HomeMy WebLinkAbout21-Public Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Public Services
Subject:. Resolution authorizing the
execution of a purchase order to
Fairview Ford for sixteen (16) Year 2003
Ford Crown Victoria Police Interceptors;
and authorizing the Purchasing
Manager to solicit lease-purchase rate
quotes and award a lease-purchase to
the lowest responsible leasing company.
From: Lynn Merrill, Director
Date April 10,2003 ORIGINAL
Meeting Date: April 21,2003
Reso 99-60
Reso 2000-34
Reso 2002-102
March,1999
February 22, 2000
April 1, 2002
Purchase 30 PO Interceptors
Purchase 28 PO Interceptors
Purchase 18 PO Interceptors
Recommended Motion:
Adopt resolution
~I#J'
Signature
Contact person: Don Johnson
Phone: 5220
Supporting data attached:
Ward: All
FUNDING REQUIREMENTS:
Amount: $412,144.64
plus lease costs
Lease payments to be budgeted
over a three (3) year period
Source:, FY2003/2004,
FY2004/2005 & 2005/2006
Lease Payments
635-341-5803
~AYL
Finance: . 1 ~C\t{ c<<: a..-
Council Notes:
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Agenda Item No. :1./
FINANCIAL IMPACT:
Funds for the lease payment of sixteen (16) replacement vehicles will be budgeted in the
Police Department budget as an internal service charge for Fleet. In turn, Fleet Services will
budget and pay the actual lease payments for these vehicles.
May 1, 2003 is the last day to submit our order for these sixteen (16) Year 2003 Ford
vehicles with an estimated delivery date of July, 2003. The lease payments will be
structured so they will not begin until after the vehicles are delivered.
RECOMMENDATION
Adopt resolution
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PAGE 01
Attachment 1
FAIRVIEWFORD
FLEET & nUCK CENTER
80S w. 2.d SI1l.EET
P.O. Bo~ 5516
SAN BERNARDINO. CA. 91411
(909) 386-0281 or Fu: (909) 386-0292
FAX COVER
DATE: 3~O;O3
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Armor DHcrlptlon
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NET 30 PENDING CREDIT APPLICATION APPROVAL
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Attachment 3
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO FAIRVIEW FORD FOR SIXTEEN (16) YEAR 2003 FORD CROWN VICTORIA
POLICE INTERCEPTORS; AND AUTHORIZING THE PURCHASING MANAGER TO
SOLICIT LEASE-PURCHASE RATE QUOTES AND AWARD A LEASE-PURCHASE
TO THE LOWEST RESPONSIBLE LEASING COMPANY.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Fairview Ford has offered a negotiated purchase price of
$23,906.30 plus tax for each Year 2003 Crown Victoria Police Interceptors and was
the previously selected vendor for these models in 1999, 2000 and 2002. Pursuant to
this determination the Purchasing Manager is hereby authorized to issue a purchase
order to Fairview Ford, San Bernardino in the amount of $412,14464, which will
facilitate the procurement of the sixteen (16) vehicles; and authorize the Purchasing
Manager to solicit as needed, lease-purchase rate quotes under existing Master Lease
Agreements and to award a lease-purchase to the lowest responsible leasing
company.
SECTION 2. The Purchase Order shall reference this Resolution No. 2003-
and shall read, "Purchase of sixteen (16) Year 2003 Ford Crown Victoria Police
Interceptors, P.O. No.
not to exceed $434,156.94" and/or shall
incorporate the terms and conditions of the Contract, which is on file in the City Clerk's
Office.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution
26 1//
27 1//
28
'17D.f)/ .
/1/2//0,3
April 14 , 2003
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO FAIRVIEW FORD FOR SIXTEEN (16) YEAR 2003 FORD CROWN VICTORIA
POLICE INTERCEPTORS; AND AUTHORIZING THE PURCHASING MANAGER TO
SOLICIT LEASE-PURCHASE RATE QUOTES AND AWARD A LEASE-PURCHASE
TO THE LOWEST RESPONSIBLE LEASING COMPANY.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the
day of
, 2003, by the
8 following vote, to wit:
9 Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
12
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2003.
day of
Judith Valles, Mayor
City of San Bernardino
23 Approved as to
Form and legal content:
.
24
25
26
27
28
JAMES F. PENMAN,
City Attorney
I'
B~1N.7
'J. n
1/
( ~ &-Z~""
j
April 10, 2003
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): -4- L \ -03 Item # Z I
Vote: Ayes i - 'I Nays h
Resolution # 2m'3 - 9 3
Abstain .-E:r Absent .e-
Change to motion to amend original documents:
Reso. # On Attachments: ---===--- Contract term: -
Note on Resolution of Attachment stored separately: =-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: ...1\- 'l::rO/,
Date of Mayor's Signature: it - .;1-4-(7)
Date of Clerk/CDC Signature: A- .;ILI-DS
Date.Memo/Letter Sent for Signature:
60 Day Reminder Letter ~~1Il uu 38th II")"
See Attached:
See Attached:
See Attached:
---
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney r"
Parks & Rec.
Code Compliance Dev. Services
Police Public Services /
Water
Notes:
NullNoid After:
By:
Reso. Log Updated: ./
Seal Impressed: /'
Date Returned:
Yes ,/ No By -f-
Yes No -.L- By+--
Yes No-L By~
Yes No ~ By_
Yes No ~ !0--
EDA
Finance v"
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE IContract Term, etc.)
Ready to File: 1\'\'\ Date: ~
Revised 0 I 1 12/0 I