HomeMy WebLinkAbout14-Facilities Management
.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date:
April 16, 2003
ORiGINAl
Subject:
Resolution of the Mayor and Common Council of the City
of San Bernardino authorizing the execution of a contract
with Arrow Power Sweeping, Inc. for provisions of parking
lot sweeping services for the Carousel Mall and the five-
level parking structure in the amount of$59,000.00.
.From:
James Sharer, Director
Dept:
Facilities Management
MICC Meetin~ Date:
May 19,2003
Synopsis of Previous Council Action:
5-17-99 Resolution authorizing the execution of an Annual Purchase Order for one year plus two one-year options
Recommended Motion:
Adopt Resolution.
Contact person: James Sharer
11
ames W. Sharer
Director of Facilities Mana ement
Phone: 384-5244
Supporting data attached: Staff Report, Resolution
Ward(s): I
FUNDING REQUIREMENTS:
Amount: $59,000.00
Source: :
001-324-5507
Barbara Pachon
Director of Finance
Council Notes:
f.2t:::~-!} LC<Y"'-,- \ OJ-
Agenda Item No.
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of a contract with Arrow Power Sweeping for provision of parking lot sweeping
services at the Carousel Mall and the five-level parking structure in the amount of $ 59,000.00.
BACKGROUND
The City of San Bernardino has contracted out parking lot sweeping services for the Carousel
Mall and the five-level parking structure for the past 14 years. The past eleven years have been
with Arrow Power Sweeping of San Bernardino (Arrow). Arrow is the only vendor located in
San Bernardino and is a small contractor who depends upon this contract to keep its staff and
equipment in operation. Arrow has given the City excellent service during the past eleven years
and has asked the City to issue a contract to them for FY03/04 at the new rate of $59,000.00 per
year. This is a three percent increase over the previous contract, and is in line with current
increases in fuel and insurance.
Arrow has been diligent, responsive, and prompt in their execution of this contract. The low level
ofliability claims against the City due to unsafe conditions in the Mall and the five-level parking
structure is further proof of the caliber of work performed by Arrow.
If approved by the Mayor and Common Council, this resolution will authorize this Negotiated
Purchase with Arrow for FY2002/03 per Municipal Code 93.04.010 (B) (3). In this situation, the
negotiated purchase is more advantageous to the City because of the relationship developed with
this contractor over the past eleven years.
FINANCIAL IMPACT
The contract cost for the provision of parking lot sweeping services at the Carousel Mall and the
five-level parking structure will be $59,000.00. Funds in the amount of $59,000 will be included
in the Facilities Management general fund budget for FY 03/04, account number 001-324-5507.
RECOMMENDATION
Adopt Resolution
RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITYO
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WIT
3 ARROW POWER SWEEPING, INC. FOR PARKING LOT SWEEPING SERVICE
FOR THE CAROUSEL MALL AND THE FIVE-LEVEL PARKING STRUCTURE I
4 THE AMOUNT OF $59,000.00.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. Arrow Power Sweeping, Inc. is the only known bidder in San Bernardino
8 for providing parking lot sweeping services for the carousel mall and the five-level parking
9 structure. A contract is awarded accordingly to said bidder in the total amount of $59,000.00.
10 Such award shall be effective only upon being fully executed by both parties. The Mayor is
II hereby authorized and directed to execute said contract on behalf of the City; a copy of the
12 contract is on file in the office of the City Clerk and incorporated herein by reference as fully as
13 though set forth at length.
14 SECTION 2. This contract and any amendment or modification thereto shall not take
15 effect or become operative until fully signed and executed by the parties and no party shall be
16 obligated hereunder until the time of such full execution. No oral agreements, amendments,
17 modifications or waivers are intended or authorized and shall not be implied from any other
18 course of conduct of any party.
19 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
20 within 90 days of the passage of this resolution.
21 III
22 III
23 III
L4 III
25 III
\1[.D, If
s-/o/03
RESOLUTION . . . AUTHORIZING THE EXECUTION OF A CONTRACT WIT
ARROW POWER SWEEPING, INC. FOR PARKING LOT SWEEPING SERVICE
2 FOR THE CAROUSEL MALL AND THE FIVE-LEVEL PARKING STRUCTURE I
THE AMOUNT OF $59,000.00.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof,
5 held on the day of , 20m, by the following vote, to wit:
6
15
16
City Clerk
17
18
The foregoing resolution is hereby approved this
day of
,2003.
19
20
Judith Valles, Mayor
City of San Bernardino
21
22 Approved as to form and legal content:
23
24
25
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGEl
"'."~""'''''-_._:,,,,,,,,...._,,------,...~.'--,,*,
EXHIBIT "A"
AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this _ day of ,2003, by and
between The City of San Bernardino, California, a municipal corporation, hereinafter referred to
as the "City" and Arrow Power Sweeping, Inc., a California corporation, hereinafter referred to
as "Contractor".
WITNESSETH
WHEREAS, City desires to obtain services for the sweeping of the Carousel Mall
parking lots, parking structure and Civic Center parking structure; and
WHEREAS, in order to provide for the sweeping of the Carousel Mall parking lots,
parking structure and Civic Center parking structure it is necessary to engage the services of a
licensed sweeping services firm; and
WHEREAS, Contractor is qualified to provide said services; and
WHEREAS, the San Bernardino City Council has elected to engage the services of
Contractor upon the terms and conditions as hereinafter set forth;
NOW, THEREFORE, it is mutually agreed, as follows:
1. SCOPE OF SERVICES
Contractor shall perform those services specified in "Scope of Services contained in
Plans and Special Provisions No. 7085 on file in the City Clerk's Office and as contained
in Exhibit "1", attached hereto and incorporated herein, hereinafter referred to as "Work".
2. TERM OF AGREEMENT
The services of Contractor are to commence July 1,2003 and extend through June 30,
2004. This Agreement shall expire upon completion of the project or as directed by the
City unless extended by written agreement of the parties.
3. STANDARD OF PERFORMANCE
Contractor shall, at its sole expense:
A. Complete all Work in conformance with all applicable federal, state, and local laws, codes,
and standards as promulgated, which shall include without limitation: Standard
Specifications for Public Works Construction (Greenbook); South Coast Air Quality
Management standards; County of San Bernardino; Controlling State Standards; Uniform
Building Codes; Electrical, Mechanical, and Fire Codes; the City of San Bernardino's
Standard Drawings and the project specifications.
B. Conduct and carry out the Work in accordance with the terms and conditions of this
Agreement and diligently pursue completion of the Work in accordance with the timetable
set forth on Exhibit I.
C. Supervise and direct the Work, using Contractor's best skill and attention. Contractor will be
solely responsible for and have control over the means, methods, techniques, sequences,
procedures, and for coordinating all portions of the Work.
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 2
.._""'~-
D. Unless otherwise provided in this Agreement, provide and pay for all labor, materials,
equipment, and tools necessary for the proper execution and completion of the Work.
E. Enforce strict discipline and good order among the employees, subcontractors, and agents
carrying out the Work, employ, and permit the employment of only qualified persons skilled
in tasks assigned to them in performing the Work.
F. Secure all governmental licenses and inspections necessary for the performance and
completion of the Work in accordance with all laws, statutes, ordinances, building codes and
regulations applicable to performing the Work (the "Applicable Laws") other than those to
be obtained by City.
G. Comply with and give all notices required by all Applicable Laws. However, Contractor does
not assume the obligation to determine whether the Work or this Agreement is in accordance
with all laws and regulations applicable to the City.
H. Keep the facilities and the surrounding area free from the accumulation of waste materials
and rubbish resulting from Contractor's performance of its obligations under this Agreement.
On or before completion of the Work, remove from and about the facilities, all such waste
materials and rubbish, and all of Contractor's tools, equipment, machinery and surplus
materials, except that, as provided in Section 9, the City will remove and dispose of all toxic
or hazardous material removed from the facilities.
I. Take reasonable precautions for safety, and provide reasonable protection to prevent damage,
injury, or loss as a result of the Work, including without limitation, coordinating the Work
with the City's on-site safety program.
4. CHANGES/EXTRA SERVICES
A. Performance of the work specified in the "Scope of Services" is made an obligation of
Contractor under this Agreement, subject to any changes made subsequently upon mutual
agreement of the parties. All such changes shall be incorporated by written amendments to
this Agreement and include any increase or decrease in the amount of compensation due
Contractor for the change in scope. Any change which has not been so incorporated shall not
be binding on either party.
B. No extra services shall be rendered by Contractor under this Agreement unless such extra
services are authorized, in writing, by City prior to performance of such work. Authorized
extra services shall be invoiced based on Contractor's proposed rates, a copy of which is
included in the proposal and incorporated herein as though set forth in full.
5. COMPENSATION
A. The City shall reimburse the Contractor for actual costs (including labor costs, employee
benefits, overhead, profit, other direct and indirect costs) incurred by the Contractor in
performance of the work, at the rates listed in the proposal and for the tasks completed and
partially completed in accordance with monthly billings in an amount not to exceed
$59,000.00 for the one year term.
B. Said compensation shall not be altered unless there is significant alteration in the scope,
complexity, or character of the work to be performed. Any such significant alteration shall be
agreed upon in writing by City and Contractor before commencement of performance of such
significant alteration by Contractor. Any adjustment of the cost of services will only be
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 3
,,-"."".,._.""'-...........-,~.~--
permitted when the Contractor establishes and City has agreed,
been, or is to be, a significant change in:
1) Scope, complexity, or character of the services to be performed;
2)
3)
in writing, that there has
Conditions under which the work is required to be performed; and
Duration of work if the change from the time period specified
Completion of the work warrants such adjustment.
In the Agreement for
C. The Contractor is required to comply with all Federal, State and Local laws and ordinances
applicable to the work and which are in effect as of the date ofthe notice to proceed.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be submitted monthly
by Contractor to City' and shall be paid by City within 20 days after receipt of same,
excepting any amounts disputed by City.
B. Dispute over any invoiced amount shall be noticed to the Contractor within 10 days of billing
and a meet and confer meeting for resolution of such dispute shall be initiated by the City
within 10 days of notice of such dispute. Interest of 1.5% per month (but not exceeding the
maximum rate allowable by law) will be payable on any amounts not in dispute and not paid
within 30 days of the billing date, payment thereafter to be applied first to accred interest and
then to the principal unpaid amount. On disputed amounts, interest shall accrue from 30 days
of the invoice date if the amount in dispute is resolved in favor of the contractor.
C. Should litigation be necessary to enforce any term or provision of this Agreement, or to
collect any portion of the amount payable under this Agreement, then all reasonable litigation
and collection expenses, witness fees, and court costs, and attorney's fees shall be paid to the
prevailing party. The costs, salary, and expenses of the City Attorney and members of his
office in connection with that action shall be considered as attorneys' fees for the purposes of
this Agreement.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
A. The Director of Facilities Management of the City, or his designee, shall have the
right of general supervision over all work performed by Contractor and shall be
City's agent with respect to obtaining Contractor's compliance hereunder. No
payment for any services rendered under this Agreement shall be made without
prior approval of the Director of Facilities Management or his designee.
B. Contractor shall perform the Work as an independent contractor and shall not be
considered an employee of the City. This Agreement is by and between
Contractor and the City, and is not intended, and shall not be construed, to create
the relationship of agent, servant, employee, partnership, joint venture, or
association, between the City and Contractor.
C. When Contractor believes that all or any phase of the Work has been completed in
accordance with the terms of this Agreement, Contractor will submit to the City a
Certificate of Substantial Completion, which describes the Work substantially
completed and include a commitment by Contractor to complete any remaining
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 4
portion of the Work or the completed phase. The parties intend that work will be
accepted as it is substantially completed.
D. The City will, within five business days after receiving the Certificate of
Substantial Completion, inspect the Work that is described as completed in the
Certificate of Substantial Completion.
E. If the City does not accept that Work, The City will deliver written notice to
Contractor describing in detail the material respects in which that work fails to
conform to the description of that Work set forth on herein. In that case,
Contractor will take such actions as it deems appropriate to cause that Work to
conform to the description set forth on herein in all material respects. Contractor
will then issue another Certificate of Substantial Completion pursuant to the
provisions herein.
F. If that Work substantially conforms to the description of the a Work set forth on
herein, the City will accept that Work by signing the Certificate of Substantial
Completion and returning it to Contractor. If the City does not deliver a written
notice to Contractor within 10 business days of receiving the Certificate of
Substantial Completion, the City will be deemed to have signed and returned the
Certificate of Substantial Completion.
G. The date on which the City accepts Work or a phase of said Work referred to
herein as the "Acceptance Date" of such Work or phase.
8. REPRESENTATIONS
Each party represents that:
A. It has all requisite corporate power and authority to execute and deliver this
Agreement and to perform its obligations hereunder, and it is in good standing
under the laws ofthe state of its organization or incorporation.
B. The execution, delivery and performance of this Agreement have been duly
authorized by its board of directors or governing body, as the case may be, and in
accordance with its organizational documents.
C. This Agreement has been duly executed and delivered on its behalf by Signatories
so authorized and constitutes its legal, valid and binding obligation.
D. The execution, delivery, and performance of this Agreement will not result in a
breach or violation of nor constitute a default under any agreement, lease, or
instrument to which it is a party.
E. To the best of its knowledge, there is no pending or threatened judicial action or
administrative proceeding that could have an adverse effect on the validity or
enforceability of this Agreement or such party's ability to perform its obligations
under this Agreement.
9. DISCOVERY AND DISPOSAL OF HAZARDOUS SUBSTANCES
A. If any Hazardous Substances are discovered at the facilities during the Work, such
discovery shall constitute a cause beyond Contractor's reasonable control and
Contractor shall have the right to cease the Work until the City, at its 'expense, as
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 5
appropriate, tests, abates, encapsulates, cleans up, removes or disposes of .such
Hazardous Substances.
B. If The City so requests, Contractor shall assist the City by providing the City a list
of qualified disposal companies, arranging contracts between The City and a
qualified disposal company and coordinating the Work with the activities of a
qualified disposal company. Although budget costs for such services may be
included in program proposals and cash flow analyses, the City will be directly
responsible for contracts and payment to disposal companies.
10.INSURANCEIINDEMNIFICATION
A. Contractor shall, at its expense, maintain commercial general liability coverage
and employer's liability coverage of at least $1,000,000 for each occurrence,
$2,000,000 aggregate, and workers compensation coverage, to protect such party
and its officers, directors, agents and employees from any claims under workers'
compensation and from any and all other claims for bodily injury, including death
and personal injury, and from claims for property damage arising from
Contractor's performance under this Agreement. Contractor shall submit to The
City completed Certificates of Insurance evidencing such coverage. Contractor
shall name The City of San Bernardino as an additional insured on the policy.
B. Except for City's negligence or willful misconduct, Contractor shall indemnify,
defend and hold City and its officers and employees harmless from all claims,
damages, costs and expenses, including but not limited to damages to property or
personal injury, arising from Contractor's performance under this Agreement. The
provisions of this section shall survive the expiration or early termination of this
Agreement.
11. DEFAULT AND TERMINATION
A. If Contractor or the City:
I) Fails to make any payment as it becomes due in accordance with the terms of the Agreement;
2) Fails to perform or observe any other covenant, condition, or obligation to be performed or
observed by it hereunder; or
3) Made in this Agreement any materially false, misleading or erroneous representation to the
other party
Then the other party shall have the right to send a notice of termination of this
Agreement. During the thirty (30) day period beginning on the date of such
notice, Contractor and City shall negotiate in good faith toward an amicable
resolution of the default. lfno such resolution is agreed upon in writing within
such period, this Agreement shall terminate.
B. If proceedings under any bankruptcy, insolvency, reorganization or similar
legislation are instituted against or by a party, or a receiver or similar officer is
appointed for a party or any of its property, and such proceedings or appointments
are not vacated, or fully stayed, within thirty (30) days after the institution or
occurrence thereof, the other party shall have the right to terminate this
Agreement by written notice; such notice to be effective upon delivery.
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 6
C. The non-defaulting party may, at its discretion, exercise all remedies available at
law or equity or other appropriate proceedings, including bringing any action or
actions from time to time for the recovery of damages as a result of such default,
and all costs and expenses reasonably incurred in the exercise of its remedies
hereunder.
12. ASSIGNMENT
A. Except as provided in this Section, neither party will assign any of its rights or
obligations hereunder without the prior wrinen consent of the other party. This
Agreement will bind and inure to the benefit of the successors and' permined
assigns of the parties.
B. The City may transfer or assign its rights and obligations under this Agreement to
a successor purchaser of the facilities if such assignee or transferee explicitly
assumes in writing the obligations of The City under this Agreement
13. EXCUSED DELAYS
If either party will be delayed in or prevented, in whole or in part, from performing any
obligation or condition hereunder with the exception of the payment of money, or from
exercising its rights by reason or as a result of any "force majeure" or due to the failure of
the other party to perform its obligations hereunder, such party will be excused from
performing such obligations or conditions while such party is so delayed or prevented.
The term "force majeure" as used herein means acts of God, acts of government, strikes,
lockouts, or other industrial disturbances, acts of public enemy, blockades, wars,
insurrections or riots, epidemics, landslides, fires, storms, floods, earthquakes,
explosions, water damage, lightning, freeze-ups, theft, malicious mischief, electrolytic or
chemical action, unusual delays in transportation, or other similar causes beyond the
control of such party.
14. NOTICES
Any and all notices between The City and Contractor provided for or permined under this
Agreement or by law will be in writing and will be deemed duly served when personally
delivered to the party, or in lieu of such personal service when deposited in the United
States mail, certified, postage prepaid, addressed to such party at the address of such
party listed on the signature page to this Agreement or at such other address as is given to
the other party by like notice. A copy of any notice to Contractor shall be sent to
addressee on the signature page.
15. MISCELLANEOUS
A. Term
This Agreement will take effect when signed by both parties and, unless sooner
terminated, will continue until project is completed but no later than one year after the
effective date.
B. Forum and Law
This Agreement is considered to have been made at City of San Bernardino, County
of San Bernardino. Contractor and the City agree that any and all disputes arising out
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 7
of or in connection with this Agreement will be brought only in courts within the
jurisdiction of the County of San Bernardino, CA and each agree to the service of
process in accordance with the laws of the State of California.
C. Entire Agreement
This Agreement, including its Exhibits, which Exhibits are incorporated into this
Agreement in their entirety, contains the entire agreement between the parties with
respect to its subject matter and supersedes all prior proposals, letters, brochures and
other material relating to its subject matter. No amendment, waiver, or discharge of
any provision of this Agreement will be valid unless in writing and signed by an
authorized representative of the party against which such amendment, waiver, or
discharge is sought to be enforced.
D. Non-Waiver
The failure of either party to insist in any instance upon strict performance of any of
the provisions ofthis Agreement will not be construed as a waiver of any such
provision nor affect any present or future right hereunder.
E. Interpretation
The headings and the table of contents are for reference and convenience only and
will not be considered in the interpretation of this Agreement. The language used in
this Agreement will be deemed to have been chosen by the parties to express their
mutual intent and no rule of construction will be used to construe language against
either party.
F. Severability
If any provision of this Agreement is held to be unenforceable, then both parties will
be relieved of all obligations arising under such provision, but only to the extent that
such provision is unenforceable, and this Agreement will be deemed amended by
modifying such provision to the extent necessary to make it enforceable while
preserving its intent or, if that is not possible, by substituting another provision that is
enforceable and achieves the same objective and economic result. If such
unenforceable provision does not relate to the payments to be made to Contractor, and
if the remainder of this Agreement is capable of substantial performance, then the
remainder of this Agreement will be enforced to the extent permitted by law.
G. Independent Parties
Nothing contained in this Agreement will be deemed or construed for any purpose, to
establish, between the parties, a partnership or joint venture, a principal-agent
relationship, or any relationship other than City and independent contractor.
H. Non-Discrimination
During the performance of this Agreement, Contractor agrees that Contractor shall
not discriminate on the grounds of race, religious creed, color, national origin,
ancestry, age, physical disability, mental disability, medical condition including the
medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any
condition related thereto, marital status, sex or sexual orientation in the selection and
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 8
retention of employees and subcontractors and the procurement of materials and
equipment. Further, Contractor agrees to conform to the requirements of the
Americans with Disabilities Act in the performance of this Agreement.
16. COMPLIANCE WITH CIVIL RIGHTS LAWS
Contractor hereby certifies that it will not discriminate against any employee or applicant
for employment because of race, color, age, disability, religion, sex, marital status, or
national origin, in accordance with Federal, State, and Local laws. Such action shall
include, but not be limited to, the following: recruitment and recruitment advertising,
employment, upgrading, and promotion.
III
III
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 9
CITY OF SAN BERNARDINO
Arrow Power Sweeping, Inc.
By:
By:
Its:
Mayor
Its:
Owner
Date:
Date:
Address for notices:
Address for notices:
Arrow Power Sweeping, Inc.
PO Box 23076
San Bernardino, CA 92406
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
Attention:
Jim Sharer
Attention:
Rick Voce
Approved as to form and legal content:
JAMES F. PENMAN
City Attorney
By:
ft
// /.
~"1".,/"'~
EXHIBIT 1
SECTION 7
DESCRIPTION OF WORK
7-1.01 GENERAL -- It is the intent of these Special Provisions that
the sweeping services provided hereinafter shall be adequate to maintain these
facilities in a safe and attractive condition. All services shall be provided
in a good workmanlike manner, consistent with the standards of the industry.
7-1.02 DESCRIPTION OF FACILITIES -- Sweeping services are to be pro-
vided for the following facilities:
1. Central City Mall - 2,516 Surface Parking Spaces.
2. Three-Level - 1,170 Space Parking Structure.
3. Vehicular Entrances to Surface Parking Spaces and Parking Structure.
4. "E" Street Pedestrian Bridge.
5. Pedestrian Entrances (9) to Central City Mall.
6. All Pedestrian Areas within the Central City Parking Lots and
Three-Level Structure including all stairways.
7-1.03 SUPPLIES AND EQUIPMENT -- All supplies and equipment required
to accomp 1 ish the items of work speci fi ed herei n sha 11 be provi ded by the
Contractor.
.-'
-
'-
C::P _ 7
SECTION 8
TECHNICAL SPECifiCATIONS
8-1.01 DESCRIPTION -- The Central City Mall parking lots provide 2.516
surface parking spaces, with curbed islands for planting. The 3-1evel parking
structure provides 1170 parking spaces. The nine entrances are those vehicular
access points to the Mall parking facilities. All pedestrian areas around the
Mall are included in this contract. including the ME" Street pedestrian bridge.
8-1.02 ITEMS Of WORK -- The following listed items of work shall be
accomplished on a daily basls, Monday through Sunday, including the holidays
that the Mall is open for business.
No.
3.
4.
No.
2.
3.
No.
1.
2.
Item
Description
Blow off all sidewalks. steps. stairways.
"E" Street pedestrian bridge, concrete
pillars. lamp post and around bumper
stops.
1.
Surfaced Areas
2.
Trash Receptacle~
EmptJ. clean and install plastic trash
bag~ of appropriate size and thickness.
Parking Areas
Sweep surface parking areas.
Flower Beds
Remove trash and debris.
The following items of work shall be accomplished on a weekly basis:
Item
Description
Hose down and scrub all 9 pedestrian
access points.
1.
Ma 11 Entrances
Steps
Hose down and scrub all steps and stairways
to Mall and 3-leve1 parkinQ structure.
Pedestrian Bridge
Hose down and scrub "E" Street bridge.
The following items of work shall be done on a monthly basis:
Item
Description
Steam clean. or by another approved method.
all ~ pedestrian access points and sidewalks.
Clean
Mall Entrances
Trash Receptacles
SP - 8
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.cLsan-bernardino.ca.us
-,"
May 9,2003
Mr. Rick Voce
Arrow Power Sweeping, Inc.
P.O. Box 23076
San Bernardino, CA 92406
Dear Mr. Voce,
At the Mayor and Common Council meeting of May 5, 2003, the City of San Bernardino
adopted Resolution 2003- I 02 - Resolution authorizing the execution of a contract with Arrow
Power Sweeping, Inc., for parking lot sweeping services for the Carousel Mall and the 5-level
parking structure in the amount of$59,000.00.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michel1e Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be nul1 and void if not executed
within 90 days, or by August 4, 2003.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerel~, I. /..
i /1$ t 1'.~ ./ I
'IIi '( .(( j C \ c:!} ;."
,-/
Michel1e Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
May 27,2003
TO:
James Sharer, Director of Faci]ities Management
FROM:
Michelle Tay]or, Senior Secretary
RE:
Reso]ution 2003-]02 - Agreement with Arrow Power Sweeping, Inc.
CC:
Finance
Attached is a fully executed copy of the agreement with Arrow Power Sweeping, Inc., for
parking lot sweeping services for the Carouse] Mall and the 5-]eve] parking structure. The
original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ex!. 3206.
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Change to motion to amend original documents:
Z,003-\O'2..
Absent .-e-
Meeting Date (Date Adopted): 5 -5 '-0::' Item #
Vote: Ayes \-'\ Nays h
14 Resolution #
Abstain e
Reso. # On Attachments: L Contract term:
Note on Resolution of Attachment stored separately: =--
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: 5 -c.., , v:'::,
Date of Mayor's Signature: 5 "'1-0 '->,
Date of Clerk/CDC Signature: S ''''l<-C<S
NulVVoid After: OJ 0 D(.l-P I ~-Lj-02,
I
By:-
Reso. Log Updated: ./
Seal Impressed: ~
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: ./ Date Returned: 5 -,;;1"")-03
See Attached:
See Attached:
)- -'I -03
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distribu/ to:
City Attorney
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
Yes .-L No By
Yes No-"L By
Yes No --L By
Yes NO~ By
Yes No
EDA
Finance'/ MIS
f1'k I LI -r I tc::;
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc,)
Ready to File: _
Date:
Revised 0 I / 12/0 I