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ORJGINA L
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject: REQUEST FOR FUNDING
FOR 4TH OF JULY CELEBRATION AT
ARROWHEAD CREDIT UNION PARK.
Dept: Parks, Recreation and Community
Services Department
Date: May 15,2006
MICC Meeting Date: June 5, 2006
Synopsis of Previous Council Action:
This Item was Heard at Ways and Means Committee on 5-4-05 and the Request was last
approved by the Mayor and Common Council 5/16/05
Council has approved the Ways and Means Committee recommendation of funding for 4th of
July Celebration since 1990.
Recommended Motion:
That funding in the amount of $22,908 from the Civic and Promotions Fund for
July Celebration be approved.
Contact person: Glenda Robinson
Phone: 384-5332
Supporting data attached: staffreport
Ward: N/A
FUNDING REQUIREMENTS:
Amount: $22,908
Source: (Acct. No.) 001-091-5186
(Acct. Description) Civic & Promotional Funds
Finance:
Council Notes:
(p/S/(J(c
',ood. Item Notl-a~tnDii 4jEJ
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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STAFF REPORT
Subject:
Request for funding ofthe 4th of July Celebration at Arrowhead Credit Union Park.
Background:
The Parks, Recreation and Community Services Department has successfully conducted the 4th
of July Celebration since 1990. As a jointly sponsored event with the Inland Empire 66ers of San
Bernardino the event will include an evening baseball game, youth activities, musical
entertainment and a large fireworks display. All activities will occur within the ballpark. There
will be a regular ticket charge of patrons viewing the baseball game from the seating areas;
however, entry to the park, as well as children's activities and fireworks will be free.
Full-time salaries
Part-time salaries
Overtime
Police
Facility Rental
Decorations
Utilities
*Refuse
*Street Sweep
*Street Closure
Sound System
Portable Toilets
Symphony
Fireworks
Entertainment
TOTALS
*Parade costs
Proposed
July 4. 2006
$ 800
$ 800
$ -0-
$ 7,008
$ -0-
$ -0
$ -0-
$ -0-
$ -0-
$ -0-
$ 3.000
$ -0-
$ -0-
$10,000
$ 1,300
$22,908
Comparison Charts
Actual
Budget
2005
$ 244
$ -0-
$ -0-
$ 7,500
$ -0-
$ -0-
$ -0-
$ 800
$ 300
$ 1,500
$ \,200
$ -0-
$18,870
$10,000
$ 300
$40,714
July 4.2004 Julv 4. 2003 July 4.2002
$ 700
$ 900
$ -0-
$10,000
$ -0-
$ -0-
$ -0-
$ 800
$ 300
$ 1,500
$ 3,000
$ -0-
$19,000
$10,000
$ 1,000
$ 700
$ 900
$ -0-
$10,000
$ -0-
$ -0-
$ -0-
$ 800
$ 300
$ 1,500
$ 2,500
$ -0-
$18.000
$10.000
$ 1,000
$ 2,000
$ 2,200
$ 500
$10,000
$ 200
$ \,000
$ 1,100
$ 780
320
$ 1,500
$ 2,200
$ 500
$17,000
$16,000
$ 1.000
$55,200
The proposed funding request for July 4, 2006 has not increased from the previous year. Last
year the Inland Empire 66ers of San Bernardino sponsored in-kind and actual costs in the amount
of $50,297.42 to support the 2005 July 4th event and we anticipate the level of support to remain
the same.
$47,200
$45,700
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Financial Impact:
The celebration is fully funded out of the Civic and Promotions Fund. Departmental labor and
overtime costs are also included in the funding; consequently, there are no other support costs to
the city. The celebration is funded at $22,908 to cover activities and logistics cost. The parade
was canceled for 2006. Total funding request is $22,908.
Recommendation:
That funding in the amount of $22,908 from the Civic and Promotions Fund for the 2006, 4th of
July Celebration be approved.
SAN BERNARDINO
REQUEST FOR CIVIC AND PROMOTION FUNDING (PART I)
e of Organization City of San Bernardino Parks, Recreation and Community Services Department
Address 547 North Sierra Way, San Bernardino, CA 92410
Phone/FAX 384-5233/384-5160 Contact Person Glenda Martin-Robinson Phone/F AX 384-5332/384-5160
Designation of 50 I c (3) non-profit status of Organization (Attached: Yes_ No-> N/A
Date of Event 7/4/06 Location Arrowhead Credit Union Stadium
Estimated No. of Attendees 10-15,000
Purpose of Funding 4'0 of July Celebration at Arrowhead Credit Union Park
PROPOSED CURRENT BUDGET
A. REVENUES: (List all anticinated revenues other than City of San Bernardi! 0)
AMOUNT TOTAL
Soonsorshios .
Registrations
C"'
--
Promotions
Donations
In Kind Services (Other than City Services) Arrowhead Credit Union Stadium see exhibit A $ 50,297.42
Total Dollar Amount Reouested of City
A. TOTAL PROPOSED REVENUES $ 50,297.42
B.
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MUST BE SUBMITTED TO UTI' 1DMlNlSTR4TOR'S OFFICE 61J D,' rs PRIOR TO EVENT FOR WHICH Fl!NDlW; IS REOI.'ESTED. VO EXCEPTJO"'~~
NAME OF ORGANIZATION: Parks. Recreation and Community Services Department
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REQUEST FOR CIVIC AND PROMOTION FUNDING
PROPOSED CURRENT BUDGET (pART II)
B. EXPENDITURES: (Include all known direct expenses connect with event)
EXPENSES
AMOUNT
TOTAL
$ 1,600
Personnel/Salaries
Permits
Fire
Bus. Lie.
ABC
Other
Insurance
City ofSB Attached (Yes No )
Park Damal!e Bond
Park Clean Uo Deoosit/Damal!e Bond
Security
S.B.P.D
Private Security
Other
Advertisinl!
Radio
Newsoaoer
Banners
^ FIvers
~ Other
Entertainment
Music .
Sound System
Other
Promotional Items
Trophies
PlaQues
T-Shirts
Other (Fireworks)
Sanitation
Portable Restrooms
Soecial Events
Banauet Facilities
Parade
Other (Street Closure. Refuse and Street Sweeping)
B. TOTAL PROPOSED EXPENDITURES
$ 7,008
$ 1,000
$ 3,000
$ 300
$ 10,000
$ 22,908
Summary:
A. Total Revenues
o .B. Total Expenditures-
c. Total Fee Waivers-
(from Part III)
s 0
Total Amount Requested from City
$ 22,908
$ 22,908
$_0
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EXHIBIT A
Inland Empire 66ers Baseball Club of San Bernardino
280 South E Street
San Bernardino, CA 92401
(909) 888-9922 *. Fax (909) 888-5251 * sixtysixers.com
2006 July 4th Celebration
Inland Empire 66ers of San Bernardino
Team Expenses
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I) Security (60 additional hours)..........$849.60
2) Ushers (122 additional hours)..........$972.34
3) Ticket Office (64 additional hours)...$51 0.08
4) Parking (120 additional hours).........$965.40
5) Displaced Revenue (3,000@$5).$15,000.00
6) Fireworks........ ....... ...... ...... ......... ...$5,000.00
7) Media (radio & newspaper).........$25,000.00
8) Marketing Material........................$1 ,000.00
9) Tempo'rary Fencing........................$I.OOO.OO
Total Estimated Expenses for Fourth of July...............SSO,297.42
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