryq~d to submit an EEOP under 28 eFR 42.302), that is
approved by the Office of Justice Programs, Office for Civil
Rights wi[hin 60 days of the award start date. For grants under
5500,000, but ovet" 525,000, or for grantees with fewer than 50
employccs, [he grantec mus[ submit an REOP Certification.
(Grantees of less than 525.000 arc not subject [0 the EEOP
r<''quirement.)
9. Pursuant to Departmen[ of Justice guidelines Gune 18, 2002
Federal Register (Volume 67. Number 117, pages 41455-41472)),
under Tide VI of the Civil Rights Act of 1964, it will ensure
meaningful access to its programs and activities by persons with
limited English proficiency.
10. I t will ensure that any facilities under its ownership. lease or
supervlsion which shall be utilized in [he accomplishment of the
projcct are not Iistcd on the Environmental Protection Agency's
(EPA) list of Violating Facilities and that it will notify us if
advised by the EPA that a fal:ility to be used in this grant U: under
consideration for such listing by the EPA.
11. If the applicant's state has established a review and commcnt
procedure under Executive Order 1237.2 and has selected this
program for review, it has made this application available for
review by the state Single Point of Contact.
19
Homeland Security Overtime Program Application Packet
12. Purswnt (Cl Executive Order 13043, it will enforce on-me-job
:leat belt policic:I and prohrrams for t:mplo}'ees when operating
agcncy-owm.xl. rented or pc~nnal1y.owncd vehicles.
14. If the awarded gram contains a retention requirement. it will
retain the increased officer staffing level and/or the increased
officer redeployment level, as applicable. with state or local funds
for a minimum of one fulllncal budget g'cle following expiration
of the gcanr period.
13. It will nut use COPS fUllds to supplant (replace) state, local,
or Bureau of 11ll1i::m Affairs funds that otherwi!lc \lrould be made
::l.\'ail:l.blc: for the purpmes of this grant, as applic:J.ble.
False starL'fficots or claims made in connection with COPS grana:
(including cooperative agrccnlt.'Ots) ma}' result in tines,
impri.~()nment. disbarmt..'1lt from participating in federnl grants or
contracts. :andlor an)' other n..m~d}' :l\'ailable by law.
I certify that the assurances provided are true and accurate to the best of my knowledge.
Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant.
Signature of Law Enforcemt..nt Executive (or Official with
Programmatic Authority, as applicable)
Dat~
Sij..,rnatuce of Government Executive (or Official wid)"
FinancUI ,\urhorit); as applicable)
Date
, -
20
Application Packet
Certifications
Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace
Requirements and Coordination with Affected Agencies.
Although the Depanmcnt of Justice has made every effort to simplify the application process, other provisions of federal law require us
to seek your certification regarding certain matters. Applicants should read the regulations cited below and the instructions for
certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signature of
this form provides for compliance with certification requirements under 28 CFR Part 69. "New Restrictions on Lobbying." and 28 CFR
Part 67, "Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug-Free
Workplace (Grants)," and the coordination requirement of the Public Safety Partnership and Community Policing Act of 1994. The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice
derennines to award the covered grant.
I. Lobbying
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69. for persons entering into a
grant or cooperative agreement over $ I 00,000. as defined at 28
CFR Part 69, the applicant certifies that:
A. No federal appropriated funds have been paid or will be paid,
by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency,
a member of Congress, an officer or employee of Congress, or
an employee of a member of Congress in connection with the
making of any federal grant; the entering into of any cooperative
agreement; and the extension, continuation, renewal.
amendment or modification of any federal grant or cooperative
agreement;
B. If any funds other than federal appropriated funds have been
paid or wilt be ,paid to any person for influencing or attempting
to influence an officer or employee of any agency, a member of
Congress. an officer or employee of Congress, or an employee
of a member of Congress in connection with this federal grant
or cooperative agreement. the undersigned shall complete and
submit Standard Form - LLL, "Disclosure of Lobbying
Activities," in accordance with its instructions;
C. The undersigned shall require that the language of this
ceI1ification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements. and subcontracts) and that
all sub-recipients shall ceI1ify and disclose accordingly.
2. Debannent, Suspension and Other Responsibility Matters
(Direct Recipient)
As required by Executive Order 12549. Debarment and
Suspension, and implemented at 28 CFR Part 67, for
prospective participants in prima!)' covered transactions, as
defined at 28 CFR Part 67. Section 67.510-
A. The applicant certifies that it and its principals:
(i) Are not presently debarred, suspended, proposed for
debarment, declared ineligible. sentenced to a denial of federal
benefits by a state or federal court, or voluntarily excluded from
covered transactions by any federal department or agency;
(ii) Have not within a three-year period preceding this
application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain. or performing a
public (federal. state or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes
or commission of embezzlement, theft, forge!)', bribe!)'.
falsification or destruction of records, making false statements,
or receiving stolen property;
(iii) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (federal, state or local)
with commission of any of the offenses enumerated in
paragraph (A)(ii) of this certification; and
:
(iv) Have not within a three-year period preceding this
application had one or more public transactions (federaL state or
local) tenninated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3. Drug-Free Workplace (Grantees Other Than Individuals)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67. Subpart F, for grantees, as
defined at 28 CFR Part 67. Sections 67.615 and 67.620-
A. The applicant certifies that it will. or will continue to,
provide a drug-free workplace by:
(i) Publishing a statement notifying employees that the
unlawful manufacture. distribution, dispensing, possession or
use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(ii) Establishing an on-going drug-free awareness program to
infonn employees about -
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free
workplace;
(c) Any available drug counseling. rehabilitation and
employee assistance programs; and
21
Homeland Security Overtime Program Application Packet
(d) The penalties that may be imposed upon employees for
drug-abuse violations occurring in the workplace;
(iii) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the
statement required by paragraph (i);
(iv) Notifying the employee in the statement required by
paragraph (i) that, as a condition of employment under the
grant, the employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for
a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such
conviction;
(v) Notifying the agency. in writing, within lO calendar days
after receiving notice under subparagraph (iv)(b) from an
employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide
notice, including position title, to: COPS Office, 1100
Vermont Ave., NW, Washington. DC 20530. Notice shall
include the identification number(s) of each affected grant;
(vi) Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (iv)(b), with
respect to any employee who is so convicted -
(a) Taking appropriate personnel action against such an
employee, up to and including tennination, consistent with
the requirements of the Rehabilitation Act of 1973, as
amended; or
(b) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a federal. state or local health, law
enforcement or other appropriate agency;
(vii) Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs (i),
(ii), (iii), (iv), (v) and (vi).
B. The grantee may insert in the space provided below the
site(s) for the perfonnance of work done in connection with the
specific grant:
Place of perfonnance (street address, city, county, state, zip
code)
Check II if there are workplaces on file that are not identified
here.
Section 67.630 of the regulations provides that a grantee that is
a state may elect to make one certification in each federal fiscal
year, a copy of which should be included with each application
for Department of Justice funding. States and state agencies may
elect to use OJP Form 406117.
Check CI if the state has elected to complete OJP Fonn 406117.
4. Coordination
The Public Safety Partnership and Community Policing Act of
1994 requires applicants to cenify that there has been
appropriate coordination with all agencies that may be affected
by the applicants grant proposal if approved. Affected agencies
may include, among others, the Office of the United States
AttorneY; sfate or local prosecutors, or correctional agencies.
The applicant certifies that there has been appropriate
coordination with all affected agencies.
CA 92401
Grantee Name and Address: San Bernardi no Pol ice Oeoartment. 710 North I n I St I San Rprnardi no
Application No. andlor Project Name: HSOP Grant Grantee IRSNendorNumber: q~hnn77?1
Typed Narne and Title of Law Enforcement Executive: Garrett W. Zimmon. Chief of Policp
Signature: Date:
As the duly authorized representative of the governing body, I hereby certify that I am binding the governing body to the above
certifications, including the plan to retain. Elections of new officials will not relieve the governing body of its obligations under this
grant.
Typed Name and Title of Government Executive:
Signature:
Judith Valles. Mavor
Date:
22
Application Packet
Disclosure of Lobbying Activities
Instructions for Completion of SF-LLl. Disclosure of Lobbying Activities
Tlus disclosUIe form shall be completed by the reporting entity, whether subawurdee or prime federal recipient, at
the initiation or receipt of a covered federal action, or a material change to a previous filing, pursuant to title 31
ES.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any
lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a ~Iembe[ of Congress in connection with a
covered federal action. Complete all items that apply for both the initial filing and material change report. Refer
to the implementing goidance published by the Office of Managemenr and Budget for additional information.
1. IdentitY the type of covered federnl action for which
lobbying activity is and/or has been secured to influence the
outcome of a covered federal action.
2. IdentitY the status ofthe covered federnl action.
3. IdentitY the appropriate classification of this report. If
this is a follow-up report caused by a material change to the
information previously reported, enter the year and quarter
in which the change occurred. Enter the date of the last
previously submitted report by this reporting entity for this
covered federal acrion.
4. Enter the full name, address, city, state and zip code of
the reporting entity. Include Congressional District number,
if known. Check the appropriate classification of the
reporting entity that designates if it is, or expects to be, a
prime or subaward recipient. IdentitY the tier of the
subawardee, e.g., the fin;t subawardee of the prime is the
1 st tier. Subawards include but are not limited to
subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks
"Subawardee," then enter the full name, address, city, state
and zip code of the prime federnl recipient. Include
Congressional District, if known.
6. Enter the name of the federal agency making the award
or loan commitment. Include at least one organizational
level below agency name, if known. For example,
Department ofTrnnsportation, United States Coast Guard.
7. Enter the federal progrnm name or description for the
covered federal action (item 1). If known, enter the full
Catalog of Federal Domestic Assistance (CFDA) number
for grnnts, cooperative agreements, loans and loan
commitments.
8. Enter the most appropriate federal identifYing number
available for the federal action identified in item I (e.g.,
Request for Proposal (RFP) number; Invitation for Bid
(IFB) number, grant announcement number; the contract,
grnnl, or loan award number; the application/proposal
control number assigned by the federal agency). Include
prefixes, e.g., "RFP-DE-90-00 I."
9. For a covered federnl action where there has been an
award or loan commitment by the federal agency, enter the
federnl amount of the awardlloan commitment for the
prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code
, of the lobbying entity engaged by the reporting registrant
identified in item 4 to influence the covered federal action.
(b) Enter the full name(s) of the individual(s) performing
services, and include full address if different from 10 (a).
Enter Last Name, First Name, and Middle Initial (MI).
11. The certitying official shall sign and date the form, print
hislher name, title and telephone mnnber.
Public reporting burden for this collection of informadon is
estimated to average 30 minutes per response, including time for
reviewing instructions. searching existing data sources. gathering
and maintaining the data needed. and completing and reviewing
the collection of information. Send comments reganJing the
burden estimate or an)' other aspect of this collection oj
infonnation. including suggestions for reducing this burden. to the
Office oj Management and Budget. Paperwork Reduction Project
(0348-0046). Washington. D.C 20530.
23
There have been no lobbying activities.
Homeland Security Overtime Program Application Packet
Disclosure of Lobbying Activities
Complete this fonn to disclose lobbying activities pursuant to 31 U.S.c. 1352
(See reverse for instructions and public burden disclosure)
2. Status of Federal Action:__ 3.
a. bid/offer/application
b. initial award
c. post-award
1. Type of Federal Action: _____
a. contract
b. grant
c. cooperative agreement
d. loan
c. loan guarantee
f. loan insurance
4. Name and Address of Reporting Entity:
o Prime 0 Subawardee
Tier _. if known:
Congressional District (number), if known:_
6. Federal Department/Agency:
8. Federal Action Number, if known:
10. a. Name and Address of Lobbying Registrant
(ifindiv/dual, lasl name.firsl name. MI):
11. Information requested through this form is authorized
by rrtle 31 U.S.C. SectIon 1352. This disclosure of lobbying
activities is a material representation of fact upon which
reliance was placed by the tier above when this transaction
was made or entered into. This disclosure is required
pursuant to 31 U.S.C. 1352. This information will be
reported to the Congress semi-annually and will be
available for public Inspection. Any person who falls to tile
the required disclosure shall be subject to a eMl penalty of
not less than $10,000 and not more than $100,000 for each
such failure.
Federal Use Only:
24
Approved by OMB
0348-0046
las amended)
Report Type: ____
a. initial filing
b. material change
For Malerial Change Only:
Year:
Quarter:
Date of last report
5. If Reporting Entity in No.4 is Subawardee, Enter
Name and Address of Prime:
Congressional District (number), if known: _
7. Federal Program NamelDescription:
CFDA Number, if applicable:
$' -
g. Award Amount, If known:
10. b. Individuals Performing Services
(including address if different from No.lOa)
(last name, first name, MI):
Signature:
Print Name: Garrett W. Zimmon
Title: Chief of Police
Telephone No.: 909-384-5607
Date:
Authorized for Local Reproduction, Standard Fonn . lLl
NOT APPLICABLE
Application Packet
Sheriff's Department Questionnaire
Please answer the following questions if the legal applicant is an established sheriff's department.
Attach additional pages if needed.
If yes, what is the actual population for which your department has primary
law enforcement authority? In other words, the 2000 Census population minus
the incorporated towns and cities that have their own police departments. If
no, please explain below.
I. Do deputies have orimarv law enforcement authority for the population
to be served?
[Check one)
LJ Yes LJ No
2, In the space below; break down the time spent by your entire department on various
types of activities. For example: 50 percent law enforcement duties; 30 percent
courthouse/bailiff duties; 20 percent jail duties (total should equal 100%).
, -
3. Of the total percentage of time spent on law enforcement duties (as indicated in question
#2), what percentage of that is spent on community policing activities?
4. Briefly describe some of the community policing activities your department participates
in andlor coordinates.
If you have questions about applying for overtime under the Homeland Security Overtime
Program (HSOP), please contact your COPS Grant Program Specialist through the U.S.
Department of Justice Response Center at 800.421.6770.
25
NOT APPLICABLE
Application Packet
Special Department Questionnaire
Please answer the following questions if the legal applicant is an established
special department. Examples of special departments are housing authority, transit
police, university/school police, and park police.
If no, please explain:
1. Do officers bave orimarv law enforcement autbority for tbe population to
be served?
[Cbeck one]
LI Yes LI No
2. What legislation gives officers tbeir police officer status and enforcement autbority?
[Cbeck one]
LI State LI Local L1Botb
Important! Your agency must attacb a copy of tbe legislation documenting your
enforcement autbority.
3. Do officers bave full and unrestricted arrest autbority? If not, wbat are tbeir limitations?
4. Do officers have full powers over the entire jurisdiction? If not, what area(s) are they
restricted to? (e.g., parks, campus)
5. Do officers provide fnll police services 24 hours a day, 7 days a week? If not, what are their
hours?
If you have questions about applying for overtime under the Homeland Security Overtime Program
(HSOP), please contact your COPS Grant Program Specialist through the U.S. Department of
Justice Response Center at 800.421.6770.
27
Application Packet
X. Return Address
Submit one origillal and two copies to:
u.s. Department of Justice
Office of Community Oriented Policing Services
Homeland Security Overtime Program (HSOP) Control Desk
1100 Vermont Avenue, N.W.
7. floor
Washington, D.C. 20530 (use zip 20005 for overnight mail)
Due to continued mail delays in the Washington, D,C. area, we strongly
encourage you to submit your application packet by an express or
overnight delivery service. If you choose to use an express delivery
service, please use zip code ZB!M1.for your submission.
, .
29
: .
FOR MORE INFORMATION:
U.S. Department of Justice
Office of Community Oriented Policing Services
I I 00 Vermont Avenue, N. W.
Washington, D.C. 20530
To obtain details on COPS programs, call the
U.S. Department of Justice Response Center at 800.421.6770
Visit COPS Online at the address listed below.
e0403 I 932
Created Date: April 24, 2003
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Abstain
--G-
ZC03-10\$'
Absent 2..
Meeting Date (Date Adopted): -5 - \ 9 - Cl3.
Vote: Ayes I \ 3- '} Nays
Change to motion to amend original documents:
Item #
.i.dr
,0
Resolution #
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
NullNoid After: -
5-;}o-C3
Reso. Log Updated:
Seal Impressed:
./
Date Sent to Mayor:
Date of Mayor's Signature: is' Cd"G=>)
Date of Clerk/CDC Signature: ,So';;!d -0:3
,.../
See Attached:
See Attached:
~ached:
Date Returned:
Da~etter Sent for Signature:
60 Day Reminder Letter Sent 0.. 30th ~'Y'
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ,/ No By
-
Yes No L.... By
Yes No~ By
Yes No ,/ By
Yes No / B
-
Copies Distributed to:
City Attorney ,,/
Parks & Rec.
Code Compliance Dev. Services
Police / Public Services
EDA
Finance ,/
MIS
Water
Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE IContract Term, etc.)
Ready to File: tlJ':[...
Date:S .-;:;;;;;; '~3
Revised 01/12/0 I