HomeMy WebLinkAbout21-Parks & Recreation
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: February 5, 2003
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Subject: RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING THE SUBMITTAL OF
FOUR (4) GRANT APPLICATIONS BY THE
DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG)
FUNDING FOR THE AGGREGATE AMOUNT OF
$142,768 FROM THE CITIES OF HESPERIA AND
VICTORVILLE, THE TOWN OF APPLE VALLEY,
AND THE COUNTY OF SAN BERNARDINO,
DEPARTMENT OF ECONOMIC & COMMUNITY
DEVELOPMENT FOR THE SENIOR COMPANION
PROGRAM.
MICC Meeting Date: February 18, 2003
From: Lemuel P. Randolph, Director
Dept: Parks, Recreation and Community
Services Department
Synopsis of Previous Council Action:
January 14,2003 - Grants Ad-hoc Committee - Recommended submittal of the four (4) grant
applications with the Community Development Block Grant (CDBG) funding in the amount of
$142,768 from the Cities of Hesperia and Victorville, the Town of Apple Valley, and the County
of San Bernardino, Department of Economic & Community Development for the Senior
Companion Program.
Recommended Motion:
~L~p-
Signature
Adopt Resolutions
Contact person: Betty Deal
Phone: 384-5413
Supporting data attached: Staff Repart, Resa, & Exhibit "A" Ward: N/A
FUNDING REQUIREMENTS:
Amount: (No City Match) $900.00
(AnnUal recognition tor SeOlor companions)
Source: Senior Companion Trust Fund
(Accl. Description) 772-381-2407
Finance: '6dv/cucy~
Council Notes:
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2oJ3-SS-
9C63-S(,
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Ageo'e Item No. I ~ tJ If) 3
02/05103 3;55 PM
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the
submittal of four (4) grant applications by the Director of Parks, Recreation and Community
Services for Community Development Block Grant (CDBG) funding for the aggregate amount
of $142,768 from the Cities of Hesperia and Victorville, the Town of Apple Valley, and the
County of San Bernardino, Department of Economic & Community Development for the Senior
Companion Program.
Background:
The City of San Bernardino is the only agency in the County qualified to provide Senior
Companion Program (SCP) services. Any government or non-profit agency could apply to
become an administrative agency for SCP services, however that would require the funding of a
full time director as well as ongoing administrative support and office space. Unlike the city's
SCP program, there is no federal or state funding available to cover these costs. Through a state
grant, the San Bernardino Parks, Recreation and Community Services Department has provided
SCP services to outlining areas of San Bernardino County, including the cities of Hesperia and
Victorville, the Town of Apple Valley, and the County of San Bernardino, Department of
Economic & Community Development, for the past (3) years. The state funding will be
withheld starting in April of 2003. In light of this, these agencies have requested the San
Bernardino Parks, Recreation and Community Services Department to use portions of their
allocated Community Development Block grant funds to continue SCP services in their
jurisdictions.
The program serves two groups of senior citizens: (I) It provides for low-income persons 60+
years old an opportunity to remain active and serve less fortunate peers while receiving a small
non-taxable stipend to supplemcnt their limited income.(2) It provides for those senior adults
who are alone, isolated, disabled, or Ii'ail to choose to remain in their own homes instead of being
placed in cxpensive institutional facilities.
The projected funds trom these four grants would generate the following dollars
Jurisdiction
City of Hesperia -
Town of Apple Valley -
County of SB (ECD)-
City ofVictorville-
Fundin!! Level
$ 19,884
19,500
83,500
19,884
Purnose of Fundin!!
3 Companions
3 Companions
8 Companions
3 Companions
Recommendcd Funding
$142,768
17 Companions*
02/10/032:47 PM
*These companions will be paid through the CDBG grant funds and are not considered part of
the City's payroll system.
The City currently manages a SCP grant to provide services to local seniors. These grants will
serve seniors residing within these four other jurisdictions. Many of them are frail, isolated, and
disabled seniors in these areas of the County that are at risk of premature institutionalization if
they do receive personal, in-home services. More than 33% of the total population are seniors
and this number is growing rapidly due to the aging baby boomers. The City has provided SCP
services to its senior citizens for the past 29 years (since 1974).
SCP recruits, trains, and assigns cligible volunteers to provide in-home services such as grocery
shopping, meal preparation, transportation to doctor appointments and to pick up medicine,
provide companionship, reading, writing, assisting with home management and establishing a
trusting, caring relationship.
There is another very important bene lit of this program: it is very economical. The annual cost
for one Companion is approximately $4,000. One Companion serves at least four (4) clients
every week. Most clients are Medi-Cal eligible and therefore would be covered for convalescent
hospital residency, which would be paid by the taxpayer at a cost of $40,000 each per year, if the
cost-effective Companion services were not available.
Financial Impact:
No additional financial impact to the City of San Bernardino as the Parks existing budget already
has enough funds included covering the in-kind items needed to administer these four grant
programs. No more than live hours of City staff time is projected per calendar quarter in
processing the stipend claims. These staff hours are funded through the SCP trust account and
not the general fund.
Rccommendation:
Adopt Resolution.
02/10/032:47 PM
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, RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT
APPLICATION BY THE DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES FOR CDBG FUNDING IN THE AMOUNT OF $83,500
FROM THE COUNTY OF SAN BERNARDINO DEPARTMENT OF ECONOMIC 8(:
COMMUNITY DEVELOPMENT FOR THE SENIOR COMPANION PROGRAM
(SCP).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby
ratify the submittal by the Director of Parks, Recreation and Community Services Department
of a grant application for CDBG funding in the amount $83,500 from the County of San
Bernardino Department of Economic & Community Development for the Senior Companion
Program, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length,
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RESOLUTION OF mE ':MAYOR AND COMMON COUNCIL OF THE ciTY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT
APPLICATION BY THE DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES FOR CDBG FUNDING IN THE AMOUNT OF $83,500
FROM THE COUNTY OF SAN BERNARDINO DEPARTMENT OF ECONOMIC &
COMMUNITY DEVELOPMENT FOR THE SENIOR COMPANION PROGRAM
(SCP).
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
,2003, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
2003.
The foregoing resolution is hereby approved this
day of
Approved as to
Form and legal content:
Judith Valles, Mayor
City of San Bernardino
JAMES F. PENMAN,
City Attorney
01/31/0312:08 PM
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COUNTY OF SAN BERNARDINO
DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT
2003-2004 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
- PUBLIC SERVICE PROGRAM PROPOSAL _
Public service programs Involve the use of CDBG funds to pay the non-construction costs of providing new or expanded
services such as: graffiti removal, social services, transportation services (in support of qualified social services); employment, ,
housing, legal, health and education services; and blight ebatement. Please note that federal regulations limit the use of CDBG .
funds for public services to 15 percent of the County's grant. '. ,
ImDortant: In Past years, the County has not specified how small that CDBG grants can be, Grant awards have ranged from
$600 to $60,000, The U,S, Department of Housing and Urban Development (HUD) recently notified the County that the costs
associated with subrecipient oversight of small grants far exceed the actual grant award. Further, HUD recommended that the
County increase the minimum grant awards in order to justify the administrative burden, Consequently, ECD now strongly
encourages CDSG awards of $5,000 or more per city or unincorporated community to be served, and will use this new grant
minimum in making its recommendations for approved projects, See page 4 of 5 for more details,
Carefully read through the instructions and proposal forms, Answer all questions, which are applicable to your project as
specifically and completely as possible, If mor~ space is needed, attach separate sheets,
\
Submit one(l) signed proposal in hard (paper) copy, only to the address shown at the bottom of page 5.
A APPLICANT INFORMATION
1) Name of Applicant:
3 lines max, T e our information in the fields rovided, Use the "tab" ke to move to next ent int. Click on the
boxes that need to be checked,
City of San Bernardino Parks, Recreation & Community Service Department
Mailing Address:
3 lines max,
Senior Companion Program
600 West Fifth Street
San Bernardino, CA 92410
,"
3) Contact Person:
I 1 line max, Betty Deal
4) Title:
1 line max.
Senior Com anion Pro ram Mana er
5) Phone: 909-384-5413 Fax: 909-889-9801
B, PROJECT DESCRIPTION
1) Using 25 words or less, provide a concise description of the proposed program, This 25-word description Is
required in order for this application to be considered complete, ConSider items addressed under the General
Project Eligibility section of the Project Proposal Instructions, A detailed project description is also required to be
provided on Attachment A, page 5 of 5,
3 lines max, Seniors over 60 provide in-home services to lOW-income, homebound,
handicapped or elderly persons needing grocery-shopping, meal preparation,
escort to doctor appointments, stimulation, companionship.
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1)
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2003-04 PUBLIC l:iERVjCE PROGRAM PRO~SAlI.
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PROJECT CHARACTERISTICS
Street address and nearest cross streetS of the site or ollice where the program will be carried out:
3 lines max. W. th St.
San Bernardino, CA
Cross Sts: 5th and "F" Sts.
2) Legal property owner:
12 lines max.
City of San Bernardino
3) Local zoning restrictions that would affect the program:
r 2 lines max.
None
4) Conditional use permit required? Yes 0 No [XJ
If yes, attach a copy of the permit. If no, explain why:
12 lines max.
5) Description of the community need(s) addressedby this proposal:
4 lines max.
.
~) Describe the geographic boundaries of the neighborhood, community or area in which cllenls of the proposed program
reside (attach a map if needed):
2 lines max. Adelanto, Twentynine Palms, Yucca Valley, plus 8 unincorporated
regions as marked on page 4
7)
8)
Estimated number of people to be served: 75 per week (15 Companions plus 60 clients)
The proposed Community Service would be provided to: (Please click the one which most applies)
.
o
.
o
Low-and moderate-income persons or households 0
Abused children 0
Handicapped persons 0
lIiiterate persons .
Battered Spouses
Homeless persons
Migrant farm workers
Elderly persons
9) Name and non-profit corporation status of the non-profit agency to provide the proposed service (CDBG subrecipients
must be incorporated public or private non-profit organizations):
2 lines max. City of San Bernardino - public agency
Senior Companion Program
10)
Federall.D. Number or Social Security Number of the non-profit organization:
f111ne max. 95-6000072
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2003-04 PUBLIC SERVICE PROGRAM PROPOSAL
D. PROPOSED PROGRAM BUDGET
Personnel
Equipmeni
Consultant Services
S"""" Rent, phone, printing, vol. Rea>gnition, reoordkeeping,
postage, supplies
Countv CDOO Share
$53.976.00
$
$
$
S
$
$29.574.00
$83.550.00
Other SO"""'"i
$
$
$
$
$17.500.00
$
$
SI7.5oo.00
Audits
Other Transportation, meals
Total Costs
Orand Total (CDBO + Other)
.
$101.050.00
Estimator: Betty A. Deal, Senior Companion Progr'am Manager
E. AMOUNT OF CDBG FUNDS REOUESTED
I) Amount ofCDBO funds reouested in this BDDlication:
(EqDa" Total CODDIy CDRG Share, Above)
$83.550.00
2) Additional funds to be provided by Other Soureds) foe this project. The date that the Other Soureds) of funds have
been or will be awarded and available, must be stated below:
Source(s): City of San Bernardino (In-kind)
$16:000.00
Award Date: on""ing
Date Available: on""in.
Source(s): Individual & Group Donations
$1.500.00
Award Date: on.oin.
Date Available: on.oing
Total (Should Equal "Other SoD",..", Above)
$17.500.00
3) Authorized Sil!rUlture: To the best of my knowledge, the information provided on this application is true and [ am
authorized to submit this application on beboIf of the applicant agency. Also, [ acknoWledge that insurance coverage
including, but not limited to. Compreh.ensive General Liability and Automobile Liability, and Professional Liability
will be required before CDBO funds can be made available to approved projects.
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Phone: 909-384-5233
Date: 01-07-03
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Bud~t Justification
CDBG Funds
Total:
$101,050.00
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2003-04 PUBLIC SERVICE PROGRAM PROPOSAL'
F. BENEFIT AREAS ,'" '
This section requires a break down of the requested COBG funds according to the geographic area to be coVered by ,
the proposed public service. Only enter amounts for communities where you intend to provide primary service., Partial
funding of a project proposal may occur and must be considered when calculating a requested amount for more than
one areas. Each requested amount must be $5.000 or greater end must be sufficient to provide the service
within the Identified city or unincorporated region.
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1) Cooperating CIties: The foliowing cities participate as cooperating cities in the County's COBG program. Please
determine if the primary service area for your proposed service would include one or more of the foliowing cities. If the
service would provide predominate or partial benefit to city residents, the County will request a funding
recommendation from the benefiting city or cities. Enter the requested amount of COBG funds needed to provide the
proposed service to each applicable city. Sub-total your entries below.
Adelanto
Barstow
Big Bear Lake
Colion
Grand Terrace
Highland
Lorna Linda
Amount Reouested
$16.710.00 Montclair
$_ Needles
$_ Redlands
$_ Twentynine Palms
$~ Yucaipa
$_ Town of Yucca Valiey
$-
Amount Reauested
$-
$-
$-
~In 71n.O~
$-
$16.710.00
Funds Benefillng Cooperating Cities:
Sub-total
$50.130.00
2) Unincorporated Regions: The foliowing regions contain unincorporated areas covered by the County COBG
program. Please determine if the primary service area for your proposed project includes one or more of the foliowing
unincorporated areas. Check the applicable community or communities. Enter the requested amount of COBG funds
needed to provide the proposed project to each applicable unincorporated area. Sub-total your entries below.
o Searles Valiey and vicinity (in the First District)
o Hinkley/Lenwood DNewberry Springs OBaker / vicinily (in the First District)
. Wonder Valley OColorado River areas (in the First District)
o Oro Grande 0 other unincorporated Victor Valley areas (in the First District)
. Phelan/Pinon Hills 0 EI Mirage 0 Wrightwood / vicinily (in the First District)
o Lucerne Valley and vicinity (in the First District)
. Crestline/Cedarpines Park (in the Second District)
o West Fontana 0 Lytle Creek 0 Devore (in the Second District)
. Johnson Valley 0 Landers 0 Morongo Valley / vicinity (in the Third District)
. Joshua Tree and areas to the north and east (in the Third District)
o Lake Arrowhead DRunning Springs 0 Big Bear Valley (in the Third District)
o Bryn Mawr 0 Del Rosa 0 Mentone (in the Third District)
o South Montclair 0 Dairy Preserve area {in the Fourth District}
o Muscoy 0 North Norton 0 Bloomington (in the Fifth District) .
o Arrowhead Suburban Farms (in the Fifth District)
Other, Please specify CJ
Amount Reouested
$-
$-
$ -5....5J0 . 00
$-
$2...270.00
$-
$lL..L40 .00
$-
$....5...5J0.00
$2..dJ0 .00
$-
$-
$-
$-
$-
$-
Funds Benefiting Unincorporated Regions:
Sub-total
$33.420.00
Total Funds: The total 'amount of CDBG funds requested in Section F. (Cooperating Cities + Unincorporated
Regions), This amount must equal the amount of COBG funds requested in this application on Line 1, Section
E.
Total Funds {or countywide amount} Requested
$83.550.00
I
4 of 5
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2003-04 PUBLIC SERVICE PROGRAM PROPOSAl
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Aitachment A .
DETAILED PROJECT DESCRIPnON
(Continuation of Section B, Project Description, Page 1 of 5)
Within the space provided on this page, proVide detailed information needed to fuily describe the proposed public service, its
purpose and its beneficiaries. Please attach applicable maps, plans and brochures.
Attach additional sheets if needed.
The Senior Companion Program was fanned by U.S. Congress in 1974 with a two-fold purpose: .
I) utilizing low-income seniors (60 and over) to provide 20 hours per week of personal in-home
services t8 adults who need help with activities of daily living while supplementing their incomes
with a tax-free "stipend" payment and 2) allowing low-income, handicapped, disabled or frail
elderly persons to remain in their own homes instead of living in expensive institutional settings.
Services provided include meal, preparation, transportation to medical appointments,
grocery-shopping, reading, writing and providing much needed companionship. In many cases,
the Companion is the only contact the client has with the outside world. This link has proven to
be most beneficial to the well-being of the clients and prevents or delays institutionalization.
Companions also provide respite to family members who give 24 hour, 7 days a week care to
loved ones with AJzheimer's Disease, other forms of dementia, stroke, etc. This service is
extremely important and appreciated by the caregivers, and has proven to prevent abuse caused
by overstress on the provider trying to meet all the needs of the afflicted client. Benefits to the
Companions, besides the tax-free stipends, include lunch reimbursement, mileage, training,
insurance, recognition and the reward of helping others. It has been proven that Senior
Companions live longer and stay healthier than their peers who are not active.
There is another very important benefit of this program; it is so economical. The annual
cost for one Companion is approximately $4,000.00. This one Companion serves at least 4
clients every week. Most clients are Medi-Cal eligible and therefore would be covered for
convalescent hospital residency, which would be paid by the taxpayers at a cost of $40,000 each
per year, if the cost-effective Companion services were not available. $4,000 per year per
Companion versus $40,000 x 4 clients per year certainly makes economic sense: spending
$160,000 or $4,000 a year leaves only one sensible decision.
See attached brochure for further information.
PLEASE SUBMIT ONE COPY OF EACH COMPLETED PROJECT PROPOSAL TO: County of San Bernardino, Department of
Economic and Community Development, 290 North "0" Street, Sixth Fioor, San Bernardino, CA 92415-0040, Attention:
Program and Compliance Section.
For assistance or information regarding the completion of this proposal, cail (909) 388-0959. FAX (909) 388-0929.
~'Data/CDBG Application - E-version
7/02/mh
5015
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Grantee Information
The City of San Bernardino's Parks, Recognition and Community Service
Department is the only Senior Companion Program grantee in San Bernardino County.
The original grant from the Federal Government began in 1974 and serves not only San
Bernardino, but surrounding cities, including Highland, Redlands, Loma Linda, Colton,
Rialto, Fontana and Yucaipa. Three years ago a $98,902.00 State Grant (through the S.D.
County Department of Aging & Adult Services) was also awarded to this sponsor to
serve Victorville, Hesperia, Apple Valley, Adelanto, Crestline, Yucca Valley, Joshua
Tree and Twentynine Palms.
The office and staff are located in San Bernardino; therefore there are no
additional administrative costs. The City's Finance Department handles all the fiscal
reports. The office space and record-keeping are provided as an in-kind match to all
grants, thus eliminating rent, added staff costs, etc.
In 2001 the State funding was cut to $78,807.00. And now we are facing total
elimination of these funds as the Governor tries to overcome the $35,000,000,000.00
budget deficit.
The beneficiaries of this cost-effective program would face forced
institutionalization without their in-home personal care. We earnestly ask for your
assistance to keep this valuable program operating in the 8 outlying areas indicated on
page 4. This population is in need of so many services, being spread throughout the
county with little or no transportation and very low incomes. We look forward to
attending the various public hearings.
Thank you for your consideration. Please feel free to contact us at 909-384-5413
if you have questions.
-)
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Betty A. Deal
M""ager Set/ior COII/pal/io/l Proorl/II/
~nrail: ,.,
deaCbe@Ci.san-bernardino,ca.us
PARKS. RECRE.HION & CUM.\IVNITY
SERVICr..~ DEP,Un,IENT
600 West 5th 'Street
w San Bemardinn. CA 92411l.48 16
909.384.5413. Fax: 909.889.9801
www.cLsan-bcrnardino.ca.us
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): '2: \ ~ ~c ~:, Item #
Vote: Ayes /-- '2.. Lt- ') Nays..B-
Change to motion to amend original documents:
..:)\
Abstain .0
Resolution #
2(:03- 5'1
Absent ,::S
Reso. # On Attachments: / Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: 2- Z (') -c):,,)
Date of Mayor's Signature: J- -.Jc,.<:::s
Date ofClerk/CDC Signature: ?-<) I "C; ::;,
Da etter Sent for Signature:
60 Day Reminder Letter Sent on
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /
/
Code Compliance Dev. Services
Police Public Services Water
Parks & Rec.
Notes:
Null/Void After: -
By: -
Reso. Log Updated:
Seal Impressed:
,/
./
Date Returned:
Yes ......L- No By
Yes No.L- By
Yes No ----i-L By
Yes No+ By
Yes No~ By
EDA
Finance ,/"
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE IContract Term, etc,)
Ready to File: fl\1
Date: '}- )(..-03
Revised 01/ 12/0 I