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Home My WebLink About19-Police Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION OR\G\NAl Subject: Resolution of the City of San Bernardino Authorizing the Purchasing Manger to issue a Purchase Order to Adamson in the amount of $23,920.50, Cal Olympic Safety in the amount of $5,952.61, Dyna Med in the amount of $4,844.19, Safety West in the amount $640.04 and Super Nova in the amount of $12,807.38 to purchase Personal Protective equipment for the Police Department. From: Garrett W. Zimmon Chief of Police Dept: Police Department Date: April 3, 2003 Synopsis of Previous Council Action None Recommended Motion: Adopt Resolution GARR~~F OF POLICE Contact person: Captain Wes Farmer Phone: 384-5608 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: Amount: Amount: Amount: Amount: Source: Adamson Industries $23.920.50 CalOlympic Safety $ 5.952.61 Pyna Med $ 4.844.19 Safety West $ 640.04 Super Nova $12.807.38 Account #123-596-XXXX (Nunn-Lugar-Dominici Grant) Finance ff;jJo Agenda Item No.li-- Council Notes: i2.,,-~)".JJ '2_[03 IS CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the City of San Bernardino Authorizing the Purchasing Manger to issue a Purchase Order to Adamson in the amount of$23,920.50, Cal Olympic Safety in the amount of$5,952.61, Dyna Med in the amount of $4,844.19, Safety West in the amount $640.04 and Super Nova in the amount of$12,807.38 to purchase Personal Protective equipment for the Police Department. BACKGROUND In 2001, the City of San Bernardino was awarded the Nunn-Lugar-Dominici grant to purchase personal protective equipment (PPE) for the police and fire departments. The police department conducted an extensive search and evaluation of several PPE items for use by police officers (first responders). On February 24, 2003, the Purchasing Department sent out bid F03-023 to twenty-two (22) vendors and the San Bernardino Area Chamber of Commerce. They also advertised on the City's web site and in the Sun newspaper. Purchasing received nine (9) responses, four (4) of which were "No Bid". Bids were received from Adamson Industries of Costa Mesa, CA; Cal Olympic Safety of Corona, CA; Dyna Med of Carlsbad, CA; Safety West of Industry, CA; and Super Nova of West Berlin, NJ. The items were awarded to the lowest responsible bidder for a total by vendor of: Vendor Amount Adamson Industries $23,920.50 Cal Olympic Safety 5,952.61 Dyna Med 4,844.19 Safety West 640.04 Super Nova 12,807.38 The attached list of equipment once purchased has been compiled to create a Crisis/WMD kit for our police officers. The PPE listed is critical for the protection of our first responders in a WMD event or other disaster such as flood, fire or earthquake. This equipment is the current industry standard and is critical in the event the police department has to respond to a mutual aid request. , . Each kit will consist of nylon bags to hold the equipment, chemical agent detection kits, gloves, protective goggles, protective boots, replacement lens for protective goggles, boot covers, chemical agent detection kits, protective suits, a respirator and chemical resistant tape. In conjunction with training already received, these kits enable police officers to provide basic rescue capabilities as well as protect them when confronted with a weapon of mass destruction or severe chemical incident. Goggles, gloves and other equipment also have dual use in the event of a natural disaster. Given current world events, the police department requests this be expedited to facilitate the earliest possible deployment of equipment to our police officers. FINANCIAL IMPACT This series of purchases will total $ 48,164.72 - derived from Account #123-596-XXXX. RECOMMENDATION Adopt resolution. ITEM I Heavy Duty Nylon WMD bags MODEL IAlS Evironics M 256A1 Chemical Agent Detection Kit AlS Environics M256A 1 Replacement Sampier Detectors and Ampoules Butyl gloves " Uvex-Ciassic model 9305" Protective Goggles "BATA-Hazmax" Chemical protective boot Perfect Fit-Tuff Coat II" Keviar gloves Replacement lens for Uvex-Classic Model 9305 protective Goggles BATA HAZMAT boot covers Evironics M 256A 1 Chemical Agent Detection Training Kit Environics M8 Chemical Agent Detection Paper Tyvek Type "F" Chemical Protective suit with hood (no booties) 3M-P95 Particulate respirator w/exhaie valve Chemical Resistant Tape Medium Gear Bag AlS 874-10 AlS 87050 AlS AlS 97591 AlS AlS AlS AlS AlS AlS mY ~ 300 $ 74.00 .EXLS. VENDOR $ 22,200.00 Adamson Ind. $ 22,200.00 $ 1,720.50 $ 23,920.50 Total Adamson tax 7 $ 182.78 $ 1,279.46 Cal Olympic Safety $ 12.35 $ Cai Olympic Safety 300 $ 10.48 $ 3,144.00 Cal Oiympic Safety 300 $ 3.67 $ 1,101.00 Cal Olympic Safety $ 5,524.46 tax $ 428.15 $ 5,952.61 Total Cal Olympic 64 $ 42.18 $ 2,699.52 Dyna Med 25 $ 71.85 $ 1,796.25 Dyna Med $ 4,495.77 tax $ 348.42 $ 4,844.19 Total Dyna Med $ 2.27 $ Safety West 300 $ 1.98 $ 594.00 Safety West $ 594.00 tax $ 46.04 $ 640.04 Total Safety West 1 $ 338.00 $ 338.00 Super Nova 300 $ 4.90 $ 1,470.00 Super Nova 300 $ 21.95 $ 6,585.00 Super Nova 300 $ 0.94 $ 282.00 Super Nova 24 $ 11.30 $ 271.20 Super Nova 300 $ 9.80 $ 2,940.00 Super Nova $ 11,886.20 tax $ 921.18 $ 12,807.38 $ 48,164.71 Grand Total - t~~l1 1 2 3 4 5 RESOLUTION NO. 2003-75 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A PURCHASE ORDER TO ADAMSON IN THE AMOUNT OF $23,920.50, CAL OLYMPIC SAFETY IN THE AMOUNT OF $5,952.61, DYNA MED IN THE AMOUNT OF $4,844.19, SAFETY WEST IN THE AMOUNT OF $640.04 AND SUPER NOVA IN THE AMOUNT OF $12,807.38 TO PURCHASE PROTECTIVE EQUIPMENT FOR THE POLICE DEPARTMENT. 6 7 SECTION 1. That the Mayor and Common Council of the City of San Bernardino 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 direct the Purchasing Manager to issue a purchase order Adamson in the amount of $23,920.50, Cal Olympic Safety in the amount of $5,952.61, Dyna Med in the amount of $4,844.19, Safety West in the amount $640.04 and Super Nova in the amount of $12,807.38 to purchase Personal Protective equipment for the Police Department. SECTION 2. That the purchase orders to Adamson in the amount of $23,920.50, Cal Olympic Safety in the amount of $5,952.61, Dyna Med in the amount of $4,844.19, Safety West in the amount $640.04 and Super Nova in the amount of $12,807.38 shall reference this Resolution and Bid Specification F03-023. III SECTION 3. The authorization to execute the above referenced pur h rescinded ifnot issued within sixty (60) days of the passage of this Resolution. III III III III III III - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2003-75 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A PURCHASE ORDER TO ADAMSON IN THE AMOUNT OF $23,920.50, CAL OLYMPIC SAFETY IN THE AMOUNT OF $5,952.61, DYNA MED IN THE AMOUNT OF $4,844.19, SAFETY WEST IN THE AMOUNT OF $640.04 AND SUPER NOVA IN THE AMOUNT OF $12,807.38 TO PURCHASE PROTECTIVE EQUIPMENT FOR THE POLICE DEPARTMENT. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a j t. regular meeting thereof, held on the 7th day of April , 2003, by the following vote, to wit: Council Members ~ Nays Abstain Absent ESTRADA x LONGVILLE x McGINNIS X DERRY X SUAREZ X ANDERSON X McCAMMACK X ~~~~~&/~ The foregoing resolution is hereby approved this j6m day of April ,2003. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: James F. Penman, City Attorney Be!- '1 P- " ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): iI- I}- 0:::' Item # Vote: Ayes 1-" Nays 0 I" Resolution # -Zcn~>), "$ Abstain '<c'. AbsentE:; Change to motion to amend original documents: Reso. # On Attachments: / Contract term: - Note on Resolution of Attachment stored separately: ~ Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By: NullNoid After: !nO Ol~-I ~ J "" b ()3 . , Date Sent to Mayor: .L\ . (1' 03 Date of Mayor's Signature: A . IU-l':-- Date ofClerklCDC Signature: II' \0' (' ~ Reso, Log Updated: Seal Impressed: ,/ ./ See Attached: See lmached: See Attached: Date Returned: - Date ~mo/!-:e~e~~.::,:..for.~ig'.'.ature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes / No By -I- ! Yes No -L- By ! -+--- Yes No~ By i --t- Yes No / By \ Yes NOZ ByT ~ Copies Distributed to: City Attorney ./ Code Compliance Dev. Services EDA Finance v MIS Police ,/ Public Services Water Others: Parks & Rec. Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.\ Ready to File: ~ Date: ~-( 1-<'3 Revised 01/12/01