HomeMy WebLinkAbout11-Development Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Development serviceD f' ,.., . "~ L
1i/\,.lIlwr1
Date: December 18,2002
Subject: Resolutions Awarding Contracts-
Landscape Maintenance Assessment District
Nos. 959 (Zone I) and 982.
From: JAMES FUNK, Director
File No. 14.40-GEN
Synopsis of Previous Council Action: MCC Date: 01/0612003
01-07-2002 - Contracts awarded for various Landscape Maintenance Assessment Districts
(all areas).
Recommended Motion:
ADOPT RESOLUTIONS (2)
~J~
Contact person: LASZLO "Les" FOGASSY
Phone: 5026
Supporting data attached: Staff Report, Summary, Ward: 4 & 5
Map, KesolutlOns
FUNDING REQUIREMENTS: Amount: $63,492.50 (AD 959ZI)/$3,980.00 (AD 982)
254-631-5506-1958 (AD95IZI) &
Source: (Accl. No.) 254-656-5506-1377 (AD982)
(Accl. Description) Landscape Maintenance
C~~
Finance: ;q~ ~
Council Notes:
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Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolutions Awarding Contracts - Landscape Maintenance Assessment District Nos. 959 (Zone
I) and 982.
BACKGROUND:
Assessment Districts are formed to provide funding for the ongoing maintenance of the
landscaping in designated areas, typically new subdivisions. Contracts are awarded and provide
for two one-year extensions of the contract on mutually agreeable terms.
On January 7, 2002, contracts were awarded to all areas in all assessment districts. The contract
expires on January 31, 2003. Contractors of all areas have agreed to a one (I) year extension,
with the exception of Assessment District No. 959 and 982.
Plans and Specifications for these two districts were prepared and a Notice Inviting Bids was
advertised locally in the San Bernardino County Sun Newspaper, the City's web site, Bid
America web site, F.W. Dodge San Bernardino Plan Room, Daily Construction Plan Room in
Anaheim and Manhattan Beach, and the San Bernardino Area Chamber of Commerce.
Bids were opened on December 17,2002, and the following companies responded (apparent low
bids are shown in bold):
AD 959Z1 - AREA "C"- Ward 5. Shandin Hills area, generally south of Kendall Drive, east of
Little Mountain Drive (4 Bids received)
Name of Bidder City Amount of Bid
Mariposa Horticultural En!., Inc. Irwindale $235,199.50
Azteca Landscape Ontario $87,780.00
RP Landscape & Irrigation San Bernardino $76,220.00
Golden West Landscape Contractor San Bernardino $63,492.50
AD 982 -Area "D" - Ward 4. Generally in the area of Piedmont Drive and Citrus Avenue. (4
Bids received)
Name of Bidder City Amount of Bid
Mariposa Horticultural En!., Inc. Irwindale $35,040.00
Azteca Landscape Ontario $7,005.00
Golden West Landscape Contractor San Bernardino $4,025.00
RP Landscape & Irrigation San Bernardino $3,980.00
The attached summary sheet shows a breakdown of the bids submitted. Although some of the
districts' contract costs increased over last year, there are adequate reserves set aside to allow for
increases without increasing assessments. Additionally, none of the contract costs increased over
Staff Report -Page 2
a previously approved assessment, thus Proposition 218 Assessment Ballot procedures will not
be necessary when the assessment rolls are approved the following year. The contract costs will
be reimbursed through the assessment rolls.
FINANCIAL IMPACT:
None. The total contract maintenance costs for AD 959(Zone I) is $63,492.50 and AD 982 is
$3,980.00, which will be reimbursed through the annual assessment rolls for these two districts.
RECOMMENDATION:
Adopt Resolutions (2).
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO GOLDEN WEST LANDSCAPE CONTRACTORS FOR THE
3 MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT NO. 959 (ZONE 1,
4 AREA "C").
5
6
7
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. GOLDEN WEST LANDSCAPE CONTRACTORS is the lowest
8 responsible bidder for MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT
9
10
11
12
13
NO. 959 (ZONE I). A contract is awarded accordingly to Golden West Landscape Contractors
in a total amount of $63.492.50. but such award shall be effective only upon being fully executed
by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized
and directed to execute said contract on behalf of the City; a copy of the contract is on tile in the
14 office of the City Clerk and incorporated herein by reference as fully as though set forth at
15 length.
16 SECTION 2. This contract and any amendments or modifications thereto shall not take
17 etTect or become operative until fully signed and executed by the parties and no party shall be
18 obligated hereunder until the time of such full execution. No oral agreements, amendments,
19
20
moditications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
21
22
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
23 within sixty (60) days of the passage of the resolution.
24 / II
25 II /
26
27
28
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1/!t/c?Q
12/17/02
I
,
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO GOLDEN WEST
LANDSCAPE CONTRACTORS FOR THE MAINTENANCE OF LANDSCAPING IN ASSESSMENT
2 DISTRICT NO. 959 (ZONE 1, AREA "C").
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
6
7
meeting thereof
held on the
day of
, 20 , by the following vote, to
wit:
1
,r<'
\Lc
'j
RESOLUTION NO.! -
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I,
e!
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO R P LANDSCAPE & IRRIGATION FOR THE MAINTENANCE OF
3 LANDSCAPING IN ASSESSMENT DISTRICT NO. 982, (AREA "D").
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5 OF SAN BERNARDINO AS FOLLOWS:
6
7 MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT NO. 982. A contract is
8
awarded accordingly to R P Landscape & Irrigaiton in a total amount of $3,980.00, but such
9
10 award shall be effective only upon being fully executed by both parties. All other bids,
SECTION 1. R P LANDSCAPE & IRRIGATION is the lowest responsible bidder for
11 therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said
12 contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and
13 incorporated herein by reference as fully as though set forth at length.
14
SECTION 2. This contract and any amendments or modifications thereto shall not take
15
effect or become operative until fully signed and executed by the parties and no party shall be
16
obligated hereunder until the time of such full execution. No oral agreements, amendments,
17
18
19
20
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
21 within sixty (60) days of the passage of the resolution.
Meeting Date: 01/06/2003
Item illlB
Resolution #2003-2
OR-IGIN#L
AD 982 - ACCT NO. 254-656-5506-1377 FILE NO. 2.131
CITY OF SAN BERNARDINO
STATE OF CALIFORNIA
ASSESSMENT DISTRICT NO. AD 982
(AREA "D")
CONTRACT DOCUMENTS
(2003-04) PLAN AND SPECIAL PROVISIONS NO. 7384
FOR THE MAINTENANCE OF LANDSCAPING AND APPURTENANT FACILITIES IN PORTIONS OF:
PIEDMONT DRIVE AND CITRUS STREET, GENERALLY LOCATED EAST AND WEST OF INDIAN
CANYON COURT AND ALONG THE SOUTH BOUNDARY OF TRACT NO. 13470, WEST OF BANGOR
AVENUE.
SAN BERNARDINO, CALIFORNIA
DIVISION OF PUBLIC WORKS/ENGINEERING
DEPARTMENT OF DEVELOPMENT SERVICES
CITY OF SAN BERNARDINO
November, 2002
BIDS WILL BE RECEIVED UP TO THE HOUR OF 11 :00 A.M. ON
December 17, 2002
r, \'J\ II
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INDEX
BID DOCUMENTS
A. Notice Inviting Bids
B. Proposal Form
C. Bid Schedule
D. Designation of Sub-Contractors
E. Worker's Compensation Certification
F. Non-Collusion Affidavit
SPECIAL PROVISIONS
SECTION I - Specifications and Plans
SECTION 2 - Proposal Requirements and Conditions
SECTION 3 - Award and Execution of Contract
SECTION 4 - Supervision of Work
SECTION 5 - Legal Requirements
SECTION 6 - Payments/General
SECTION 7 - Description of Work
SECTION 8 - Technical Specifications
SECTION 9 - Irrigation/System
SECTION 10 - Shrubs and Ground Cover Plants
SECTION I I - Fertilizer and Pest Control Agents
SECTION 12 - Lawn/Turf
SECTION 13 - Slope/Bank/Drain Maintenance
SECTION 14 - Weed Control
SECTION 15 - Trees
CONTRACT AGREEMENT
03 2
03 2
Engineer's Estimate: $ 2.420.00
NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the City of San Bernardino will receive bids or proposals for:
THE MAINTENANCE OF LANDSCAPING AND RELATED FACILITIES IN PORTIONS OF:
PIEDMONT DRIVE AND CITRUS STREET. GENERALLY LOCATED EAST AND WEST OF
INDIAN CANYON COURT AND ALONG THE SOUTH BOUNDARY OF TRACT NO. 13470,
WEST OF BANGOR AVENUE. (ASSESSMENT DISTRICT NO. 982 )
in accordance with (2003-04) Special Provisions No. 7384, on file in the Office of the City
Engineer, 3rd Floor, San Bernardino City Hall.
Deliver all bids to the City Engineer's Office, Third Floor, City Hall, 300 North "D" Street, San
Bernardino, California, with the specification title and number clearly marked on the outside of the
envelope.
Said bids or proposals will be received up to the hour of 11 :00 A.M. on December 17, 2002 at
which time all of said bids or proposals will be publicly opened, examined and declared in the City
Engineer's Conference Room.
No bid will be received unless it is made on a proposal form furnished by the City. All bids or
proposals shall be signed, sealed and accompanied by cash, cashier's check, certified check or bid
bond made payable to the City of San Bernardino, in the amount of ten percent (10%) of the bid.
Such cash, check or bond shall be given as a guarantee that the bidder will enter into the contract if
awarded to him. In the event the bidder refuses to execute said contract, the use by the public of the
improvements will be delayed, and the public will suffer great damage. From the nature of the case,
it would be extremely difficult and impractical to fix said amount of damage. Therefore, the City
and the bidder agree that the above sum of 10% shall be paid to the City upon the condition above
set forth as liquidated damages and not as a forfeiture. All bonds furnished pursuant to this notice
must be underwritten by a surety company having a rating in Best's most recent Insurance Guide of
"A" or better.
Pursuant to law, the Mayor and Common Council of the City of San Bernardino, by Resolution No.
90-358 and any and all amendments thereto which are hereby referred to and made a part hereof by
references as fully as though set forth at length herein, have ascertained and determined the general
prevailing rate of per diem wages, and of per diem wages for legal holidays and overtime work for
each craft or type of workman needed in the execution of contracts under jurisdiction of said Mayor
and Common Council.
:03 ;0;.
Said prevailing rates of wages shall conform to "General Prevailing Wage Determination made by
the Director of Industrial Relations" filed in the Office of the City Clerk, which are made a part of
said Resolution No. 90-358 and amendments thereto.
The Contractor may substitute securities for any monies withheld by the Agency to ensure
performance under the contract as provided for in Section 22300 of the California Government Code
and Section 10263 of the California Public Contract Code.
It shall be mandatory upon the Contractor to whom the contract is awarded and upon any
Sub-Contractor under him to pay not less than said specified rates to all laborers, workers, and
mechanics employed by them in the execution of the contract, and to prevent discrimination in the
employment of persons because ofrace, creed, color, national origin, sex, age, or marital status as set
forth in the provisions of Resolution No. 90-358 of the Mayor and Common Council of the City of
San Bernardino.
The term of the contract will continue from February 1, 2003 to the termination date of Januarv
31, 2004 , renewable for up to a maximum of two (2) additional one year periods by mutual
agreement between the Director of Development Services and Contractor. Contract renewal costs
to be negotiated at the time of each such renewal.
A Pre-Bid meeting will be held on December 12, 2002, at 1:30 p.m., at the office of the City
Engineer, City Hall, Third Floor, 300 North "D" Street, San Bernardino, CA 92418. This meeting is
to serve as a pre-bid review for prospective bidders and also to inform MBEs/WBEs of
subcontracting and material supply opportunities and to make the prime contractor aware of the
City's outreach program as it relates to minority hiring and participation. Bidder's attendance at
this meeting is a recommended , but the prime may certify that they are familiar with the
program and attendance is not required. Attendance and/or certification may be used as part
of the good faith effort.
There will also be a non-mandatory pre-bid field review, following the pre-bid meeting. The
field review may be continued the following day, at 9:00 am, commencing at the office of the City
Engineer, Third Floor, 300 North "D" Street, San Bernardino, CA 92418.
The City of San Bernardino reserves the right to reject any and all bids. No bidder may withdraw his
bid within 45 working days from the date of the bid opening.
Any Contractor who has their contract terminated by the City for non-performance shall be deemed
a "non-responsible" bidder for a period of three years following the date of termination and will not
be allowed to submit a bid for any other assessment district landscape maintenance contract during
that period.
The condition of the maintenance area is as it exists. Potential bidders are encouraged to familiarize
themselves with all areas. The successful bidder will be required to bring the areas of the contract
into compliance with the specifications set forth herein, within a time frame as determined by the
Inspector, but not to exceed 90 days.
03 2
Contractor must submit along with bid, copies of the California Agricultural Pest Control Certificate,
(for the person(s) or firm perfcnning the work), and copies of certificates for chemical applications
from the County of San Bernardino.
Plans and Specifications may be obtained from the City Engineer's Office, 3rd Floor, City Hall, 300
North "D" Street, San Bernardino, California, 92418, upon a non-refundable payment of $10.00 for
each set.
The Contractor shall possess a Class C-27 license at the time the contract is awarded.
The Contractor shall furnish all equipment and supplies required to perform the specified items of
work and to maintain the irrigation system in a fully operational manner and all landscaping in an
attractive and healthy condition.
Each bidder shall provide, with his/her bid, a complete list of equipment, number and classification
of personnel and the names and telephone numbers of three (3) references for projects of a similar
nature.
CITY OF SAN BERNARDINO
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RACHEL CLARK
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.
NOTICE TO ADVERTISE
SPECIFICATION NO. 7384
SHALL APPEAR IN THE FIRST ISSUE NOT LATER THAN
DATE: December 6, 2002 & December 11, 2002
SECOND PUBLICATION FIVE DAYS LATER
SIGNATURE
DATE
. . . ~ .
{)3 '2
BID FORM
03 2
TO THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO
The undersigned declares that he has carefully examined the location of the proposed work and read the
accompanying instructions to bidders and the entire contract documents and hereby proposes to furnish
any and all required labor, materials, transportation and service for:
THE MAINTENANCE OF LANDSCAPING AND APPURTENANT FACILITIES IN PORTIONS OF:
PIEDMONT DRIVE AND CITRUS STREET, GENERALLY LOCATED EAST AND WEST OF INDIAN
CANYON COURT AND ALONG THE SOUTH BOUNDARY OF TRACT NO. 13470, WEST OF
BANGOR AVENUE.
in strict conformity with (2003-04) Special Provisions No. 7384, on file in the Office of the City
Engineer, 3rd Floor, San Bernardino City Hall, and also in accordance with Standard Specifications for
Public Works Construction, current edition, as amended by the Special Provisions and "Landscape Cost
Estimating" by Colton, current edition. Undersigned proposes and agrees if this proposal is accepted,
that he will contract with the City of San Bernardino, in the form of the copy of the contract annexed
hereto, to provide all necessary machinery, tools, apparatus and other means of maintenance, and to do
all the work and furnish all the materials specified in the contract, in the manner and time therein
prescribed, and that he will take in full payment therefore the following unit prices or
lump sum prices, to-wit:
,03 ~
PAGE 1
ACCOUNT NUMBER 254-656-5506-1377
BID SCHEDULE
PLAN NO. 7384 (2003-04)
ASSESSMENT DISTRICT NO. 982 - PIEDMONT AND CITRUS
BASIC BID
DESCRIPTION OF ITEMS WITH UNIT PRICE UNIT TOTAL ANNUAL
ITEM nUANTITY UNIT WRITTEN IN WORDS PRICE PRICE
I I L.S. Maintenance of slopes, drains, drainage ditches, L.S.
(14,950 sq.ft. oil including plants. shrubs, groundcover and irrigation
system, at the lum~rice of: $J.../()OO
\We \\""
2 I L.S. Maintenance of plants, shrubs, groundcover and L.S.
irrigat!on system, at t~ lump sum price of:
~ \ \All. \.l....w:f,u, !;OD
$
3 I L.S. Maintenance of trees and irrigation system at the L.S.
lump sum price of: \..),^\..j
fu'<h 1~1~ F,..u. q~f;
$
TOTAL BASIC BID (A) $ ~JCf'l5"
.03 ~
PAGE 2
ACCOUNT NUMBER 254-656-5506-1377
BID SCHEDULE
PLAN NO. 7384 (2003-04)
ASSESSMENT DISTRICT NO. 982 - PIEDMONT AND CITRUS
SUPPLEMENTAL ITEMS OF WORK
TOTAL PRICE
DESCRIPTION OF ITEMS WITH UNIT (Quantity x Unit
ITEM OUANTITY UNIT PRICE WRITTEN IN WORDS UNIT PRICE Price)
I 5 EACH R~a\c\ement of Trees at: b'" b\J bO.110 100
I -- . 'ber each $ $
2 5 EACH. Replacement of Shrubs at: ""dO\ 1.11 '2. DO Ii/)
Der each $ $
3 10 FLATS Replac".r'ent of Ground cover at: 12. 00 1.:2.0
- ... Der flat $ I $
4 10 EACH Replacement of Sprinkler Heads: PDP-UP
type, including necessary pipe, fittings, etc..
at -H~~ I~. QO ISO
Def each $ $
5 10 EACH Replacement Df Sprinkler Head: Shrubbery
type, including necessary pipe, fittings, etc.,
at: ~ (}O JD I{)
ner each $ \D, $
6 5 EACH Replacement of Sprinkler Heads: Rotor type.
includin~ecessary pipe, fittings, etc., at Q~
C'.:.D,1'ih Oti)i( $ 17. w
Der each $
7 I EACH Replacement of Sprinkler Heads: Impact type.
including necessary pipe, fittings, etc., at:
\~ ID,W tD
Der each $ $
8 8 HOURS Cost of labor for irrigatio~~ys~~i repair for
EXTRA WORK at: '- IhO
Der hour $ 20, ~ $
TOTAL SUPPLEMENTAL (B) CJrvt:
ITEMS OF WORK $
TOTAL BID :
BASIC BID + SUPPLEMENTAL (A+B) $~~~D
ITEMS OF WORK {
lO3
<)
NOTES:
I. The unit price must be written in words and also shown in figures. The total price must be extended for
each item of work and the total of all items inserted in the space provided.
2. The contract will be awarded for the total of the Basic Bid plus the Supplemental Items of Work.
3. An estimate of the square footage involved in each Basic Bid item has been provided to assist the
Contractor but are not to be construed as actual quantities. The Contractor, by submitting bid, has
satisfied themselves of the actual character and quantity of work and the price bid will be for the
lump sum unit price.
4. An estimate of the quantities involved in each Supplemental Items of Work item has been included
for the bid comparison purposes only and no adjustment shall therefore be made in the contract unit
price for increased or decreased quantities.
In case of a discrepancy between words and figures. the words shall prevail.
'\O~
"
It is the understanding of the undersigned that the work hereinabove described shall be commenced 011,
February 1. 2003, except as previously noted, and shall continue in a good and workmanlike manner for
the term of the contract.
The undersigned further agrees that in case of default in executing the con tract, or furnishing necessary
bonds, all within the specified time, the proceeds of the Bidder's Guarantee accompanying this bid shall be
paid to the City of San Bernardino as liquidated damages.
LICENSED IN ACCORDANCE WITH AN ACT PROVIDING FOR THE REGISTRATION OF
CONTRACTORS,
LICENSE NO.
7 0 )"3- 01
(-2.1
~~ LO\N1~'AfJ2- T TI2..Q(CJOt.A-t~""
BUSINESS ADDRESS: _11 OC; W.. ~:t; ltp 4..../( SCvt~o1wvl:..." t/ 9J.YtD
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CLASSIFICATION
FIRM NAME:
SIGNATURE OF BIDDER:
If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all
individuals, co-partners composing the firm. If a corporation, state legal name of the corporation, also the
names of the president, secretary, treasurer and manager thereof.
Telephone No. f/'lA) ~~~- eft ~1
Dated
11- It,
, 20 0 L..
BIDDERS ACKNOWLEDGEMENT OF ADDENDUM:
ADDENDUM NO.1
ADDENDUM NO.2
ADDENDUM NO.3
DATE:
DATE:
DATE:
," tJ-
) 3 2
(0 " .-
Jf-\? UAJ<:"tt6lf, 'tlQ(l.'1""h~-'I.
BIDD R'S FIRM NAME
DESIGNA nON OF SUB-CONTRACTORS
In compliance with the provisions of Section 4100-4110 of California Public Contract Code of the State of California, and al1\
amendments thereof, each bidder shall set forth the name and location of each subcontractor who will perform work or labor or
render service to the Contractor.
Name & Address
Under Which
Licensed
Agency & No. of
MBE/WBE CERT.
(If Applicable)
Sub-Contractor's
Phone-No.
Sub-Contract
Amount
1.
$
2.
,
J.
$
/
/
/
4.
$
/
/
/'///
5.
$
,/./'
/
/'
/'
IF ADDITIONAL SPACE IS REQUIRED, PLEASE DUPLICATE THIS SHEET
DO NOT WRITE ON THE BACK
'. -' ~
03 2
WORKMEN'S COMPENSATION INSURANCE
CERTIFICATION
I am aware of the provisions of Section 3700 of the Labor Code requiring
every employer to be insured against liability for worker's compensation or
to undertake self-insurance in accordance with provisions of that code, and I
will comply with such provisions before commencing the perfom1ance of
the work of this contract.
Contractor:
NAME OF FIRM:
~Ni~;~~ '7~J,O~
BY:
DATE:
f) v-WV\
Il-/6-CL
TITLE:
03
2
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,
(This affidavit shall be executed hi all bidders at the time of bid subminal. Failure to execute the afUdal it on this page lIill result ill
rejection of bid. )
NON-COLLUSION AFFIDAVIT
To the Division of Public Works, Department of Development Services, City of San
Bernardino, State of California:
The undersigned in submitting a bid for performing the following work by contract, being
duly sworn, deposes and says:
That he has not, either directly or indirectly, entered into any agreements, participated in any
collusion, or otherwise taken any action in restraint of free competitive bidding in connection with
such contract.
.~? k~<;. '~t~11~ .hOrt-
Firm Name
~'~A)~
Sig'iiature oMidder
';) ~~ Q
~~ w.& b~L.
Prin ed Name and Title
l'1oC; Lv, ~~, Ii.. ~
C;-[A. ~1':', I IA ;t Y 10
Business Address
~l/\ \\)5J~^€J,.t:t :c,:,
Place of Residence
i 'L day of De:r i._ ~
,2002
Subscribed and sworn to before me this
SignedHl'kloAAAA_ ~~.
Notary Public in and for the County of
My Commission expires on Lt - J 5
, 20C>k.
(@.\'^ROSEANN ~~;s~No"l
..... . COMM. .1372309 Z
~ - NOTARY PUBUC - CAUFORNIA s:
! . SAN BERNARDINO COUNTY ...
t.,~_Com~~~r~~,2006 .J
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~ /3errl.ccrcl'IV70
, State of California.
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'- ....., ~............... ."
Bond # AE 6261635
03 2
FORM OF BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we. the undersigned. R P Landscape & Irrigation. Inc.
as Principal. and
~1I1 f Tn!=mranee COInnanv as SUrtl)'. ar~ her~by and
linn I)' bound unlO the Cltv or San Bernardino . Slale of California. hereinafter referred to os "Obligee" in the p~llal
sum often percent (10% I oflhe total amoum of the bid of the Principal submitted to the Obli~.e for Ihe work d<scrI"<J
bolo\\'. for the pay.nenl of which sum we hereb)' jointly and severally bind ourselves. our heirs. executprs. adminislrutor>.
successors and assigns.
THE CONDITION OF THIS OBLIGATION IS SUCH, THAT:
WHEREAS. rhe Principal hus submit/ed 10 Oblip.ee. a cerrail! Bid. alla,'hed herero and hereby m.1de a purl hcreorlo enler inro
a ,'(In/rD,'f i" "71/1",;. for 1he Landscape Maintenance 1/982
(COP." },ue thi' ~:fUcl till.: d~';"riplion of WQrA:. includmg IOc.:a"IJII Cl5 it app(."~r~. un the propo,fal J
for which bids are 10 be opened on
December 17th, 2002
( Insert duff of opening)
NOW, THEREFORE.
a.
b.
If said Bid shall be rejeeled. or in lhe alternate.
rfsoid Bid shalf be accepted and the Principal shall execute a contracl
in lhe Fo"" of eonlract attached herelo ( properly completed in accordance
with said Bid) and shall furnish a bond for his failhful perforlnanee of said
contract. and shalf in all other respeels perform Ihe agreement created by Ihe acceptance of said Bid,
then this obligalion shall. be void; otherwise. the SlIme shall n:muin in force and ence!: il bein~ expressly understood and
agreed thaI lhe liability of the Suret)' for any and all claims hereunder shall. in no event. exceed th. penal amount of this
obligatiol! as herein slal.d.
The Surely, for value received, hereby stipulates and agrees Ihulthe obligations of soid Surety and ils bond shall be in no way
impaired or affecled by an)' extension of the lime wilhin which the Oblige. may aecepl such Bid: and said Surely does hereby
waive nOlice of any such extension.
Si,ned. Ihis
16th day of December
.20~.
IN WITNESS WHEREOF. lhe Prindpol and Ihe Surcly have hereunto sel their hands and seals. and such of them as arc
corporations have caused their corporate seals to be hereto .nixed and these presenlS 10 be signed by Iheir proper onic.rs, the
do)' and year lirst mentioned. .
R P Landscape & Irrigation, Inc~[AL)
B,'" ~"il"f -
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Gulf Insurance Company
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GULF INSURANCE COMPANY
HARTFORD, CONNECTICUT
POWER OF ATTORNEY
ORIGINALS OF THIS POWER OF ATTOR:-IEY ARE PRl:-lTED ON BUJE
,FETY PAPER "'ITH TEAL 11\'1\.. DUPLICATE.." SHALL HAVE THE
.ME FORCE AND EFFECT AS A;.i ORf(;J:'\AL Ol\'LY WHE:\ JSSCED fro;
u}NJUNCflON WITH THE ORIG 1:-l.\L.
KNOW ALL MEN B'( Hlr.SE PR.!".SEl\TS That the Gu!f Insuran(t' (\1111i':ln;.:.
.., '--orporation duly orgaInlC'J un;.kr [Ii\' l.ms (l( Hll' St;llt' (It Connenlc'UI. h:!\int' its
ncipal office In l~lt' LH> l'i irvIng. Teqs. rursu~t it.' the fpllmnr.lC [l',n!utlOn.
)pted by the Fmance 8: EX\'l'U;I\e' c.lI:;il1l1il'C uf the B.xuJ o[ J)1,cch);~ "i :Ll~ '-Jld
Lompany on (he 10th UJ:- Of .-\lI~iJ;,l. l\.!<ii. III \\i'
"RESOLVED. that lhc Pre'dL'lil. l:\t"Ujli\l' \'l,'l' Pre:.idt'!H or Jny S,,'niP! \'il"l'
o..~sidenl of the Company ~h:il] !::I\C' J,H)j('rn\ \Il muL', nt'CUle :md ddl\Cl.l f\l\\':i
Attorney constituting as All(HT,L'y.in-Llcl. \i.h:b ~'n"ons, I: ['111S. or (:urp\lrJl:cl1h;iS
IY be selected from time 10 11111e, ;inJ :11:) ql~'h Allomey-m-r:.l(:1 llI;l) be i-(:n\l\L'd
and the authority granted hlln feHl/.;ed by tit" Pn'~lIJenl, Dr any E\t'LUli\(' VI(L'
PreSident, or any Senior Vice Prt'sidenl. or (1Y the HOMd Llf DirL'do:" l'l b\ lk
t:;'lance and Executive Committe'e of lhr l:loJr,i l,f DirC(:IOLs
RESOLVED, that nothin>! lrl Ihl" PO\l,erufAllnrnc'\" sh;;.11 r.(' COllStrued ;L';l "'.:ant
authority to the allomeYbi-.;tHact III ~ign. l'\('l'utL'."ackrwwkJ,Ilt'. ddlw: (,,' ilth-
erwise issue a policy or puhllL's of :nsuran,:c lm hehi.l:r of Gult InsuLm':l' C'::;!,.Jl1>
RESOLVED, thai the ~lgnd:,Ht' of ;hc ht>_~h,kn1. EXc'CUII\e VKl' Prnl,knl pr
-~y Senior Vice President, and l)lC Sl'alu] ,he' Comp:my may he Jtfl\L'd t(l .lilY 'lh:h
wer of AlIorney or any L'er<ifl~'at(' r,:IJllnt:: (hert'to by facsimile. ~lnJ ~1'1y ~lIch
~ers so executed and ~'eItifie,j h lacsllli:k ~1~[l:lllJrt' and 1;l(~lmlk sc':;1 ~h,,11 bc.
valid and binding upon Ihe C'i1lluny in tJic I UI'Ull' with rl'~lxct tl' :my (l,.rJd i.JI1d
documents relating to such bonds 10 v. hich lh:"y :lrL' all,Khe,j"
r."lflnsurance Company drll.'S herth)' m.i)..;e, dm~tl~u1L: ~md appt)lnt
BOND
03
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...
2
NUMBER AE 6?R1635
PRINCIPAL: NAME,ADDRESS
CITY, STATE, ZIP
R P Landscape & Irrigation, Inc.
1905 W. Rialto Ave.
San Bernardino, CA. 92410
\
EFFECTIVE DATE
December 17th, 2002
CONTRACT AMOUNT
$ 4,000.00 (estimate)
BOND AMOUNT
$ ten percent of bid amount
---- Donna Carlson, Randy Spohn, Zara Spohn ---_
its true and lawful attorn"'yl"I-lr,.f:.lL't. \\llh full p,-,wn Jnd ~lillhurity lit'it'tl\ l"nL:llcd in its nJille, pbc't :.JnJ s1c'ad. 10 sign, exccute, .1J.:knowledge and deliver in its
1.".1][, as surety. any and all honds and urLdnlakin;s 01- sUfely ~Lir, :l:;,llu hi:hi (iul) lnsurancc Curnpany thnl'r.y as tully and (0 lIlt': same eXlent as if any honds, under.
jngs and documents relating 10 such bUllJ, ,1nd/llr llnlknakin).'-, v.nt' ~1.L'llt'd hy (he Ju]y authonzed officer llf the Gulf Insuranct' Company and .lIt the aels of said
:Jrney(s)-in.fact, pursuanllo the :Iurl;uril\ hl'rein ~i\'t'n. arc herl'D\ I::llifil'd :lJld con finned
The obligation of the Company shall nol l';\;:ccU ,\If(' million (LOOO.OOOI d(\llar~
IN WITNESS WHEREOF, (he (;ulf In..;urann Cnmpan~' ha.. caused tht'sc pn."sents to be signed bJ any officer of the Company and its Corporate Seal to
hereto affixed.
~TATE OF NEW YORK
IUNTY OF NEW YORK
ss
GeLF INSURANCE COMPANY
Lp~
Lawrence P. Miniter
Executive Vice President
On the 1st day of Oetober, 2001 A.D.. before me canll' Lawrence P. "huIter, known to me personall~' who being by me duly sworn, did depose and say;
that he resides in the Count)' of Bergen, State of New Jt'rse~'; that hI' is thc Exectltiw Vil'e I'resident of the Gulf In....urance Company, the corporation
.crib<<l in and which executed the above imarument; that he kno"'" the seal of said corporation; Ihat the s{"aJ affixed to the said instruments is such cor.
rate seal; that it ","'as so affixed b~ order of tht, Board of IJiredors of ..aid l"llrporation and that he signed his name, thereto h)' like order.
UE OF NEW YORK
IUNTY OF NEW YORK
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~otan Public, State of New York
. No. 011\1.4.6019988
Qualified in King" Count~'
('Olllfllis.~ion Expires FebruaQ' )6,2003
I. the undersigned. Seniur Yice Pn':o.ident !If the Gu]f Imuran('(' COrnpall), il ('onnCelicut ('orporalinll, no HEREBY CERTIFY that the fore~oing and
i "ached POWER OF ATTOR\'EY rcrtlaill<; in full forn.
Signed and Sealed al the Cit) of .'\ew York.
111111I11I1111111111I1111111111I111
AE6261635
'" 1383080'"
Dale-dthe 16th
da~" of December
,20 02
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Senior Vice President
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
03
2
'''' .U
,
State of CALIFORNIA
County of ORANGE
On I)j/&;b'--
I
before me,
DONNA CARLSON
personally appeared
RANDY SPOHN
X personally known to me -OR-
o proved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument
. OONNACARLSON
COMM. .1362131
NOTMY' P\BJC. e:....CJUIf.
0IWlGE COUNTY
Conwn. Exp. JUNE 24, 2006
WITNESS my hand and official seal.
fT~re~
~ " . ... ... - .._---~..~~-_......._.., .... ..j
Though the data below IS not requIred by law, It may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
DESCRIPTION OF A TT ACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
PRESIDENT
CORPORATE SECRETARY
PARTNER(S)
TRUSTEE(S)
LIMITED
GUARDIAN/CONSERVATOR
XX ATTORNEY-IN-FACT
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTITY(IES)
03 2
''''.LIt
,
03
., ::J
2 -
SPECIAL PROVISIONS
SECTION 1
SPECIFICATIONS AND PLANS
I-A GENERAL -- The work embodied herein shall be done in accordance with the Standard
Specifications for Public Works Construction, current edition, amended by any Special Provisions set forth
herein, the "Landscape Cost Estimating" by Colton, and in accordance with the following Special Provisions.
I-B DEFINITIONS -- Whenever in the Standard Specifications the following terms are used, they shall
be understood to mean and refer to the following:
Agency/Owner - The City of San Bernardino.
Board
- The Mayor and Common Council for the City of San Bernardino.
Engineer
- The City Engineer, Department of Deyelopment Services, Diyision of Public
Works for the City of San Bernardino or authorized designee.
Inspector
- Authorized designee of the Engineer.
Laboratory
- The laboratory to be designated by the City of San Bernardino to test materials
and work involved in the contract.
Notice Advertising for Bids - Notice Inviting Bids.
Standard Specifications
- Standard Specifications for Public Works Construction, current edition.
Landscape Cost Reference - "Landscape Cost Estimating" by Colton, current edition.
Other terms appearing in the Standard Specifications, and these Special Provisions, shall have the intent
and meaning specified in Section 1-2. "Definitions" in the Standard Specifications.
In case of conflict between the Standard Specifications, the Landscape Cost Estimating reference, and
these Special Provisions, the Special Provisions shall take precedence over and be used in lieu of such
conflicting portions.
l-C LIGHTING -- Repair, replacement and maintenance of all street lighting shall be the responsibility
of the City and is not a part of this contract.
I-D TOT LOT EQUIPMENT -- Repair, replacement and maintenance of all Tot Lot equipment. if any,
shall be the responsibility of the City and is not a part of this contract.
SP-I
SECTION 2
03
2
'lI:U
.
BID REQUIREMENTS AND CONDITIONS
2-A GENERAL -- Bids must be submitted on the bid form contained herein. All bids or bids shall be
signed, sealed and accompanied by cash. cashier's check, certified check, or bid bond made payable to the
City of San Bernardino, in the amount of ten percent (10%) of the bid. Such cash, check or bond shall be
given as a guarantee that the bidder will enter into the contract if his bid is approved and the Mayor is
authorized to execute the contract. In the event the bidder whose bid is approved refuses to execute said
contract, the use by the public of the improvements will be delayed and the public will suffer great damage.
From the nature of the case, it would be extremely difficult and impractical to fix said amount of damage.
Therefore, the City and the bidder agree that the bid guarantee of 10% of the bid shall be paid to the City
upon the conditions set forth above as liquidated damages and not as a forfeiture. Bid bonds shall be
underwritten by a surety company having a rating in Best's most recent Insurance Guide of "A" or better.
2-B MINORITY AND WOMEN'S BUSINESS ENTERPRISES -- A policy for establishing goals for
participation of minority and Women's Business Enterprise (MBE/WBE) was adopted by Resolution No.
95-409 by the mayor and Common Council of the City of San Bernardino, on 11-20-95. This outreach
program superseded Resolution No. 93-411 and the Standard Operating Procedures dated January 1994.
Bidder's outreach efforts (good faith efforts) must reach out to MBEs, WBEs and all other business
enterprises. Prime bidders could reasonably be expected to produce a level of participation by interested
subcontractors of 15% MBE and 5% WBE on this project.
Bidders shall make every reasonable effort to solicit bids from MBE/WBEs.
A justification shall be provided to support the rejection of any bid from a minority or women's business
enterprise. certified by Caltrans.
SP-2
'.. _I~
03 '2
POLICY
MINORITY, WOMEN AND OTHER BUSINESS ENTERPRISES
AND CITY PROCUREMENTS
It is the policy of the City of San Bernardino to provide Minority Business Enterprises (MBEs), Women
Business Enterprises (WBEs) and all other enterprises an equal opportunity to participate in the
performance of all City contracts. Bidders shall assist the City in implementing this policy by taking all
reasonable steps to ensure that all available business enterprises, including local MBEs and WBEs, have
an equal opportunity to compete for and participate in City contracts. Bidders' good faith efforts to
reachout to MBEs, WBEs and all other business enterprises shall be determined by the following factors:
(I) The bidder attended pre-solicitation or pre-bid meetings, if any, scheduled by the City to inform
all bidders of the requirements for the project for which the contract will be awarded. The City may waive
this requirement if the bidder certifies it is informed as to those project requirements.
(2) The bidder identified and selected specific items of the project for which the contract will be
awarded to be performed by sub-contractors to provide an opportunity for participation by MBEs, WBEs
and other business enterprises. The bidder shall, when economically feasible, divide total contract
requirements into small portions or quantities to permit maximum participation of MBEs, WBEs and other
business enterprises.
(3) The bidder advertised for bids from interested business enterprises not less than ten calendar days
prior to the submission of bids, in one or more daily or weekly newspapers, trade association
publications, minority or trade oriented publications, trade journals, or other media specified by the City.
( 4) The bidder provided written notice of its interest in bidding on the contract to those business
enterprises, including MBEs and WBEs, having an interest in participating in such contracts. All notices
of interest shall be provided not less than ten calendar days prior to the date the
bids were required to be submitted. In all instances, the bidder must document that invitations for
sub-contracting bids were sent to available MBEs, WBEs and other business enterprises for each item of
work to be performed.
The Mayor's Affirmative Action Office shall be available to help identifY interested MBEs, WBEs
and other business enterprises.
(5) The bidder documented efforts to follow up initial solicitations of interest by contacting the business
enterprises to determine with certainty whether the enterprises were interested in performing specific
portions of the project.
(6) The bidder provided interested enterprises with information about the Plans, Specifications and
requirements for the selected sub-contracting work.
(7) The bidder requested assistance from organizations that provide assistance in the recruitment and
SP-3
03
2
''''-;J.
--
placement ofMBEs, WBEs and other business enterprises not less than fifteen days prior to the submission
of bids.
(8) The bidder negotiated in good faith with interested MBEs WBEs and other business enterprises and
did not unjustifiably reject as unsatisfactory bids prepared by any enterprises, as determined by the city. As
documentation the bidder must submit a list of all sub-bidders for each item of work solicited. including
dollar amounts of potential work for MBEs. WBEs and other business enterprises.
(9) The bidder documented efforts to advise and assist interested MBEs. WBEs and other business
enterprises in obtaining bonds, lines of credit. or insurance required by the City or Contractor.
If the City has established expected levels of participation for MBE and WBE sub-contractors. failure
to meet those levels shall not be a basis for disqualification of the bidder. A determination of the adequacy
of a bidders' good faith effort must be based on due consideration of the indicia of good faith as set forth
above,
In the event that the City is considering awarding away from the lowest bidder or not awarding a contract
to a bidder because the bidder is determined to be non-responsive for failure to comply with the good faith
indicia set forth above, the City shall, if requested, and prior to the award of the contract, afford the bidder
the opportunity to present evidence to the Mayor and Common Council in a public hearing of the bidders'
good faith efforts in making its outreach. In no case should the City award away pursuant to this program
if the bidder makes a good faith effort but fails to meet the expected levels of participation.
For the purposes of this Policy, "minority" shall be synonymous with "minority person" as defined in
California Public Contract Code Section 2000(f). Nothing herein restricts the discretion of the City to
reject all bids in accord with Charter Sections 140 and 238 or Chapter 3.04 of the San Bernardino Municipal
Code.
The directions set forth herein shall take effect immediately, and all City Departments shall
modify their implementation programs to the extent such programs are inconsistent with this policy.
SP-4
.. -.!J.
03 2
SECTION 3
AWARD AND EXECUTION OF CONTRACT
3-A GENERAL -- The bidder whose bid is approved by the Mayor and Common Council with the Mayor
authorized to execute the contract shall file with the Engineer all required bonds and insurance policies and
execute the contract within 10 calendar days after receiving notification of the approval. Failure to file the
stipulated documents and execute the contract within the prescribed time shall constitute good and sufficient
grounds for recession of the award and payment of 10% of the bid to the City as liquidated damages. Action
by the Mayor and Common Council in approving a bid and authorizing the Mayor to execute a contract
shall be deemed to obligate the bidder to proceed in accordance with the bid bond to execute the contract
and provide required documentation (e.g., insurance policies and performance bond) to the City. No work
shall be undertaken toward the completion of the contract, nor subcontracts entered into, until the contract
has been fully executed by both the Contractor and City.
3-B CONTRACT BONDS -- The Payment and Faithful Performance Bonds shall be filed with the
Engineer before the Contract is executed by the City in accordance with Section 2-4, "CONTRACT
BONDS" of the Standard Specifications. In lieu of the Bond as referenced above, the Contractor may deposit
with the City a cash amount equal to $500 or five percent (5%) of the total amount bid for the first year's
maintenance, whichever is greater. The amount so deposited shall be retained by the City of San Bernardino
and will be returned to the Contractor upon completion of the term of the contract. There will be no interest
paid to the Contractor on the amount so deposited.
3-C CONTRACT RENEWALS -- The one year contract period may be renewed annually for up to a
maximum of two (2) additional one year periods by mutual agreement of the Director Development Services.
3-D COMPLIANCE -- The condition of the maintenance area is as it exists. The successful bidder is
encouraged to familiarize themselves with all areas and be required to bring the areas of the contract into
compliance with the specifications set forth herein, within a time frame as determined by the Inspector, but
not to exceed 90 days.
SP-5
03 2
."_'1.
,
SECTION 4
SUPERVISION OF WORK
4-A MONTHLY EV ALUA TIONS -- The Inspector will prepare a monthly evaluation and performance
report relative to the project area. Contractor and Inspector shall meet at least once each month at the office
of the Inspector or at another location as agreed upon by the parties, to discuss the report. Weekly reports
may constitute the monthly evaluation based upon the Inspector's discretion.
4-B INSPECTIONS -- An inspection form will be completed by the Inspector every week. Any items noted
not to be in compliance with the specifications will be discussed immediately with the Contractor's on site
representative. Correction of these items shall be accomplished as set forth at Section 6-G of this
agreement. Continued noncompliance. or failure to correct noted deficiencies in a timely manner, shall
constitute sufficient grounds for further action, up to and including termination of the contract. Contractor
or his representative shall also meet once each week on site for field inspections with the Inspector to
discuss and sign said inspection report. Failure on the part of the Contractor to meet at the designated
time and place will result in a 10% reduction in the monthly contract payment for each occurrence.
4-C REPRESENTATIVE OF CONTRACTOR -- An authorized on-site English speaking responsible
representative of the Contractor shall be designated in writing at the time this contract is executed by the
Contractor. This representative shall be considered as an agent of the Contractor with authority to receive
official notices and make binding agreements on the prosecution of the work. The Inspector shall be
given 5 days prior written notice of a change in such representative.
4-D UNIFORMS -- All employees shall be dressed in a uniform shirt identifying them as the Contractor's
personnel, and shall be so attired at all times, including all necessary safety attire, equipment, and vehicles,
which shall also bear the Contractor's State License number.
4-E ENFORCEMENT OF NON-COMPLIANCE -- Payment for any items of work not done in
compliance with this Agreement, or brought into compliance within the period of time allotted. may be
withheld from the next monthly payment. Any funds so withheld will be limited to the cost incurred by the
City to correct the problem or for services not fulfilled by the Contractor. A statement will be provided with
the monthly payment describing the reason for withholding a portion of the payment and a listing of the
amount. (See also Section 6-E of these Special Provisions.)
4-F TERMINATION OF CONTRACT -- Failure to perform specified items of work as provided in these
Special Provisions, after receipt of two formal notices of non-compliance, will constitute good and sufficient
grounds for terminating the contract. Notice of termination will be given by certified mail and will be
effective 15 calendar days after receipt of said notice.
Notification of any termination will be given to the surety, who shall have the right to take over the
contract within 15 days of being notified. Failure of the surety to assume the provisions of the contract
within 10 days shall constitute grounds for the City to assume responsibility for providing maintenance
services with the right to recover damages from the principal or the surety arising from the principal's failure
to perform.
SP-6
02
2
... -'.'
<
4-G NOTICE TO BIDDERS/CONTRACTORS -- Pursuant to Resolution No. 94-358 adopted November
21, 1994, the Mayor and Common Council established a policy which states that any assessment district
landscape Contractor who has their contract terminated by the City for non-performance shall be deemed
a "non-responsible" bidder for a period of three years following the date of termination and will not be
allowed to submit a bid for any other assessment district landscape maintenance contract during that period.
A Contractor so deemed may appeal such finding in accordance with Chapter 2.64 of the San Bernardino
Municipal Code.
SP-7
03
2
."u
,
SECTION 5
LEGAL REQUIREMENTS
5-A LIABILITY INSURANCE -- The Contractor's attention is directed to Section 7-3, "Liability
Insurance" of the Standard Specifications, providing that the Contractor shall furnish the City with a policy
or certificate of liability insurance as prescribed therein, prior to the execution of the contract. The Insurance
Policy shall name the City of San Bernardino as additionally insured. The endorsement shall be provided
by/or agent of the insurance company and shall be notarized to that effect. ACCORD Forms are not
acceptable nor are forms signed by the broker, unless they have Power of Attorney to bind the insurance
provider. (See attached sample forms.)
Following is the required minimum limits ofInsurance:
Bodily Injury. . . . . .
$250,000 each person
$500,000 each occurrence
$500,000 aggregate products
and completed operations
Property Damage. . .
$100,000 each occurrence
$250,000 aggregate
A combined single-limit policy with aggregate limits in the amount of$I,OOO,OOO will be considered
equivalent to the required minimum limits. The insurance requirement shall otherwise be as set forth in
Section 7-3 of the Standard Specifications.
5-B WORKER'S COMPENSATION INSURANCE -- The Contractor's attention is directed to Section
7-4, "Worker's Compensation Insurance" of the Standard Specifications, providing that the Contractor shall
file a signed certification Certificate of Worker's Compensation Insurance for itself and its Subcontractors
before execution of the contract.
5-C PAYMENT OF WAGE RATE -- The Contractor and all Subcontractors shall pay each craft or
worker employed on this project not less than the prevailing wage rates specified in Resolution No. 90-358
of the Mayor and Common Council of the City of San Bernardino.
The Inspector shall have the right to interview any craft or worker on the project site in order to verify
payment of prevailing wage rates in accordance with Resolution No. 90-358. Prevailing wage shall comply
with current rates and all updates. Also, the City retains the right to examine the Contractor's payroll
records to determine if wage rates indicated are being paid. Submittal of weekly certified payrolls may be
required by Inspector in the event of a problem becoming evident.
5-D SAFETY REQUIREMENTS -- All work performed under this contract shall be performed in such
manner as to provide maximum safety to the public and the safety standards outlined in the Federal OSHA
guidelines. The Inspector reserves the right to issue restraint or cease and desist orders to the Contractor
when unsafe or harmful acts are observed or reported relative to the performance of the work under this
contract.
SP-8
03
2
'.1.1
I
5-E HAZARDOUS CONDITIONS -- The Contractor shall maintain all work sites free of hazards to
persons and/or property resulting from his operations. Any hazardous conditions noted by the Contractor.
which i,; not a result of his operations, shall immediately be reported to the Engineer (909) 384-5111.
5-F USE OF CHEMICALS -- The Contractor shall submit a list of all chemical herbicides or pesticides
proposed for use under this contract for approval by the Inspector. This listing shall be limited to chemicals
approved by the State of California, Department of Agriculture and not appearing on any Federal or State
list of prohibited toxic materials, and shall include the exact brand name and generic formulation, California
Registration No. and Chemical Abstract Service No. (Case #), and based on the recommendations of a
licensed Pest Control Advisor. The use of chemicals shall conform to the current San Bernardino County
Department of Agriculture regulations.
No chemicals, herbicide or pesticide shall be applied until its use is approved, in writing, by the Inspector
as appropriate for the purpose and area proposed. City does not hereby undertake to indemnify or hold
harmless the Contractor for damages arising from the use of any such chemicals, herbicides or pesticides
and hereby specifically reserves to itself full rights against any party for any damages which are proximately
caused by the negligence or improper use of any such chemicals, herbicides or pesticides.
Spraying of chemicals will not be permitted under windy conditions as determined by the Inspector.
Spraying of chemicals with Toxicity Category I shall not be utilized unless a permit has been obtained from
the County of San Bernardino Department of Agriculture and written permission has been obtained from
the Engineer.
5-G DISCRIMINATION/AFFIRMATIVE ACTION CLAUSE -- Contractor hereby certifies that it will
not discriminate against any employee or applicant for employment because of race, color, religion, sex,
marital status or national origin.
Contractor shall promote affirmative action in its hiring practices and employee policies for minorities
and other designated classes in accordance with federal, state and local laws. Such action shall include, but
not be limited to, the following: Recruitment and recruitment advertising, employment, upgrading and
promotion. In addition, Contractor shall not exclude from participation under this Agreement any employee
or applicant for employment on the basis of age, handicap or religion, in compliance with state and federal
laws.
5-H SOUND CONTROL REOUlREMENTS -- The Contractor shall comply with Chapter 8.54 of the
City of San Bernardino Municipal Code regulating and prohibiting loud, unnecessary and excessive noises.
Each internal combustion engine, used for any purposes on the job or related to the job, shall be equipped
with a muffler of a type recommended by the manufacturer. No internal combustion engine shall be
operated on the project without said muffler.
No equipment. machinery. or apparatus that permits loud and excessive noise shall be operated during
the hours of 10:00 p.m. and 7:00 a.m., unless approval has first been secured from the Mayor and Common
Council of the City of San Bernardino.
SP-Q
03 '2
Said noise level requirement shall apply to all equipment on the job or related to the job. including but
not limited to trucks, mowers, weed eaters, blowers or other equipment that mayor may not be owned by
the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those
required by safety laws for the protection of personnel.
5-1 PERMITS & LICENSE -- The Contractor shall obtain a City Business Registration prior to execution
of the contract.
SP-IO
ACORD @
CERTIFICATE OF INSURANCE
DATE (MMNY/DO)
02/15/98
THIS CERTIFICATE ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE
AFF R IC W
COMPANIES AFFORDING COVERAGE
PRODUCER
COMMERCIAL ASSOCIATES INS, INC
1226 EAST LA PALMA AVE
ANAHEIM, CA 92807
(714) 524-4949 FAX: 524-4940
COMPANY
A CNA-TRANSCONTINETAL
INSURED
COMPANY
B CNA-VALLEY FORGE
INLAND LANDSCAPING SERVICES
3000 CALIFORNIA STREET
SAN BERNARDINO, CA 92407
COMPANY
C CHUBB GROUP-FEDERAL INSURANCE
COMPANY
o
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY
PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO
WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL
THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POllCIES_ LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
CO
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE POLICY EXPIRATION
DATE (MMfYV/OD) DATE (MMNYIOD)
GENERAL LIABILITY
GENERAL AGGREGATE
PRODUCTS~OM~OPAGG
PERSONAL & ADV INJURY
EACH OCCURENCE
A X
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE ~ OCCUR
1022875769
FIRE DAMAGE (Anyone fire)
Med exp (Anyone per$on)
02/01/98
02/01/99
X OWNER'S & CONTRACTOR'S PROT
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
ANY AUTO
X ALL OWNED AUTOS
B X SCHEDULED AUTOS
X HIRED AUTOS
X NON-OWNED AUTOS
BODILY INJUTY
IPerperson)
02/01/99
BODILY INJURY
{Perac;c;ident}
BAP 5197135 02/01/98
GARAGE LIABILITY
PROPERTY ACCIDENT
AUTO ONL Y-EA ACCIDENT
ANY AUTO
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMPLOYER'S LIABILITY
THE PROPRIETORJ
PARTNERS/EXECUTIVE
OFFICERS ARE:
EL EACH ACCIDENT
EL DISEASE- POLICY LIMIT
EL DISEASE. EA EMPLOYEE
INCL
EXCL
OTHER
DESCRIPTION OF OPERATIONSlLOCATIONSNEHICLESJSPECIAL ITEMS
JOB LOCATION: ALL CALIFORNIA OPERATIONS OF THE NAMED INSURED
RE: AD 2000, CONTRACT 9898
BELOW NAMES AS ADDITIONAL INSURED WITH RESPECTS TO GENERAL LIABILITY
CERTIFICATE HOLDER
CANCEllATION
LIMITS
.2,000,000
.1,000,000
.1,000,000
.1,000,000
. 50,000
. 5,000
.1,000,000
.
.
.
.
.
.
.
.
OTH-
ER
.
.
.
SHOULD ANY OF THE ABOVE DESCRIBED POLlC;,:S BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL nll;?t':AHQ.... "'Q MAIL
~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOlDER NAMES TO THE lEFT
THE CITY OF SAN BERNARDINO
DEPARTMENT OF DEVELOPMENT SERVICES
PUBLIC WORKS DIVISION
300 NORTH "D" STREET
SAN BERNARDINO, CA 92418-0001
g' ,... ... "IL' 'n!;: 1'2 '1"IL t' '1::11 ~IQTII,':t;: {:II"LL It1P<;>r!;: U? ?I?' '0;-"""<;>'1 gr;<l U"glU::r'V
gr ^tl\( Kim? "pgt' "'''!;: <;:Q.....^tl", 'lL "~i!:tITi Q~ ~Ii!P~i!:[litIT^TI"i!:[
AUT1'~R~EJJ'~
@ ACORD CORPORATION 1988
ACORD 25-5 (1/95)
SP-II
,03 ')
COMMERCIAL GENERAL LIABILITY
NAMED INSURED:
POLICY NUMBER:
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY
ADDITIONAL INSURED ------ OWNERS, LESSES OR
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART-OCCURRENCE
SCHEDULE
NAME OF PERSON OR ORGANIZATION:
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES/PUBLIC WORKS
300 NORTH "0" STREET
SAN BERNARDINO, CA 92418-0001
(If no entry appears above, information required to complete this endorsement will be shown in the
Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown
in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you.
NOTE. MUST BE SIGEND BY AUTHORIZED REPRESENTATIVE FOR PROVIDER MAY
ALSO SUPPLY POWER OF A TTORNEY GIVING AUTHORITY TO BIND
CG20 10 11 85
Authorized Representative for
CNA Insurance Group
Golden Eagle Insurance Company
SP-12
03 2
SECTION 6
PAYMENTS/GENERAL
6-A PAYMENTS -- Payment will be made to the Contractor by the 21 st of the month following the month
the work is perfonned, or 21 days after approval by the Inspector, whichever occurs later. The first payment
may be pro-rated in accordance with the actual portion of the month worked. Request for payments must
be submitted each month and shall be hand delivered to the Inspector at the monthly evaluation meeting.
Extra work shall NOT be listed on the request for payment, but billed separately on forms
provided by the Inspector for extra work billing and the work must have been previously approved
as set forth in Section 6-D below. Upon acceptance and approval of the billing by the City, payment
for Extra work will be made the following billing cycle.
6-B PAYMENTS WITHHELD -- The City may withhold payment to such extent as may be necessary to
protect the City from loss due to:
I. Defective work not corrected.
2. Claims filed or reasonable evidence indicating probable filing of claims by third parties against the City
arising from the perfonnance of the Contractor or any subcontractor under this agreement.
3. Maintenance not being performed or completed.
6-C WITHHELD AMOUNT -- The amount to be withheld shall be detennined by the Inspector and shall
be based upon actual damages and/or the amount and type of maintenance not completed. Retention of
payment for damaged irrigation components, or loss of any plant material may be released to the contractor
upon repair or replacement of the needed items or completion of work. Deductions for incomplete or
inadequate maintenance not performed at the required schedules shall be a pennanent deduction.
6-D EXTRA WORK -- Any extra work done shall conform to the provisions in Section 3.3 "EXTRA
WORK" of the Standard Specifications. However, equipment rental rates shall confonn to State of
California Business and Transportation Agency, Department of Transportation, Division of Construction,
"LABOR SURCHARGE AND EQUIPMENT RENTAL RATES" latest edition, unless the extra work is
done for a negotiated price. Prior approval shall be obtained in writing from the Engineer, or his designee,
before perfonning any extra work, except for urgently needed repairs to the irrigation systems. With
submission of the billfor such Extra Work, Contractor shall attach copies of material invoices and rental
receipts, if any, as backup for the amount charged. Extra Work includes repairs and replacement made as
a result of vandalism. Extra Work does not cover any repairs or replacement of items needing repair or
replacement due to the Contractor's negligence or failure to perfonn the scheduled maintenance and
contractor shall be required to make necessary repairs or replacement at no cost to the City if work needed
is a result of contractor's negligence. Inspector shall make final detennination if work needed is due to
vandalism or contractor's negligence.
6-E SUPPLEMENTAL WORK -- Any supplemental work done shall be perfonned at the price indicated
in the "SUPPLEMENTAL ITEMS OF WORK SCHEDULE". Renovation of existing landscaping due to
age or poor growth as determined by the Inspector and the Engineer not related to Contractor's negligence
SP-13
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shall be classified as Supplemental Items of Work. All supplemental work performed shall be as directed
by the Inspector and then Engineer.
The provisions contained in Section 3-2, "Changes Initiated by the Agency", of the Standard
Specifications shall not apply to Supplemental Items of Work, and no adjustment shall, therefore, be made
in the contract unit price for increased or decreased quantities of Supplemental Items of Work.
6-F PROJECT APPEARANCE -- The Contractor shall maintain a neat appearance to the work. The
Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris developed during his
operations.
6-G FAITHFUL PERFORMANCE -- The Inspector shall have right of review of the performance
elements of the maintenance contract. The Inspector will be responsible for checking the performance of
the Contractor to the established standards and reporting any lack of maintenance to the Engineer. The
Contractor will be notified of any maintenance failure and will have a reasonable amount of time, as
determined by the Inspector, not to exceed ten (10) days, to conform to the contract standards. If after said
reasonable amount of time the problem has not been resolved, a formal notice of noncompliance will be sent
to the Contractor with a specific target date to resolve the problem. If the problem is still present on the
specific target date, the Inspector will notify the Engineer who will have the option of terminating the
contract and re- advertise for a new contractor. The necessity of sending more than two (2) formal notices
to the Contractor to correct a maintenance failure anywhere within the contract area shall constitute grounds
for termination of the contract. In such event, then the amount of cash or bond deposited with the City as
a performance bond shall be forfeited by the Contractor to cover all costs incurred by the City as a
proximate result of Contractors' failure to perform as required by the Agreement.
6-H HOURS OF LABOR -- The Contractor shall conduct his operations during the hours specified in
Section 7-B-2.
6-1 PERSONNEL -- The Contractor shall furnish sufficient supervisory and working personnel of such
capabilities as to promptly accomplish on schedule, and to the satisfaction of the Inspector all work required
under this contract during the regular and prescribed hours. All such personnel shall be physically able to
do their assigned work. The Contractor and his employees shall conduct themselves in a proper and efficient
manner at all times. They shall be clothed in a suitable uniform as determined by the Inspector, with a
company identifying marker. The Inspector may require the Contractor to immediately remove from the
work site any employee(s) observed to pose a threat to the public and whose continued employment on the
job is contrary to the best interests to the City.
The Contractor shall assign an English speaking responsible Foreman, who may be a working Supervisor.
on the job at all times work is being performed, with whom the Inspector may consult with respect to
performance of this contract. Adequate and competent supervision. as determined by the Inspector. shall
be provided for all work done by the Contractor's employees to ensure accomplishment of a first-class job.
Full compensation for conforming to the requirements of Section 6 shall be considered as included in the
prices paid for the various contract items of work involved and no additional compensation will be allowed
therefore.
6-J ATTORNEY'S FEES -- The prevailing party in any legal action to enforce or interpret any provisions
of this Agreement will be entitled to recover from the losing party all attorney fees, court costs, and
SP-14
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necessary disbursements in connection with that action. The costs, salary and expenses of the City Attorney,
and members of his office, in connection with that action shall be considered as attorney's fees for the
purpose of this agreement.
Full compensation for conforming to the requirements of Section 6 shall be considered as included in
the prices paid for various contract items of work involved and no additional compensation will be allowed
therefor.
SP-15
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\C'i 'L
SECTION 7
DESCRIPTION OF WORK
7-A GENERAL -- It is the intent of these Special Provisions that the maintenance of landscaping and
irrigation system provided shall be adequate to maintain the landscaping in a healthy and attractive condition
and the irrigation system in a fully operational manner. All services shall be provided in a good
workmanlike manner, consistent with the standards of the industry as determined by the Inspector.
7-B WORK TO BE PERFORMED -- The work to be performed consists, in general, of the following:
7-B-l Maintenance -- Complete landscape maintenance of all contract areas to include litter removal,
irrigation, pruning, shaping and training of trees, shrubs, and ground cover plants; raking; fertilization; weed
control; control of all plant diseases and pests; mowing; edging; irrigation and drainage systems; and all
other maintenance required to maintain the contract areas in a safe, attractive, usable, healthy and vigorous
condition.
All other areas, such as sidewalks, curbs, gutters, expansion joints, median hardscape (if any), within
the contract defined areas, shall be kept free of weeds as per the maintenance schedule for weeding.
Unimproved areas beyond described limits are not a part of this contract.
For unimproved areas within described limits, ten (10) feet from curb face shall be maintained weed
free by Herbicides and manual methods. Herbicides shall be approved by the City prior to use and only
State of California licensed Pest Control Operators shall apply the Herbicides. Unimproved areas to be
maintained are shown on the Plan.
7-B-2. Scheduling of Work: The Contractor shall accomplish all normal landscape maintenance
required under this contract from Monday through Friday and as specified in this Section of these Special
Provisions. Exceptions may be made to normal working hours (7:30 a.m. to 4:30 p.m.) where incidence of
use may be too great during the hours specified to allow for proper maintenance. The Inspector may grant,
on a case by case basis, permission to perform contract maintenance at other hours.
7-B-3. The Contractor shall establish a schedule of routine work to be followed in the performance of
this contract. A copy of this schedule shall be provided to the Inspector prior to the performance of any
work required by these specifications, and any changes in scheduling shall be reported in writing, to the
Inspector immediately.
7-B-4. The Contractor shall conduct the work at all times in a manner which will not interfere with
normal pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent streets or parking lots. In
addition, a special notification listing exact start date for fertilization, aerification, renovation, pruning and
other infrequent operations shall be furnished to the Inspector at least five (5) working days in advance of
performing these operations.
SP-I6
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7-8-5. The Contractor will be responsible for replacing trees and plant material due to over watering,
under watering or improper horticultural practices or neglect as determined by the Inspector at Contractor's
cost.
7-C MAINTENANCE SCHEDULES
The following items of work shall be performed by the Contractor with the frequency indicated:
Pick up of trash and debris
Complete Irrigation Test
Rodent Control
Irrigation Repair Check
Trimming/Pruning Trees/Shrubs
Fertilization - (small trees,
shrubs, ground cover)
Fertilization - (turf)
Weeding Slopes (all debris to
be removed- Slope Areas are
as shown on Plan)
Continual Weeding (all shrub/
planter beds, banks, and ALL other
areas including hardscape,sidewalks
and expansion joints not defined as
slopes)
Raking beds; removal ofleaves,
pine needles, etc.
Shrub/planter bed edging
Sweeping/Blowing Walks (after
Weekly or as needed.
Note: Areas adjacent to high pedestrian traffic may require
more frequent pickup of trash as determined by the inspector.
Weekly (with Inspector)
Weekly
Weekly, or as often as climatic conditions require to ensure
proper and adequate irrigation. (e.g. daily during hot, dry
weather).
Every two months (areas adjacent to sidewalks & right of way
-as needed)
Semi-annually
Quarterly
Monthly
Weekly
Weekly
Semi-monthly
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mowing and edging)
Weekly
Washing walks/Median Hardscape
Monthly
Concrete Drainage channels cleaned
As needed
Spraying pre-emergent
Quarterly
Spraying for weeds
As needed
Turf mowing
Weekly
Turf edging
Weekly
Turf trimming *
Weekly
Turf aerification
Annually (before July 15 or as directed by Inspector)
Turf renovation **
Annually (before October 15 or as directed by Inspector)
Overseeding
Annually (before October 15 or as directed by Inspector)
Pest control on trees
As needed
Leach Irrigation * * *
(min. 12" of water)
4 Times Annually
* With a power trimmer around all poles, obstructions, tree wells, sprinkler heads and other miscellaneous
items as designated by the Inspector.
** Lawn renovation shall include the following:
I. Eradication of undesirable species.
2. Thatch removal by vertical mowing.
3. Cultivation by coring, grooving slicing or spiking
4. Fertilization and possibly liming.
5. Seeding (with seed approved by the Inspector)
6. Repair damaged irrigation facilities.
*** Dates, location and necessity to be determined by the City. The City of San Bernardino shall be
responsible for soil tests prior to any fertilization and leaching to determine nutrients needed and leaching
dates.
7-D FUTURE WORK -- The cost of maintenance of landscaping which will be installed in the future
within those areas which are presently unimproved, if any, will be negotiated with the Contractor at the time
of City's acceptance of said improvements. However, the cost of maintenance shall not exceed the unit price
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awarded under this contract. (i.e. same cost for irrigation components as awarded in this contract; turf and/or
ground cover shall not exceed to cost per square foot awarded under this contract).
7-E SUPPLIES -- All supplies required to accomplish the items of work specified herein, and to maintain
the landscaping in a healthy and attractive condition and the irrigation system in a fully operational manner,
shall be provided by the Contractor.
Full payment for furnishing landscaping and irrigation supplies shall be considered as included in the
contract bid prices and no additional compensation will be allowed therefore.
7-F CONFLICTS -- In the event that this area is subject to construction of new and/or expanded facilities,
landscaped areas, irrigation systems or shrubs and trees may be disturbed or eliminated by this construction.
The Contractor shall provide maintenance up to the construction area and insure proper irrigation at all
times. Replacement of landscape and irrigation disturbed by the construction will be by others. Upon
restoration, the Contractor shall again be responsible for maintenance. Areas eliminated by construction of
hardscape shall be deducted from the gross area under the same provisions as provided above for FUTURE
WORK.
7-G AREAS ELIMlNATED/MODIFIED -- Any areas permanently or temporarily eliminated or modified
within the maintenance area shall be negotiated with the Contractor under the same provisions as provided
above for FUTURE WORK.
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SECTION 8
TECHNICAL SPECIFICATIONS
8-A MAINTAINING TRAFFIC -- Attention is directed to Section 7-10 "Public Convenience and Safety"
of the Standard Specifications, and these Special Provisions.
Warning signs. lights and devices for use in performance of work upon highways shall conform to the
"Manual of Traffic Controls," current edition, published by the State of California, and the "Work Area
Traffic Control Handbook," current edition, adopted by the City of San Bernardino, California.
A minimum of one (I) lane shall be maintained for each direction of traffic at all times. unless approved
otherwise by the Engineer.
Full compensation for furnishing and installing all signs, lights, flares, barricades and other traffic control
devices necessary to expedite passage of public traffic through the work area shall be considered as included
in the prices paid for the various contract items of work involved and no additional compensation will be
allowed therefore.
The full width of the traveled way shall be open for use by public traffic on Saturdays, Sundays and
designated legal holidays, after 3 :00 p.m. on Fridays and the day preceding designated legal holidays. and
when maintenance operations are not actively in progress on working days.
Personal vehicles of the Contractor's employees shall not be parked on the traveled way at any time.
The Contractor shall cooperate with local authorities relative to handling traffic through the area and shall
make his own arrangements relative to keeping the working area clear of parked vehicles.
The provisions in this section may be modified or altered if, in the opinion of the Engineer, public traffic
will be better served and work expedited. Said modifications or alterations shall not be adopted until
approved in writing by the Engineer.
8-B COOPERATION AND COLLATERAL WORK Attention is directed to Section 7.7,
"Cooperation and Collateral Work" of the Standard Specifications, and these Special Provisions.
Certain companies, governmental agencies, or their Contractors may be working within the area. Certain
utility facilities in various locations within the project limits may be removed, relocated, abandoned, or
installed by companies' or agencies' contractors.
It is anticipated that these existing utilities will not interfere with the Contractor's operations. However.
the Contractor shall exercise due care to ensure that these utility facilities are not damaged during his
operations.
The utility locations shown on the original landscaping plans are correct to the best of our knowledge.
When in doubt, the Contractor shall contact the utility concerned before proceeding further.
SP-20
1()3 2
Full compensation for conforming to the requirements of this Section, not otherwise provided for, shall
be considered as included in the lump sum prices paid for the work involved and no additional compensation
will be .lllowed therefore.
8-C -- REMOVAL OF SIGNS -- Any unauthorized signs, stakes, posts/poles, political or otherwise, found
within the landscaped areas from time to time shall be considered as trash and debris and shall be removed
by the Contractor as directed by the Inspector.
Full compensation for removal of such items shall be considered as included in the prices paid for the
various contract items of work involved and no additional compensation will be allowed therefore.
8-D CLEANUP AND DUST CONTROL -- Cleanup and dust control shall conform to the provisions in
Section 7-8.1, "Cleanup and Dust Control" ofthe Standard Specifications.
SP-2I
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SECTION 9
IRRIGATION SYSTEMS
9-A The Contractor shall provide the following repairs, maintenance and supply all needed materials, and
perform the work as necessary in accordance with the following:
9-B The Inspector shall be immediately notified, of any damage suspected to be caused by accident.
vandalism, theft, or Act of God. Immediate notification of any such damage, prior to start of work within
the area, will serve to indicate the Contractor's belief that it was caused by factors beyond his control. The
City shall review the damage and/or request information from the Contractor in order to establish the true
cause of damage and determine responsibility for repair. The Contractor shall not be responsible for
vandalism, theft, Acts of God or accidents involving landscape and irrigation not related to his operations.
9-C The Contractor shall repair, replace, clean and adjust, straighten, raise and lower the following sprinkler
system components as needed, for no additional cost, under normal wear conditions as determined by the
Inspector:
Sprinkler Heads
Sprinkler Head Risers
Anti-theft/vandalism sprinkler head devices
Valve Covers
Valve Boxes or Sleeves
Quick Coupler Valves and Hose Bibs
Bubblers, Emitters, etc.
Sprinkler System Lateral Piping
Sprinkler Main (Pressure Line)
Sprinkler Control Valves
Sprinkler Controller
Valve wiring to Controller
Ball and gate valves
Drip irrigation system including multi-outlet emission device, tubing, and emitters.
9-D The Contractor shall, at no cost to the City, repair or replace any damaged irrigation system components
due to his own negligence, including removal of anti theft devices.
9-E The cost of all repairs to, or replacement of, irrigation system and landscape caused by vandalism, theft
or Act of God, shall be classified as Supplemental Items of Work. Any repairs or replacement not covered
by an item of Supplemental Work, shall be paid for as Extra Work, in accordance with Section 6-A,
"EXTRA WORK," of these Special Provisions.
Any replacement must conform to the type and kind of existing system, unless the use of anti-theft or
anti-vandalism devices have been authorized by the Inspector. Any other deviation must be approved in
writing by the Inspector.
9-F Irrigation shall be done by the use of the automatic sprinkler systems, where available and operable;
however, failure of the existing irrigation system to provide full and proper coverage shall not relieve the
SP-22
C~ 2
Contractor of his responsibility. In the event of a failure of any irrigation component that would prevent
proper automatic irrigation of the landscaping, Contractor shall apply irrigation manually until the repair
and/or replacement is accomplished.
9-G In those areas where an automatic sprinkler system is installed, the Contractor shall inspect weekly, or
more often if climatic conditions requires, for any damage to the system and for the operation of the system
for any malfunction. The Contractor shall maintain all sprinkler systems in such a way as to guarantee
proper coverage and full working capacity, and make whatever adjustments which may be necessary to
prevent excessive run-off into street right-of-way, or other areas not meant to be irrigated. The periodic
inspection may occur more often, but not less frequently, than one inspection each week, in operation,
with the Inspector. Care shall be exercised to prevent a waste of water or erosion. Irrigation shall be
accomplished as follows:
9-G-l Turf, if any, shall be irrigated as required, to maintain horticulturally acceptable growth and color
and to encourage deep rooting. Additional irrigation shall be performed in the event of unusually hot/dry
weather conditions (as are present during winter Santa Ana conditions, or other times of less humidity or
high winds, or during a prolonged high temperature period during the summer months).
9-G-2 Landscaping on banks and slopes, if any, shall be irrigated as required, to maintain
horticulturally acceptable growth and color, and to encourage deep rooting and preventing erosion.
9-G-3 Shrub beds, if any, shall be irrigated as required, to maintain horticulturally acceptable growth
and color, and to promote deep rooting. Irrigation rates for shrub areas shall be applied in such a manner
as to keep surface runoff at a minimum. The irrigation rate shall be adjusted to the needs of shrub types,
seasons and weather conditions.
9-G-4 Newly planted trees, shrubs, ground cover and turf shall receive special attention until these
plants are established. Adequate water shall be applied to promote normal, healthy growth. Proper berms
or basins where needed shall be maintained during the establishment period.
9-H The entire irrigation system will be inspected and maintained by the Contractor on a daily basis for
proper operation, repairs and replacement of sprinkler heads, nipples and elbows to maintain adequate
irrigation. Such repairs will be made by the Contractor with same type/brand head, or approved equal by
the Inspector.
9-1 All other irrigation components will be inspected and maintained by the Contractor on a weekly basis.
This will include laterals, main lines, control valves, control wire, timer/controller and any other items in
the system. If any of the items mentioned in this paragraph are found to be defective or in need of
repair during the weekly inspections, said items shall be repaired immediately. All materials or parts
shall be the same brand or approved equal. Contractor shall notifv the Citv Inspector immediatelv before
making anv such repairs by calling 384-511 I during working hours.
9-J Replacement of the various types of sprinkler heads shall be accomplished as directed by the Inspector.
New sprinkler heads shall be the same type, size and brand as the one to be replaceJ, except for anti-theft
or anti-vandalism devices as approved by the Inspector.
The unit price paid for replacing sprinkler heads shall include all items of work (including necessary
SP-23
{)~ ?
repairs and/or replacement of piping, fittings, etc.) involved in restoring a sprinkler to full operation and at
the price indicated in the "SUPPLEMENTAL ITEMS OF WORK SCHEDULE".
9-K Replacement of a defective timer/controller shall be accomplished as directed by the Inspector. A new
timer/controller shall be of the same model and manufacturer as the one to be replaced unless otherwise
approved by the Engineer.
The City may, at its option, provide Contractor with a replacement timer/controller. in which case the
hourly rate for irrigation repair under Supplemental Items of Work Schedule shall apply.
Replacement of a defective timer/controller is determined as Extra Work and shall be subject to Extra
Work requirements as set forth in Paragraph D, Section 6.
9-L Any replacement or repair of the irrigation system accomplished as "EXTRA WORK" shall be at the
hourly rate bid price under Supplemental Items of Work Schedule shall apply, plus material costs.
SP-24
03 2
SECTION 10
SHRUBS AND GROUND COVER PLANTS
10-A All shrubs and ground cover plants, if any, growing in the work area shall be pruned as required to
maintain plants in a healthy, growing condition. Dead or damaged limbs, clippings, or branches shall be
removed immediately and all pruning cuts shall be made cleanly with sharp pruning tools, with no
projections or stubs remaining. Any pruning shall be accomplished in a manner which will maintain plant
growth within reasonable bounds, but shall permit all plants to grow naturally in accordance with their
normal growth characteristics. Shearing, hedging or severe pruning of plants, unless authorized by the
Inspector, will not be permitted.
10-B Plants to be maintained shall conform to the requirements of Section 2.2, "Tree and Shrub Care" and
"Ground Cover Care" of the Landscape Cost Estimating reference and these Special Provisions.
IO-C Replacement of plants, shrubs and ground cover shall be in accordance with construction plans and
said Special Provisions on file in the office of the City Engineer of the City of San Bernardino, and/or with
the landscaping construction plans for the various subdivisions which are included within this project, or
as otherwise directed by the Inspector and Engineer. All shrubs replaced shall be 5 gallon.
The unit price paid for replacing shrubs and ground cover shall include all items of work involved in
removing and planting shrubs and ground cover and at the price indicated in the "SUPPLEMENTAL ITEMS
OF WORK SCHEDULE".
A Flat of ground cover is considered to contain 64 plants.
SP-25
03 2
SECTION H
FERTILIZER AND PEST CONTROL AGENTS
lI-A Soil fertilizing and pest control agents shall conform to the requirements of these Special Provisions.
H-B -- Turf Grass
II-B-I Manure shall not be used as a fertilizer or soil conditioning material.
1I-B-2 Fertilization of all turf grass areas within the designated work area shall be accomplished
quarterly with a complete commercial fertilizer in homogeneous pellet form. Guaranteed analysis shall be
approved by the Inspector.
H-B-3 Fertilizer shall be packaged in multi-wall paper bags, polyethylene lined for moisture resistance.
lI-B-4 Fertilizer shall be applied at a rate to provide the required elements necessary for healthy growth
as determined by the Inspector or based on the results of the soil testing and at the times specified below
(or as otherwise directed by Inspector):
July I July 15
October 15 November I
January 15 - February I
April 15 May I
H-B-S Fertilizer shall be applied in granular form and shall be moisture-free so as to obtain optimum
spread. Notify the Inspector 2-3 davs before application and submit bag tag.
lI-C Shrub Beds, Ground Cover, and Small Tree Fertilization
lI-C-I Fertilization of all shrub beds. ground cover areas and all young trees (3" caliper and smaller)
within the designated work area shall be accomplished two (2) times per year with a commercial grade
fertilizer having the guaranteed analysis of 6-1 0-4 or equal. Guaranteed analysis shall be approved by the
Inspector.
1I-C-2 Fertilizer shall be applied at the rate specified on the package for type of plant material.
Fertilizer shall be applied at the times specified below:
October I October 15
March 15 - April I
1I-C-3 Adequate irrigation will immediately follow the application of fertilizer to force fertilizer
material to rest directly on the soil surface.
lI-D The fertilizer shall be delivered to the site in the original unopened containers bearing the
manufacturer's guaranteed analysis.
lI-E Pest Control Agents shall be as required by the Landscape Cost Estimating reference.
SP-26
03 2
SECTION 12
LA WNrrURF
12-A All turf shall be edged adjacent to all improved and unimproved surfaces; turf edges shall be
maintained if the turf area abuts a shrub bed, property line or to maintain a turf delineation.
12-B All lawn areas included in this contract shall be mowed with approved power-propelled reel-type or
rotary mowers. The mowers shall be equipped with catchers. Mowing shall be done in such a manner as
to prevent ruts or depressions from forming by the wheel and/or weight of the mower. NOTE: A MULCH-
MOWING PROGRAM MAY BE PERMITTED WITH PRIOR APPROVAL OF INSPECTOR.
12-C Mowers shall be maintained so as to provide a smooth, even cut with out tearing; mowers are to
provide a uniform, level cut no higher than three (3) inches, or as otherwise instructed by the Inspector, but
no more than 25% of existing growth to be removed in anyone mowing.
12-D Inclement weather may preclude adherence to the frequency schedule of mowing. The Contractor may
request, from the Inspector, for reasons of rain or prolonged cold, alteration of this mowing frequency.
12-E Renovation shall be any approved operation that removes accumulated thatch from turf areas; a
schedule of equipment to be utilized by the Contractor shall be submitted to the Inspector ten (10) days prior
to beginning work; renovation shall occur upon thirty (30) days notice from the Inspector. Care should be
taken during the renovation process to assure a neat and clean appearance to turf areas after the renovation
process has taken place.
12-F Overseeding shall be done on an annual basis following the fall renovation and prior to October 15th
of each year. All turf areas shall be over seeded with a seed mix that meets with the Inspector's approval.
Steps must be taken during the renovation process to ensure seed to ground contact. Failure to realize a
minimum of75% germination will require reseeding by the Contractor at no extra cost to the City.
12-G Turf area shall be aerified a minimum of one time each year. Aerification will be scheduled
immediately prior to the July fertilization. Under adverse conditions or as a result of high use where turf
is suffering from compaction, aerification may be necessary at more frequent intervals at no additional cost
to the City. The frequency intervals shall be as required to promote healthy vigorous growth as determined
by the Inspector.
A schedule of aerification equipment to be used shall be submitted to the Inspector ten (10) days prior
to beginning work.
12-H All grass clippings are to be picked up by means of the appropriate attachments to mowers or by use
of other mechanical devices necessary to achieve a clean, neat appearance of turf areas. In the event of the
mulch-mowing as provided under Section 12-B, all clippings must be adequately fine-cut and spread as to
achieve a neat appearance.
SP-27
rC3
?
'. II
,
12-1 Any turf to be replaced which suffers any Act of God, vandalism or other destructive occurrences, in
excess of the number stated in the bid item, and not directly or indirectly caused by Contractor's negligence
or failure to perform scheduled maintenance, shall be classified as supplemental items of work.
12-J Defective turf shall be removed and replaced with sod. The sod shall be of the same type of turf
removed and shall be installed as directed by the Inspector.
The unit price paid for replacing turf shall include all items of work involved in removing and placing sod
and at the price indicated in the "SUPPLEMENTAL ITEMS OF WORK SCHEDULE".
SP-28
03 2
SECTION 13
SLOPE/BANK/DRAIN MAINTENANCE
13-A All Slopes are to be weeded by hand or using a power weed cutter. All other plant material located
on the slope shall be maintained as stated in these Special Provisions. All debris and trash is to be removed
weekly.
AREAS TO BE MAINTAINED AS "SLOPES AREAS" ,IF ANY, ARE DELINEATED ON SAID
PLAN(S).
13-B All vertical areas not defined as "Slopes Areas" will be considered as Banks and are to be maintained
as stated in these Special Provisions.
13-C Drainage Channels/Ditches are to be kept free of obstructions at all times and are to be completely
cleaned as needed.
SP-29
03 2
SECTION 14
WEED CONTROL
14-A Weed growth in all areas identified as future roadbeds, non-landscaped traffic islands. medians,
undeveloped slopes and underdeveloped areas shall be cut to a 4" height and treated with Round-up per
manufacturer's label on an "as needed" basis. Said height is for erosion control. Said areas are to be
maintained as such for duration of contract. This shall also include weekly trash and litter pick-up.
14-B All landscaped areas within the specified maintenance area including lawns, shrub and ground cover
beds, planters, tree wells, shall be kept free of weeds. A weed will be considered as "any undesirable or
misplaced plant." Weeds shall be controlled either by hand, mechanical, or chemical methods. The
Inspector may restrict the use of chemical weed control in certain areas. Complete removal of all weed
growth shall be accomplished within each seven (7) days. This section includes all undesirable growth
adjacent to curbs, gutters, and sidewalks.
SP-30
03
,~, I'-
.~
2
SECTION IS
TREES
15-A All trees shall be maintained in their natural shapes. Pruning shall be performed in such a manner as
to promote the best growth habits, appearance, and health of the tree. The Contractor shall, as a part of
this contract, be responsible for TOTAL TREE CARE PROGRAM (all of each tree). Said program
is the selective and natural approach to pruning of all trees on site and includes pest and disease control and
removal of any dead limbs, fronds or branches. The Contractor shall bring to the attention of the Inspector
any tree that: shows signs of root heaving, and leaning, or has hanging limbs or is in some manner. a safety
hazard. Contractor shall notifY the Inspector 48 hours prior to anv pruning:.
15-B All street tree replacements will be 15 gallon, in kind and shall include the removal of the existing
tree and root ball. The Contractor shall provide a new plant pit and amended soil for planting. Amendments
to include compost, nitrogen wood product and fertilizer suitable for sustained tree growth. Plant pit shall
be 2 1/2 times the diameter and same depth as the root ball.
15-C Planting shall be accomplished only twice a year during either the Spring or Fall with a list provided
by the City of the type and location of trees to be replaced or as determined by the Inspector.
15-D Any trees to be replaced which suffer any Act of God, or vandalism and not due to negligence by the
contractor, shall be classified as supplemental items of work.
15-E Tree removal and replacement due to the Contractor's negligence. including lack of pest and disease
control, shall be at Contractor's expense.
15-F All newly planted trees shall be securely staked at all times with an approved stake and secured to the
stake with at least four approved ties. Tree ties shall be inspected monthly, and corrective action taken to
ensure against girdling and abrasion. Removal of stakes and ties shall be accomplished as directed by the
Inspector. Replacement, adjustment or removal of stakes and ties is included in the basic bid price for tree
maintenance.
15-G Replacement of trees shall be done in accordance with Paragraph 15- B of this Section.
The unit price paid for replacing trees shall include full payment for all work involved in furnishing and
planting new trees at the price indicated in the "SUPPLEMENTAL ITEMS OF WORK SCHEDULE".
SP-3l
03 2
03 2
AGREEMENT
CITY OF SAN BERNARDINO
THIS AGREEMENT is made and concluded this 3D
betweLll the City of San Bern< rdino, (hereinafter "City") and
Ri? ~5'.Ar;P 1"r ~~l~.J.O'-".
(hereinafter "Contractor").
day of "'StM~
. 20lJ;J .
]. For and in consideration of the payments and agreements hereinafter mentioned, to be made
and performed by the City, and under the conditions expressed in the bond as deposited with the City,
Contractor agrees with the City, at his own proper cost and expense to furnish any and all required labor.
materials, and transportation as set forth in the Special Provisions to be furnished by City. necessary to
complete in good workmanlike and substantial manner the
MAINTENANCE OF LANDSCAPING AND RELATED FACILITIES IN PORTIONS OF AD
982:
PIEDMONT DRIVE AND CITRUS STREET, GENERALL Y LOCATED EAST AND WEST OF INDIAN
CANYON COURT AND ALONG THE SOUTH BOUNDARY OF TRACT NO. 13470. WEST OF
BANGOR A VENUE.
in strict conformity with (2003-04) Special Provisions No. 7384, on file in the Office of the City
Engineer, 3rd Floor, San Bernardino City Hall, and also in accordance with Standard Specifications for
Public Works! Construction, current edition, on file in the office of the City Engineer, and the
"Landscape Cost Estimating" by Colton, current edition, on file in the office of the Director of Public
Works, which said Plans, Special Provisions, Standard Specifications, and Landscape Cost Estimating
are hereby especially referred to and by such reference made a part hereof.
2. Contractor agrees to receive and accept the prices as set forth in the bid schedule as full-
compensation for furnishing all materials and doing all the work contemplated and embraced in this
agreement; also for all loss or damage arising out of the nature of the work aforesaid or from any
unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work
and for all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work. and for well and faithfully completing the
work and the whole thereof, in the manner and according to the Plans and Special Provisions. and
requirements of the Engineer under them.
The Contractor herein covenants by and for himself or herself, his or her heirs, executors,
administrators, and assigns, and all persons claiming under or through them, that there shall be no
discrimination against or segregation of, any person or group of persons on account of race, color, creed,
religion, sex, marital status, national origin, or ancestry in the performance of this contract, nor shall the
Contractor or any person claiming under or through him or her, establish or permit any such practice of
practices of discrimination or segregation with reference to the selection of subcontractors, vendees, or
employees in the performance of this contract.
3. City hereby promises and agrees with the said Contractor to employ, and does hereby employ
the said Contractor to provide the materials and to do the work according to the terms and conditions
herein contained and referred to, for the prices as set forth in the successful bid, and hereby contracts to
pay the same at the time, in the manner, and upon the conditions above set forth; and the said parties for
,.. ,.
AGREtMENT: Landscape Maintenance - AD 982
03 2
themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full
performance of the covenants herein contained.
4. It is further expressly agreed by and between the parties hereto that should there be any
conflict between the terms of this instrument and the bid or proposal of said Contractor. then this
instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said
proposal conflicting herewith.
5 Notices. All notices herein required shall be in writing and delivered in person or sent by
certified mail, postage prepaid, addressed as follows:
CITY
CONTRACTOR
Director of Development Services
City of San Bernardino
300 North "D" Street
San Bernardino, CA 924 18
~~(}-~~trt ~~;,"~
Sa ~tl~.t,;.., fA 12 '1ft>
,
IN WITNESS WHEREOF, the parties to these present have hereunto set their hands the year and the
date first above written.
CONTRACTOR
CITY OF SAN BERNARDINO
Name of Firm:
~p ~lA(ie- T ~~~r..~(:-t
BY:~^
- -
RY ?~
NEIL DE ayor Pro Tern
City of San Bernardino
TITLE:
() wnJiT\
ATTEST:
MAILING ADDRESS:
_1'10> Lv. \).:../4.0 ~
~~M>JlI~ . //1 9'1.1.( If)
,
C]"~/lLl~ ~JL
RACBEL CLARK, City Clerk
PHONE NO: ('f'tIf) ~%~- 'In'?
APPROVED AS TO FORM
AND LEGAL CONTENT:
JAMES F. PENMAN, City Attorney
BY~ 1L-
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO R P
LANDSCAPE & IRRIGATION FOR THE MAINTENANCE OF LANDSCAPING IN ASSESSMENT
1 DISTRICT NO. 982, (AREA "D").
2
3
4
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof
5 held on the
day of
,20_, by the following vote, to
6 wit:
7
8
9
10
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
11 MCGINNIS
12 SCHNETZ
13 SUAREZ
14 ANDERSON
15
16
17
18
19
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
20_
day of
20
21
JUDITH V ALLES, Mayor
City of San Bernardino
22 Approved as to form
23 and legal content:
24 JAMES F. PENMAN
City Attorney
25 By: k }.te-.-.
:~ U .
28
12/17/02
2
,
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 10, 2003
TO:
Eileen Gomez, Real Property Specialist
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2003-1
At the Mayor and Common Council meeting of January 6, 2003, the City of San Bernardino
adopted Resolution 2003-1 - Resolution awarding a contract to Golden West Landscape
Contractors for the maintenance of landscaping in Assessment District No. 959 (Zone 1, Area
"C").
I am providing you with one certified copy of Resolution 2003-1 and four (4) sets of original
bound contracts. Please obtain signatures where indicated and return one fully executed original
contract to the City Clerk's office as soon as possible.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by March 7, 2003.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
I hereby acknowledge receipt of the a ove mentioned documents.
Signed: ~
.;:>
Please sign and return.
Date:
.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 10, 2003
TO:
Eileen Gomez, Real Property Specialist
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2003-2
At the Mayor and Common Council meeting of January 6, 2003, the City of San Bernardino
adopted Resolution 2003-2 - Resolution awarding a contract to RP Landscape & Irrigation for
the maintenance of landscaping in Assessment District No. 982 (Area "D '').
I am providing you with one certified copy of Resolution 2003-2 and four (4) sets of original
bound contracts. Please obtain signatures where indicated and return one fully executed original
contract to the City Clerk's office as soon as possible.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by March 7, 2003.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Signed:
e above mentioned documents.
Please sign and return.
Date:
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
February 6,2003
TO:
Veronica Martinez, Senior Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2003-2 - Assessment District No. AD 982
CC:
Attached is a fully executed contract with RP Landscape & Irrigation for the maintenance of
landscaping in Assessment District No. 982 (Area "D").
If you have any questions, please call me at ext. 3206.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): I-\.- ('.::) Item #
Vote: Ayes ,- .) Nays -.<c.)
Change to motion to amend original documents:
\ \ i\ Resolution # L CO 2:> - I
Abstain ---ty Absent E- _
Reso. # On Attachments: /
Contract term: -
/'
Note on Resolution of Attachment stored separately: ______
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
N"
Date Sent to Mayor:
1-'(' C' 'J:.>
Date of Mayor's Signature: 1-(1 .-(, .~
Date of Clerk/CDC Signature: \ - <", -C'S
NullNoid After: loCo Ufl-t:' I :', "1-0 ~
By: --
Reso. Log Updated:
Seal Impressed:
/"
"
v
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: / Date Returned: \ - ~ \ ,0.3
See Attached:
See Attached:
I-\O-O~
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Copies Distributed to:
City Attorney V Code Compliance
Yes-.L No By~
Yes No ..L.- By_
Yes No ;/ By_
Yes No .' By~
Yes No / By--,---
Finance /
MIS
Parks & Rec.
Police
Public Services
Water
Dev. Services ~ EDA
Notes:
PC, ", D ((j,\1"-i.lcC1/
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc,)
Ready to File: tl'l-l
Date'. fl'I."r7
d "-? l.I,_,::>
Revised 01/12/01
""
,
'"
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): I-I" - c ~
Vote: Ayes I - II Nays
Change to motion to amend original documents:
II YJ
Item #
P.
.-\C7
Abstain
Reso. # On Attachments: ~ Contract term:
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
NQ
Date Sent to Mayor: I - 'I'. 0 .~
Date of Mayor's Signature: 1-<1'(')'3
Date of Clerk/CDC Signature: I. <1 - O.l,
Date Memo/Letter Sent for Signature:
" '"'"'.~.::>
1-\0' v.,
Resolution #
n '__.""'" /1
L (-' J':" - /-
Absent B
...("
NullNoidAfter: Go 0",;.:, !;?;fJ.O'::,
By: -
Reso. Log Updated:
Seal Impressed:
v
;/
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:'/ Date Returned: ;) - <0 -QQ,
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /
Parks & Rec.
/
Code Compliance Dev. Services v
Police Public Services Water
Notes:
['1) (fill) Or" iUJe-j
Yes L No By~
Yes No L- By
;--
Yes No~ ByL
Yes No 1- ByL
Yes No --ti- ByJ-
EDA
Finance ~/
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~
Date: /) '<c.c3
Revised 01112/01