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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Subject: Resolution authorizing an
increase to the annual purchase orders
to Matich Corporation and/or Vulcan
Materials/Cal Mat Division to supply
materials for roadway pavement
rehabilitation for use by the Public
Services Department.
Dept: Public Services
Date April 11, 2003
ORIGINAL
Meeting Date: April 21, 2003
Synopsis of Previous Council Action
Reso 2003-43
February 3, 2003 Increase P.O. by $69,300
Recommended Motion:
1. Adopt resolution
2. Authorize the Director of Finance to transfer $54,800 from 129-367-5504-7296 (34th /
Stoddard/Mt.View) to 129-367-5504-7345 (Public Services various routine street repairs)
-? ~rn
Contact person Lynn Merrill, Director
Phone: 5140
Supporting data attached: Staff Report, Reso
Ward: 2, 5, 6, 7
FUNDING REQUIREMENTS:
Amount:
$189,400
Source: $54,800
129-367-5504-7296, Y:z Cent Sales Tax
$134,600
126,369-5504-7345, Gas Tax funds
Finance:
Council Notes:
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Agenda Item No. :tD
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to the annual purchase orders to Matich
Corporation and/or Vulcan Materials/Cal Mat Division to supply materials for roadway
pavement rehabilitation for use by the Public Services Department.
Background:
As part of an overall emphasis on street repair and maintenance activities within the
current fiscal year, the Public Services Department Street Division, in conjunction with
Development Services, has developed a joint departmental strategy to rehabilitate
certain streets On major street resurfacing efforts, the strategy utilizes Street Division
crews to perform street surface preparation, sweeping, placement, leveling" rolling,
traffic control, and hauling of recycling debris generated by the cold-milling process. All
project related signing, striping, and inspection is also performed in-house.
The existing purchase orders with Matich and Vulcan were approved by the Mayor and
Common Council on January 7,2002, (Resolution 2002-11), in the amount of $150,000.
On February 3, 2003 the Mayor and Common Council adopted Resolution 2003-43 for
an increase to the existing purchase orders for a total amount not to exceed $219,300.
The following proposed locations designated for pavement maintenance are as follows:
Pepper Avenue between Mill Street and Foothill;
Little Mountain Avenue between 2th Street and Kendall Drive;
Sierra Way between 30th Street and Ralston Avenue.
Paving repairs of various streets in the downtown area.
The Public Services Department is hereby requesting a total increase of $189,400 to
the combined purchase orders for Matich and/or Vulcan Materials/Cal Mat Division for a
total combined amount not to exceed $408,700.
Financial Impact:
Funds for this request are available in Account No. 129-367-5504-7296, Y:. Cent Sales
Tax ($54,800); and Account No. 126-369-5504-7345, Gas Tax funds ($134,600).
Recommendation:
1. Adopt resolution
2. Authorize the Director of Finance to transfer $54,800 from 129-367-5504-7296 (34th /
Stoddard/Mt.View) to 129-367-5504-7345 (Public Services various routine street
repairs)
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RESOLUTION' NO.
<:..
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN INCREASE TO THE ANNUAL
PURCHASE ORDERS TO MATICH CORPORATION AND/OR VULCAN
MATERIALS/CAL MAT DIVISION TO SUPPLY MATERIALS FOR ROADWAY
PAVEMENT REHABILITATION FOR USE BY THE PUBLIC SERVICES
DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
That Matich Corporation and/or Vulcan Materials/Cal Mat
Division provides materials for City street repairs; pursuant to this determination the
Purchasing Manager is hereby authorized to increase the Annual purchase orders to
Matich Corporation and/or Vulcan Materials/Cal Mat Division by $189,457 for a total
combined amount not-to-exceed $408,757.
SECTION 2. The Purchase Orders shall reference this Resolution No.
2003- and shall read, "Matich Corp and/or Vulcan Materials/Cal Mat
Division, materials for roadway pavement repairs - increase Purchase Orders, not-to-
exceed $408,757" and shall incorporate the terms and conditions of the Contract,
which is on file in the City Clerk's Office.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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April 14, 2003
~. U ~ Z 2;
1/2/1t,]
RESOLUTION OF THE MA YOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO THE ANNUAL PURCHASE
-, ORDERS TO MATICH CORPORATION AND/OR VULCAC'I MATERIALS/CAL \IAT
DIVISIOC'l TO SUPPL Y MA TERIALS FOR ROADW A Y PA VEME\T REHABILITA 1'10)\
~ FOR USE BY THE PUBLIC SERVICES DEPARTMENT.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
'i Common Council of the City of San Bernardino at a
meeting thereof.
6 held on the day of
7 COUNCIL MEMBERS
8 ESTRADA
9 LONGVILLE
10 MCGINNIS
11 DERRY
12 SUAREZ
13 ANDERSOC\'
14 MCCAMMACK
l'i
16
, 2003, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSE1\'T
CITY CLERK
17
18
19
The foregoing Resolution is hereby approved this
day of
, 200~,
20
21
22
JUDITH V ALLES, Mavor
City of San Bernardino"
Approved as to form and
23 legal content:
24
25
26 By:
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~
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<~ (':.)'~('i..~ .~'I ~- '" 1 \;> {
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted):
-\- L \-0:)
Nays
'2-0
Item #
.kr
Abstain
Vote:
Ayes 1- '-\
Change to motion to amend original documents:
Reso. # On Attachments:
Contract term: -
Note on Resolution of Atrachment stored separately: -=--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
Date Sent to Mayor: "1- 7-1- ()?,
Date of Mayor's Signature: 1-?'\ -0")
Date of ClerkJCDC Signature: t1 r ;) 4-(Y~
Resolution #
'Z.co3 - qc
Absent -e-
s.. ')
NulllVoid After: lea Or->'("J (,,- 2-0'0-'"
Reso. Log Updated:
Seal Impressed:
,/
..-/
Date Memo/Letter Sent for Signature:
60 i)ayReminaer Lette<Sent.on.Wh day:
90 Day Reminder Letter Sent on 45th day:
See Attached: Date Returned: --
See Attached:
~Attached: _
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92.389):
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance Dev. Services
Police Public Services ./ Water
Notes:
Yes /' No By
Yes No --L By
Yes No ..L- By
Yes No ,/ By
Yes No!
EDA
Finance /'
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc,)
Ready to File: ..ilJ:i..
Date: ~~
Revised 0 I /12/0 I