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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Authorization to execute Change Order
No. Three to contract with Fibrwrap
Construction, Inc. for seismic retrofit and repair
of City's fi ve-Ievel parking structure, per Plan
No. 10304-A.
Dept: Development Services
Date March 18, 20030 RIG I N A L
File: 6.7225
MCC Date: 04107/2003
Synopsis of Previous Council Action:
07/9/01 Allocation of $1,320,000 in the 2002/03 Capital Improvement Program (CIP) for seismic
retrofit and repair of city's five-level parking structure (Account No. 123-557-5504-7225).
08/05/02 Adopted resolution no. 2002-269 awarding a contract to Fibrwrap Construction, Inc. for
seismic retrofit and repair of City's Five-Level Parking Structure, per Plan No. 10304-A, adopted
resolution nos. 2002-268, 2002-270 and CDC 2002-28 approving related work; authorized the Director
of Finance to transfer $35,900 from Account No. 129-367-5504-7156 (Street/ Safety Improvements-
Citywide Fund) to Account No. 129-367-5504-7225 (Retrofit of Five-level Parking Structure) and
amend the budget accordingly; authorized the Economic Development Agency expenditure of
$1,489,100 to cover, in part, the cost of construction, inspection, and plan checking for seismic retrofit
of Agency's five-level parking structure.
01/21/03 Authorized execution of Change Order No. One in the amount of $28,317.93.
Recommended Motion:
Authorization to execute Change Order No. Three to contract with Fibrwrap Construction, Inc. in the
amount of $11,199.17 for seismic retrofit and repair of City's five-level parking structure, per Plan No.
10304-A.
~~
James Funk
Contact person:
Mike Grubbs, Field Engineer
Phone:
5179
Supporting data attached: Staff Report and CCO #3
Ward(s):
FUNDING REQUIREMENTS:
Amount:
$11,199.17
Source: (Ace!. No's.) EDA Funding
Acct. Description: Five-level parking structure seismic retrofit and
repaIr
, ?' /
Finance: ,5-'-< Go", <-.--I t '(,/5-< '; fJ
Agenda Item No.
(<;3'1
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Authorization to execute Change Order No. Three to contract with Fibrwrap Construction, Inc. for
seismic retrofit and repair of City's five-level parking structure, per Plan No. 10304-A.
Backl!round:
Bids for seismic retrofit and repair of City's five-level parking structure, per Plan No. I0304-A were
received on May 28, 2002, and a contract in the amount of $1,146,000.00 was awarded to the lowest
bidder, Fibrwrap Corporation, on August 5, 2002.
Change Order No. One in the amount of $28,3 I 7.93 was approved by the Mayor and Common Council
on January 21, 2003. This change order authorized compensation to the Contractor for additional
expansion joint repairs and structural support on the 2"d level of the structure.
Change Order No. Two in the amount of $2,283.60 was approved administratively by the Director of
Development Services to compensate the Contractor for additional repairs to the "0" Street inbound
access ramp.
This Change Order No. Three, if approved, will authorize the Contractor to power wash and re-stripe the
fifth level (top) of the parking structure. This work was deleted from the original bid due to an
anticipated budget shortfall for the project.
Additionally, this change order will authorize compensation to the contractor for several other additions
and deletions that were necessary due to conflicts that were not know when the original design was
completed. Additions in the amount of $17,857.06 were partially offset by deletions in the amount of
$6,657.89 for a net change order amount of$11,199.17. Please see the attached change order for details
of these additions and deletions.
The retrofit project is now 85% completed and change order costs to date have been substantially less
than the allowable contingencies. In order to have a completely finished project and to properly
compensate the contractor for extra work completed, staff recommends that this change order be
approved.
The details of this change order are described in the attached Change Order No. Three.
Financial Impact:
Total funding needs for this project in the amount of $1,800,000.00 were allocated from various City
and EDA funding sources by actions of the Mayor and Common Council and the Community
Development Commission at the regular meeting of August 5, 2002. Sufficient funds are available to
cover the cost of this change order in the $110,000.00 contingency account which was authorized by
the Mayor and Common Council as part of the contract award.
The revised project costs are as follows:
Original contract amount................. .................................... .................. $1,146,000.00
Contract change order no. one............................................................... 28,317.93
Contract change order no. two............................................................... 2,283.60
Contract change order no. three................ .......................... ..................... 11.199.17
Revised Construction Contract cost................................................. ...... $1,187,800.70
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT (CONT'D)
Change order no. 3, in the amount of $11,199.17, is 0.97% of the original contract amount. The IOtal
of all change orders to date, including this change order, is $41,800.70 and represents 3.65% of the
original contract amount. The total amount of the three change orders for this project is well within the
$110,000 contingency amount approved by the Mayor and Common Council as part of the award of the
contract on August 5, 2002.
Recommendation:
That the Mayor and Common Council authorize the execution of Change Order No. Three to contract
with Fibrwrap Construction, Inc. in the amount of $ I I , 199.17 for seismic retrofit and repair of City's
five-level parking structure, per Plan No. 10304-A.
DEVELOPMENT SERVICES DEPARTMENT
300 North "D" Street. San Bernardino' CA 92418-0001
Planning & Building 909.384.5057 . Fax: 909.384.5080
Public WorkslEngineering 909.384.5111 . Fax: 909.384.5155
www.cLsan-bernardino.ca.us
"
CONTRACT CHANGE ORDER NO. THREE
FILE NO. 6.7225
DATE: APRIL 7, 2003
PROJECT:
SEISMIC RETROFIT AND REPAIR OF CITY'S FIVE-LEVEL
PARKING STRUCTURE PER PLAN NO. 10304-A.
TO:
FIBRWRAP CONSTRUCTION, INC.
1710 EVERGREEN STREET
DUARTE, CA 91010-2845
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
INCREASES
ITEM NO: DESCRIPTION OF CHANGE COST
Furnish all labor, equipment and material to steam clean and
3-1 re-stripe the 5'" level of the parking structure per attached $ 8,624.20
change order proposal no. 6 from contractor dated
02/19/2003 .
Furnish all labor, equipment and material to repair electrical
3-2 conduit and re-wiring due to saw cutting and bolting per $ 1,748.66
attached change order proposal no. 7 (revised) from
contractor dated 03/04/2003.
Furnish all labor, equipment and material to repair stucco
3-3 and steel stud-framing in the corridor from the parking $ 2,492.40
structure to the Radisson Hotel at level 3 per attached change
order proposal no. 8 from contractor dated 03/04/2003.
Furnish all labor, equipment and material to fabricate and
3-4 install 16 revised steel stem supports at the expansion joint at $ 4,991.80
I levels 4 & 5 per attached change order proposal no. 8 from
I i contractor dated 03111 /2003.
TOTAL INCREASES $ 17,857.06
Change Order No. Three
Seismic Retrofit and Repair of City's Five-Level Parking Structure, Per Plan No. 10304-A.
DECREASES
ITEM NO: DESCRIPTION OF CHANGE COST
Credit due to elimination of 16 fabricated steel stem support
3-5 brackets per attached credit proposal no. 2 from contractor $ (4,305.00)
dated 03/11/2003 (see Item 3-4 above).
Credit due to elimination of 20 feet of expansion joint system
3-6 at level 2 adjacent to the Vanir Tower per attached credit $ (2,057.00)
orooosal no. 3 from contractor dated 03/18/2003.
Credit due to elimination of 20 signs for handicap parking
3-7 per attached credit proposal no. 4 from contractor dated $ (295.89)
03/18/2003.
TOTAL DECREASES $ (6,657.89)
SUMMARY
TOTAL INCREASES $ 17,857.06
TOTAL DECREASES $ (6,657.89)
NET AMOUNT OF CHANGE ORDER NO.3 $ 11,199.17
JUSTIFICA TION:
Item No. 3-1
This Change Order is will compensate the Contractor for power washing and striping the 5'h level ( top)
of the parking structure. This work was contemplated as part of the original bid plans for the project
but was not included due to anticipated budget constraints.
A t the request of staff, the Contractor has submitted a proposal to power wash and re-stripe the top
level of the structure prior to completion of the project. The proposal for this work by Fibrwrap
Construction. Inc. dated 02/19/2003, is attached hereto and is made a part hereof.
Under the provisions of Section 3-2.2.3 "Agreed Prices" of the Standard Specifications, where
modifications are made to items not covered by Contract unit prices, payment for the changes may be
determined by agreement between the contractor and Agency . We feel the quoted price for this work is
fair and reasonable.
Item No. 3-2
While sawcutting at specified locations in the structure, the contractor inadvertently cut through
electrical conduit and wiring which was cast inside the concrete of the structure. The existence of the
electrical conduit and wiring was unknown and was not indicated on the plans or in the specifications.
It was necessary for the contractor to hire an electrical subcontractor, Engusa Electric, to repair the
electrical conduit and wiring on an emergency basis in order to restore lighting to the parking structure.
2
Change Order No. Three
Seismic Retrofit and Repair of City's Five-Level Parking Structure, Per Plan No. l0304-A.
Under the provisions of Section 3-3 "Extra Work" of the Standard Specifications, where the price of
extra work cannot be agreed upon, the Agency will pay for the extra work based on the accumulation of
actual costs incurred by the contractor. This method of compensating the contractor for extra work is
commonly known as Time and Materials (T & M).
Item No. 3-3
The plans and specifications require the contractor to sawcut a portion of the parking structure on level
3 adjacent to the Radisson Hotel building wall and install an expansion joint. After sawcutting it was
discovered that the existing building wall above the joint was not located as shown on plans and
cont1icted with the installation of the expansion joint. It was necessary for the contractor to cut back a
portion of the Radisson Hotel wall and re- stucco it to match the existing wall. The contractor
completed this work on a time and materials basis with his own forces.
Under the provisions of Section 3-3 "Extra Work" of the Standard Specifications, where the price of
extra work cannot be agreed upon, the Agency will pay for the extra work based on the accumulation of
actual costs incurred by the contractor. This method of compensating the contractor for extra work is
commonly known as Time and Materials (T & M).
Item No. 3-4
The plans and specification require the contractor to install fabricated steel stem support brackets to
connect the T -beams to the girders on the 4'h and 5'h levels. After the work was underway it was
discovered that the steel stem support brackets which were called out on the plans would not work at
the transverse expansion joints on the 4'h and 5'h levels. The contractor was required to fabricate 16
revised stem support brackets for installation at 16 locations along the transverse expansion joints. A
subcontractor. W.e. Brown performed the work. See the attached extra work report from the
contractor.
Under the provisions of Section 3-3 "Extra Work" of the Standard Specifications. where the price of
extra work cannot be agreed upon, the Agency will pay for the extra work based on the accumulation of
actual costs incurred by the contractor. This method of compensating the contractor for extra work is
commonly known as Time and Materials (T & M).
Item No. 3-5
This item is a credit to the City for 16 of the stem support brackets required by the original design that
were deleted by Item 3-4 of this change order. Staff feels the credit is representative of the value of the
deleted work.
Item No. 3-6
This item is a credit to the City for deletion of 20 feet of expansion joint system which was not needed
due to a change in the design. Staff feels the credit is representative of the value of the deleted work.
Item No. 3-7
This item is a credit to the City for deletion of 20 signs for handicap parking. The City is performing
this work. Staff feels the credit is representative of the value of the deleted work.
3
Change Order No. Three
Seismic Retrofit and Repair of City's Five-Level Parking Structure, Per Plan No. 10304-A.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original bid amount................... ............................... ..................... ......$1,146,000.00
Contract change order nO. one............................................................... 28,317.93
Contract change order nO. two............................................................... 2,283.60
Contract Change order nO. three............................................................ 11,199.17
Revised Construction Contract cost........................................................ $1,187,800.70
Additional time to complete Contract due to this Change Order............... 5 Working Days
The amount of this change order is 0.97 % of the original contract amount and the total amount of
change orders to date ($41,800.70), including this change order, is 3.65 % of the original contract
amount. The total amount of all change orders to date is well within the contingency amount approved
by the Mayor and Common Council as part of the award of the contract On August 5,2002.
The changes to the work contemplated by this Change Order do not exceed 25 % of the original contract
amount and the total cost of all change orders to date, including this change order, do not exceed 25 %
of the original contract amount.
FIBRWRAP CONSTRUCTION
CONTRACTOR
Accepted
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
By:
Title:
JAMES FUNK
Director of Development Services
Date:
Date:
Approved by Mayor and Common Council
Date: April 7,2003
Item No.
4
A
, INC.
The FUWRE of Consiruction Technoloav
Transmittal
Date: 2/19103
,.......'- CoI.L1 U...
To: Jack Yeh, S.E.
Faxl 0: <90') 381+ui5
Ph e : (909) 381-6410
From: David Armijo
Project: City of So BemardiDo
Seismie Remediation ot the
5-Level parkiDggarage.
Pro t No.: 2692-03
Transmitting:
.3
Change Order Proposal##;(,
Delivery Method:
Faxed by Fibnvrap Constram
Description:
Transmittal, proposal tor stripi
copy olthe quote from the sub-
levels.
, Inc.
.",...
on '/!... leveL Enclosed is a
ntractor. Quote was tor lower
Remarks: Jack, Please have city submit any rev ns to the striping plan tor the
5" level.
Thank you.
David Armijo
Fibnvrap CODstruction Ine.
Project Coordinator
(310) 901-0395 or (949) 250-8835
1710 Eve~een Street. Duarte. CA 9 10-2845
P. 626.358.9840 F.628.358.9El98 E.infoOfi apconstnJclian.eom
www.1ibrwlapCOnstruction.eom Contracto Lie. 621404
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February 18, 2003
Mr. David Armijo
Project Cordinalor
Fibrwrap Construction, Inc.
1 710 E vergre~ll
Duarte. CA 91 0 10
Dt'.ar David:
P~r your request, please fUld bdowa proposal for the diff lit ~erviccs at 300 ~orth 1>
Street.
COl\-:lPREHENSIVE I>"TEAM CLEANING (320 PAR G STALLS)
To do the job we will use a 3,0'JO PSI pressure washer wit' 210. hot VI'lltcr that will
remove all existing. oil, gum, dirt and debris from all p , slalls and corr.mon areas.
Also we will power wash all Willis and columl1P to r~Jnovel 1 =0011 mon(l,~ide build up
aod power scrub lill areas.
COST:
MEN AT WORK'S ZERO DISCHARGE PROCESS
........--
What i. Zero Dbcb..rllc?
A successful "Zero Discharge" program reduces the amou of WB.tes generated. recycles
the water used, and stores rema:ning wastcSUlItil they can e propedy disposed.
How does it work?
1. All areas are sand bagged [0 a;oid run-cff from enter'
2. Ril1~ewaters are va~uumed so that they are recycled ba
rcu!:)~,.
3. Thc pressure washing procc.;~ will be done ;n eomplia
lueal Environmental laws.
60 sanitary sewer system.
to the process tanks tor
. with fede1'\ll, Sl&te and
"3119 $. B!""aad',vc:y 51". . !-os .Angeies,
Phct1c ~1umber( 310) 3:2.3-9297 ( 31:::1)
fOl< nu,,"be"( .3"C) 329-:277
," 9006,
:2\-9043
ceo #3 -ITEM 3-1
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C r) N C ~ 57. E C l..e.....~ e ~S .I."J C
RESTRlPIlIiG SRVICF:S
,20 DOUBLE LINE STALLS WHITE
14 TRAFFIC !..RROWS
179 BLACK FlOXES Wl1lI STENCILS INCLUDED
j CROSSHATCH ARHS
600 UNEAL FEEl OJ' 8 INCH UNE
600 LINEAL FEET OF 4 INCH 1.l!\E
lli NO PARKING STENCILS
COST:
Note: The priee~ in this proposal are based 00 te.1ifi
We apprecia\c c\'ery opportullity to help )'Ull with ynur pr perty cleaning and
maintenance needs. If we can be of service in this proje(:t plea5~ do not hesitate to
contact us,
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'3'19 S. Brodway St. . Lo~ ."",g"'O"'tCA '30CA31
p.,one rcmoe.'( 310) 32.3-9297 (310 323-9043
F:::K ~(;r-nb€r"'(31Q) 329...21,
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rlti~W~AP CDNSTRUCTIN
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FIBRWRAP CONSTRUCTIN
JEMGIJIA IEllB
INVOICE
Cliff Griffiths ;
23221 Western Ridge ad
Moreno Valley CA 925 '-4818
lie: # 675005
Page 1 of 2
JOB San Bernarrlino parldng structure
ADDRESS
Qtumtfly
COMP. ' Fiber Wrap
NAME
TELE # .
Description
...... --.--- ~ ...~-..- ~
. j
1
11-19-02 &work lu 1st level .3.5 ~
12-11-02
01-06-03
01-10-03
02-11-03
02-12-03
02-12-03
02-13"(}3
02-16-03
02-20-03
02-21-03
3.5 '
Total hours
hours labour
Thank you for your Business
13 3/m
PAGE 02/04
Phbne; 909-485-0051
Fax: 909-486-9090
Cell Phone; 909-217-5204
Invoice #; 00012022
InvoiceDate; 2/2S/03
Custom4r ID;
Total
TOTAL 120ES,f}(} //1;3S'CJ,OO
ceo #3 -ITEM 3-2
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IENGUIA 1E1l/El
INVOICE
Cliff GriJ/iths :
23221 WestemRidge '
Mtmno Valky CA. 925. '..4818
Phone: 909-485-0051
Fax: 9fJ9.48(j..9090
Cell Phone: 9fJ9..217-5204
lie: # 675005 Page 2 of2
Invoice #: 00012022
Invoice Date: 2/25/03
Customer ID:
JOB San Bernardino parking structure COMPA]., It" Fib" W,.~
ADDRESS
NAME ~, 'ennis
TELE # .
Qutwity Dacriptbm ToW
Materials used ,
1. 1- 4 extension box , $1.46
2. anchors $4.79
3. couDlinflS $12.78
4. 14 extension boxed il $45.72
5. 200'1/2EMT i $28.17
6. #12 THHN I()(}()' II $48.87
~
Z 14 steel blanks , $4.18
'" 1(J,$.1 l.#IJ~
.
9. 4 - 32 watt tubs 4' $9.70
10. 1 1/ 4"flex 447.23
11. 40' me #12 $13.80
12. Bell box $5.75
To ~- 12~.(Jt d ~0>~.4'S"
To:.' $~~ 17. Zlf
.
TotoJ r. d 1.4i}25.90 ~ (3 Sf). .0
I j L!?_ g'l.X1L
Thank you for your Business
, TOTAL $2336. to.
,
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, INC.
March 7, 2003
Development Services Department
City or San Bernardino
300 North 'D', S1reet
San Bernardino, CA
92418
Attn: Mr. Jack Yell, S.E.
Re: 5-Level Parkin!!: Structure Retrofit
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In regards to change order No.7, (extra labor for repairs~Radisson wall), Fibrwntp
spent extra man-hours to repair that area due to an unfo n condition to install the
expansion joint.
The labor spent on that specific wall was done so after ik regular work hours as per
the daily report. Other tasks had to be done as well that and those whom could stay
after and finish the stucco lit the Radisson wall did so as, he Radisson requested that the
job be finished before the weekend. ,
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Please see the revised change order attached.
Respectfully,
/krf ~
David Armijo
Project Manager
(310) 901-0395
LOS Angeles 0IIiCe: 1710 EYe/W88Il StrMl.=*u. CA 91030 USA
P. 626.358.9840 F. 626.358.9898 E.illfoOfi apcon$lruction.com
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