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CITY OF SAN BERNAtblNO - REQUEST F&l COUNCIL ACTION
From: Annie F. Ramos, Director
~: Parks, Recreation & Community Services
Deb: November 7, 1990
Subject: RESOLUTION MOOIFYING FEES FOR USE OF
BUILDINGS, SPORTS FACILITIES, PARK AND
RECREATION FACILITIES, ALCOHOL USE PERMITS
PARKS AND PARKING LOTS, EQUIPMENT AND
SERVICES, AND STURGES AUDITORIUM.
Synopsis of Previous Council ection:
November 19, 1986 - Resolution 86-480 adopted amending Resolution 83-201 modifying
fees for uses of building, sports facilities and increasing fees
for recreational facilities.
August 15, 1988 - Resolution 88-307 adopted, amendin9 Resolution 86-480 modifying
fees for uses of buildings, sports facilities, increasing fees for
recreational facilities, and setting fees for certain recreation
center facilities and for alcohol permits.
December 18, 1989 - Resolution 89-500 amending Resolution 88-307 modifying fees
for use of buildings and setting fees for use of parks and park
parking lots. , .
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Recommended motion:
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That a public hearing be set for January 7, 1991 at 10:00 a.m., ,
to consider the resolution to modify fees for use of buildings,'
sports facilities, park and recreation facilities, alcohol use
permits, parks and parking lots, e~uipment and services, and
Sturges Auditorium. .
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Contact penon: Annie F. Ramos, Director
Supporting data attached: Staff Report
Phone: 384-5030
Werd:
FUNDING REQUIREMENTS:
Amount:
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I Council Notes:
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Source: IAcct. No.1
IAcct. DescriDtionl
Finance:
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CITY OF SAN BERNAl NO - REQUEST F~ COUNCIL ACTION
RESOLUTION MODIFYING FEES FOR STAFF REPORT
USE OF BUILDINGS, SPORTS
FACILITIES, ALCOHOL USE PERMITS
PAR!<S AND PARKING LOTS, EQUIPMENT
AND SERVICES, AND STURGES AUDITORIUM.
Fees for use of Parks, Recreation and Community Services
Department facilities and services have not been modified for
the most part since November 1986. In that time, costs for
labor, utilities, custodial and maintenance, and other
associated costs have increased appreciably. Labor costs for
example have increased 28 percent since 1986. Modification
of fees is being proposed to enable full cost recovery from
the user.
Fees for use of
the room being
follows:
community Centers are based on the size of
rented. Room sizes are categorized as
square Ft.
capacity
Small Room
Medium Room
Large Room
Assembly Room.
Gymnasium
600
900
1200
2000
7900
25
50
75
150
350
The fee formula uses the small room as the basis and includes
costs for maintenance ($4.46), custodial and supplies
($12.23), utilities ($.88), staffing ($6.31), administrative
handling of the application ($5.00) in the first hour of
rental. The additional hourly costs include the full
staffing rates and utility rates plus 15 percent of the
maintenance and custodial costs. utilities, custodial and
maintenance are adjusted accordingly as the size of the
room increases. While fee increases range from 39 percent
for a small room to 57 percent for the gymnasium, based on a
4 hour use, total rates still fall well below commercial
rates.
Costs for sturges Auditorium is based on a similar formula.
The first hour costs includes three additional hours of
preparation time and 8 hours of custodial time due to the
size of the auditorium. The performance rate includes $150
in the first hour and $28 in each additional hour for the
sturges Replacement Fund which is intended to amortize the
capital furnishings and theatre technical equipment.
Rehearsal fees do not include this charge. section 7. will
allow for the city to furnish sound or lighting technicians,
or stage hands at an additional cost of $7.50 per person to
the user. The rental cost for sturges piano covers the cost
of tuning which is essential prior to any performance.
sturges dressing rooms which will be furnished at no
additional charge when the auditorium is rented, is costed
out for use when required in conjunction with the use of the
gazebo such as for weddings.
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outdoor facilities that have been included in the fees
resolution for the first time are the gazebos at sturges
Theatre and La Plaza Park, the city wading pools and the
perris Hill Park stage. The gazebo costs include costs for
administration of the application, general preparation and
clean-up. The wading pool costs include staff time to fill,
monitor, drain and clean the pools. The stage at perris Hill
Park is a new amenity added to the recently renovated group
picnic area behind the swimming pool. Rental rate includes
clean-up and preparation costs, an hourly cost to cover
utilities and administrative costs.
other charges of note are as follows:
Ballfield and tennis court light use cost is increased
from $4 per hour to $10 per hour.
Recreational swim fees are increased from $.50 to $2 for
adults.
Group picnic reservation fees are imposed for the first
time. These are based on exclusive use by the applicant.
Rates graduate from $25 to $250 depending on the size of the
group. Costs are for administrative special preparations for
group users such as washing down of tables, special cleaning
of the restrooms, posting of the area or other arrangements
and additional clean-up, and supplies.
Fisca1ini Field is costed out on a per use basis and a
separate charge is listed for light usage.
Ballfield reservations when no lights are used will now
recover administrative costs for processing reservations.
Of special note is Section 5, paragraph E. which identifies
the priority of use and the fee categories. This section
will permit usage with no cost to department sponsored and
co-sponsored activities. Youth service organizations are
allowed use of outdoor athletic facilities without charge.
All other users including non-profit organizations and tax
supported groups pay the full stated rate. paragraph I.
allows the Mayor and Common Council to exempt fees as it has
in the past.
11/7/90
(STAFFRE: FEES)
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